09-27-2016 (City Council) Agenda Packet /1/11 Wylie City Council
CITY OF WYLIE NOTICE OF MEETING
Regular Meeting Agenda
September 27, 2016 — 6:00 pm
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Eric Hogue Mayor
Keith Stephens Mayor Pro Tern
Diane Culver Place 2
Jeff Forrester Place 3
Candy Arrington Place 4
William Whitney Ill Place 5
David Dahl Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City
website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also
been posted on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS
• Presentation of Keep Texas Beautiful Award-Robert Medigovich, CWD
09-27-2016 Wylie City Council Regular Meeting Agenda Page 2 of 4
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3) minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of September 13, 2016 Regular Meeting of
the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider and act upon approval of the Financial Management Policies. (L. Bantz, Finance
Director)
C. Consider and act upon Resolution 2016-25(R) approving the current Investment Policy as
required by the Texas Government Code, Chapter 2256, Public Funds Investment Act,
Subchapter A — Authorized Investments for Governmental Entities (L. Bantz, Finance
Director)
D. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31,
2016. (L. Bantz, Finance Director)
E. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for
August 31,2016. (L. Bantz, Finance Director)
F. Consider, and act upon, approval of a Final Plat for Bozman Farm Estates Phase 5B
Addition, creating 74 residential lots and 4 open space lots on 21.874 acres, generally located
south of Bozman Farm Estates Phase 3, north of Beaver Creek Rd. (R. 011ie, Development
Services Director)
G. Consider, and act upon, approval of a Preliminary Plat for Kreymer East Phase 1, creating
86 residential lots and 2 open space lots on 26.782 acres, generally located east of W.A.Allen
and north of Kings Court. (R. 011ie, Development Services Director)
H. Consider, and act upon approval of Ordinance No. 2016-23 of the city council of the City of
Wylie, Texas, amending Wylie's Code of Ordinances, Ordinance No. 2005-07, as amended,
Appendix C (Wylie Comprehensive Fee Schedule), Section VIII (Public Library); modifying
certain library fees; providing a penalty clause, savings/repealing clause, severability clause
and an effective date; and providing for the publication of the caption hereof. (R. Orozco,
Library Director)
I. Consider and act upon the award of bid #W2016-91-B for Wylie Senior Center Parking Lot
Expansion Project; to Wall Enterprises in the amount of $49,890.82, and authorizing the
City Manager to execute any and all necessary documents.(G. Hayes, Purchasing)
09-27-2016 Wylie City Council Regular Meeting Agenda Page 3 of 4
J. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of August 31,2016. (S. Satterwhite, WEDC Director)
REGULAR AGENDA
1. Conduct the 2nd Public Hearing for the annexation of approximately 2 acres of land
situated in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas,
located southeast of the intersection of South Ballard and Pleasant Valley Road. 2016-03A
(R. 011ie, Development Services Director)
Executive Summary
This annexation is at the request of the property owner and applicant of a 2.009 acre tract.The subject tract
is contiguous to existing city limits on the west, south and east side, while properties to the north across
Pleasant Valley are within unincorporated Collin County.
2. Consider, act upon, Ordinance No. 2016-24 authorizing the annexation of approximately 2
acres of land situated in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin
County, Texas, located southeast of the intersection of South Ballard and Pleasant Valley
Road.2016-03A(R. 011ie, Development Services Director)
Executive Summary
The subject tract is contiguous to existing city limits on the west, south and east side, while properties to
the north across Pleasant Valley are within unincorporated Collin County. The applicant desires to bring
the subject tract into the city and zone it under the same Planned Development as the surrounding
Dominion of Pleasant Valley master planned community.
3. Conduct the 1st Public Hearing for the annexation of 4.165 acres of land situated in the
R.D. Newman Survey, Abstract No. 660, Collin County, Texas, located at 2701 Hwy 78. (R.
011ie, Development Services Director)
Executive Summary
This annexation is at the request of the property owner and applicant of a 4.165 acre tract.The subject tract
is contiguous to existing city limits on the north, east and south sides, while properties to west are within
the jurisdiction of Sachse.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
JOINT WORK SESSION
• Hold a Joint Work Session with the Historic Review Commission to discuss rules and
procedures. (R. 011ie, Development Services Director)
09-27-2016 Wylie City Council Regular Meeting Agenda Page 4 of 4
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the
City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or
consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City
Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session
or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not
limited to,the following sanctions and purposes:
CERTIFICATION
I certify that this Notice of Meeting was posted on September 23, 2016 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
7#411 Wylie City Council
CITY OF WY LIE
................................ .........................................................................................
Minutes
City Council Meeting
Tuesday, September 13, 2016 — 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Mayor pro tem Keith Stephens, Councilman
David Dahl, Councilwoman Candy Arrington, Councilwoman Diane Culver, Councilman William
Whitney III, and Councilman Jeff Forrester.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Chris Hoisted; Fire
Chief, Brent Parker; Development Services Director, Renae 011ie; Finance Director, Linda
Bantz; WEDC Executive Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public
Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Dahl gave the invocation and Councilwoman Arrington led the Pledge of
Allegiance.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
There were no citizens present wishing to address Council during Citizens Comments.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of August 23, 2016 Regular Meeting and
the September 6, 2016 Special Called Meeting of the Wylie City Council. (C. Ehrlich, City
Secretary)
Minutes—September 13, 2016
Wylie City Council
Page 1
B. Consider, and act upon, Ordinance No.2016-18 authorizing the annexation of approximately
5.23 acres of land situated in the Francisco De La Pina Survey, Abstract No. A0688, Tract
126, Collin County, Texas, located 1023 Kreymer Lane (1023 Private Road 5259). 2016-02A
(R. 011ie, Development Services Director)
C. Consider, and act upon, Resolution No. 2016-24(R), ratifying Chris Hoisted as Acting City
Manager in the absence of Mindy Manson, City Manager. (M. Manson, City Manager)
D. Consider, and act upon, approval of a Final Plat for Community Boat and RV Storage
Addition (ETJ), creating one lot on 2.874 acres, generally located in the County of Dallas
southeast of the intersection of Twin Creek Drive and Vinson Road. (R. 011ie, Development
Services Director)
E. Consider, and act upon, approval of a Final Plat for CVS Country Club Addition, creating
one lot on 1.896 acres, generally located on the southwest corner of Country Club Road and
Parker Road. (R. 011ie, Development Services Director)
F. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of July 31,2016. (S. Satterwhite, WEDC Director)
G. Consider, and act upon, the approval of the lease of Xerox copiers from Xerox Corporation
in the estimated amount of$150,000.00 through a State of Texas Department of Information
Resources (DIR) contract, and authorizing the City Manager to execute any necessary
documents. (G. Hayes, Purchasing)
Mayor Hogue announced, staff had requested that Item B of the Consent Agenda be pulled and
considered individually.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Dahl to approve Items
A, C, D, E, F, and G of the Consent Agenda as presented and pull Item B for further discussion
and action. A vote was taken and the motion passed 7-0.
B. Consider, and act upon, Ordinance No.2016-18 authorizing the annexation of approximately
5.23 acres of land situated in the Francisco De La Pina Survey, Abstract No. A0688, Tract
126, Collin County, Texas, located 1023 Kreymer Lane (1023 Private Road 5259). 2016-02A
(R. 011ie, Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the applicant had requested
the annexation 2016-02A be tabled to the October 25, 2016 Council meeting so the applicant
could finalize some title work.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Dahl to table the
annexation of approximately 5.23 acres of land situated in the Francisco De la Pine Survey,
Abstract No. A0688, Tract 126, Collin County, Texas located at 1023 Kreymer Lane to the
October 25, 2016 City Council meeting. A vote was taken and the motion passed 7-0.
Minutes—September 13, 2016
Wylie City Council
Page 2
RECESS CITY COUNCIL
Mayor Hogue recessed the City Council meeting at 6:10 p.m.
CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES
DEVELOPMENT CORPORATION (4B)
Chair Mayor Eric Hogue called the Wylie Parks and Recreation Facilities Development
Corporation (4B) meeting to order at 6:10 p.m. The following members were present: Chair Eric
Hogue, Board members Mayor pro tem Keith Stephens, Councilwoman Diane Culver,
Councilman David Dahl, and John Ward. Dan Chesnut and Jeff Harris were absent.
1. (4B) Consider, and act upon, approval of the Minutes from the September 8, 2015 Special
Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation
(4B). (C. Ehrlich, City Secretary)
4B Board Action
A motion was made by Board member Stephens, seconded by board member Dahl to approve
the September 8, 2015 Wylie Parks and Recreation Facilities Development Corporation (4B)
minutes as presented. A vote was taken and the motion passed 5-0 with board members
Chesnut and Harris absent.
2. (4B) Consider, and act upon, approval of the FY 2016-2017 4B Budget and authorize
expenditures for the FY 2016-2017 Community Services Facilities Capital Improvement
Plan. (L. Bantz, Finance Director)
4B Board Action
A motion was made by Board member Culver, seconded by board member Dahl to approve the
FY 2016-2017 4B Budget and authorize expenditures for the FY 2016-2017 Community
Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 5-0 with
board members Chesnut and Harris absent.
3. (4B) Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and
Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice
Chairman from its board members for a term beginning January 1, 2017 and ending
December 31,2018. (C. Ehrlich, City Secretary)
4B Board Action
A motion was made by Board member Dahl, seconded by board member Culver to appoint
Mayor Eric Hogue as Chair and John Ward as Vice Chair; Mindy Manson as President; Chris
Hoisted as Vice-President; Linda Bantz as Treasurer, and Carole Ehrlich as Secretary of the
Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning
January 1, 2017 and ending December 31, 2018. (2 year term) A vote was taken and the
motion passed 5-0 with board members Chesnut and Harris absent.
Minutes—September 13, 2016
Wylie City Council
Page 3
ADJOURN 4B BOARD
With no further business before the board, Chair Hogue adjourned the meeting at 6:15 p.m.
Consensus of the board was to adjourn.
RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL
Mayor Hogue reconvened into Open Session of the Wylie City Council at 6:16 p.m.
REGULAR AGENDA
1. Conduct the 1st Public Hearing for the annexation of approximately 2 acres of land situated
in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas, located
southeast of the intersection of South Ballard and Pleasant Valley Road.2016-03A (R. 011ie,
Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that this annexation is at the request of
the property owner and applicant of a 2.009 acre tract. The subject tract is contiguous to existing city
limits on the west, south, and east side, while properties to the north across Pleasant Valley are within
unincorporated Collin County.
Public Hearing
Mayor Hogue opened the public hearing on Annexation No. 2016-03A at 6:20 p.m. asking
anyone present wishing to address this item to come forward.
No one was present wishing to address Council.
Mayor Hogue closed the first public hearing on Annexation No. 2016-03A at 6:21 p.m.
No action was required on this item.
The following schedule for this item includes:
Notice published for Public Hearings August 24 and September 7, 2016
First Public Hearing September 13, 2016
Second Public Hearing September 27, 2016
Adoption of Ordinance October 11, 2016
2. Consider, and act upon, Ordinance No. 2016-19, amending the zoning from Agricultural-30
(A-30) to Single-Family 10/24 (SF-10/24) for Serene Villas Subdivision, creating 51
residential lots on 16.739 acres, generally located west of Kreymer Lane and north of Stone
Road, (1033 S. Kreymer Ln; 1053 S. Kreymer Ln) ZC 2016-09 (R. 011ie, Development
Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the applicant had requested the
Zoning Case 2016-09 be tabled to the October 11, 2016 Council meeting so the applicant can finalize
some title work.
Minutes—September 13, 2016
Wylie City Council
Page 4
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilman Whitney to table
consideration of Ordinance No. 2016-19, amending the zoning from Agrucultural-30 (A-30) to
Single-Family 10/24 (SF-10/24) for Serene Villas Subdivision, creating 51 residential lots on
16.739 acres, generally located west of Kreymer Lane and north of Stone Road, (1033 S.
Kreymer Ln; 1053 S. Kreymer Ln) to the October 11, 2016 City Council meeting. A vote was
taken and the motion passed 7-0.
3. Consider, and act upon, approval of a Preliminary Plat for Serene Villas Subdivision,
creating 67 residential lots on 21.925 acres, generally located west of Kreymer Lane and
north of Stone Road, (1023 Private Rd.; 1033 S. Kreymer Ln; 1053 S. Kreymer Ln) (R.
011ie, Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the applicant had requested the
Preliminary Plat for Serene Villas Subdivision, creating 67 residential lots on 21.925 acres be tabled to
the October 11, 2016 Council meeting so the applicant can finalize some title work.
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilman Dahl to table
consideration of a Preliminary Plat for Serene Villas Subdivision, creating 67 residential lots on
21.925 acres, generally located west of Kreymer Lane and north of Stone Road to the October
11, 2016 City Council meeting. A vote was taken and the motion passed 7-0.
4. Consider, and act upon, approving the property tax increase reflected in the budget. (L.
Bantz, Finance Director)
Staff Comments
Finance Director Bantz addressed Council stating that the tax rate needed to fund the FY 2016-2017
budget is $0.848900 per $100 of assessed valuation. She explained that although this tax rate
represents a decrease of$0.02 (two cents) from the tax rate in FY 2015-2016, there will be an increase in
tax revenue the City receives due to new property that was added to the tax roll and an increase in the
total property assessed valuation. Section 26.05 of the Texas Property Tax Code requires the governing
body to hold a separate vote to ratify this property tax increase that is reflected in the budget.
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilman Dahl to approve the
property tax increase reflected in the FY 2016-2017 Budget. A vote was taken and the motion
passed 7-0 with Mayor Hogue, Mayor pro tem Stephens, Councilwoman Culver, Councilman
Forrester, Councilwoman Arrington, Councilman Whitney and Councilman Dahl voting for
approval and none against.
5. Consider, and act upon, Ordinance No. 2016-20 adopting a budget and appropriating
resources for Fiscal Year 2016-2017, beginning October 1, 2016, and ending September 30,
2017. (L. Bantz, Finance Director)
Minutes—September 13, 2016
Wylie City Council
Page 5
Staff Comments
Finance Director Bantz addressed Council stating that the tax rate being proposed for Fiscal Year 2016-
2017 is $0.8489 per $100 of assessed valuation. She explained that the summary of all operating and
capital funds includes the budget for the Wylie Economic Development Corporation. The adoption of the
FY 2016-2017 tax rate is presented as a separate agenda item.
Mayor Hogue thanked City Manager Manson and staff for their work to follow the wishes of the Council
and continue to lower taxes each year.
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington to
approve Ordinance No. 2016-20 adopting a budget and appropriating resources for Fiscal Year
2016-2017, beginning October 1, 2016, and ending September 30, 2017. A vote was taken and
the motion passed 7-0 with Mayor Hogue, Mayor pro tem Stephens, Councilwoman Culver,
Councilman Forrester, Councilwoman Arrington, Councilman Whitney and Councilman Dahl
voting for approval and none against.
6. Consider, and act upon, Ordinance No. 2016-21 fixing the tax rate/levy for Tax Year 2016
and Budget Year FY 2016-2017 at $0.84890 per $100 of assessed valuation. (L. Bantz,
Finance Director)
Staff Comments
Finance Director Bantz addressed Council stating that the tax rate needed to fund the FY 2016-2017
budget is $0.84890 per $100 of assessed valuation. The tax rate is broken down with $0.623399 being
used for operations and maintenance and $0.225501 being used to fund the General Debt Service Fund.
This tax ordinance will generate levies of$20,731,492 for the General Fund and $7,499,213 for the I & S
Fund. The adopted Fiscal Year 2016-2017 budget requires the support of this ordinance for funding.
Although the tax rate is being decreased by two cents, the motion to approve the tax rate must be made
in the designated format due to state law requirements found in Section 26.05(b) of the Property Tax
Code since the tax rate exceeds the effective tax rate of$0.795191.
Council Action
A motion was made Councilwoman Arrington, seconded by Councilman Forrester to approve
Ordinance No. 2016-21 fixing the tax rate/levy for Tax Year 2016 and Budget Year FY 2016-
2017 at $0.84890 per $100 of assessed valuation. "I further move that the property tax rate be
increased by the adoption of a tax rate of $0.848900, which is effectively a 6.75% increase in
the tax rate." A vote was taken and the motion passed 7-0 with Mayor Hogue, Mayor pro tem
Stephens, Councilwoman Culver, Councilman Forrester, Councilwoman Arrington, Councilman
Whitney and Councilman Dahl voting for approval and none against.
7. Consider, and act upon, approval of Ordinance No. 2016-22 amending Subsection B (Water
Rates) and Subsection C (Sewage Collection and Treatment Rates) of Section 1 (Water and
Sewer Fees) of the Wylie Comprehensive Fee Schedule. (C. Holsted, Asst. City Manager)
Staff Comments
Assistant City Manager Holsted addressed Council stating that on July 26, 2016 Council held a work
session to discuss the water and sewer rate study prepared by NewGen Strategies & Solutions. The
study incorporates the water and sewer capital improvements plan (CIP), outstanding debt service, the
proposed wholesale water rate increases from the North Texas Municipal Water District, the transfer to
the general fund, and future utility fund staffing needs.
Minutes—September 13, 2016
Wylie City Council
Page 6
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilman Forrester to approve
Ordinance No. 2016-22 amending Subsection B (Water Rates) and Subsection C (Sewage
Collection and Treatment Rates) of Section 1 (Water and Sewer Fees) of the Wylie
Comprehensive Fee Schedule; Providing for Repealing, Savings, and Severability Clauses;
Providing for an Effective Date of this Ordinance; and Providing for the Publication of the
caption of this Ordinance. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2016-20, 2016-21, and 2016-22 into
the official record.
Mayor Hogue convened into Executive Session at 6:38 p.m. reading the captions below.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§Sec. 551.072.DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or
value of real property if deliberation in an open meeting would have a detrimental effect on its
negotiating position.
• Discuss the acquisition of properties located near the intersection of F.M. 544 and
Commerce.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue reconvened into Open Session at 7:05 p.m. There was no action taken as a
result of Executive Session.
ADJOURNMENT
A motion was made by Mayor pro tem Stephens, seconded by Councilman Forrester to adjourn
the meeting at 7:06 p.m. A vote was taken and the motion passed 7-0.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Minutes—September 13, 2016
Wylie City Council
Page 7
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AGENDA REPORT
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Meeting Date: September 27,2016 Item Number: B
Department: Finance (City Secretary's Use Only)
Prepared By: Linda Bantz Account Code:
Date Prepared: September 14,2016 Budgeted Amount:
Financial Management
Exhibits: Policies
Subject
Consider, and act upon, approving the Financial Management Policies.
Recommendation
Motion to approve the Financial Management Policies.
Discussion
The purpose of the Financial Management Policies is to formalize financial guidelines for the City. They will
assist City staff in planning and directing the City's financial affairs and provide a document that codifies these
policies in one place.
The overriding goal of the Financial Management Policies is to enable the City to achieve a long-term stable
and positive financial condition while conducting its operations consistent with the Council-Manager form of
government established in the City Charter. The basis for the City's Financial Management Policies includes
integrity,prudent stewardship,planning, accountability and full disclosure.
The scope of the policies spans accounting, auditing, financial reporting, internal controls, operating and capital
budgeting, revenue management, expenditure control and debt management.
The current Financial Management Policies were approved September 22, 2015. Changes have been made to
add Budgeted Drawdown of Reserves in Section IV-D. Budgeted drawdowns are an acceptable practice under
"GFOA Recommended Budget Practices" and the City has responsibly used fund balance for one time
purchases in the past. The Financial Policies need to be updated to specifically address this practice, relative to
our reserve policy in section IX. A change has also been made to delete Loss Financing (previously shown in
Section IX-E)which is not applicable to the City because we are not self-insured.
Page 1 of 1
FY2016-17
•
Financial Management Policies
Prepared by the Finance Department
TABLE OF CONTENTS
I. PURPOSE STATEMENT
II. ACCOUNTING,AUDITING AND FINANCIAL REPORTING
A. Accounting
B. Funds
C. External Auditing
D. External Auditors Responsible to City Council
E. External Auditors Rotation
F. External Financial Reporting
III. INTERNAL CONTROLS
A.Written Procedures
B. Internal Audit
C. Department Managers Responsible
IV. OPERATING BUDGET
A. Preparation
B. Balanced Budgets
C. Planning
D. Budgeted Drawdown of Reserves
E. Reporting
F. Control
G. Performance Measures and Productivity Indicators
V. CAPITAL BUDGET AND PROGRAM
A. Preparation
B. Control
C. Program Planning
D. Alternate Resources
E. Debt Financing
F. Street Maintenance
G.Water/Wastewater Main Rehabilitation and Replacement
H. Reporting
VI. REVENUE MANANGEMENT
A. Simplicity
B. Certainty
C. Equity
D. Administration
E. Revenue Adequacy
F. Cost/Benefit of Abatement
G. Diversification and Stability
H.Non-Recurring Revenues
I. Property Tax Revenues
J. Parks and Recreation 4B Sales Tax Revenues
K. User-Based Fees
L. Impact Fees
M. General and Administrative charges
2
N. Utility Rates
O. Parks and Recreation 4B Fund Balance
P. Utility Fund Balance
Q. Interest Income
R. Revenue Monitoring
VII. EXPENDITURE CONTROL
A. Appropriations
B. Contingency Account Expenditures
C. Vacancy Funds
D. Central Control
E. Purchasing
F. Professional Services
G. Contract Authority
H. Prompt Payment
I. Information Technology
J. Prepaid Expenditures
VIII. ASSET MANAGEMENT
A. Investments
B. Cash Management
C. Investment Performance
D. Fixed Assets and Inventory
IX. FINANCIAL CONDITON AND RESERVES
A.No Operating Deficits
B. Interfund Loans
C. Fund Balance Policy
D. Risk Management Program
E. Enterprise Fund Self-Sufficiency
X. DEBT MANAGEMENT
A. General
B. Self-Supporting Debt
C. Analysis of Financing Alternatives
D. Voter Authorization
XI. STAFFING AND TRAINING
A. Adequate Staffing
B. Training
XII. GRANTS FINANCIAL MANAGEMENT
A. Grant Solicitation
B. Responsibility
XIII. ANNUAL REVIEW AND REPORTING
A. Annual Review
B. Reporting
3
L PURPOSE STATEMENT
The overriding goal of the Financial Management Policies is to enable the city to achieve a long-term stable
and positive financial condition while conducting its operations consistent with the Council-Manager form
of government established in the City Charter. The watchwords of the city's financial management include
integrity,prudent stewardship,planning, accountability, and full disclosure.
The purpose of the Financial Management Policies is to provide guidelines for the financial management
staff in planning and directing the city's day-to-day financial affairs and in developing recommendations to
the City Manager.
The scope of the policies spans accounting, auditing, financial reporting internal controls, operating and
capital budgeting, revenue management, cash management, expenditure control and debt management.
IL ACCOUNTING,AUDITING,AND FINANCIAL REPORTING
A.ACCOUNTING-The city's Assistant Finance Director is responsible for establishing the chart
of accounts, and for properly recording financial transactions.
B. FUNDS - Self-balancing groups of accounts are used to account for city financial transactions
in accordance with generally accepted accounting principles. Each fund is created for a specific
purpose except for the General Fund, which is used to account for all transactions not accounted
for in other funds. Funds are created and fund names are changed by City Council.
C. EXTERNAL AUDITING- The city will be audited annually by outside independent
auditors. The auditors must be a CPA firm of national reputation, and must demonstrate that they
have the breadth and depth of staff to conduct the city's audit in accordance with generally accepted
auditing standards,generally accepted government auditing standards, and contractual
requirements. The auditors' report on the city's financial statements including any federal grant
single audits will be completed within 120 days of the city's fiscal year end, and the auditors'
management letter will be presented to the city staff within 150 days after the city's fiscal year end.
An interim management letter will be issued prior to this date if any materially significant
internal control weaknesses are discovered. The city staff and auditors will jointly review the
management letter with the City Council within 60 days of its receipt by the staff.
D. EXTERNAL AUDITORS RESPONSIBLE TO CITY COUNCIL — The external auditors
are accountable to the City Council and will have access to direct communication with the City
Council if the city staff is unresponsive to auditor recommendations or if the auditors consider such
communication necessary to fulfill their legal and professional responsibilities.
E.EXTERNAL AUDITOR ROTATION-The city will not require external auditor rotation,but
will circulate requests for proposal for audit services periodically, normally at five-year intervals
or less.
F. EXTERNAL FINANCIAL REPORTING - The city will prepare and publish a
Comprehensive Annual Financial Report(CAFR). The CAFR will be prepared in accordance with
generally accepted accounting principles, and will be presented annually to the Government
Finance Officers Association (GFOA)for evaluation and possibly awarding of the Certification of
Achievement for Excellence in Financial Reporting. The CAFR will be published and presented to
the City Council within 120 days after the end of the fiscal year. City staffing limitations may
4
preclude such timely reporting. In such case, the Finance Director will inform the City Manager
and the City Manager will inform the City Council of the delay and the reasons therefore.
III. INTERNAL CONTROLS
A. WRITTEN PROCEDURES - The Finance Director is responsible for developing city-wide
written guidelines on accounting,cash handling,and other financial matters which will be approved
by the City Manager.
The Finance Department will assist department managers as needed in tailoring these guidelines
into detailed written procedures to fit each department's requirements.
B. INTERNAL AUDIT - The Finance Department may conduct reviews of the departments to
determine if the departments are following the written guidelines as they apply to the departments.
Finance will also review the written guidelines on accounting, cash handling and other financial
matters. Based on these reviews Finance will recommend internal control
improvements as needed.
C. DEPARTMENT MANAGERS RESPONSIBLE - Each department manager is responsible
to the City Manager to ensure that good internal controls are followed throughout his or her
department, that all guidelines on accounting and internal controls are implemented, and that all
independent and internal auditor internal control recommendations are addressed.
IV. OPERATING BUDGET
A.PREPARATION-The city's "operating budget" is the city's annual financial operating plan. It
consists of governmental and proprietary funds, including the general obligation Debt Service
Fund, but excluding capital projects funds. The budget is prepared by the City Manager with the
assistance of the Finance Department and cooperation of all city departments. The City Manager
transmits the document to the City Council. The budget should be presented to the City Council no
later than August 5 or a date to be determined by the City Council, and should be enacted by the
City Council prior to fiscal year end.The operating budget will be submitted to the GFOA annually
for evaluation and possible awarding of the Award for Distinguished Budget Presentation.
B. BALANCED BUDGETS -An Operating budget will be balanced, with current revenues,
exclusive of beginning resources,greater than or equal to current expenditures/expenses.
C. PLANNING- The budget process will be coordinated so as to identify major policy issues for
City Council.
D.BUDGETED DRAWDOWN OF RESERVES- One-time purchases may be requested by the
City Manager through the budget process, subject to the Fund Balance Policy in section IX of the
Policies.
E. REPORTING- Periodic financial reports will be prepared to enable the department managers
to manage their budgets and to enable the Budget Manager to monitor and control the budget as
approved by the City Council.Monthly financial reports will be presented to the City Council. Such
reports will include current year revenue and expenditures.
F. CONTROL - Operating Expenditure Control is addressed in Section VII of the Policies.
5
G. PERFORMANCE MEASURES AND PRODUCTIVITY INDICATORS — Where
appropriate, performance measures and productivity indicators will be used as guidelines and
reviewed for efficiency and effectiveness. This information will be included in the annual
budgeting process.
V. CAPITAL BUDGET AND PROGRAM
A.PREPARATION-The city's capital budget will include all capital projects funds and all capital
resources. The budget will be prepared annually on a fiscal year basis and adopted by ordinance.
The capital budget will be prepared by the City Manager with assistance from the Finance
Department and involvement of all required city departments.
B. CONTROL - All capital project expenditures must be appropriated in the capital budget.
Finance must certify the availability of resources so an appropriation can be made before a capital
project contract is presented by the City Manager to the City Council for approval.
C. PROGRAM PLANNING- The capital budget will include capital improvements program for
future years. The planning time frame should normally be five years. The replacement and
maintenance for capital items should also be projected for the next five years at a minimum. Future
maintenance and operations will be fully costed, so that these costs can be considered in the
operating budget.
D. ALTERNATE RESOURCES - Where applicable, assessments, impact fees, or other user-
based fees should be used to fund capital projects which have a primary benefit to certain property
owners.
E. DEBT FINANCING - Recognizing that debt is usually a more expensive financing method,
alternative financing sources will be explored before debt is issued.When debt is issued,it will be
used to acquire major assets with expected lives that equal or exceed the average life of the debt
issue.The exceptions to this requirement are the traditional costs of marketing and issuing the debt,
capitalized labor for design and construction of capital projects, and small component parts which
are attached to major equipment purchases.
F. STREET MAINTENANCE - The city recognizes that deferred street maintenance increases
future capital costs by an estimated 5 to 10 times. Therefore,the City's goal is to allocate a portion
of the General Fund budget each year to maintain the quality of streets. The amount will be
established annually so that repairs will be made amounting to a designated percentage of the value
of the streets.
G.WATER/WASTEWATER MAIN REHABILITATION AND REPLACEMENT-The city
recognizes that deferred water/wastewater main rehabilitation and replacement increases future
costs due to loss of potable water from water mains and inflow and infiltration into wastewater
mains. Therefore,to ensure that the rehabilitation and replacement program is adequately funded,
the City's goal will be to dedicate an amount equal to at least 1 % of the undepreciated value of
infrastructure annually to provide for a water and wastewater main repair and replacement program.
H. REPORTING- Periodic financial reports will be prepared to enable the department managers
to manage their capital budgets and to enable the finance department to monitor the capital budget
as authorized by the City Manager.
6
VI. REVENUE MANAGEMENT
A. SIMPLICITY - The city will strive to keep the revenue system simple which will result in a
decrease of compliance costs for the taxpayer or service recipient and a corresponding decrease in
avoidance to pay. The city will avoid nuisance taxes,fees, or charges as revenue sources.
B. CERTAINTY-An understanding of the revenue source increases the reliability of the revenue
system. The city will try to understand its revenue sources,and enact consistent collection policies
so that assurances can be provided that the revenue base will materialize according to budgets and
plans.
C. EQUITY - The city will strive to maintain equity in the revenue system structure. That is, the
city will seek to minimize or eliminate all forms of subsidization between entities,funds, services,
utilities and customers.However,it is recognized that public policy decisions may lead to subsidies
in certain circumstances, e.g., senior citizen property tax exemptions or partial
property tax abatement.
D.ADMINISTRATION- The benefits of revenue will exceed the cost of producing the revenue.
The cost of collection will be reviewed annually for cost effectiveness as a part of the indirect cost,
and cost of services analysis.
E.REVENUE ADEQUACY-The city will require that there be a balance in the revenue system.
That is,the revenue base will have the characteristic of fairness and neutrality as it applies to cost
of service,willingness to pay, and ability to pay.
F.COST/BENEFIT OF ABATEMENT-The city will use due caution in the analysis of any tax,
fee, or water and wastewater incentives that are used to encourage development. A cost/benefit
(fiscal impact)analysis will be performed as a part of such analysis and presented to the appropriate
entity considering using such incentive.
G. DIVERSIFICATION AND STABILITY - In order to protect the government from
fluctuations in revenue source due to fluctuations in the economy,and variations in weather(in the
case of water and wastewater),a diversified revenue system will be maintained.
H. NON-RECURRING REVENUES - One-time revenues will not be used for ongoing
operations.Non-recurring revenues will be used only for non-recurring expenditures. Care will be
taken not to use these revenues for budget balancing purposes.
I. PROPERTY TAX REVENUES - Property shall be assessed at 100%of the fair market value
as appraised by the Collin County Central Appraisal District. Reappraisal and reassessment shall
be done regularly as required by State law. A 100%collection rate will serve as a minimum for tax
collection.
All delinquent taxes will be aggressively pursued, with delinquents greater than 150 days being
turned over to the City Attorney or a private attorney, and a penalty assessed to compensate the
attorney as allowed by State law, and in accordance with the attorney's contract. Annual
performance criteria will be developed for the attorney regarding the collection of delinquent taxes.
J. PARKS AND RECREATION 4B SALES TAX REVENUE - Parks and Recreation 4B sales
tax revenue shall supplement but not supplant the funding for the Parks and Recreation System in
7
the General Fund and the Recreation Center Department of the Parks and Recreation 4B Sales Tax
Revenue Fund.
K.USER-BASED FEES-For services associated with a user fee or charge,the direct and indirect
costs of that service will be offset by a fee where possible. There will be an annual review of fees
and charges to ensure that fees provide adequate coverage of costs and services. User charges may
be classed as "full cost recover," "partial costs recover," and "minimal cost recovery," based upon
City Council policy.
L. IMPACT FEES - Impact fees will be imposed for water, wastewater, and transportation in
accordance with the requirements of State law. The staff working with the particular impact fee
shall prepare a semi-annual report on the capital improvement plans and fees. Additionally, the
impact fees will be re-evaluated at least every three years as required by law.
M. GENERAL AND ADMINISTRATIVE CHARGES-A method will be maintained whereby
the General Fund can impose a charge to the enterprise funds for general and administrative
services (indirect costs) performed on the enterprise funds' behalf The calculation will be based
upon the percentage of personnel time and other resources attributed to the Enterprise Fund by each
department of the General Fund. The details will be documented and said information will be
maintained in the Finance Department for review.
N. UTILITY RATES - The city will review utility rates annually and, if necessary, adopt new
rates to generate revenues required to fully cover operating expenditures,meet the legal restrictions
of all applicable bond covenants, and provide for an adequate level of working capital needs. This
policy does not preclude drawing down cash balances to finance current operations. However,it is
best that any extra cash balance be used instead to finance capital projects.
O. PARKS AND RECREATION 4B FUND BALANCE - The Parks and Recreation 4B Fund
Balance shall be established to protect property tax payers from excessive volatility caused by the
fluctuations in the Parks and Recreation 4B sales tax revenue. It will be funded with revenues of
the Parks and Recreation 4B Fund. The city's goal will be to maintain the Fund Balance at 25%of
the annual Parks and Recreation 4B sales tax budgeted revenue.
P. UTILITY FUND BALANCE - The Utility Fund shall maintain a Fund Balance to protect
ratepayers from excessive utility rate volatility. It may not be used for any other purpose. It will be
funded with surplus revenues of the Utility Fund. The City's goal will be to maintain the Utility
Fund Balance at 90 days of budgeted expenditures.
Q. INTEREST INCOME- Interest earned from investment of available monies,whether pooled
or not,will be distributed to the funds in accordance with the operating and capital budgets which,
wherever possible, will be in accordance with the equity balance of the fund from which monies
were provided to be invested.
R. REVENUE MONITORING - Revenues actually received will be regularly compared to
budgeted revenues and variances will be investigated. This process will be summarized in the
appropriate budget report.
VII. EXPENDITURE CONTROL
A. APPROPRIATIONS - The level of budgetary control is the department level budget in the
General Fund, and the fund level in all other funds. When budget adjustments (i.e., amendments),
8
among departments and/or funds are necessary these must be approved by the City Council.Budget
appropriation amendments at lower levels of control shall be made in accordance with the
applicable administrative procedures.
B. CONTINGENCY ACCOUNT EXPENDITURES-The General Fund Contingency Account
will be budgeted and approved by the City Council as a part of the budget process. The City
Manager must approve all contingency account expenditures.
C. VACANCY FUNDS — Savings from position vacancies will be reviewed as a part of the
midyear budget amendments and savings will be either allocated to other accounts by Council
approval or become unbudgeted funds to add to the ending fund balance.
D. CENTRAL CONTROL - Significant vacancy (salary) and capital budgetary savings in any
department will be centrally controlled by the City Manager.
E.PURCHASING-All purchases shall be made in accordance with the city's purchasing policies
as defined in the Purchasing Manual. Authorization levels for appropriations previously approved
by the City Council in the Operating Budget are as follows: Below Directors$500.00,for Directors
up to$1,000,for Purchasing Agent up to $3000.00,for Finance Director up to $7,500.00.The City
Manager can authorize expenditures over $7,500.00 with any purchases exceeding $50,000.00 to
be approved by the City Council.
F. PROFESSIONAL SERVICES - Professional services contracts will be coordinated through
the purchasing agent in compliance with statutory regulations.
G. CONTRACT AUTHORITY —By statute, contracts greater than or equal to $50,000.00 must
be approved by Council, after which either the Mayor or the City Manager may then sign any
necessary documents. By ordinance, contracts less than $50,000.00 may be authorized and signed
by the City Manager, provided there is an appropriation for such contract. Signature authority for
contracts equal to or less than $1,000 has been delegated by the City Manager to the purchasing
agent.
H.PROMPT PAYMENT-All invoices will be paid within 30 days of receipt in accordance with
the prompt payment requirements of State law. Procedures will be used to take advantage of all
purchase discounts where considered cost effective. However, payments will also be reasonably
delayed in order to maximize the city's investable cash,where such delay does not violate the agreed
upon terms.
I. INFORMATION TECHNOLOGY - Certain information technology acquisitions will be
centrally funded from the Information Technology Division. Acquisitions from this division may
include all related professional services costs for researching and/or implementing an information
technology project. Annual funding for replacements and for new technology will be budgeted in
the IS department with the exception of the Utility Fund.Additional funding above the base amount
may be provided for major projects with available one-time sources including debt proceeds and/or
grants.
J. PREPAID EXPENDITURES — Final determination of expenditure coding in the General
Ledger will be assigned to the Finance Department. Expenditure coding must remain consistent.
Purchased items must fit the description of the line item they are being charged to. Amounts of
$5,000 or more paid in advance or across budget years will be coded as prepaid items and charged
9
to the next budget year. Department Directors are responsible for budgeting and paying these items
accordingly.
VIII. ASSET MANAGEMENT
A. INVESTMENTS - The city's investment practices will be conducted in accordance with the
City Council approved Investment Policies.
B.CASH MANAGEMENT-The city's cash flow will be managed to maximize the cash available
to invest.
C. INVESTMENT PERFORMANCE - A monthly report on investment performance will be
provided by the Finance Director to the City Manager for presentation to the City Council.
D. FIXED ASSETS AND INVENTORY-These assets will be reasonably safeguarded,properly
accounted for, and prudently insured.
IX. FINANCIAL CONDITION AND RESERVES
A. NO OPERATING DEFICITS - Current expenditures will be paid with current revenues.
Deferrals, short-term loans, or one-time sources will be avoided as budget balancing techniques.
Reserves will be used only for emergencies on non-recurring expenditures, except when balances
can be reduced because their levels exceed guideline minimums.
B.INTERFUND LOANS-Non-routine interfund loans shall be made only in emergencies where
other temporary sources of working capital are not available and with the approval of the City
Council.At the time an interfund loan is considered,a plan to repay it prior to fiscal year end shall
also be considered.A fund will only lend money that it will not need to spend for the next 365 days.
A loan may be made from a fund only if the fund has ending resources in excess of the minimum
requirement for the fund. Loans will not be made from the city's enterprise funds
(Water/Wastewater, etc.), except for projects related to the purpose of the fund. Total interfund
loans outstanding from a fund shall not exceed 15%of the target fund balance for the fund. If any
interfund loan is to be repaid from the proceeds of a future debt issue, a proper reimbursement
resolution will be approved at the time the loan is authorized.
C. FUND BALANCE POLICY
1. Committed Fund Balance — The City Council is the City's highest level of decision-
making authority and the formal action that is required to be taken to establish,modify, or
rescind a fund balance commitment is a resolution approved by the Council at the City's
Council meeting. The resolution must either be approved or rescinded,as applicable,prior
to the last day of the fiscal year for which the commitment is made. The amount subject
to the constraint may be determined in the subsequent period.
2. Assigned Fund Balance — The City Council has authorized the City Manager as the
official authorized to assign fund balance to a specific purpose as approved by this fund
balance policy.
3. Order of Expenditure of Funds—When multiple categories of fund balance are available
for expenditure,the City will start with the most restricted category and spend those funds
first before moving down to the next category with available funds.
10
4. Minimum General Fund Unassigned Fund Balance—It is the goal of the City to achieve
and maintain an unassigned fund balance in the general fund equal to 25%of expenditures.
The City considers a balance of less than 20%to be cause for concern,barring unusual or
deliberate circumstances. If unassigned fund balance falls below the goal or has a
deficiency,the City will appropriate funds in future budgets to replenish the fund balance
based on a time table deemed adequate by the City Council.
5. Minimum Utility Fund Balance — The Utility Fund shall maintain a Fund Balance to
protect ratepayers from excessive utility rate volatility. It will be funded with surplus
revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund ending
Fund Balance at 90 days of budgeted expenditures.
6. Minimum Parks and Recreation 4B Fund Balance—The Parks and Recreation 4B Fund
Balance shall be established to protect property tax payers from excessive volatility caused
by the fluctuations in the Parks and Recreation 4B sales tax revenue. It will be funded with
revenues of the Parks and Recreation 4B Fund. The City's goal will be to maintain the
Parks and Recreation 4B Fund ending Fund Balance at 25% of budgeted 4B sales tax
revenues.
D.RISK MANAGEMENT PROGRAM-The city will aggressively pursue every opportunity to
provide for the public's and city employees' safety and to manage its risks.
E. ENTEPRISE FUND SELF-SUFFICIENCY - The city's enterprise funds' resources will be
sufficient to fund operating and capital expenditures. The enterprise funds will pay (where
applicable)their fair share of general and administrative expenses,in-lieu-of-property taxes and/or
franchise fees. If an enterprise fund is temporarily unable to pay all expenses,then the City
Council may waive general and administrative expenses,in-lieu-of-property taxes and/or franchise
fees until the fund is able to pay them. The City Council may pay out-of-pocket expenses that a
fund is temporarily unable to pay with interfund loans,to be repaid at a future date.
X. DEBT MANAGEMENT
A. GENERAL - The city's borrowing practices will be conducted in accordance with the prudent
industry practices and subject to City Manager approval.
B. SELF-SUPPORTING DEBT - When appropriate, self-supporting revenues will pay debt
service in lieu of tax revenues.
C. ANALYSIS OF FINANCING ALTERNATIVES - The city will explore all financing
alternatives in addition to long-term debt including leasing, grants and other aid, developer
contributions, impact fees,and use of reserves or current monies.
D.VOTER AUTHORIZATION-The city shall obtain voter authorization before issuing General
Obligation Bonds as required by law. Voter authorization is not required for the issuance of
Revenue Bonds. However,the city may elect to obtain voter authorization for Revenue Bonds.
XI. STAFFING AND TRAINING
A.ADEQUATE STAFFING- Staffing levels will be adequate for the fiscal functions of the city
to function effectively. Overtime shall be used only to address temporary or seasonal demands that
require excessive hours. Workload scheduling alternatives will be explored before adding staff.
11
B. TRAINING - The city will support the continuing education efforts of all financial staff
including the investment in time and materials for maintaining a current perspective concerning
financial issues. Staff will be held accountable for communicating,teaching,and sharing with other
staff members all information and training materials acquired from seminars, conferences, and
related education efforts.
XII. GRANTS FINANCIAL MANAGEMENT
A. GRANT SOLICITATION- The City Manager will be informed about available grants by the
departments and will have final approval over which grants are applied for. The grants should be
cost beneficial and meet the city's objectives.
B. RESPONSIBILITY - Departments will oversee the day to day operations of grant programs,
will monitor performance and compliance, and will also keep the Finance Department and
Purchasing informed of significant grant-related plans and activities. Departments will also report
re-estimated annual revenues and expenses to the Finance Department as needed. Finance
Department staff members will serve as liaisons with grantor financial management personnel,will
prepare invoices,and will keep the books of account for all grants.All goods and services obtained
through grants are subject to City purchasing policies and must be coordinated with the purchasing
agent.
XIII. ANNUAL REVIEW AND REPORTING
A.These Policies will be reviewed administratively by the City Manager at least annually,and will
be presented to the City Council by the Finance Department for confirmation of any significant
changes.
B.The Finance Director will report annually to the City Manager on compliance with these policies.
12
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Wylie City Council
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AGENDA REPORT
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Meeting Date: September 27,2016 Item Number: C
Department: Finance (City Secretary's Use Only)
Prepared By: Linda Bantz Account Code:
Date Prepared: September 14,2016 Budgeted Amount:
Exhibits: Investment Policy/Resolution
Subject
Consider, and act upon, Resolution No. 2016-25(R) approving the current Investment Policy as required by the
Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A —Authorized Investments
for Governmental Entities.
Recommendation
Motion to approve Resolution No. 2016-25(R) approving the current Investment Policy.
Discussion
Texas Government Code requires that the governing body of an investing entity review its investment policy
not less than annually. The governing body should adopt a written instrument by rule, order, ordinance, or
resolution stating that it has reviewed the investment policy and that the written instrument so adopted shall
record any changes made to the investment policy. No changes are currently being made to it.
Page 1 of 1
RESOLUTION NO. 2016-25(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
APPROVING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE
OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES, PROVIDING
FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF
AUTHORITY, PROVIDING INVESTMENT STRATEGIES BY POOLED FUND
GROUPS, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR OTHER
INVESTMENT GUIDELINES, PROVIDING FOR INVESTMENTS AUTHORIZED
BY PUBLIC FUNDS INVESTMENT ACT AND INVESTMENTS UNAUTHORIZED
BY THE CITY, PROVIDING FOR PORTFOLIO DIVERSIFICATION AND
MATURITY LIMITS, PROVIDING FOR SELECTION OF BROKERS/DEALERS,
PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR
SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND
REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST,
PROVIDING FOR POLICY REVISIONS; AND MAKING VARIOUS FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT.
WHEREAS, the Public Funds Investment Act, as amended, requires the City of Wylie to adopt
the investment policy by rule, order, ordinance or resolution; and
WHEREAS, the Investment Policy was originally approved December 12, 2006; and
WHEREAS, the Investment Policy complies with the Texas Government Code, Chapter 2256,
Public Funds Investment Act, Subchapter A — Authorized Investments for Governmental Entities and
Subchapter B —Miscellaneous Provisions as amended, and authorizes the investment of City funds in safe
and prudent investments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, THAT the City of Wylie has complied with the requirements of the Public Funds
Investment Act and the Investment Policy, attached hereto, is adopted as the investment policy of the City
effective September 27, 2016.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on this the
27nd day of September, 2016.
Eric Hogue, Mayor
ATTESTED BY:
Carole Ehrlich, City Secretary
Resolution No.2016-25(R)
Amendment of Investment Policy
INVESTMENT POLICY
Adopted May 1995
Revised December 2006
INVESTMENT POLICY
Table of Contents
I. INTRODUCTION 1
II. SCOPE 1
III. OBJECTIVES 1
Safety 1
Liquidity 1
Diversification 1
Yield 1
IV. INVESTMENT COMMITTEE 2
V. DELEGATION OF AUTHORITY 2
VI. INVESTMENT STRATEGY 3
Operating Funds 3
Debt Service Funds 3
Debt Service Reserve Funds 3
Special Projects and Special Purpose Funds 3
VII. STANDARD OF CARE 3
VIII. INVESTMENTS AUTHORIZED BY THE CITY 4
IX. OTHER INVESTMENT GUIDELINES 5
X. DIVERSIFICATION AND MATURITY LIMITS 5
XI. SELECTION OF BROKER/DEALERS 6
XII. SAFEKEEPING AND CUSTODY 6
XIII. RECORD KEEPING AND REPORTING 7
X1V. ETHICS AND CONFLICTS OF INTEREST 8
XV. POLICY REVISIONS 9
APPENDIX A -BROKER/DEALER QUESTIONNAIRE
APPENDIX B -CERTIFICATION BY DEALER
111 ' . g:" 'Li In, I 1-0A A S
INVESTMENT POLICY
I.INTRODUCTION The City's principal investment objectives, in order of
priority, are listed below.
Chapter 2256 of Title 10 of the Local Government
Code (herein after referred to as the "Public Funds Safety. The primary objective of the City's
Investment Act") prescribes that each city is to adopt investment activity is the preservation of principal
written rules governing its investment practices and (capital) in the overall portfolio. Each investment
to define the authority of the investment officer. The transaction shall seek first to ensure that capital
following Investment Policy addresses the methods, losses are avoided, whether the loss occurs from the
procedures, and practices which must be exercised to default of a security or from erosion of market value.
ensure effective and judicious fiscal management of
the City's funds. This Policy shall not apply to the Liquidity. The City's investment portfolio will
selection, retention or other issues concerning the remain sufficiently liquid to enable the City to meet
depositories of the City's funds in demand deposits as operating requirements that might be reasonably
provided under Chapter 105 of the Local Government anticipated. Liquidity shall be achieved by matching
Code. investment maturities with forecasted cash flow
requirements, by investing in securities with active
II. SCOPE secondary markets, and by using state or local
investment pools.
This Policy shall apply to the investment and
management of all funds of the City under its control, Diversification. The governing body recognizes that
other than those expressly excluded herein or by in a diversified portfolio, occasional measured losses
applicable law or valid agreement. This Policy shall due to market volatility are inevitable, and must be
not supersede the restrictions on investment and use considered within the context of the overall
applicable to any specific fund and, in the event of portfolio's return, provided that adequate
any conflict between this Policy and the requirements diversification has been implemented. Therefore,
of any fund subject hereto, the specific requirement assets held in the common investment portfolio shall
applicable to such fund shall be followed as well as be diversified to eliminate the risk of loss resulting
all other provisions of this Policy other than those in from one concentration of assets in a specific
conflict. The Employees Deferred Compensation maturity, a specific issuer or a specific class of
Agency Fund is excluded from coverage under this securities.
Policy.
Yield. The investment portfolio goal (benchmark)
In order to make effective use of the City's resources, against which the yield is compared will be
all monies shall be pooled into one bank account, established from time to time by the Finance
except for those monies required to be accounted for Director. Recommendations by the Investment
in other bank accounts as stipulated by applicable Committee will be considered when the performance
laws,bond covenants or contracts. The bank account measure is being established. Efforts to seek higher
will be maintained by pooled fund group for purposes than the above goal must be consistent with risk
of implementing pooled fund strategies and reporting. limitations identified in this policy and prudent
The income derived from this pooled investment investment principles. The City's investment
account shall be distributed by fund in accordance portfolio shall be designed with the objective of
with the City's internal procedures. attaining a rate of return which is consistent with the
risk limitations and cash flow characteristics of the
III.OBJECTIVES City's investments.
IV.INVESTMENT COMMITTEE
111 ' . g:" 'Li In, I 1-0A A S
INVESTMENT POLICY
misrepresentation by third parties, or imprudent
An investment committee consisting of the City actions by employees and officers of the City.
Attorney, City Manager and Director of Finance will
meet on a quarterly basis. The Investment Committee With written approval from the City Manager, the
shall be authorized to invite advisors to the meetings Director may delegate any phase of the investment
as needed. management program to members of the City staff.
Such approval shall state specifically the functions
The investment officer will present a brief report of such person is authorized to perform or that the
investment activities to the Investment Committee. person is authorized to perform all activities of the
The primary objectives of the committee will be to Director under this Policy. The Director shall obtain
and maintain, at the City's expense, fidelity bonds for
(1) make recommendations regarding investment himself and each of his designees in amounts
strategies determined adequate by the Director (which shall not
(2) approve a list of authorized brokers, dealers, be less than five percent of the amounts subject to
banks, savings and loans, credit unions, and this Policy) for each fiscal year as shown by the
pools approved budget. No person may engage in an
(3) recommend a list of authorized training investment transaction except as provided under the
sources for the state mandated investment terms of this Policy and the internal procedures
training and established by the Director. A current list of persons
(4) monitor program results. authorized to transact investment business and wire
funds on behalf of the City shall be maintained by the
The committee shall include in its deliberations such Director.
topics as performance reports, economic outlook,
portfolio diversification, maturity structure, potential At the discretion of either the City Manager or the
risk to the city's funds, and the target rate of return Director and in any event upon the termination or
on the investment portfolio. The Investment reassignment of any member of the Director's staff
Committee shall provide for minutes of its meetings. authorized to conduct transactions for the City
pursuant to this Policy, the authority of such person
V.DELEGATION OF AUTHORITY shall be revoked and such revocation of authority
shall be immediately communicated by the Director
Management responsibility for the investment orally and in writing to each and every depository,
program is delegated by the City Council to the City broker/dealer, investment advisor, custodian and
Manager who will designate the Finance Director as other agency or entity with whom the City has any
Investment Officer (hereinafter referred to as the existing or continuing relationship in the
"Director"). The Director's authority will at all times management of its investments.
be limited by conformance with all Federal
regulations, State of Texas statutes and other legal VI.INVESTMENT STRATEGY
requirements including the City Charter and City
Ordinances, including this Policy. The City of Wylie maintains a pooled investment
portfolio. The pooled portfolio utilizes specific
The Director shall develop and maintain written investment strategies designed to address the unique
administrative procedures for the operation of the characteristics of the pooled investment portfolio.
investment program consistent with this Policy. The The pooled investment portfolio includes Operating
controls shall be designed to prevent, identify and Funds, Debt Service Funds, Debt Service Reserve
control losses of public funds arising from deviation Funds, Capital Projects and Special Purpose Funds.
from this Policy, fraud, employee error, and
' 1, 00'Li In, I 1-cX A S
INVESTMENT POLICY
Investment strategies for these different groups are (1) the investment of all funds, or funds under
detailed below. the City's control, over which the officer had
responsibility rather than a consideration as
(1) Investment strategies for operating, debt to the prudence of a single investment; and
service, capital project, and special purpose funds
have as their primary objective to assure that (2) whether the investment decision was
anticipated cash outflows are matched with adequate consistent with the written investment policy
investment liquidity. The secondary objective is to of the City.
create a portfolio structure which will experience
minimal volatility during economic cycles. The Director and his staff shall recognize that the
investment activities of the City are a matter of public
(2) The investment strategy for the debt service record. Therefore, all participants in the investment
reserve funds shall have as the primary objective the process shall seek to act responsibly as custodians of
ability to generate a dependable revenue stream from the public trust. Investment officials shall avoid any
securities with a low degree of volatility. Securities transactions that might impair public confidence in
should be of high quality, with short to intermediate the City's ability to govern effectively.
term maturities. Except as may be required by a bond
ordinance, securities should be of high quality with VIII.INVESTMENTS AUTHORIZED BY THE
short to intermediate-term maturities. CITY OF WYLIE
VII. STANDARD OF CARE Authorized investments for municipal governments
in the State of Texas are set forth in the Public Funds
Investments shall be made with judgment and care, Investment Act, as amended (Section 2256.009-
under prevailing circumstances, that a person of 2256.019, Government Code). However, suitable
prudence, discretion, and intelligence would exercise investments for the City of Wylie are limited to the
in the management of the person's own affairs, not following.
for speculation, but for investment, considering the
probable safety of capital and the probable income to (1) Direct obligations of the United States or its
be derived. Investment of funds shall be governed by agents and instrumentalities with a stated maturity of
the following investment objectives, in order of 5 years or less.
priority:
(2) Certificates of deposit issued in the State of
(1) preservation and safety of principal; Texas with a maximum maturity of 2 years or less
and insured by the Federal Deposit Insurance
(2) liquidity; and Corporation.
(3) diversification; and (3) Fully collateralized direct repurchase
agreements with a defined termination date of 2 years
(4) yield. or less which are secured by obligations of the United
States or its agencies and instrumentalities and
In determining whether an investment officer has pledged with a third party in the City's name. The
exercised prudence with respect to an investment agreement must be placed through a primary
decision, the determination shall be made taking into government securities dealer, as defined by the
consideration: Federal Reserve, or by a financial institution doing
business in the State of Texas. Each issuer of
' 1, 00'Li In, I 1-cX A S
INVESTMENT POLICY
repurchase agreements shall be required to sign a Reserve Bank as the securities are simultaneously
master repurchase agreement. released to the purchaser). In this manner the City
will always have possession of either its securities or
(4) Approved investment pools as described in its monies.
Section 2256.016 which are continuously rated no
lower than AAA, AAA-m or an equivalent rating by X. DIVERSIFICATION AND MATURITY
at least one nationally recognized rating agency and LIMITS
have a weighted average maturity no greater than 90
days. It is the policy of the City to avoid concentration of
assets in a specific maturity, a specific issue, or a
IX. OTHER INVESTMENT GUIDELINES specific class of securities,with the exception of U.S.
Treasury issues. The asset allocation in the portfolio
The City seeks active management of its portfolio should, however, be flexible depending upon the
assets. In order to meet the objectives of this Policy, outlook for the economy and the securities markets.
the City may from time to time sell securities that it
owns in order to better position its portfolio assets. The City will not exceed the following maximum
Sales of securities prior to maturity shall be limits as a percentage of the total portfolio for each of
documented and approved by the Director before the categories listed below:
such a transaction is consummated. Sales of
securities yielding net proceeds less than 92% of the Max.
book value of the securities must be approved in of Max.
advance and in writing by the City Manager. Three Investment Category Portfolio Maturity
examples of situations involving the sale of securities Obligations of the United 100% 5 years
prior to maturity are States or its agencies and
instrumentalities.
(1) swap - to sell an investment to realize a
capital gain, Certificates of Deposit 25% 18 mon.
(2) To better position selected investments
due to a change in market conditions, Repurchase Agreements 100% 2 years
NOT Reverse Repurchase
(3) To react to emergency liquidity demands. Agreements
Each investment transaction must be based upon The Director shall evaluate how each security
competitive quotations received from at least three purchased fits into the City's overall investment
broker/dealers who have been approved by the City strategy.
in accordance with Texas law.
At all times the City shall maintain 10 percent of its
The purchase and sale of all securities shall be on a total investment portfolio in instruments maturing in
delivery versus payment or payment versus delivery 90 days or less. The weighted average maturity of all
basis (i.e., for securities purchases, monies will not securities and certificates of deposit in the City's total
be released by the City's safekeeping bank until investment portfolio at any given time (not including
securities are received at the Federal Reserve Bank cash or demand deposits) shall not exceed 2 years.
for further credit to the City's safekeeping bank. In
the case of securities sales, monies will be received XI. SELECTION OF BROKERS/DEALERS
by the City's safekeeping bank via the Federal
' 1, 00'Li In, I 1-cX A S
INVESTMENT POLICY
The City shall maintain a list of broker/dealers and imprudent investment activities being conducted
financial institutions which have been approved for between the entity and the securities firm (See
investment purposes by the investment committee. Appendix B).
(For the purpose of this investment policy,
Broker/dealer will be used to refer to any brokerage All approved broker/dealer firms must have a
firm, bank, investment pool, or financial institution completed City of Wylie broker/dealer questionnaire,
with which the City does investment business). investment policy, written acknowledgment per
Securities may only be purchased from those above guidelines, executed master repurchase
authorized institutions and firms. The authorized agreement, if applicable, and current financial
broker/dealers will be reviewed at least annually. To information on file. Certification language should be
be eligible, a broker/dealer must meet at least one of mutually acceptable to both parties. An investment
the following criteria: 1) be recognized as a Primary officer of the City may not buy any securities from a
Dealer as defined by the New York Federal Reserve person who has not delivered to the City an
Market Reports Division; or 2) complies with instrument substantially in the form provided by this
Securities and Exchange Commission Rule 15C3-1, policy.
the Uniform Net Capital Requirement Rule. If the
City's depository bank also provides custodial and The Director shall review the quality of service and
safekeeping services for the City, the bank may not financial stability of each broker/dealer and financial
be included as an authorized broker/dealer for the institution approved under this Section at least
City, however (Non- negotiable Certificate of annually. Any approved broker/dealer or financial
Deposits are exempt from this policy. institution may be removed from the list of approved
broker/dealers with the approval of the Director, if in
Broker/dealers will be selected and recommended to the opinion of the Director, the firm has not
the investment committee by the Director on the performed adequately or its financial position is
basis of their financial stability, expertise in cash considered inadequate.
management and their ability to service the City's
account. Each broker/dealer that has been authorized
by the City shall be required to submit and annually XII. SAFEKEEPING AND CUSTODY
update a Broker/Dealer Information Request form
which includes the firm's most recent financial Investment securities purchased for the City will be
statements. The Director shall maintain a file which delivered by either book entry or physical delivery
includes the most recent Broker/Dealer Information and shall be held in third-party safekeeping by a
Request forms submitted by each firm approved for Federal Reserve Member financial institution
investment purposes. A copy of the submitted designated as the City's safekeeping and custodian
Broker/Dealer Information Request forms as well as bank. The City may designate more than one
a list of those broker/dealers approved by the City custodian bank. The City shall execute a
shall be maintained by the Director (See Appendix Safekeeping Agreement with each bank prior to
A). utilizing the custodian's safekeeping services. Only a
state or national bank located within the State of
The City of Wylie will provide all approved Texas may be utilized as a custodian of securities
securities dealers with a copy of the City's pledged to secure certificates of deposit. The
Investment Policy. A principal in the firm must safekeeping agreement must provide that the
execute a written statement acknowledging receipt safekeeping bank will immediately record and
and review of the policy and a statement promptly issue and deliver a signed safekeeping
acknowledging that reasonable procedures and receipt showing the receipt and the identification of
controls have been implemented to preclude the security, as well as the City's interest.
111 ' . g:" 'Li In, I 1-0A A S
INVESTMENT POLICY
XIII.RECORD KEEPING AND REPORTING
The Director shall maintain a list of designated
custodian banks and a copy of the Safekeeping A record shall be maintained of all bids and offerings
Agreement executed with each custodian bank. for securities transactions in order to ensure that the
City receives competitive pricing. All transactions
The City must approve release of securities in writing shall be documented by the person authorizing the
prior to their removal from the custodial account. A transaction in a form that shows that person's name,
telephone facsimile of a written authorization shall be the party instructed to execute the transaction, the
sufficient if the custodian orally confirms receipt of date, a description of the transaction and a brief
the transmission and an exact copy of the document statement of the reason(s) for the transaction.
is retained in the City's files. In no event shall the
custodial bank be an authorized depository bank, At least annually, the Director shall verify that all
issuer of repurchase agreements in which the City securities purchased by or pledged to the City are on
invests or broker/dealer of securities on behalf of the hand in appropriate form. The City, in conjunction
City. with its annual financial audit, shall perform a
compliance audit of management controls on
All securities shall be confirmed in the name of the investments and adherence to the City's established
City and delivered to an approved custodial bank or investment policies.
carried at a Federal Reserve Bank in the name of the
City. The Custodian shall not otherwise deposit Each depository of the City's funds shall maintain
purchased or pledged securities. All book entry separate, accurate and complete records relating to all
securities owned by the City shall be evidenced by a deposits of the City's funds, the securities pledged to
safekeeping receipt issued to the City and signed by secure such deposits and all transactions relating to
the appropriate officer at the custodian bank stating the pledged securities. Each approved custodian
that the securities are held in the Federal Reserve shall maintain separate, accurate and complete
System in a CUSTOMER ACCOUNT naming the records relating to all securities received on behalf of
City as the "customer." In addition, the custodian the City, whether pledged, purchased or subject to
bank will, when requested, furnish a copy of the repurchase agreement, as well as all transactions
delivery advice received by the custodian bank from related to such securities. In addition, each
the Federal Reserve Bank. depository shall file all reports required by the Texas
State Depository Board. Each depository and
All certificated securities (those transferred by custodian shall agree to make all the records
physical delivery) shall: 1) be held by an approved described in this paragraph available to the Director
custodian bank or any correspondent bank in New or designee and the City's auditors at any reasonable
York City approved by the Director; and 2) the time.
correspondent bank or the City's safekeeping bank
shall issue a safekeeping receipt to the City All broker/dealers, custodians, depositories and
evidencing that the securities are held by the investment advisors shall maintain complete records
correspondent bank for the City. of all transactions that they conducted on behalf of
the City and shall make those records available for
The original safekeeping receipt for each transaction inspection by the Director or other representatives
including purchased securities under a repurchase designated by the City Council or City Manager.
agreement and collateral securing deposits will be
forwarded to the Director or his designee and held in All sales of securities for less than the book value of
a secured file by the City. the security shall be approved by the Director. Sales
of securities for less than 92 percent of the book
' 1, 00'Li In, I 1-cX A S
INVESTMENT POLICY
value of the securities must be approved by both the
City Manager and the Director. XIV.ETHICS AND CONFLICTS OF INTEREST
An investment report shall be prepared by the Officers and employees of the City involved in the
Director and signed by each officer and employee of investment process shall refrain from personal
the City authorized to conduct any of the City's business activity that involves any of the City's
investment activity, on a annual basis listing all of the approved custodians, depositories, broker/dealers or
investments held by the City, beginning and ending investment advisors. Employees and officers shall not
market value for period, the current market valuation utilize investment advice concerning specific
of the investments and transaction summaries, securities or classes of securities obtained in the
including a detailed list of the gains and losses transaction of the City's business for personal
recognized. The market value will be determined by: investment decisions, shall in all respects subordinate
(1)written reports such as the Wall Street Journal; (2) their personal investment transactions to those of the
on-line services such as Bloomberg; or (3) through a City, particularly with regard to the timing of
primary dealer or national bank that is independent of purchases and sales and shall keep all investment
the specific security being valued. The report must advice obtained on behalf of the City and all
state the pooled fund group for each asset/security. transactions contemplated and completed by the City
The report shall explain the total investment return confidential, except when disclosure is required by
during the previous quarter and compare the law.
portfolio's performance to other benchmarks of
performance. If invested in securities, the City's An investment officer of the City who has a personal
audit firm must review the quarterly reports annually business relationship with an organization seeking to
and the result of the review shall be reported to the sell an investment to the City shall file a statement
City Council by that auditor. disclosing that personal business interest. An
investment officer who is related within the second
Within 90 days after the end of the City's fiscal year, degree by affinity or consanguinity to an individual
the Director shall prepare, sign and deliver to the City seeking to sell an investment to the City shall file a
Manager and the City Council an annual report on the statement disclosing that relationship. A statement
City's investment program and investment activity required under this subsection must be filed with the
which has also been signed by each officer and Texas Ethics Commission and the governing body of
employee of the City authorized to conduct any of the the City.
City's investment activity. The annual report shall
include full year investment returns. Such annual XV.POLICY REVISIONS
report shall include an analysis of the compliance
with this Policy as well as changes in the applicable This Investment Policy will be reviewed at least
laws and regulations during the previous year and annually by the City Attorney, City Manager and
may include any other items of significance related to Director of Finance and revised when necessary. All
the investment program. The annual investment revisions shall be approved by the City Council.
report will be reviewed as a part of the annual audit.
Wylie City Council
AGENDA REPORT
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Meeting Date: September 27, 2016 Item Number: D
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: September 12, 2016 Budgeted Amount:
Exhibits: Investment Report
Subject
Consider, and place on file, the City of Wylie Monthly Investment Report for August 31, 2016.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Investment Report for August 31, 2016.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
2015-2016 Investment Report
August 31, 2016
Money Market Accounts: MMA
Certificates of Deposit: CCD
Treasury Bills: T-Bills
Treasury Notes: T-Notes
Government Agency Notes: AN
Invest. Principal Type Of Interest Purchase Maturity
Number Amount Security Rate Issuer Date Date
1 $14,572,969.83 MMA 0.3737% Texpool 12/31/2006 NA
2 $15,095,849.64 MMA 0.3990% TexStar 3/15/2011 NA
$29,668,819.47
Total
Weighted Average Coupon: 0.3866% Money Markets: $29,668,819.47
Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00
$29,668,819.47
• � p Wylie City Council
ltl ,
AGENDA REPORT
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Meeting Date: September 27, 2016 Item Number: E
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: September 12, 2016 Budgeted Amount:
Revenue and Expenditure
Exhibits: Monthly Report
Subject
Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for August 31, 2016.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Revenue and Expenditure Report for August 31,
2016.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2016
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2015-2016 2015-2016 2015-2016 OF BUDGET
GENERAL FUND REVENUE SUMMARY
TAXES 23,439,014 559,136 22,737,564 97.01% A
FRANCHISE FEES 2,671,000 178,239 2,454,289 91.89%
LICENSES AND PERMITS 746,000 68,232 989,246 132.61%
INTERGOVERNMENTAL REV. 920,464 180,761 811,741 88.19% B
SERVICE FEES 3,225,000 320,817 3,031,932 94.01%
FINES AND FORFEITURES 660,832 38,446 459,413 69.52% C
INTEREST INCOME 5,000 3,640 30,082 601.64%
MISCELLANEOUS INCOME 166,000 11,928 232,083 139.81%
OTHER FINANCING SOURCES 2,054,050 5,396 4,126,246 200.88% D
REVENUES 33,887,360 1,366,595 34,872,596 102.91%
USE OF FUND BALANCE 972,783 NA NA NA E
USE OF CARRY-FORWARD FUNDS 58,907 NA NA NA
TOTAL REVENUES 34,919,050 NA NA NA
GENERAL FUND EXPENDITURE SUMMARY
CITY COUNCIL 90,796 4,649 62,879 69.25%
CITY MANAGER 839,397 60,616 712,764 84.91%
CITY SECRETARY 276,747 19,049 234,999 84.91%
CITY ATTORNEY 147,000 0 61,912 42.12%
FINANCE 1,034,650 104,095 921,187 89.03%
FACILITIES 883,614 86,701 671,519 76.00%
MUNICIPAL COURT 378,177 28,918 318,551 84.23%
HUMAN RESOURCES 285,112 21,370 239,239 83.91%
PURCHASING 134,410 11,116 111,412 82.89%
INFORMATION TECHNOLOGY 1,279,971 68,942 996,885 77.88%
POLICE 8,821,840 745,959 7,572,668 85.84%
FIRE 7,276,696 610,846 5,997,263 82.42%
EMERGENCY COMMUNICATIONS 1,435,698 88,938 1,137,191 79.21%
ANIMAL CONTROL 646,373 34,917 525,643 81.32%
PLANNING 545,503 43,465 464,264 85.11%
BUILDING INSPECTION 449,137 32,272 324,184 72.18%
CODE ENFORCEMENT 236,789 16,333 175,471 74.10%
STREETS 2,343,225 108,964 1,881,709 80.30%
PARKS 2,415,217 152,834 1,818,983 75.31%
LIBRARY 1,731,886 120,913 1,463,398 84.50%
COMBINED SERVICES 4,294,171 322,107 3,837,179 89.36%
TOTAL EXPENDITURES 35,546,409 2,683,004 29,529,300 83.07%
REVENUES OVER/(UNDER)EXPENDITURES -627,359 -1,316,409 5,343,294 19.83%
A. Property Tax Collections for FY15-16 as of August 31 are 100.998%, in comparison to FY14-15 for the same time period of 100.60%.
B. Intergovernmental Rev:The majority of intergovernmental revenues come from WISD reimbursements and Fire Services which are billed quarterly.
C. Fines and Forfeitures:The Court Fines budget was significantly increased for FY 15-16.Actual revenues are up 31%compared to this time last year.
D. Other Financing Sources includes the annual transfer from the Utility Fund and insurance proceeds related to the recent hail storm.
E. Use of Fund Balance: For Replacement/New Fleet&Equipment and Transfer to Debt Service.
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2016
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2015-2016 2015-2016 2015-2016 OF BUDGET
UTILITY FUND REVENUE SUMMARY
SERVICE FEES 12,690,000 1,522,717 11,780,871 92.84%
INTEREST INCOME 1,500 1,445 10,465 697.68%
MISCELLANEOUS INCOME 57,000 8,726 115,051 201.84%
OTHER FINANCING SOURCES 101,200 0 229,213 226.50% F
REVENUES 12,849,700 1,532,888 12,135,600 94.44%
USE OF FUND BALANCE 113,100 NA NA NA G
USE OF CARRY-FORWARD FUNDS 235,000 NA NA NA
TOTAL REVENUES 13,197,800 NA NA NA
UTILITY FUND EXPENDITURE SUMMARY
UTILITY ADMINISTRATION 480,006 18,843 349,144 72.74%
UTILITIES-WATER 1,860,373 116,478 1,431,724 76.96%
CITY ENGINEER 564,635 43,595 415,467 73.58%
UTILITIES-SEWER 720,733 37,705 497,986 69.09%
UTILITY BILLING 303,604 21,394 274,156 90.30%
COMBINED SERVICES 12,154,742 763,917 10,735,602 88.32%
TOTAL EXPENDITURES 16,084,093 1,001,932 13,704,079 85.20%
REVENUES OVER/(UNDER)EXPENDITURES -2,886,293 530,956 -1,568,479 9.24%
F. Other Financing Sources includes insurance proceeds related to the hail storm.
G. Use of Fund Balance: Includes Hardware/Software to implement the GIS program.
Wylie City Council
AGENDA REPORT
Meeting Date: September 27, 2016 Item Number: F
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 12, 2016 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, approval of a Final Plat for Bozman Farm Estates Phase 5B Addition, creating 74
residential lots and 4 open space lots on 21.874 acres, generally located south of Bozman Farm Estates Phase 3,
north of Beaver Creek Rd.
Recommendation
Motion to approve a Final Plat for Bozman Farm Estates Phase 5B Addition, creating 74 residential lots and 4
open space lots on 21.874 acres, generally located south of Bozman Farm Estates Phase 3, north of Beaver
Creek Rd.
Discussion
OWNER: DEVELOPMENT SOLUTIONS BZ,INC. ENGINEER: RIDINGER ASSOC.,INC.
The purpose of the plat is to create 74 single-family residential lots and four open space lots on 21.874 acres.
The property is part of an overall Planned Development Ordinance 2002-52.
This plat is the second part of an adjustment to a previously approved 193 lot plat from July of 2015. The first
adjustment, Phase 5A, included 119 lots and an amended amenity center lot and is shown in gray on this plat.
That plat was approved in April 2016. This plat, Phase 5B, is the remaining 74 lots of the original plat bringing
the total to 193 lots for these two phases.
The four open space lots are labeled with an "X". All open space will be owned and maintained by the HOA.
This Final Plat complies with all applicable technical requirements of the City of Wylie and substantially
conforms to the adopted PD provisions.
The Commission voted 6-0 to recommend approval of the request subject to additions and/or alterations to the
engineering plans as required by the Engineering Department.
Page 1 of 1
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r // \ BOZMAN FARM ESTATES
1
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l s A/ I- A y,°:t m„m_ I n ° Aaron West Survey,Abst No.979
s.l A, d/ " O s / 10� / �� 11104/w City of Wylie,colt l county,Texas
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E.e PHASE5B
a,a c 1e0 appeared 1.114.4n to me lo be the penon.hou name is..I.cribet,te[cinch.msCrumenl,and
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rc John G.knelt Survey,Abst No.475 and the
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N bbK a,ad rorn.smm.,, City of Wylie,Collin County,Texas
b L
Arthur Surveying Co.,Inc.
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Wylie City Council
AGENDA REPORT
Meeting Date: September 27, 2016 Item Number: G
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 12, 2016 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, approval of a Preliminary Plat for Kreymer East Phase 1, creating 86 residential lots
and 2 open space lots on 26.782 acres, generally located east of W.A. Allen and north of Kings Court.
Recommendation
Motion to approve a Preliminary Plat for Kreymer East Phase 1, creating 86 residential lots and 2 open space
lots on 26.782 acres, generally located east of W.A. Allen and north of Kings Court.
Discussion
OWNER: BLOOMFIELD HOMES, L.P. ENGINEER: WESTWOOD
The property totals 26.782 acres and will create 86 single-family residential lots and two open space lots for
park and recreational purposes. The subject property is part of the overall 70 acres of the Kreymer East
development approved in June 2016 as a Planned Development District (PD 2015-23).
The PD allows for a maximum of 245 lots with a minimum lot size of 8,500 square foot for the entire
development, with an approximate density of 3.5 lots per acre. The plat for Phase I calls for 86 lots on 26.7
acres for a density of approximately 3.2 lots per acre. Staff will continuously monitor the density and lot count
as plats are submitted to ensure compliance with the PD as approved.
The plat shall also dedicate necessary rights-of-way, and utility easements.
The Preliminary Plat complies with the approved Development Plan & Concept which was approved with the
PD for all phases of the development.
The Commission voted 6-0 to recommend approval of the request subject to additions and/or alterations to the
engineering plans as required by the Engineering Department.
Page 1 of 1
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" -S00°23'42"E 46.04' (0'ROW) s00•23'4T"E 292.90' 921 G52y,, ;,°9,2 EIPC OWNER
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_ _ _ 1906 9,9 9 1050 EAST WGHwAY 114,SUITE 210 zo'BL.3 SOUTHLKE,TEXAS 76092
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Meeting Date: September 27, 2016 Item Number: H
Department: Library (City Secretary's Use Only)
Prepared By: Library Account Code:
Date Prepared: August 8, 2016 Budgeted Amount:
Exhibits: Ordinance
Subject
Consider, and act upon approval of Ordinance No. 2016-23 of the city council of the City of Wylie, Texas,
amending Wylie's Code of Ordinances, Ordinance No. 2005-07, as amended, Appendix C (Wylie
Comprehensive Fee Schedule), Section VIII (Public Library); modifying certain library fees; providing a
penalty clause, savings/repealing clause, severability clause and an effective date; and providing for the
publication of the caption hereof
Recommendation
Motion to adopt Ordinance No. 2016-23 of the city council of the City of Wylie, Texas, amending Wylie's
Code of Ordinances, Ordinance No. 2005-07, as amended, Appendix C (Wylie Comprehensive Fee Schedule),
Section VIII (Public Library); modifying certain library fees; providing a penalty clause, savings/repealing
clause, severability clause and an effective date; and providing for the publication of the caption hereof
Discussion
The library staff and Library Board reviewed the fee schedule and recommend the following adjustments
to be more in line with area libraries:
RFID tag - $1.00 (new)
Copies:
Black and white,per page - $.15 (from $.10)
Color, per page - $.50 (from $.25)
Art work(DVD), (replacement) - $2.00 (from $1.00)
CD case (audio book art work) (Replacement) - $2.00 (from $1.00)
(Rev 01/2014) Page 1 of 1
ORDINANCE NO. 2016-23
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, AMENDING WYLIE'S CODE OF ORDINANCES, ORDINANCE
NO. 2005-07, AS AMENDED, APPENDIX C (WYLIE COMPREHENSIVE
FEE SCHEDULE), SECTION VIII (PUBLIC LIBRARY); MODIFYING
CERTAIN LIBRARY FEES; PROVIDING A PENALTY CLAUSE,
SAVINGS/REPEALING CLAUSE, SEVERABILITY CLAUSE AND AN
EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF
WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has investigated
and determined that it would be advantageous and beneficial to the City of Wylie, Texas ("Wylie")
to amend the Wylie Code of Ordinances, Ordinance No. 2005-07, as amended, ("Code of
Ordinances") by modifying Section VIII (Public Library) of Appendix C (Wylie Comprehensive
Fee Schedule) for the purpose of modifying provisions requiring the payment of certain fees to the
Smith Public Library; and
WHEREAS, the City Council finds that it is in the best interest of Wylie and its citizens to
amend the Code of Ordinances as set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Amendment to Section VIII (Public Library) of Appendix C (Wylie
Comprehensive Fee Schedule) of the Wylie Code of Ordinances. Section VHI (Public Library) of
Appendix C (Wylie Comprehensive Fee Schedule) of the Wylie Code of Ordinances is hereby
amended to add the following:
"VIII. Public Library
A. Library Fees
Copies
Black and White,per page 0 15
Color,per page 0 50
Art work(DVD), (replacement) 2 00
Ordinance No.2016-23 Page 1 of 3
Modifying Certain Library Fees
1963082
CD case(audio book art work), (replacement) 2 00
RFID Tag Fee $1.00
SECTION 3: Penalty. Any person, firm, corporation or entity violating or refusing to
comply with any provision of this Ordinance, as it exists or may be amended, shall be deemed
guilty of a misdemeanor, and upon conviction thereof, shall be fined in an amount not exceeding
two thousand dollars ($2,000.00) for each offense if the offense relates to public health and
sanitation, otherwise the fine shall be in an amount not exceeding five hundred dollars ($500.00) for
each offense. Each day that a violation is permitted to exist shall constitute a separate offense. The
penal provisions imposed under this Ordinance shall not preclude Wylie from filing suit to enjoin
the violation. Wylie retains all legal rights and remedies available to it under local, state and federal
law.
SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of
this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. The City Council hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof, regardless of whether any one or more sections,
subsections, sentences, clauses or phrases is declared unconstitutional and/or invalid.
SECTION 5: Savings/Repealing. All provisions of the Code of Ordinances shall remain in
full force and effect, save and except as amended by this or any other ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict,
but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor
shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to
the repeal of the ordinance. Any remaining portions of such ordinances shall remain in full force
and effect.
SECTION 6: Effective Date. This Ordinance shall become effective from and after its
adoption and publication as required by the City Charter and by law.
[The remainder of this page intentionally left blank.]
Ordinance No.2016-23 Page 2 of 3
Modifying Certain Library Fees
1963082
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS on this 27th day of September, 2016.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Date of Publication: October 5,2016 in the Wylie News
Ordinance No.2016-23 Page 3 of 3
Modifying Certain Library Fees
1963082
I Wylie City Council
Y � � AGENDA REPORT
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Meeting Date: September 27, 2016 Item Number: I
Department: Purchasing (City Secretary's Use Only)
Prepared By: G. Hayes Account Code: 112-5613-58150
Date Prepared: 9/15/2016 Budgeted Amount: $50,000.00
Exhibits:
Subject
Consider and act upon the award of bid # W2016-91-B for Wylie Senior Center Parking Lot Expansion Project;
to Wall Enterprises in the amount of $49,890.82, and authorizing the City Manager to execute any and all
necessary documents.
Recommendation
A motion to approve the award of bid # W2016-91-B for Wylie Senior Center Parking Lot Expansion Project;
to Wall Enterprises in the amount of $49,890.82, and authorizing the City Manager to execute any and all
necessary documents.
Discussion
Staff recommends the award of bid # W2016-91-B to Wall Enterprises in the amount of $49,890.82 as the
lowest responsive, responsible bidder for the City of Wylie Senior Center Parking Lot Expansion Project.
This project will provide a new concrete lot with an additional 9 parking spots.
City of Wylie Agreement W2016-91-B.
(Rev 01/2014) Page 1 of 1
Wylie City Council
AGENDA REPORT
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Meeting Date: September 27, 2016 Item Number: 7
Department: WEDC (City Secretary's Use Only)
Prepared By: Angel Wygant Account Code:
Date Prepared: September 23, 2016 Budgeted Amount:
Exhibits: 1
Subject
Consider and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development
Corporation as of August 31, 2016.
Recommendation
Motion to approve, the monthly Revenue and Expenditure Report for the Wylie Economic Development
Corporation as of August 31, 2016.
Discussion
The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials
on September 23, 2016.
Page 1 of 1
Wylie Economic Development Corporation
Statement of Net Position
As of August 31, 2016
Assets
Cash and cash equivalents $ 1,336,801.65
Receivables $ 597,405.43 Note 1
Inventories $ 6,431,018.42
Prepaid Items
Total Assets $ 8,365,225.50
Deferred Outflows of Resources
Unavailable resources-pensions $ 30,663.00
Total deferred outflows of resources $ 30,663.00 $ 8,395,888.50
Liabilities
Accounts Payable and other current liabilities $ 35,347.31 Note 2
Unearned Revenue $ 259,072.10 Note 3
Non current liabilities:
Due within one year $ 51,876.64
Due in more than one year $ 3,636,504.01
Total Liabilities $ 3,982,800.06
Net Position
Net investment in capital assets $
Unrestricted $ 4 41 ,088.44
Total Net Position $ 4,413,088.44 $ 8,395,888.50
Note 1: Includes incentives in the form of forgivable loans for$533,332
Note 2: Current liabilities includes compensated absences of$32,155.
Note 3: Wylie Ice Cream loan payments; Exco amortization
Note 4: The WEDC provides monetary incentives to companies to relocate/expand within
the City of Wylie. At August 31,2016,these commitments totaled$571,173.
4-49-2016 04436 PM CITY: OF WI L I E PABEL 3
MALAN CE EREET
As DE t AD GO:9T 41.63', 21116
1 I I-,61I4.4E E CoM(MIT: OEVS 3, coRP
AL:CIDUNT4, T I T4E,
....4............... A, A. _.__.... .... ... ....... ............„________„„„,„„„,
ASzET s
,,.,.......,............,
1000-40110 CLAIM ON 0A14 A. CAS N. 604.51 V 1,321,814.65
1010-101'A 5 DAB:IA - w.E.D.C.„ - I mw000 0.90
1001-101 315 00010114 0.00.
1001-10169 DE POSI VS 12,000.61
101 0-101 0.6 oT BEA - MI SC C1EA RI":1•4 0.00,
1900-1 0141.. T00000.0 0.00
1010-1 034 3 40611 31.01
000-101 81. INTEREET RECEIVABLE. 0
1090-4 1511. ACEITS 1)011 - MI.se 0,01
1300-1 I 6A:7 Acctrs RED - BALE'S TAX OA,00
1000-12010 LE A408 PAymENTS. REDE I VAM LE 0.0.0
1010-4 2050 LOAN ?RODE:Eris MEE RI vA134E 0.01
I 000-12090, LoAN REcE 4 vA BLE 640 612.10
1901-1.21.81V A,(CItS RE ct - 4VM T EC1. 0.00
1600-12101 ACCT s MEC - FORMIVEABLE LOANS 5330 3414.33
1.001-1 A 1 I 2. INVENToRy - MATERIAL/ s um?LI 0.00
111 0.-14 t 16 1 NVM1TORy - LAND 6 MCI LDI NAA. 6,44.1,016,42.
1000-11116 441VENTDRY - DAY COI SANDEN BLV 0 0.011
1111-14310 PRE pAl D E XPENEES - MIS c. 0.110
1011-4 4410 DE FR 8RED 03114,14m49 571,173.60
. ... .............
8 941,3864,50,
T0TAL ASSETS 8.,936,3'.,?i,..1..54
----,--,----,..,.
4 tAma LITTE s
2000-211 A 0: FEDERAL TNO ONE: TAIA, 11A1,A0431 0.01"
2000-201 I I,. MEDICARE: DAyABIE 31 00
2000-41112 cm 14o E0080ET PAY ABLE 0.00
200 0-2.04A 3 cREtal NMI0N PAI,ABIE 0.041
2100-211.14 A Rs LEVY pA YAM 4E 0 01.
2000-211.15 NAT 1 ONM I DE DEFERRED ((COP 0,,00
2000-.211116 8BALTH ImsNE PAY-E m1,15 EY ED 31.2'71
2000-21114: 4m Rs pA y A,M1..51 31 00
2000:-.20118 f341 8, 1 RA PA.3'..A131,E. 0,00
20414421119 WORKERS. COMA PAYABLE, 0,00
2000-20121 31')('A RAI AMIE 0,00
2011-20121. I:F.'..L: PAIAB1S,' 0„00
20(.1(..)-10122 TP U DENT .1201414 LEVY PAyAal.LE 0.00
2000-201.23 AL AVONI: RAy MAIM 0.00
2101-2112A BANKRUPTCY 'PAYABLE 0.00
1111 066.201125 'VAL Ic, DEVERRED 4'13410 05 00
2000-211.26 IcmA DA yAMIE 0.00:
2400-42112V EMP. LEGA 4„ 31183'444D,A. RA yAD LE 0,04
2000-201 30 FL K.X1 BI F1 S VEll.DING A cDOUNT 0.00
20 00-140141 E DwAED J°NE s DEFERRED COmP 0,01
241314-201112 ENE CAME ELITE 12.00
2011-203 51 11CC.8.11E4 WAILIES PAY ALIN61 0.00
2000-20150 ADM T EMPloYEE, INEDR PAY 0,00
2000-20190 mi 61 P14IR0,0 PAyABLE. 6-00
1(416-201r 44(36 PH CITY OP WELLS PAGE: 2
1S0B(604 SHEET
AS Or: SOLOS? DIST: 2016
161'DFISIS ECONOMIC DOVES CORP
ACCOUNTS TITLE
2090-292TA Ar POSSING 40.66.64
2000-2,0210 ACCOUNTS PAYABLE 1,186.561
„"000-?0$30 PI-SPORTY TAXES EATABLE 0,00
2000-20$40 HI„IETS PAYABLE 5j1,1)3,00
2noo-211Rio DVS TO GEOEPAL FUND 0,00
2000-22210 DESERTED IDISIDD 209(012. 0
200092221D DSO INFLOW - lapse PRINCIPAL. 0.00
240U-22280 OFFFRART INVS04 - IDADP IDT 0.00
2 9 ()-Z2911 DrEDIAL DEISIS SOS 6.00
TOTAL LIA87LrMS
EQUITY
30100-14k10 IBM( PAISATE - RESERVED 0,09
4000 DISSOO yo(64 (sBus(tB-NoymN4B(61BLOESSO 1(014,19:,60
TOTAL BEGINNING BIOEITE 7,984,1T1.60
OFFAL (MEDD& 2,248,992,21
TOTAL, EXPENSES 2,1i0,22a,72
PaalleteP oVaselV,',,!!Dtal IMNEDFAS 11$,761„.49
TOTAL MONIST 4 TFORIOONTE11 A0102,1AT,,U9
saeAL Lapappesisles, acearra OVErrCONTSFI
9-19-2016 04:36 PM CITY OF WYLIE PAGE: 1
BALANCE SKEET
AS OF: AUGUST 11ST, 2016
922-GEN LONG TERM DEBT iNEDC)
ACCOUNTO TITLE
ASSETS
1000-10312 GOVERNMENT NOTES 0.00
l000-lallo LOAN - WEDC 0.00
1000-18120 LOAN - BIRMINGHAM 0.00
1000-18210 AMOUNT TO BE PROVIDE* 0.00
1000-18220 BIRMINGHAM LOAN 0.00
1000-19050 OEF OUTFLOW - CONTRIBUTIONS 23,447,00
1000-19075 DEF OUTFLOW - INVESTMENT EXP 5,062.00
1600-19100 DEF OUTFLOW - ACT EXP/ASSUMP 2,154.00
30,663.00
TOTAL ASSETS 30,663.00
LIABILITIES
2000-20310 COMPENSATED ABSENCES PAYABLE 44,287.86
2000-20311 COMP 01,.ASENCES PAYAILE-CORTTNT 0,00
2000-21410 ACCRUED INTEREST PAYA4LE 4,019.84
2000-28205 WEOC 10ANS/CURRENT 51,876.64
2000-28220 BIRMINGHAM LOAN 0.00
2000-28230 INWO*1 LOAN 0,00
2001-28232 ANS LOAN/EDGE 1,650,927.28
2000-28233 ANS LOAN/PEDDICORO WHITE 616,779.19
2000-28234 ANS LOAN/RANDACK NIMES 138,838.31
2000-28235 ANS LOAN 9.00
2000-28236 ANS CONSTRUCTION LOAN 0,00
2000-28237 AW LOAN/ NO RIDGE PARKWAY 690,867.94
2000-28238 ANS LOAN/WONANAN 2420652.56
2000-28239 ANS LOAN/JONES;HOSART PAYOFF 2960438.73
2000-23240 HUGHES LOAN 0.01
2100-28250 CITY OF WYLIE LOAN 0.00
2000-28260 PRIME HOTS LOAN 0,00
2000-28270 BONLAND/ANBERSON LOAN 0.00
2000-28280 CAPITAL ONE CA2AD tam 0,01
2000-29290 RO6ART/COMMERCE LOAN 0.00
2000-29150 NET PENSION LIABILITY 147,106.00
TOTAL LIABILITIES 3,883,793.35
EQUITY
3000-34590 FUND BALANCE-UNRESERV/UNDESI0( 2,525,178.19)
3000-35900 UNRESTRICTED NET POSITION 114,969,00)
TOTAL BEGINNING EQUITY 2,640.145.19)
TOTAL REVENUE ( 1,685,000.00)
TOTAL EXPENSES 472,914.84)
REVENUE OVER/MINDER) EXPENSES ( 1,212,985.16)
TOTAL EQUITY 6 0 / UNDER) 1 3,853,130.35)
9-19-2015 04',36 PM CITY OF WYLIE PAGE, 2
BALANCE SHEET
AE OF: AUGUST 3IST, 211 5
922-GEN LONG TERM DEBT' (WE DC)
ACCOUNT* TITLE
TOTP,r, LIABILITIES, EQUITY 6 OVERiMNDER) 30,663„00
9-19-2016 0442 PM CITY OF WYLIE PAGE: 1
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: AUGUST 3IST, 2016
1114YLIE ECONOMIC BEVEL CORP
FINANCIAL SUMMARY
CURRENT' CURRENT PRIOR YEAR Y-T-0 Y-T-0 BUDGET 4 OF
BUDGET PERIOD PO AMOST. ACTUAL ENCUMtRANCE BALANCE BUDGET
REVENUE SIP,I,ARY
TAXES 2,257,829.00 268,976.24 0,00 1,812,485.99 0.00 445,343.01 80.28
INTERGOVERNMENTAL REV, 0.00 0.00 0.00 0.00 (1,00 0.00 0.00
INTEREST INCOME 12,958.00 1,238.02 0.00 12,532.56 0.00 425.44 96,72
MISCELLANEOUS INCOME 141,200.00 3,050.00 0,00 f 1,5794078.17) 0.00 14720,270.17 118.33-
OTHER FINANCING SOURCES 1,6854000.00 1014122.49 0.00 2,003051.83 0,00 318051.831 110.98
TOTAL REVENUES 4,096,987.00 374,388.75 0.00 2,248,992.21 0.00 1,847,994.19 54.89
EXPENDITURE SUMMARY
DEVELOPMENT C0RP-WEDC 5543,411.00 2504945.41 0.00 24138,228.72 44891,47 3,408,290.81 93.52
TOTAL EXPENDITURES 5,543,411,00 250,945.41 0.00 2,130,228,72 4,891.47 3,408,290.81 38.52
REVENUE OVERRUNBER) EXPENDITURES ( 144464424.00) 123,441.34 0.00 118,763.49 ( 44891.47) ( 1,560,296.02) 7.87-
,
9-19-2016 04.42 PM CITY OF WYLIE PAGE 2
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: AUGUST 3:1ST, 2016
111-WYLIE ECONOMIC REVEL CORP
REVENUES
CURRENT CURRENT PRIOR YEAR Y-T-0 Y-T-D BUDGET 1 OF
BUDGET PERIOD PO ADjUST, ACTUAL ENCUMBRANCE BALANCE BUDGET
TAXES
1000-40150 REV IN LEIU OF TAXES 0.00 0.00 0,00 0.00 0.00 0,00 0.00
4000-40210 SALES TAX 2 7' 829 00 288,976.24 0,00 1,812,465.99 0.00 445,343,01 80.28
TOTAL TAXES 2,257,823.00 268,976.24 0.00 1,812,485.99 0.00 445,343.01 80.28
INTERGOVERNMENTAL REV,
4000-43518 380 ECONOMIC AGREEMENTS 0.00 0.00 0.00 0,00 0.00 0.00 0.00
TOTAL INTERGOVERNMENTAL REV. 0.00 0.00 0.00 0,00 0.00 0,00 0.00
INTEREST INCOME
4000-46050 CERTIFICATE OF DEPOSIT 0.00 0.00 0,00 0,00 0.00 0.00 0.00
4000-46110 ALLOCATED INTEREST EARNINGS 1,000.00 241.53 0.00 1,571-17 0.00 ( 571,17) 157.12
4000-46140 TEXPOOL INTEREST 0.00 0.00 0.00 0.00 0.00 MO 0.00
4000....4614.3 LOGIC INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-46150 INTEREST EARNINGS 3,817.00 269.99 0,00 3,133.69 0.00 6a.:L31 82.10
4000-46160 LOAN REPAYMENT (PRINCIPAL) 8,141.00 '(26.50 0.00 7,821.70 0,00 )A3.30 96.15
4000-46210 BANK MONEY MARKET INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST INCOME 12,95,6.00 1,238.02 0.00 12,532.56 0.00 425.44 96.72
MISCELLANEOUS INCOME
4000-48110 RENTAL INCOME 141,200.00 3,050,00 0,00 03,050-00 0,00 36,150,00 72.98
4000-48310 RECOVERY . PRIOR YEAR EXPEN 0.00 0,00 0.00 0,00 0,00 0.00 0,00
4000-48410 MISCELLANEOUS INCOME 0,00 0.00 0.00 ( 100.001 0,00 looAn e_oo
4000-48430 GAIN/(LOSS) SALE OF CAP ASS 0,00 0.00 0.00 1,682,028.17) 0,00 (,682,028,1/ 0.00
TOTAL MISCELLANEOUS INCOME 141,200.00 3,050.00 0..00 ( 1,579,078.17) 0.00 ),720,278.17 118-33-
°T1,. ANCIi4G SCURCES
4003-49160 TRANSFER PR614 GENKRAI. FUND 0.00 0,00 0,00 0.00, 0.00 0.00 0.00
4000-49325 RANK NOTE PROCEEDS 1,685,000.00 0.00 0.00 1,685,000.00 0,00 0.00 100.00
4000-49b50 LOOSE PRINCIPAL PAYMENTS (0 0.00 0.00 0,00 0,001 0.00 0.00 0.00
4000-49600 INSURANCE RECOVERIES 0.00 01,I22.49 000 3I8,051.63 0,00 ( 318 051.83( 0.00
TOTAL OMER FINANCING SOURCES 1,685,000.00 101,122.49 0.00 2,003,051.83 0.00 ( 318,051.83) 118,88
_....._.
TOTAL REVENUES 4,096,987.00 374,386.75 0.00 2,248,992.21 MO 1,047,994.79 54.09
9-19-2016 04:12 PM CITY OF WYLIE (AGE: 3
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS Ci': AUGUST 31ST, 2016
111-WYLIE ECONOMIC DEVEL CORP'
DEVELOPMENT CORP-WEDC
DEPARTMENTAL EXPENDITURES
CURRENT CURRENT PRIOR YEAR Y-T-D BUDGET
BUDGET PERIOD PO ADJUSI ACTUAL ENCUMBRANCE, PALANGE BUDGET
P2F. PNEL; ... ..ERV1--7
S
5611-51110 SALARIES 230,052.00 1.9,257.70 0.00 200,921.14 0.05 37,110.06 84.40
5611-51110 OVERTIME 0,00 0.00 0.00 0.00 0.00 O„00 0.00
5611-51140 LONGEVITY PAY 1,073.00 0.00 0.50 1,024.00 0.00 49.00 95.43
5611-51145 SICK LEAVE BUYBACK 0.00 0,00 0,00 0.00 0,10(1 0.00 0.00
5611-51160 CERTIFICATION INCENTIVE 0.00 0.00 0,00 0.00 0.00 0.00 0.00
561J-51170 PARAMEDIC INCENTIVE 0.00 0.00 0.00 0.00 0,50 0.00 0.00
5611-51210 CAR ALLOWANCE 12,600.00 906,18 0,00 10,786.1/ 0.00 1,913.83 65.60
5611-51220 PRONE ALLOWANCE, 4,656,00 0,00 0.00 1,250.00 0,50 .300..00 91.56
5611-51230 CLOTHING ALLOWANCE 0.00 0.50 0.00 0.00 0.00 0.00 0.00
5611-51260 MOVING ALLOWANCE 5,000.00 0.00 0,00 0.00 0,00 5,000,00 0.00
5011-5131B IMES 36,677.00 2,949.56 0.00 30,805.77 0,50 5,811.23 84.16
5611-51410 HOSPITAL di LOPE INSURANCE 38,107.00 2,529,35 0.00 25.201.14 0.00 12,905.86 66.13
561A-51415 EXECUTIVE HEALTH PLAN 0.00 0.00 0.00 0.00 0.50 0.60 0.00
5611-51420 LONG-TERM DISABILITY 1,357,00 77.01 0.00 827.60 5.65 529.40 65.99
5611-51440 FICA 15,607.00 1,220.50 0.00 1.0,754.16 0.90 4,652.84 68.91
5011-51.450 MEDICARE 3,650,00 285,44 0.00 3,010.24 0.50 639.76 62.47
5611-51170 WORKERS COMP PREMIUM 003.00 0.00 0.00 637.47 0,00 25.53 95.15
5611-51180 UNEMPLOYMENT COMP (T)1C) 810.00 0-00 0,00 513„00 0.90 237.00 63,33
TOTAL, PERSONNEL SERVICES 358,252.00 2:6305.77 0.00 286,896.69 0.00 69,355.31. 80.64
SUPPLIES
'"
5611-b2510 OFFICE SUPPLIES 2,500,00 0.00 0,00 1,580.71 0.00 1,919.29 45.16
5611-52040 POSTAGE & E101;!1IEEF" 980.00 0.00 0,00 46.58 0.30 933.42 4.75
5611-52130 TOOIS/ EQUIP (NON-CAPITAL) OAO 0.00 0,00 0.00 0.00 0.00 0, 10
5611-52313 FOOD SUPPLIES 2,000.00 27.41 0.00 1,108.85 0.00 891.15 55.44
5611-52990 OTHER 5, 000,00 0,00 6,00 0.00
0.00 5,000.00 0.00
I3T0I, SUPPLIES 11,480.00 27.44 0.00 2,736.14 0.00 8,743.80 23.63
MATERIALS ['OR MAINTENANC
5611-54630 TOOLS 6 EQUIPMENT 0.00 0.00 0,00 0.00 MO 0.00 0.00
5611-54810 COMPUTER HAED/SOFTWARE 3,000.00 0,00 0.00' 3,070,15 0,00 ( 870.15) 129.01
5611-54990 OTHER 0.50 0,00 0.00 0.00 0,00 0.00 0.00
,.....- -,
TOTAL MATERIALS FOR MAINTENANC 3,000.00 0.00 0.00 1,8/0.15 0700 ( 800FILE 129,01
CONTRACTUAL, SERVICES
5 CII-5E,030J 341'E1147IV ES 2,012,414.00 23,412.79 0.00 1,379,58R.12 0.00 612,025.89 08.55
5611-56040 SPECIAL sEamIcEs 112,900.00 11(3,134,1.9 0,00 241,418.43 842-50 ( 129,300,03) 214.58
5611-56080 ADVERTISING 25,280.00 4,391,96 0,00 24,987,98 0.00 10,292.02 70,83
5611-56020 COMMUNITY DEMBIOPMENT 47,250.00 2„805.00 0.00 33,651.40 3,935.00 9,663.69 79.55
5611-56110 COMMUNICATOMS 5,960.00 108.98 0.00 0,015.28 113.97 830.65 86.06
5611-50180 RENTAL 29,400.00 2,444,00 0,00 27,981,68 0„00 1,415.32 95.19
5011-L621B TRAVEL 6 TRAINING 29,450.00 20201.83 0.00 26,171_53 0.00 3,278,47 88.87
5611-06250 DUES 6 SUBSCRIPTIONS 16,090.00 3,548.03 0.00 14,515.43 0.00 4,374,57 76.94
561A-50310 INSURANCE 4,310-00 0.00 0.00 2,528.03 0.00 1,771.97 58.89
5611-5651U AUDIT 6 LEGAL SERVICES 22,000.00 460.00 0,00 13,426.00 0.00 9,502,00 58_43
5611-565/0 ENGINEERING/ARCHITECTURAL 20,000.00 0.00 0.00 9,642,21 0.00 10,1.57.73 49.21
5611-50610 UTILIIIES-FIECIRIC 4,500,00 195.01 0,00 3,917.82 0.00 582.18 87.06,
"DOTAL CONTRACTUAL SEEVICES 2,343,354.00 159,716.81 0.00 1,783,069.01 4,891.47 555,393,52 76.30
9-19-201.6 04:42 PM CITY OF WYLIE PAGE: 4
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: AUGUST 3:1ST, 2016
111-WYLIE ECONOMIC DEVIL CORP
DEVELOPMENT CORP-WEDC
DEPARTMENTAL EXPENDITURES
CURRENT CURRENT PRIOR YEAR Y-T-D BUDGET OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET'
DEBT SERVICE & CAP. POOL
5611-57110 DEBT SERVICE 688,825.00 0.00 0.00 0.00 0.00 686,825.00 0,00
5611-57410 PRIN000A1 PAYMENT 0.00 51,944.51 0.00 471,669.47 0.00 ( 471,669.47) 0,00
5611-5741.5 INTE0EST' EXPENSE 0.00 11,949.88 (1,00 123,051.19 0.00 ( 123,051.19) 0,00
51157710 BAD DEBT EXPENSE 0.00 0.00 0,00 0.00 0,00 0.00 9,00
TOTAL DEBT SERVICE I CAP. REPL 686,025.00 63,894.39 0.00 594,720.66 0.00 92,104.34 86.59
cAP. „.„Pu. .Y.
.,5ai.--561i0 LAND-PURCHASE PRICE 1,985,000.00 0,00 0,00 1.912,637.00 0.00 ( 27,637.00) 101.47
5611-58120 DEVELOPMENT FEES 0.00 0.00 0,90 0.00 0.00 0.00 0.00
5611-58150 LAND-BETTERMENTS 0.00 0.00 0,00 0.00 0.00 0.00 0.00
5611-58210 STREETS 6 ALLEYS 0,00 0.00 0,00 0,00 0.00 0.00 0.00
5611-59410 SANITARY SEWER 0.00 0.00 0,00 0.00 0.00 0.00 0.00
5611-56810 COMPUTER HARD/SOFTWARE 3,000.00 0,00 0.00 6,328.39 0.00 ( 3,328.39) 210.95
5611-58830 FURNITURE & FIXTURES 2,500.00 0.00 0,00 1,343.01 0.00 1,150.99 53.72
5611-58910 BUILDINGS 250,000.00 0,00 0,00 0.00. 0.00 250,000.00 0,00
5611-58995 CONTRA CAPITAL OUTLAY 0.00 0,0(1 0.00 ( L463,372.33) 0.00 2,483,3.72.33 0.00
TOTAL CAPITAL OUTLAY 2,140,500.00 0.00 0.00 ( 543,063.93) 0.00 2,683,563.93 25.37-
OTHER FINANCING (USES)
5611-59111 TRANSFER TO GENERAL FUND o.00, 0,37) 0,01) 0.01) 0.00 0.00 3,110
5611-59190 TRANSFER TO THDRUGHEARE IMP ci,00 0,30 0,00 a.00 0.00 0,00 0,00
5611-59430 TRANSFER TO CAPITAL. FEND 0.00 MO 0.00 0.00 0.00 0,08 0,00
5611-59990 PROJECT ACCOUNTING 0.00 0.00 0.00 0.00 0.00 0,00 9„00
TOTAL °TRIER FqNANCING (USES) 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL DEVELOPMENT CORP-WEDC 5,543,411-00 250,945.41 0.00 2,130,228.72 4,991.47 3,408,290.91 39.52
TOTAL EXPENDITURES 5,543,411-00 250,945.41 0.00 2,130,228.72 4,891.47 3,409,290.91 38.52
REVENUE OVER (UNDER) EXPENDITURES ( 1,446,424.00) 1.23,441...34 0.00 13.9,763.49 ( 4,991..47) ( 1,560,296.02) 7.91-
''''' END nR REPORT 7'7'
Wylie Economic Development Corporation
Balance Sheet Sub Ledger
August 31, 2016
Notes Payable
Date of Rate of Principal
Purchase Payment Beginning Bal. Principal Interest Interest Balance
August 1,2016 3,740,688.41
ANBTX-88130968 HUGHES/RANDACK(#45 of 60) 10/23/12 10,107.00 157,913.70 9,564.14 542.86 3.99 148,349.56
ANBTX-88130976 WOODBRIDGE PKWY (#24 of 60) 8/15/14 13,267.93 714,668.59 11,662.72 1,605.21 2.61 703,005.87
ANBTX-88148481 BUCHANAN(#24 of 60) 8/13/14 7,331.95 255,730.13 6,528.53 803.42 3.77 249,201.60
ANBTX-88149711 PEDDICORD/WHITE(#20 OF 120 12/12/14 7,382.45 627,172.04 5,187.35 2,195.10 4.20 621,984.69
ANBTX-88158043 K$M/HOBART(#11 of 48) 9/2/15 8,745.25 311,647.09 7,706.43 1,038.82 4.00 303,940.66
ANBTX-88157334 LINDUFF/EDGE(#2 of 15) 10/21/15 17,059.81 1,673,556.86 11,295.34 5,764.47 4.00 1,662,261.52
August 31, 2016 $51,944.51 $11,949.88 3,688,743.90
Wylie Economic Development Corporation
Inventory Subledger
August 31, 2016
Inventory-Land
Date of Pur. Address Acreage Improvements Cost Basis Sub-totals
Cooper McMasters 7/12/05 709 Cooper 0.48 Na $202,045
Heath 12/28/05 706 Cooper 0.46 $32,005 3,625 186,934
Perry 9/13/06 707 Cooper 0.49 Demo 200,224
Bowland/Anderson 10/9/07 Cooper Dr. 0.37 n/a 106,419
KCS 8/1/08 Cooper Dr. 0.41 n/a 60,208
Duel Products 9/7/12 704 Cooper Dr. 0.50 Na 127,452
Randack 10/23/12 711-713 Cooper Dr. 1.09 217,500 8,880 400,334
Lot 2R3 7/24/14 Cooper Dr, 0.95 Na 29,056 $1,312672
Industrial Ct. Hughes 7/25/06 211 -212 Industrial 0.74 209,801 10,000 420,361
R.O.W. 0.18 41,585
Prime Kuts 10/8/07 207 Industrial 0.20 182,223 4,550 229,284
R.O.W. 0.11 n/a 77,380
Cazad 3/17/08 210 Industrial 0.27 128,083 3,900 200,782
Buchanan 8/13/14 400 S. Hwy 78 1.25 Demo 503,233
Glenn 4/24/15 209 Industrial Ct 0.18 69,426 2,900 326,773
R.O.W. 0.12 n/a
Mann Made 2/10/16 398 S. Hwy 78 1.23 Demo 750,244
C.O.W 4/13/16 R.O.W. 0.29 Na 52,653 2.,602,295
R ency Regency Pk. 6/4/10 25 Steel Road 0.65 Na 25,171 25,171
Commerce Hobart Investments 11/12/13 Commerce 1.60 n/a 156,820
Hobart 1/6/14 605 Commerce 1.07 396,263 20,000 386,380 543,200
Downtown Heath 3/17/14 104 N. Jackson 0.17 Demo 220,034
Udoh 2/12/14 109 Marble 0.17 n/a 70,330
Peddicord 12/12/14 108/110 Jackson 0.35 155,984 4,444 486,032
City Lot 12/12/14 100 W. Oak St 0.35 Na
Jones(K&M) 9/3/15 106 N. Birmingham 0.21 42,314 4,125 190,596
FBC Lot 6/15/16 111 N. Ballard St 0.20 na 150,964 1,117,956
Alanis White Propert (Alanis) 12/12/14 Alanis 6.63 n/a 420,336 420,336
South Ballard Birmingham Trust 6/3/15 505-607 S. Ballard 0.95 Demo 409,390 409,390
Total 21.65 $1,433,599 62,424 $6,431,019 $6,431,019
*A Journal entry was made by auditors to adjust the cost of the Hughes land by$4,638.79. This amount was for taxes owed and not part of land value.
*Prime Kuts total purchase price was$306,664.45.The distribution between 207 Industrial and R.O.W. purchased was developed by Seller for tax purposes.
,
WYLIE ECONOMIC DEVELOPMENT CORPORATION
SALES TAX REVENUE
FOR THE MONTH OF SEPTEMBER 2016
MONTH WEDC WEDC WEDC DIFF % DIFF
2014 2015 2016 15 VS 16 15 VS 16
DECEMBER $134,371 $154,719 $166,418 $11,700 7.56%
JANUARY 128,968 156,685 163,463 6,778 4.33%
FEBRUARY 213,877 241,858 260,166 18,309 7.57%
MARCH 121,483 171,741 167,082 -4,659 -2.71
APRIL 124,866 134,475 154,920 20,445 15.20%
MAY 200,476 211,645 238,646 27,002 12.76%
JUNE 145,137 161,426 180,194 18,768 11.63%
JULY 149,537 159,973 212,620 52,646 32.91%
AUGUST 193,751 216,962 268,976 52,014 23.97%
SEPTEMBER 154,328 195,347 197,339 1,992 1.02%
OCTOBER 152,545 160,876
NOVEMBER 213,292 226,078
Sub-Total $1,932,632 $2,191,785 $2,009,825 $204,994 11.36%
AUDIT ADJ
TOTAL $1,932,632 $2,191,785 $2,009,825 $204,994 11.36%
WEDC SALES TAX ANALYSIS
$300,000
$250,000 I
.... . ..
$200,000 . ..... �. .......
$150,000 .i .-- _ - i
02016 f2010
1
$50,000 . „n 1
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Wylie City Council
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AGENDA REPORT
'a �y�P 4+rv9Mka{ pr,
�kl.Pl MYYk fl'tl'�Mb
Meeting Date: September 27,2016 Item Number: 1
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: August 24, 2016 Budgeted Amount:
Exhibits: 4
Subject
Conduct the 2nd Public Hearing for the annexation of approximately 2 acres of land situated in the Guadalupe De Los
Santos Survey, Abstract No. 1100, Collin County, Texas, located southeast of the intersection of South Ballard and
Pleasant Valley Road. 2016-03A
Recommendation
Conduct Public Hearing only.No action is necessary.
Discussion
Property Owner: Alan Stufft Applicant: Ron Haynes
This annexation is at the request of the property owner and applicant of a 2.009 acre tract. The subject tract is contiguous
to existing city limits on the west, south and east side, while properties to the north across Pleasant Valley are within
unincorporated Collin County.
The applicant desires to bring the subject tract into the city and zone it under the same Planned Development as the
surrounding Dominion of Pleasant Valley master planned community.
Exhibits attached: Exhibit"A" Legal Description; Exhibit "B" Boundary Survey; Exhibit"C" Location Map; and Exhibit
"D" Service Plan
Before a municipality may begin annexation proceedings, the governing body of the municipality must conduct two (2)
public hearings at which persons interested in the annexation are given the opportunity to be heard. The notice for each
hearing must be published at least once on or after the 20th day but before the 10th day before the date of the hearing and
must remain posted on the municipality's website until the date of the hearing. In compliance with state law, the following
schedule has been adhered to:
Notice published for Public Hearings August 24,2016 and September 7,2016
First Public Hearing September 13,2016
Second Public Hearing September 27,2016
Adoption of Ordinance September 27,2016
Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. This annexation is being
conducted in compliance with Sections 43.052 (h) (2) and 43.063 of the Local Government Code.
(Rev 01/2014) Page 1 of 1
EXHIBIT "A"
LEGAL DESCRIPTION
BEING a tract of land located in Collin County, Texas, a part of the Guadalupe De Los Santos
Survey, Abstract Nur her 1100, and being a part of a called 3.00 acre tract of land described in a
warranty deed to Alan L. Stuffi and 'wife, Cheryl A. SOAR as recorded in Volume 5822, Page
988„ Official Public Records of Collin County, Texas, and being,farther described as follows:
COMMENCING at a PK nail found at the cast corner of said. 3.00 acre tract of land, said point
being in the center of Pleasant Valley Road, said point being the north corner of a called 139,871
acre tract of land described in a special warranty deed to Wylie DPV Limited Partnership as.
recorded in Document No, 20131029001473050, Official Public Records of Collin County,
Texas;
TITIENCE South 44 degrees 25 minute's 51 seconds West, 2,70.28, feet along the southeast line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a
cmc-half inch iron rod found for corner at the POINT OF BEGINNING of this tract of land;
THENCE South 44 degrees 25 minutes 51 seconds West, 491.87 feet along the southeast line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a
one-half inch iron rod .found at the south corner of said 3.00 acre tract of land;
THENCE North 40 degrees 34 minutes 09 seconds West, 173.81 feet along the southwest line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a to
a five-eighths inch iron rod found at the west corner of 3.00 acre tract of land, said point being in
the southeast line of a called 80,178 acre tract of land described in a special warranty deed to
Wylie „DPV Limited Partnership as recorded in Document No. 2.0131029001473060, Official
Public Records of Collin County,Texas;
THENCE North 44 degrees 25 minutes 51 seconds East, 518.88 feet along the northwest line of
said 3.00 acre tract of land and along the southeast line of said 80,1'78 acre tract of land to a one
half-inch iron rod found for corner;
THENCE South 31 degrees 53 minutes 00 seconds East, 178.21 feet to the POINT OF
BEGINNINcand containing 87,505 square feet or 2.009 acres of land.
CN7
Dan. B., Rams. . , No 4172 1,4lp
July ,5„2016 :/ Aon,koOtooryeao :040
WV R,
0^"r06049,01pnoI
4172
"06101?
ANNEXATION EXHIBIT "B"
N/
1"=200'
r
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/ / J \FP
ATMOS ENERGY CORPORATION
100'GAS UNE EASEMENT , A~
DOC.NO.20130927001355470 m
0.P.R.C.C.T. /
WYLIE DPV LIMITED PARTNERSHIP / A
CALLED 80.178 ACRES / / DPP
DOC. NO. 20131029001473060 / / z „F< r
O.P.R.D.C.T. m NAL" < m
5f8" 1/2"/ FOL NC >
t (Ca) 7) w
IRF IRF uc� GAs
, N44'25'S1'E SiB.P,H' X
ft �, N4425'S1"E }
BARBED WIRE FENCE 5 >
229.63' V CO
w z VACANT PROPERTY REMAINDER • r
�i 4 87,505 SQUARE FEET 84 8 ALAN AND CHERYL q > frl
w 2.009 ACRES r 6� 43,245 SQUARE FEET* No
WYLIE DPV LIMITED PARTNERSHIP 4,it 0 <
CALLED 139.871 ACRES o ALAN AND CHERYL 5TUFFT 4 " VOL.5822APG.S988 a ' r
DOC. NO. 2031029001473050 m CALLED 3.00 ACRES m = r
O.P.R.D.C.T. n VOL. 5822, PG. 988 i'» sum 0.P.R.C.C.T. M
0.P.R.C.C.T. 544'25'51'w 7J -{
b, / 270,28'
1 f2" x BARBED WIRE FEN i F uc.-cAs POINT OF
IRF 844'25'S1'W 491.87 / 0
(CM) POINT OF /(I ) / COMMENCING >
BEGINNING/ / / FUN x 0
M)
WYLIE DPV LIMITED PARTNERSHIP
CALLED 139.871 ACRES P
DOC. N0. 2031029001473050 . s' >s /
O.P.R.D.C.T.
ATMOS ENERGY CORPORATION / /
100'GAS LINE EASEMENT / / /
DOC.NO.20131011001414290
0.P.R.C.C.T. ,
LEGEND
IRE IRON ROD FOUND
CIRF CAPPED IRON ROD FOUND
CM CONTROL MONUMENT
Poc POINT OF COMMENCING
POB POINT OF BEGINNING
S.F. SQUARE FEET
TBPE No. F-438 TBPLS No. 10076000
PROJECT
SCALE: DATE DRAWN HDC009 16301 QUORUM DRIVE, SUITE 200B dal PARTNERS
1"=200' 7-5-16 DBR 2.009 AC ANNEXATION ADDISON, TEXAS 75001
EXHIBIT 8/5-11.dwg �'`.....mr
LOCATION MAP
EXHIBIT "C" `
iii
NOT TO SCALE
WYLIE , KLINGBELL
SITE 4: A��
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C❑LLIN COUNTY filfier/*
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TBPE No. F-438 TBPLS No. 10076000
PROJECT
SCALE: DATE DRAWN HDC009 16301 QUORUM DRIVE, SUITE 200B 'PARTNERS
NTS 7-5-16 DBR 2.009 AC ANNEXATION ADDISON, TEXAS 75001
EXHIBIT 8/5-11.dwq ---...•...iI
EXHIBIT "D"
CITY OF WYLIE, TEXAS
SERVICE PLAN FOR ANNEXED AREA
STUFFT -DPV TRACT
ANNEXATION ORDINANCE NO.:
DATE OF ANNEXATION ORDINANCE: XX-XX-XXXX
ACREAGE ANNEXED: 2.009 acres
SURVEY, ABSTRACT & COUNTY: Guadalupe De Los Santos Survey,
Abstract No. 1100, Collin County, Texas
Municipal Services to the acreage described above shall be furnished by or on
behalf of the City of Wylie, Texas (the "City"), at the following levels and in
accordance with the following schedule:
A. POLICE SERVICE
1. Patrolling, responses to calls and other routine police services, within the
limits of existing personnel and equipment and in a manner consistent
with any of the methods of the City, extends police service to any other
area of the municipality, will be provided within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient police
personnel and equipment will be provided to furnish this area the
maximum level of police services consistent with the characteristics of
topography, land utilization and population density within the area as
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of police services
will be provided to this area as are furnished throughout the City.
FIRE SERVICES
1. Fire protection by the present personnel and the present equipment of the
Fire Department, within the limitations of available water and distances
from existing fire stations, and in a manner consistent with any of the
methods of the City, extends fire service to any other area of the
municipality, will be provided to this area within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient fire
and emergency ambulance equipment will be provided to furnish this area
the maximum level of fire services consistent with the characteristics of
topography, land utilization and population density within the area as
EXHIBIT "D"
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of fire and
emergency ambulance services will be provided to this area as are
furnished throughout the City.
C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT
SERVICES
1. Enforcement of the City's environmental health ordinances and
regulations, including but not limited to, weed and brush ordinances,
junked and abandoned vehicle ordinances and animal control ordinances,
shall be provided within this area sixty (60) days of the effective date of
the annexation ordinance. These ordinances and regulations will be
enforced through the use of existing personnel.
2. Complaints of ordinance or regulation violations within this area will be
answered and investigated within sixty (60) days of the effective date of
the annexation ordinance.
3. Inspection services, including the review of building plans, the issuance of
permits and the inspection of all buildings, plumbing, mechanical and
electrical work to ensure compliance with City codes and ordinances will
be provided within sixty (60) days of the effective date of the annexation
ordinance. Existing personnel will be used to provide these services.
4, The City's zoning, subdivision, sign and other ordinances shall be
enforced in this area beginning within sixty (60) days of the effective date
of the annexation ordinance.
5. All inspection services furnished by the City, but not mentioned above,
will be provided to this area beginning within sixty (60) days of the
effective date of the annexed ordinance.
6. As development and construction commence in this area, sufficient
personnel will be provided to furnish this area the same level of
Environmental Health and Code Enforcement Services as are furnished
throughout the City.
D. PLANNING AND ZONING SERVICES
The planning and zoning jurisdiction of the City will extend to this area
within sixty (60) days of the effective date of the annexation ordinance.
City planning will thereafter encompass this property, and it shall be
entitled to consideration for zoning in accordance with the City's
Comprehensive Zoning Ordinance and Comprehensive Plan.
EXHIBIT "D"
E. PARK AND RECREATION SERVICES
1. Residents of this property may utilize all existing park and recreational
services, facilities and sites throughout the City, beginning within sixty
(60) days of the effective date of the annexation ordinance.
2. Additional facilities and sites to serve this property and its residents will
be acquired, developed and maintained at locations and times provided by
applicable plans for providing parks and recreation services to the City.
3. Existing parks, playgrounds, swimming pools and other recreational
facilities within this property shall, upon dedication to and acceptance by
the City, be maintained and operated by the City of Wylie, but not
otherwise.
F. SOLID WASTE COLLECTION
1. Solid waste collection shall be provided to the property in accordance with
existing City policies, beginning within sixty (60) days of the effective
date of the annexation ordinance. Residents of this property utilizing
private collection services at the time of annexation shall continue to do so
until it becomes feasible because of increased density of population to
serve the property municipally. Commercial refuse collection services
will be provided to any business located in the annexed area at the same
price as presently provided for any business customer within the City,
upon request.
2. As development and construction commence in this property and
population density increases to the property level, solid waste collection
shall be provided to this property in accordance with the current policies
of the City as to frequency, changes and so forth.
3. Solid waste collection shall begin within sixty (60) days of the effective
date of the annexation ordinance.
G. STREETS
1. The City's existing policies with regard to street maintenance, applicable
throughout the entire City, shall apply to this property beginning within
sixty (60) days of the effective date of the annexation ordinance. Unless a
street within this property has been constructed or is improved to the
City's standards and specifications, that street will not be maintained by
the City.
2. As development, improvement or construction of streets to City standards
commences within this property, the policies of the City with regard to
participation in the costs thereof, acceptance upon completion and
maintenance after completion, shall apply.
3. The same level of maintenance shall be provided to streets within this
property which have been accepted by the City as is provided to City
streets throughout the City.
EXHIBIT "D"
4. Street lighting installed on streets improved to City standards shall be
maintained in accordance with current City policies.
H. WATER SERVICES
1. Connection to existing City water mains for water service for domestic,
commercial and industrial use within this property will be provided in
accordance with existing City policies. Upon connection to existing
mains, water will be provided at rates established by City ordinances for
such service throughout the City.
2. As development and construction commence in this property, water mains
of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable ordinances and regulations.
City participation in the costs of these extensions shall be in accordance
with the applicable City ordinances and regulations. Such extensions will
be commenced within two (2) years from the effective date of the
annexation ordinance and substantially completed with four and one-half
(4 1/2)years after that date.
3. Water mains installed or improved to City standards which are within the
annexed area and are within dedicated easements shall be maintained by
the City of Wylie beginning within sixty (60) days of the effective date of
the annexation ordinance.
4. Private water lines within this property shall be maintained by their
owners in accordance with existing policies applicable throughout the
City.
I. SANITARY SEWER SERVICES
1. Connections to existing City sanitary sewer mains for sanitary sewage
service in this area will be provided in accordance with existing City
policies. Upon connection, sanitary sewage service will be provided at
rates established by City ordinances for such service throughout the City.
2. Sanitary sewage mains and/or lift stations installed or improved to City
standards, located in dedicated easements, and which are within the
annexed area and are connected to City mains will be maintained by the
City of Wylie beginning within sixty (60) days of the effective date of the
annexation ordinance.
3. As development and construction commence in this area, sanitary sewer
mains of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable City ordinances and
regulations. Such extensions will be commenced within two (2) years
from the effective date of the annexation ordinance and substantially
completed within four and one-half(4 1/2) years after that date.
EXHIBIT "D"
J. MISCELLANEOUS
1. Any facility or building located within the annexed area and utilized by
the City in providing services to the area will be maintained by the City
commencing upon the date of use or within sixty (60) days of the effective
date of the annexation ordinance, whichever occurs later.
2. General municipal administrative services of the City shall be available to
the annexed area beginning within sixty (60) days of the effective date of
the annexation ordinance.
3. Notwithstanding, anything set forth above, this Service Plan does not
require all municipal services be provided as set forth above if different
characteristics of topography, land use and population density are
considered a sufficient basis for providing different levels of service.
4. The Service Plan is valid for ten (10) years from the effective date of this
Ordinance.
Wylie City Council
AGENDA REPORT
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Meeting Date: September 27,2016 Item Number: 2
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: August 24, 2016 Budgeted Amount:
Exhibits: 5
Subject
Consider, act upon, Ordinance No. 2016-24 authorizing the annexation of approximately 2 acres of land situated in the
Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas, located southeast of the intersection of South
Ballard and Pleasant Valley Road. 2016-03A
Recommendation
Motion to adopt Ordinance No. 2016-24 authorizing the annexation of approximately 2 acres of land situated in the
Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas, located southeast of the intersection of South
Ballard and Pleasant Valley Road. 2016-03A
Discussion
Property Owner: Alan Stufft Applicant: Ron Haynes
The subject tract is contiguous to existing city limits on the west, south and east side, while properties to the north across
Pleasant Valley are within unincorporated Collin County. The applicant desires to bring the subject tract into the city and
zone it under the same Planned Development as the surrounding Dominion of Pleasant Valley master planned community.
Before a municipality may begin annexation proceedings, the governing body of the municipality must conduct two (2)
public hearings at which persons interested in the annexation are given the opportunity to be heard. The notice for each
hearing must be published at least once on or after the 20th day but before the 10th day before the date of the hearing and
must remain posted on the municipality's website until the date of the hearing. In compliance with state law, the following
schedule has been adhered to:
Notice published for Public Hearings August 24, 2016 and September 7,2016
First Public Hearing September 13, 2016
Second Public Hearing September 27,2016
Adoption of Ordinance September 27,2016
Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. This annexation is being
conducted in compliance with Sections 43.052 (h) (2) and 43.063 of the Local Government Code. By adoption of this
ordinance and the attached Exhibits ("A" Legal Description; Exhibit "B" Boundary Survey; Exhibit "C" Location Map;
and Exhibit "D" Service Plan), the property is temporarily classified as Ag/30 (Agricultural District) until permanent
zoning is established by the Council in accordance with Article 8 of the City of Wylie Comprehensive Zoning Ordinance.
(Rev 01/2014) Page 1 of 1
ORDINANCE NO. 2016-24
AN ORDINANCE ANNEXING A CERTAIN 2.009 ACRES
OF LAND SITUATED IN THE GUADALUPE DE LOS
SANTOS SURVEY, ABSTRACT NO. 1100, COLLIN
COUNTY, TEXAS, AND BEING A PART OF A CALLED
3.00 ACRE TRACT OF LAND DESCRIBED IN A
WARRANTY DEED TO ALAN L. STUFFT AND WIFE,
CHERYL A. STUFFT AS RECORDED IN VOLUME 5822,
PAGE 988, OFFICIAL PUBLIC RECORDS OF COLLIN
COUNTY, TEXAS; PROVIDING FOR A PENALTY FOR
THE VIOLATION OF THIS ORDINANCE; PROVIDING
FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Wylie, Texas ("City Council") under the
authority of Section 43.021. Local Government Code and the City of Wylie, Texas' (Wylie)
Home Rule Charter, investigated and determined that it would be advantageous and beneficial to
Wylie and its inhabitants to annex the below-described property (the "Property") to Wylie; and;
WHEREAS, prior to conducting the public hearings required under Section 43.063,
Local Government Code, the City Council also investigated and determined that the Property is
within the extraterritorial jurisdiction of Wylie and is adjacent and contiguous to the existing city
limits of Wylie; and
WHEREAS, before the publication of the notice of the first public hearing regarding the
annexation of the Property, the City Council directed the appropriate persons to prepare a service
plan that provides for the extension of full municipal services to the Property to be annexed; and
WHEREAS, the City Council finds that the service plan (EXHIBIT "D") has been
prepared in full compliance with Section 43.056, Local Government Code, and has been made
available for public inspection and was available for explanation to the inhabitants of the
Property at the public hearings; and
WHEREAS, the City Council finds that the field notes close the boundaries of the
Property being annexed; and
WHEREAS, the City Council has conducted at least two (2) public hearings at which
persons interested in the annexation were given an opportunity to be heard regarding the
proposed annexation and the proposed service plan; and
Ordinance 2016-24
Annexing a certain 2.009 acres of land situated in the Guadalupe De Los Santos Survey,
Abstract No. 1100,Collin County,Texas
WHEREAS, the City Council finds that the public hearings were conducted on or after
the fortieth (40th) day but before the twentieth (20t ) day before the date of institution of the
annexation proceedings; and
WHEREAS, the City Council finds it has completed the annexation process within
ninety (90) days after the City instituted the annexation proceedings; and
WHEREAS, the City Council finds that all legal notices, hearings, procedures and
publishing requirements for annexation have been performed and completed in the manner and
form set forth by law.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS:
SECTION 1: That the Comprehensive Zoning Ordinance of the City of Wylie, Texas,
be, and the same is hereby, amended by amending the Zoning Map of the City of Wylie, to give
the hereinafter described property a new zoning classification of Agriculture/30 (A/30) District,
said property being described in Exhibit "A" (Legal Description), Exhibit "B" (Annexation
Boundary Survey), Exhibit "C" (Location Map) and attached hereto and made a part hereof for
all purposes.
SECTION 2: That all ordinances of the City in conflict with the provisions of this
ordinance be, and the same are hereby, repealed and all other ordinances of the City not in
conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 3: That the above described property shall be used only in the manner and for
the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended
herein by the granting of this zoning classification.
SECTION 4: Any person, firm or corporation violating any of the provisions of this
ordinance or the Comprehensive Zoning Ordinance, as amended hereby, commits an unlawful
act and shall be subject to the general penalty provisions of Section 1.5 of the Zoning Ordinance,
as the same now exists or is hereafter amended.
SECTION 5: Should any paragraph, sentence, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole or any part or provision thereof, other than the
part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 6: This ordinance shall be in full force and effect from and after its adoption
by the City Council and publication of its caption as the law and the City Charter provide in such
cases.
Ordinance 2016-24
Annexing a certain 2.009 acres of land situated in the Guadalupe De Los Santos Survey,
Abstract No. 1100,Collin County,Texas
SECTION 7: The repeal of any ordinance, or parts thereof, by the enactment of this
Ordinance, shall not be construed as abandoning any action now pending under or by virtue of
such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any
penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or
provisions of any ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas, this 27th day of September, 2016.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
DATE OF PUBLICATION: October 5,2016,in the Wylie News
Ordinance 2016-24
Annexing a certain 2.009 acres of land situated in the Guadalupe De Los Santos Survey,
Abstract No. 1100,Collin County,Texas
EXHIBIT "A"
LEGAL DESCRIPTION
BEING a tract of land located in Collin County, Texas, a part of the Guadalupe De Los Santos
Survey, Abstract Nur her 1100, and being a part of a called 3.00 acre tract of land described in a
warranty deed to Alan L. Stuffi and 'wife, Cheryl A. SOAR as recorded in Volume 5822, Page
988„ Official Public Records of Collin County, Texas, and being,farther described as follows:
COMMENCING at a PK nail found at the cast corner of said. 3.00 acre tract of land, said point
being in the center of Pleasant Valley Road, said point being the north corner of a called 139,871
acre tract of land described in a special warranty deed to Wylie DPV Limited Partnership as.
recorded in Document No, 20131029001473050, Official Public Records of Collin County,
Texas;
TITIENCE South 44 degrees 25 minute's 51 seconds West, 2,70.28, feet along the southeast line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a
cmc-half inch iron rod found for corner at the POINT OF BEGINNING of this tract of land;
THENCE South 44 degrees 25 minutes 51 seconds West, 491.87 feet along the southeast line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a
one-half inch iron rod .found at the south corner of said 3.00 acre tract of land;
THENCE North 40 degrees 34 minutes 09 seconds West, 173.81 feet along the southwest line of
said 3.00 acre tract of land and along the northwest line of said 139.871 acre tract of land to a to
a five-eighths inch iron rod found at the west corner of 3.00 acre tract of land, said point being in
the southeast line of a called 80,178 acre tract of land described in a special warranty deed to
Wylie „DPV Limited Partnership as recorded in Document No. 2.0131029001473060, Official
Public Records of Collin County,Texas;
THENCE North 44 degrees 25 minutes 51 seconds East, 518.88 feet along the northwest line of
said 3.00 acre tract of land and along the southeast line of said 80,1'78 acre tract of land to a one
half-inch iron rod found for corner;
THENCE South 31 degrees 53 minutes 00 seconds East, 178.21 feet to the POINT OF
BEGINNINcand containing 87,505 square feet or 2.009 acres of land.
CN7
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ANNEXATION EXHIBIT "B"
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DOC.NO.20130927001355470 m
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WYLIE DPV LIMITED PARTNERSHIP / A
CALLED 80.178 ACRES / / DPP
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CALLED 139.871 ACRES o ALAN AND CHERYL 5TUFFT 4 " VOL.5822APG.S988 a ' r
DOC. NO. 2031029001473050 m CALLED 3.00 ACRES m = r
O.P.R.D.C.T. n VOL. 5822, PG. 988 i'» sum 0.P.R.C.C.T. M
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CALLED 139.871 ACRES P
DOC. N0. 2031029001473050 . s' >s /
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100'GAS LINE EASEMENT / / /
DOC.NO.20131011001414290
0.P.R.C.C.T. ,
LEGEND
IRE IRON ROD FOUND
CIRF CAPPED IRON ROD FOUND
CM CONTROL MONUMENT
Poc POINT OF COMMENCING
POB POINT OF BEGINNING
S.F. SQUARE FEET
TBPE No. F-438 TBPLS No. 10076000
PROJECT
SCALE: DATE DRAWN HDC009 16301 QUORUM DRIVE, SUITE 200B dal PARTNERS
1"=200' 7-5-16 DBR 2.009 AC ANNEXATION ADDISON, TEXAS 75001
EXHIBIT 8/5-11.dwg �'`.....mr
LOCATION MAP
EXHIBIT "C" `
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PROJECT
SCALE: DATE DRAWN HDC009 16301 QUORUM DRIVE, SUITE 200B 'PARTNERS
NTS 7-5-16 DBR 2.009 AC ANNEXATION ADDISON, TEXAS 75001
EXHIBIT 8/5-11.dwq ---...•...iI
EXHIBIT "D"
CITY OF WYLIE, TEXAS
SERVICE PLAN FOR ANNEXED AREA
STUFFT -DPV TRACT
ANNEXATION ORDINANCE NO.: 2016-24
DATE OF ANNEXATION ORDINANCE: 09-27-2016
ACREAGE ANNEXED: 2.009 acres
SURVEY, ABSTRACT & COUNTY: Guadalupe De Los Santos Survey,
Abstract No. 1100, Collin County, Texas
Municipal Services to the acreage described above shall be furnished by or on
behalf of the City of Wylie, Texas (the "City"), at the following levels and in
accordance with the following schedule:
A. POLICE SERVICE
1. Patrolling, responses to calls and other routine police services, within the
limits of existing personnel and equipment and in a manner consistent
with any of the methods of the City, extends police service to any other
area of the municipality, will be provided within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient police
personnel and equipment will be provided to furnish this area the
maximum level of police services consistent with the characteristics of
topography, land utilization and population density within the area as
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of police services
will be provided to this area as are furnished throughout the City.
FIRE SERVICES
1. Fire protection by the present personnel and the present equipment of the
Fire Department, within the limitations of available water and distances
from existing fire stations, and in a manner consistent with any of the
methods of the City, extends fire service to any other area of the
municipality, will be provided to this area within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient fire
and emergency ambulance equipment will be provided to furnish this area
the maximum level of fire services consistent with the characteristics of
topography, land utilization and population density within the area as
EXHIBIT "D"
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of fire and
emergency ambulance services will be provided to this area as are
furnished throughout the City.
C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT
SERVICES
1. Enforcement of the City's environmental health ordinances and
regulations, including but not limited to, weed and brush ordinances,
junked and abandoned vehicle ordinances and animal control ordinances,
shall be provided within this area sixty (60) days of the effective date of
the annexation ordinance. These ordinances and regulations will be
enforced through the use of existing personnel.
2. Complaints of ordinance or regulation violations within this area will be
answered and investigated within sixty (60) days of the effective date of
the annexation ordinance.
3. Inspection services, including the review of building plans, the issuance of
permits and the inspection of all buildings, plumbing, mechanical and
electrical work to ensure compliance with City codes and ordinances will
be provided within sixty (60) days of the effective date of the annexation
ordinance. Existing personnel will be used to provide these services.
4, The City's zoning, subdivision, sign and other ordinances shall be
enforced in this area beginning within sixty (60) days of the effective date
of the annexation ordinance.
5. All inspection services furnished by the City, but not mentioned above,
will be provided to this area beginning within sixty (60) days of the
effective date of the annexed ordinance.
6. As development and construction commence in this area, sufficient
personnel will be provided to furnish this area the same level of
Environmental Health and Code Enforcement Services as are furnished
throughout the City.
D. PLANNING AND ZONING SERVICES
The planning and zoning jurisdiction of the City will extend to this area
within sixty (60) days of the effective date of the annexation ordinance.
City planning will thereafter encompass this property, and it shall be
entitled to consideration for zoning in accordance with the City's
Comprehensive Zoning Ordinance and Comprehensive Plan.
EXHIBIT "D"
E. PARK AND RECREATION SERVICES
1. Residents of this property may utilize all existing park and recreational
services, facilities and sites throughout the City, beginning within sixty
(60) days of the effective date of the annexation ordinance.
2. Additional facilities and sites to serve this property and its residents will
be acquired, developed and maintained at locations and times provided by
applicable plans for providing parks and recreation services to the City.
3. Existing parks, playgrounds, swimming pools and other recreational
facilities within this property shall, upon dedication to and acceptance by
the City, be maintained and operated by the City of Wylie, but not
otherwise.
F. SOLID WASTE COLLECTION
1. Solid waste collection shall be provided to the property in accordance with
existing City policies, beginning within sixty (60) days of the effective
date of the annexation ordinance. Residents of this property utilizing
private collection services at the time of annexation shall continue to do so
until it becomes feasible because of increased density of population to
serve the property municipally. Commercial refuse collection services
will be provided to any business located in the annexed area at the same
price as presently provided for any business customer within the City,
upon request.
2. As development and construction commence in this property and
population density increases to the property level, solid waste collection
shall be provided to this property in accordance with the current policies
of the City as to frequency, changes and so forth.
3. Solid waste collection shall begin within sixty (60) days of the effective
date of the annexation ordinance.
G. STREETS
1. The City's existing policies with regard to street maintenance, applicable
throughout the entire City, shall apply to this property beginning within
sixty (60) days of the effective date of the annexation ordinance. Unless a
street within this property has been constructed or is improved to the
City's standards and specifications, that street will not be maintained by
the City.
2. As development, improvement or construction of streets to City standards
commences within this property, the policies of the City with regard to
participation in the costs thereof, acceptance upon completion and
maintenance after completion, shall apply.
3. The same level of maintenance shall be provided to streets within this
property which have been accepted by the City as is provided to City
streets throughout the City.
EXHIBIT "D"
4. Street lighting installed on streets improved to City standards shall be
maintained in accordance with current City policies.
H. WATER SERVICES
1. Connection to existing City water mains for water service for domestic,
commercial and industrial use within this property will be provided in
accordance with existing City policies. Upon connection to existing
mains, water will be provided at rates established by City ordinances for
such service throughout the City.
2. As development and construction commence in this property, water mains
of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable ordinances and regulations.
City participation in the costs of these extensions shall be in accordance
with the applicable City ordinances and regulations. Such extensions will
be commenced within two (2) years from the effective date of the
annexation ordinance and substantially completed with four and one-half
(4 1/2)years after that date.
3. Water mains installed or improved to City standards which are within the
annexed area and are within dedicated easements shall be maintained by
the City of Wylie beginning within sixty (60) days of the effective date of
the annexation ordinance.
4. Private water lines within this property shall be maintained by their
owners in accordance with existing policies applicable throughout the
City.
I. SANITARY SEWER SERVICES
1. Connections to existing City sanitary sewer mains for sanitary sewage
service in this area will be provided in accordance with existing City
policies. Upon connection, sanitary sewage service will be provided at
rates established by City ordinances for such service throughout the City.
2. Sanitary sewage mains and/or lift stations installed or improved to City
standards, located in dedicated easements, and which are within the
annexed area and are connected to City mains will be maintained by the
City of Wylie beginning within sixty (60) days of the effective date of the
annexation ordinance.
3. As development and construction commence in this area, sanitary sewer
mains of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable City ordinances and
regulations. Such extensions will be commenced within two (2) years
from the effective date of the annexation ordinance and substantially
completed within four and one-half(4 1/2) years after that date.
EXHIBIT "D"
J. MISCELLANEOUS
1. Any facility or building located within the annexed area and utilized by
the City in providing services to the area will be maintained by the City
commencing upon the date of use or within sixty (60) days of the effective
date of the annexation ordinance, whichever occurs later.
2. General municipal administrative services of the City shall be available to
the annexed area beginning within sixty (60) days of the effective date of
the annexation ordinance.
3. Notwithstanding, anything set forth above, this Service Plan does not
require all municipal services be provided as set forth above if different
characteristics of topography, land use and population density are
considered a sufficient basis for providing different levels of service.
4. The Service Plan is valid for ten (10) years from the effective date of this
Ordinance.
�� � Wylie City Council
AGENDA REPORT
'a yP 4+rv9Mka{ pr,
�kl.Pl MYYk fl'tl'�MA
Meeting Date: September 27, 2016 Item Number: 3
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 13, 2016 Budgeted Amount:
Exhibits: 4
Subject
Conduct the lst Public Hearing for the annexation of 4.165 acres of land situated in the R.D. Newman Survey,
Abstract No. 660, Collin County, Texas, located at 2701 Hwy 78
Recommendation
Conduct Public Hearing only. No action is necessary.
Discussion
Property Owner: Sandy Chen Ho Applicant: Ryan Cole—Serene Global
This annexation is at the request of the property owner and applicant of a 4.165 acre tract. The subject tract is
contiguous to existing city limits on the north, east and south sides, while properties to west are within the
jurisdiction of Sachse.
Exhibits attached: Exhibit "A" Legal Description; Exhibit "B"Annexation Boundary; Exhibit"C" Service Plan
Before a municipality may begin annexation proceedings, the governing body of the municipality must conduct
two (2)public hearings at which persons interested in the annexation are given the opportunity to be heard. The
notice for each hearing must be published at least once on or after the 20th day but before the 10th day before
the date of the hearing and must remain posted on the municipality's website until the date of the hearing. In
compliance with state law, the following schedule has been adhered to:
Notice published for Public Hearings September 14, 2016 and September 21, 2016
First Public Hearing September 27, 2016
Second Public Hearing October 11, 2016
Adoption of Ordinance October 25, 2016
Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. This annexation
is being conducted in compliance with Sections 43.052 (h) (2) and 43.063 of the Local Government Code.
(Rev 01/2014) Page 1 of 1
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LOCATION MAP
ANNEXATION CASE #2016-04
EXHIBIT "A"
Property Description
SITUATED in the State of Texas and the County of Collin, being part of the R. D. Newman
Survey,Abstract No. 660, being part of a called 4.95 acre tract of land conveyed to All East
Inc. by deed recorded in Document No. 92-0081176 of the Deed Records of Collin County,
Texas and being more particularly described as follows:
BEGINNING at a 1/2 inch iron rod capped "Roome" set for corner in the existing southeast
right-of-way line of State Highway 78, in the southwest line of said 4.95 acre tract and
marking the northwest corner of Tract 2 of Woodbridge Villas, an addition to the City of
Sachse, Collin County, Texas, according to the plat thereof recorded in Volume P, Page 933 of
the Plat Records of Collin County, Texas;
THENCE with said southeast right-of-way line and crossing said 4.95 acre tract, North
52°18'37" East, 673.36 feet to a 1/2 inch iron rod capped "Roome" set for corner in the east
line of said 4.95 acre tract and marking the northwest corner of the remainder of a called
7.062 acre tract of land conveyed to T. S. Miller, Ltd. by deed recorded in Volume 4418, Page
1494 of the Deed Records of Collin County, Texas;
THENCE with the west line of said Miller tract and the east line of said 4.95 acre tract, South
20°08'57" East, 517.58 feet to a point for corner in the north line of the remainder of a called
83.2736 acre tract of land conveyed to WGC Properties, LLC by deed recorded in Volume
4110, Page 1774 of the Deed Records of Collin County, Texas and marking the southwest
corner of said Miller tract and the southeast corner of said 4.95 acre tract, from which an old
wood fence post found for reference bears South 20°08'57" East, 0.59 feet;
THENCE with the north line of said WGC Properties tract, the north line of said Tract 2 and
the south line of said 4.95 acre tract, North 88°51'27" West, 185.63 feet to a 1/2 inch iron rod
capped "Roome" set for corner;
THENCE with the north line of said Tract 2 and the south line of said 4.95 acre tract as
follows:
North 86°39'56" West, 117.57 feet to a 1/2 inch iron rod capped "Roome" set for corner,
North 87°36'56" West, 315.06 feet to a 1/2 inch iron rod capped "Roome" set for corner, and
North 61°33'29" West, 106.20 feet to the Point of Beginning and containing 4.165 acres of
land, more or less.
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\ m" R. a..: 1 EXHIBIT "B"
•'a'.14 am N8r30WW 117.57 v app +
dart 3 N3'd'd12rW 18583'
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88 \�U7.Tr _ wen Awe..rea4 WM.bm Mrs * Land Title Survey
hC =.sccrtam c — `° "maw 2701 State Highway 78
W�°f:2,1 ) Being a 4.965Acre Tract
• y��-- I e7m l It R.D.Newman Survey,A-660
1 da _35.4, Collin County, Texas
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P.VC1701I030.0110
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EXHIBIT "C"
CITY OF WYLIE, TEXAS
SERVICE PLAN FOR ANNEXED AREA
SERENE GLOBAL GROUP, INC
ANNEXATION ORDINANCE NO.:
DATE OF ANNEXATION ORDINANCE:
ACREAGE ANNEXED: 4.165 acres
SURVEY, ABSTRACT & COUNTY: R.D. Newman Survey, Abstract No. 660,
Collin County, Texas, 2701 S. Hwy 78
Municipal Services to the acreage described above shall be furnished by or on
behalf of the City of Wylie, Texas (the "City"), at the following levels and in
accordance with the following schedule:
A. POLICE SERVICE
1. Patrolling, responses to calls and other routine police services, within the
limits of existing personnel and equipment and in a manner consistent
with any of the methods of the City, extends police service to any other
area of the municipality, will be provided within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient police
personnel and equipment will be provided to furnish this area the
maximum level of police services consistent with the characteristics of
topography, land utilization and population density within the area as
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of police services
will be provided to this area as are furnished throughout the City.
FIRE SERVICES
1. Fire protection by the present personnel and the present equipment of the
Fire Department, within the limitations of available water and distances
from existing fire stations, and in a manner consistent with any of the
methods of the City, extends fire service to any other area of the
municipality, will be provided to this area within sixty (60) days of the
effective date of the annexation ordinance.
2. As development and construction commence in this area, sufficient fire
and emergency ambulance equipment will be provided to furnish this area
the maximum level of fire services consistent with the characteristics of
topography, land utilization and population density within the area as
EXHIBIT "C"
determined by the City Council within four and one-half (4-1/2) years
from the effective date of the annexation ordinance, or upon
commencement of development within the area, whichever occurs later.
3. Upon ultimate development of the area, the same level of fire and
emergency ambulance services will be provided to this area as are
furnished throughout the City.
C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT
SERVICES
1. Enforcement of the City's environmental health ordinances and
regulations, including but not limited to, weed and brush ordinances,
junked and abandoned vehicle ordinances and animal control ordinances,
shall be provided within this area sixty (60) days of the effective date of
the annexation ordinance. These ordinances and regulations will be
enforced through the use of existing personnel.
2. Complaints of ordinance or regulation violations within this area will be
answered and investigated within sixty (60) days of the effective date of
the annexation ordinance.
3. Inspection services, including the review of building plans, the issuance of
permits and the inspection of all buildings, plumbing, mechanical and
electrical work to ensure compliance with City codes and ordinances will
be provided within sixty (60) days of the effective date of the annexation
ordinance. Existing personnel will be used to provide these services.
4, The City's zoning, subdivision, sign and other ordinances shall be
enforced in this area beginning within sixty (60) days of the effective date
of the annexation ordinance.
5. All inspection services furnished by the City, but not mentioned above,
will be provided to this area beginning within sixty (60) days of the
effective date of the annexed ordinance.
6. As development and construction commence in this area, sufficient
personnel will be provided to furnish this area the same level of
Environmental Health and Code Enforcement Services as are furnished
throughout the City.
D. PLANNING AND ZONING SERVICES
The planning and zoning jurisdiction of the City will extend to this area
within sixty (60) days of the effective date of the annexation ordinance.
City planning will thereafter encompass this property, and it shall be
entitled to consideration for zoning in accordance with the City's
Comprehensive Zoning Ordinance and Comprehensive Plan.
EXHIBIT "C"
E. PARK AND RECREATION SERVICES
1. Residents of this property may utilize all existing park and recreational
services, facilities and sites throughout the City, beginning within sixty
(60) days of the effective date of the annexation ordinance.
2. Additional facilities and sites to serve this property and its residents will
be acquired, developed and maintained at locations and times provided by
applicable plans for providing parks and recreation services to the City.
3. Existing parks, playgrounds, swimming pools and other recreational
facilities within this property shall, upon dedication to and acceptance by
the City, be maintained and operated by the City of Wylie, but not
otherwise.
F. SOLID WASTE COLLECTION
1. Solid waste collection shall be provided to the property in accordance with
existing City policies, beginning within sixty (60) days of the effective
date of the annexation ordinance. Residents of this property utilizing
private collection services at the time of annexation shall continue to do so
until it becomes feasible because of increased density of population to
serve the property municipally. Commercial refuse collection services
will be provided to any business located in the annexed area at the same
price as presently provided for any business customer within the City,
upon request.
2. As development and construction commence in this property and
population density increases to the property level, solid waste collection
shall be provided to this property in accordance with the current policies
of the City as to frequency, changes and so forth.
3. Solid waste collection shall begin within sixty (60) days of the effective
date of the annexation ordinance.
G. STREETS
1. The City's existing policies with regard to street maintenance, applicable
throughout the entire City, shall apply to this property beginning within
sixty (60) days of the effective date of the annexation ordinance. Unless a
street within this property has been constructed or is improved to the
City's standards and specifications, that street will not be maintained by
the City.
2. As development, improvement or construction of streets to City standards
commences within this property, the policies of the City with regard to
participation in the costs thereof, acceptance upon completion and
maintenance after completion, shall apply.
3. The same level of maintenance shall be provided to streets within this
property which have been accepted by the City as is provided to City
streets throughout the City.
EXHIBIT "C"
4. Street lighting installed on streets improved to City standards shall be
maintained in accordance with current City policies.
H. WATER SERVICES
1. Connection to existing City water mains for water service for domestic,
commercial and industrial use within this property will be provided in
accordance with existing City policies. Upon connection to existing
mains, water will be provided at rates established by City ordinances for
such service throughout the City.
2. As development and construction commence in this property, water mains
of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable ordinances and regulations.
City participation in the costs of these extensions shall be in accordance
with the applicable City ordinances and regulations. Such extensions will
be commenced within two (2) years from the effective date of the
annexation ordinance and substantially completed with four and one-half
(4 1/2)years after that date.
3. Water mains installed or improved to City standards which are within the
annexed area and are within dedicated easements shall be maintained by
the City of Wylie beginning within sixty (60) days of the effective date of
the annexation ordinance.
4. Private water lines within this property shall be maintained by their
owners in accordance with existing policies applicable throughout the
City.
I. SANITARY SEWER SERVICES
1. Connections to existing City sanitary sewer mains for sanitary sewage
service in this area will be provided in accordance with existing City
policies. Upon connection, sanitary sewage service will be provided at
rates established by City ordinances for such service throughout the City.
2. Sanitary sewage mains and/or lift stations installed or improved to City
standards, located in dedicated easements, and which are within the
annexed area and are connected to City mains will be maintained by the
City of Wylie beginning within sixty (60) days of the effective date of the
annexation ordinance.
3. As development and construction commence in this area, sanitary sewer
mains of the City will be extended in accordance with provisions of the
Subdivision Regulations and other applicable City ordinances and
regulations. Such extensions will be commenced within two (2) years
from the effective date of the annexation ordinance and substantially
completed within four and one-half(4 1/2) years after that date.
EXHIBIT "C"
J. MISCELLANEOUS
1. Any facility or building located within the annexed area and utilized by
the City in providing services to the area will be maintained by the City
commencing upon the date of use or within sixty (60) days of the effective
date of the annexation ordinance, whichever occurs later.
2. General municipal administrative services of the City shall be available to
the annexed area beginning within sixty (60) days of the effective date of
the annexation ordinance.
3. Notwithstanding, anything set forth above, this Service Plan does not
require all municipal services be provided as set forth above if different
characteristics of topography, land use and population density are
considered a sufficient basis for providing different levels of service.
4. The Service Plan is valid for ten (10) years from the effective date of this
Ordinance.
�� �� Wylie City Council
AGENDA REPORT
'a �y�P 4+rv9Mka{ pr,
�kI.P�MYYk fl'tlkMA
Meeting Date: September 27, 2016 Item Number: WS
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 27,2016 Budgeted Amount:
Exhibits: 2
Subject
Hold a Joint Work Session with the Historic Review Commission to discuss rules and procedures.
Recommendation
Direction
Discussion
Subsequent to the June 28"' Council meeting, the Attorney General submitted an opinion (KP-0105) regarding conflict of
interest among the appointed members of a Historic Board and compliance with Chapter 171 of the Texas Local
Government Code. Staff had communications with the City Attorney on how this affects the Rules and Procedures of the
HRC. The City Attorney has recommended that the HRC serve in an advisory only capacity.
Chapter 171 of the Local Government Code regulates local public officials' conflicts of interest. Tex. Loc. Gov't Code §§
171.001-.010. It prohibits a local public official from voting or participating on a matter involving a business entity or real
property in which the official has a substantial interest if an action on the matter will result in a special economic effect on
the business that is distinguishable from the effect on the public, or in the case of a substantial interest in real property,it is
reasonably foreseeable that the action will have a special economic effect on the value of the property, distinguishable
from its effect on the public. Id. at § 171.004(a).
A local public official has a substantial interest in a business entity if the official(or certain of the official's relatives):
(1) owns 10 percent or more of the voting stock or shares of the business entity; (2) owns either 10 percent or more or
$15,000 or more of the fair market value of the business entity; or
(3)receives funds from the business entity that exceed 10 percent of the person's gross income for the preceding year.
A person has a substantial interest in real property if the interest of the official (or certain of the official's relatives) is an
equitable or legal ownership interest with a fair market value of$2,500 or more. Id. at§ 171.002(b).
The adoption of Ordinance 2013-17 set forth the powers and duties of the Commission and gave final approval on certain
matters to the board.Exhibit"A' is included to show the current and proposed rules and procedures.
The primary changes include modifications that would restrict the responsibilities of the HRC and bring it into
conformance with Chapter 171 of the Texas Local Government Code.
(Rev 01/2014) Page 1 of 1
Page 2 of 2
Consideration:
1. Revising Rules and Procedures to reflect advisory capacity of the HRC
2. Revisions to the proposed text amendments that restrict final approval by the HRC
3. Re-consideration of the proposed text amendments by the PZ Commission and/or HRC
ZONING ORDINANCE
ARTICLE 6 SPECIAL PURPOSE AND OVERLAY DISTRICTS
SECTION 6.3 DOWNTOWN HISTORIC DISTRICT(DTH)
A. Purpose
Wylie's downtown has been identified by the Comprehensive Plan as a valuable resource worthy
of preservation as a historic district. This district provides development and design standards that
preserve the historic and architectural character of existing development, provides for adaptive
reuse of existing buildings and the compatibility of new structures and uses with the historic
nature of downtown.
A non contrib-uf ilding and/or structure means a ° e—h-i-s-toric
significance of the district and does not add to the district's sense of time and place, and
historical—El ment; or one—where the-4oeu-tion, design, settif atei* , wefkmanship,
feeling, and association have been so altered or have so deteriorated that the overall integrity of
ig has been irretrievably lost
contrib-ufi e-ttweafe4s4han 50 years old. For the-purposes of this section,
a con trib-uf bfilt prior to-
DEFINITIONS:
CONTRIBUTING STRUCTURES: Any building within a the historic district that adds
to the overall historic integrity and architectural quality of the district. lncludimz, but not
limited to those properties recognized by the National Historic Commission or the Collin
County Historic Society.
NON-CONTRIBUTING STRUCTURES: An existing building within uthe historic
district that does not contribute to the historic character of the district,-,. These b ; gs
were usually cons
and does not add to the district's sense of time and place, and historical development; or
one where the location desi settin materials workmanshi feelin and association
have been so altered or have so deteriorated that the overall integrity of the building has
been irretrievably lost.
Architectural Styles that are prominent or important to the City of Wylie vary in style and
form. New structures and major renovations should be compatible with these existing
styles. (Virginia Savage McAlester's book "A Field Guide to American Houses- would be
an appropriate reference).
Victorian ( 860-1900)
o Architectural Prue ent.: National Folk, Queen Anne, halianate
o R f Type: Asphalt/ fiberglass shingles
o R f F runs: Steep pitched of irregular shape, dominant front-gabled, gable
front and wing, side-gabled, pyramidal with moderate pitch.
o Heights: One and two stories
1 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
o lEave: Boxed or open
o Buil ing Materials: Wood siding, patterned wood shingles
o Detailing: Porches with spindlework detailing and jigsaw cut trim, Lace-like
spandrels and turned balusters may be used in porch railings and in friezes
suspended from the porch ceiling Window surrounds may have simple pediments
above
o Other Features: Spindlework details and jigsaw cut trim is sometimes used in
the gables
Arts and Crafts (1870 1920)
o Architectural Preee ent: English Arts and Crafts movement, oriental wooden
architecture, and the manual arts
o R f Type: Asphalt/ fiberglass shingles
o R 1 F runs: Front, cross, side, or hipped gabled roofs with low-moderate
pitch
o Heights: One and one-half to two stories
o Eave: Intermediate too deep with or without exposed rafter tails
o Buil ing Materials: Wood weatherboards or shake is most common; stone,
brick, concrete Hock, and stucco are also used
o Detailing: Columns for supporting the porch roofs are a distinctive and variable
detaiL Typically short, square upper columns rest upon more massive piers, or
upon a solid porch balustrade Roof timbers either extend through the wall to
support the cave or false rafter ends are added
o Other Features: Craftsman doors and windows are similar to those used in
Vernacular Prairie houses.
Transitional
o A mix of architectural styles, like Queen Anne derivatives with classical revival
elements
Minimal Traditional (1935 1950)
o The Minimal Traditional structure has almost no overhangs and more often a
gabled roof, double-hung windows and minimal architectural details.
Colonial Revival (1880 1955)
o Accentuated front door with decorative crown supported by pilasters Can be
asymmetrical with varied roof types.
Georgian (1700 1780; locally to ca. 1830)
o Paneled front door, usually centered and capped by an elaborate decorative crown
supported by decorative pilasters Typically a simple one or two story box with
varied roof types.
Texas Folk Houses built to provide basic shelter with little regard for changing
fashion. They are strongly influenced by geography than by architectural styles
o Full-width, shed-roofed front porch,
o Simple roof forms (pyramidal, gables or hip roofs)
2
War v ZONING ORDINANCE
B. District Boundaries
1. The Downtown Historic District (DTH) is generally bounded by State Highway 78 on the
south, Cottonbelt Avenue on the west, from Eliot Street to Brown Street, and including
property north of Brown Street on Keefer, and to the eastern property line of those lots
facing west on Second Street from Brown Street to the north and Marble Street to the
south, and those properties north of Brown Street along Ballard Avenue facing east and
continuing north to Tract 4 of the Samuel B. Shelby Abstract and approximately 100 feet
of frontage of those lots facing west and continuing north parallel to Ballard Avenue and
encompassing all of Block 1, Lot 5 of the Russell #01 Addition and Block 1, Tract 49 of
the James Truett Abstract.
2. The precise boundaries of the Downtown Historic District shall be shown on the official
zoning map of the City of Wylie. The boundaries of the Downtown Historic District may
be amended from time to time based on a request from area property owners, a request of
the staff, the Commission, or at the pleasure of the Council. In considering a request for a
change in district boundaries, the Council shall require:
a. Any additions to the district shall be contiguous to the existing boundaries of the
district;
b. Any reductions in the district shall be located on the edge of the district such that a
hole is not left inside the district; and
c. If requested by a property owner, a petition shall be presented showing owners of
more than 50 percent of the land within the district, excluding streets, and owners of
more than 50 percent of the building sites in the district are in support of the
requested change in boundaries.
3 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
,r," "' , ,, ZONING ORDINANCE
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FIGURE 6-1 DOWNTOWN HISTORIC DISTRICT BOUNDARIES
C. General Provisions
1. Site plan and design review submitted to the Planning Department is required for new
construction and substantial renovation of existing contributing buildings within the
Downtown Historic District. Substantial renovation means:
a) Alterations to the exterior of existing contributing buildings that change the
placement or design of windows, doors or other exterior features of the building such
as coping or pilasters; ° rior p
b) An increase in the floor area of the building greater than 10 percent.
c) Adding new exterior building materials that do not match the existing materials.
d) Interior renovation of existing buildings that do not alter the exterior appearance of
the building do not require site plan and design review under the provisions of this
article. (e.g., a drop ceiling that covers part of an existing window would alter the
exterior appearance and require review.)
1 e) Physical properties of an existing building such as setbacks, foot prints, height, or
other similar characteristics that cannot be altered without substantial hardship are not
required to meet the development or design standards within this article. All other
provisions shall apply.
4 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
. .
exterior appearance and require review.)
3. Physical properties of an existing
to meet the
apply.
2. Historic Review Commission
a. Estailishment. Historic Review Commission (HRC) shall be appointed by the City
Council and shall consist of seven (7) members in accordance with Ordinance 2013-
17, and as amended.
b. Rules an II Regulati ns. The HRC will be responsible for reviewing and
recommending an action to the Planning and Zoning Commission and/or the City
Council for proposed new construction or substantial renovation, revisions to the
ordinance, and planning efforts to fulfill the purpose of the Downtown Historic
Ordinance and to consider future amendments and long range goals of the District.
3. Submission of Plans. A completed application declaring the proposed style shall be
submitted with a fee, accompanied by the following, and any other necessary documents
required by the Planning Department
ft ) Site plan showing existing and proposed structures and improvements
2) Interior floor plan showing all spaces, doors and windows
) Exterior elevations including
ft ) Existing & proposed changes
2) Doors & windows
Architectural features
) Trim details
5) Material details
) Exterior paint color
) Roof Plan
5) Accessory Structures
) Sections (for additions)
D. Permitted Uses
1. The Downtown Historic District may contain any combination of uses shown in the Use
Chart in Article 5, Section 5.1.
2. Within the Downtown Historic District there are both residential and nonresidential uses
which may be located in either residential structures or commercial structures. To
5
p'V ° ��"' ZONING ORDINANCE
maintain the architectural and historic character of existing blocks where one type of
structure predominates, the following regulations shall apply.
a. Residential uses may be in residential structures or commercial structures. Residential
uses in commercial structures are only allowed if they occupy less than 40 percent of
the floor area of the building; and do not occupy the area adjacent to the street front.
b. Nonresidential uses may be in residential or commercial structures. Nonresidential
uses in residential structures must be in those blocks where existing residential
structures predominate.
c. In block faces within the District that are currently developed with residential
structures, new construction shall be of historic design. Either residential or
nonresidential uses may be located in the residential structures.
d. In block faces within the Downtown Historic District that are currently developed
with commercial structures, new construction shall be of historic design.
e. Only residential uses are permitted for those lots along Cotton Belt Avenue, and
along Keefer Street from Elliot Street on the south to Brown Street on the north, and
including properties north of Brown Street on Keefer Street, as depicted in Figure 6.1
and on the official zoning map of the City of Wylie.
E. Downtown Historic District Development and Design Standards
Each historic style in Wylie is equally important, just as each house and the way it has, or
will, develop is important. The historic district designation is not meant to freeze the
neighborhood in time, but rather to guide the neighborhood into the future. The most
significant events that effect the change of character in a historic district are remodeling,
demolition and new construction. When altering an existing structure, or constructing a new
structure in the district, it is important to draw upon the context of the local neighborhood for
inspiration. This does not mean that new construction should mimic existing buildings.
However, new construction should be sympathetic to the existing building typologies within
the district and, more specifically, in the block face, if applicable.
4- All properties must meerTr ar, ior-fir—Ste
rchitectural Standards.
a. Purpose of Downtown Historic District Design Standards. The purpose of these
design standards is to ensure the preservation of the historic and architectural qualities
which make the Downtown Historic District a unique place by permitting new
development compatible with existing historic buildings and by maintaining the historic
and architectural qualities of existing buildings.
a. Site Design Standards. The purpose of the Site Design Standards is to provide for
building and parking placement compatible with existing development.
b. Architectural Standards. The purpose of the Architectural Standards is to provide for
the preservation of existing historic and architectural qualities of Downtown Wylie,
ensure new construction is compatible with these qualities, and to protect and
promote the uniqueness of downtown as a commercial area.
4. Design Standards Review. All new development shall comply with the Site Design
Standards included in Subsection 4, and the Architectural Standards in Subsectien-5-
6 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
p'V ° ��"' ZONING ORDINANCE
a. Hist
amended.
.ore
constructi .
te--fulfill the purpose of the Downtown Histo ��"�'g
amendments and long range goals of the District.
Dc initi ,n f"Stan far rs" an r " Dni felines
Stymy par„„r,5, are objective, measurable regulations, often illustrated through diagrams and
sketches with which all projects must comply. They will use language such as "shall" and
"prohibit". If a project of exceptional design is clearly consistent with the Purpose of the
Standards and Guidelines but does not conform to a certain standard, the Historic
Commission may recommend approve a Certificate of Appropriateness (COA) that cites
the project's compliance with that purpose.
Design, Gui.Lclimes are more subjective statements through which the City proposes
additional design strategies and will use language such as "should" and "may". The
guidelines should be suitable for most projects, and developers should endeavor to ensure
that guidelines are followed to the extent possible.
b. Stan mar ms an l (Dni felines 1,r New C ,mmercial C ,nstructi n, Ree ,nstructi n, an l
A"II ns
a. Design Principles f New C ,nstructi ,no New construction should reflect design
concepts of the period in which it is created, while recognizing that a new building or
additions must fit within an existing framework of a variety of older structures. New
structures and additions shall harmonize with older structures. Means for
differentiating may include materials, form and construction method. Style is
discouraged from being the primary indicator of differentiation.
b. Design Staniar is ........New C ,mmercial Structures
1) Building Placement—New Commercial Structures
(a) Buildings shall be placed on the front property line. Buildings may be moved
back from the front property line a total of four feet to provide for wider
sidewalks and entries, if: The buildings takes up an entire block face; or is
located on a corner; or has a total frontage of more than 50 percent of the
block face.
(b) New commercial structures shall be allowed only in block faces which are
predominately developed with existing commercial structures, or are
predominately vacant land.
(c) Buildings shall be placed on the side property line. Buildings may be moved
back from the side property line a total of four feet to provide for wider
sidewalks and entries when the side property line is along a street.
7 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
p'V ° 1 ZONING ORDINANCE
(d) Buildings that go through a block so that they have frontage on two parallel
streets, shall treat each frontage as a main facade.
(e) All service areas and loading shall be from the alley where applicable.
(f) New commercial structures shall construct at least a six (6) foot wide side
walk.
5. Architectural Design Standards.
2) Street Facade—New Commercial Structures
(a) Primary street facades for nonresidential buildings in the Downtown Historic
District shall have the following basic features of existing historic buildings:
1) Cornice at top of facade;
2) Display windows with transom windows above and lower window panels
below.
3) Pilasters that divide the facade vertically and separate the display windows
units into discrete visual elements.
4) Second floor windows, recessed with multiple lights, lintels, and sills.
(b) Architectural elements such as doors, windows, awnings, canopies and
architectural details shall be compatible with the overall visual qualities
existing within the historic buildings downtown. Maintain as much of the
original basic facade as possible. The basic facade consist of three parts: the
storefront, with large display windows and transom; the upper facade, with
large regularly spaced windows; and the decorative cornice.
(c) Choice of color for the primary facade, various architectural elements, or
details shall be in conformance with the color scheme existing within
downtown and appropriate for the historic and architectural character of the
commercial structure. (Reference Preservation or Historic Color
PalettesSherwin Williams Preservation Palette, 4'alspar Historic Color Palette
or equal would be an approved color palette)
(d) No like color may be repeated on both sides and or adjoining streets.
(e) In addition to the above, all commercial structures shall have at least two of
the following desirable design features as appropriate:
1) Street facades on side streets that meet the requirements for primary
facades; or
2) Buildings on corners which create a diagonal corner cut with the entrance
on the corner; or
3) Pediments added to the top of the facade; or
4) Decorative brickwork and architectural detailing on or around the cornice,
fascia,pilasters, or around windows; or
5) Use of natural wooden doors with glass windows; or
6) Projecting canopies and or awnings placed over the ground floor windows
and doors
8 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
()el ucu'r ZONING ORDINANCE
Pediment
Cornice
,pr
Y 1
keLev .. ��:w._ Cornice
Y rt
, . Me> Decorative
W
Brick Vidibrk
Window Lintell
Upper
Window �iill� Facade
Fascia Siugn Board _ _.._,.�.�. 3
i irtidcr _ �
Di splay ndows � 'I
1 Storefront
trac er irido w
Panels
FIGURE 6-2 TYPICAL FEATURES OF COMMERCIAL STRUCTURES IN THE DOWNTOWN HISTORIC DISTRICT
3) Building Proportions —New Commercial Structures
a) Overall height of single story commercial buildings in the Downtown Historic
District shall be between 18 and 26 feet.
b) The proportion of the height to width of the facade between pilasters shall be
in the range of 2.5 to 1 to 3 to 1. The basic window units shall be between 2 to
2.5 times the remaining height to the top of the cornice.
c) The ground floor facade shall have at least 45 percent of its area in transparent
windows, or doors. The second floor facade shall have at least 20 percent of
its area in windows. The area of windows includes any mullions framing
individual lights within the window frame.
d) The building height shall not exceed thirty-five (35') feet at the highest point
of the cornice and up to forty (40') feet for architectural elements including
but not limited to turrets,pinnacles and pediments.
4) Building Materials —New Commercial Structures
The base facade materials for commercial structures within the Downtown
Historic District shall be brick or stone. Architectural details, trim, window or
door framing may be wood, stone, cast stone, cast iron, or other materials
compatible with the historic and architectural character of the Downtown Historic
District.
9 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
5) Fencing— New Commercial Structures
Any fencing for commercial structures within the Downtown Historic District
shall be in the rear of the building not visible from the street.
6) Parking f r N nresi ential Uses
a. Commercial Uses less than 4,000 square feet in a Hock face with existing
historic commercial buildings shall not be required to provide off-street
parking.
b. Commercial Uses over 4,000 square feet will be required to provide off-street
parking under the following standards:
ft ) A minimum of 5000 of all required parking, in accordance with Article S
Use Charts of this Ordinance, shall be located on site as required by
specified use. All on-site parking shall be placed a minimum of 10 feet
behind the front facade of the building with a landscape buffer provided.
Not more than 140 feet of contiguous frontage of parking shall be visible
from a street. On-site parking shall also provide spaces for bicycles at a
rate of one for every full 25 spaces of required parking.
2) Alternative materials, such as pavestones and grasspavers can be used for
driveways and parking spaces, subject to approval of the City Engineer.
) Up to 25 percent of the required parking can be provided by on-street
parking in front or to the side of the building.
) The remainder of the required parking can be provided by off-site parking
facilities within 1,000 feet of the site. No off-street parking can be
developed with frontage on Ballard Street or the Hock face on the east
side of Jackson Street.
5) Upon a finding that a parking reduction is necessary to preserve historic
buildings and maintain the design integrity of the Downtown Historic
District, the ° Council may grant parking variances up to a
maximum of 75 percent of the required parking.
) Off-street parking lots with over 20 spaces are required to have
landscaping and lighting that meets the standards for other nonresidential
developments. (Article 4, Section 4.3)
c. Design Stan alor - Existing C ntriliuting C mmercial Structures
) Additions to historic buildings shall replicate the style of the main building if
possible, otherwise they shall adhere to the general style with simplified details.
2) At a minimum, additions shall reflect the massing, roof shape, bay spacing's,
cornice lines and building materials of the primary structure.
3) When replacing dements that were originally part of an historic building, those
dements shall be replicated when evidence of the actual detail has been
documented by photographs, drawings, or remaining physical evidence. If no
evidence exists, dements typical of the architectural style may be used as
approved by the HI{C.
4) Masonry used in additions shall match or complement the color, size and patterns
of the brick or masonry used in the historic building.
10 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
( 11A pr ° ��"' ZONING ORDINANCE
c. Stan rar s an f Gui climes 1,r New Resi%'r,ential C ,nstructi ,n, an;ft Aft Rita ,ns
a. Design Principles 1,r New Resi ential C ,nstructi ,n. The use of simplified
detailing as not to imitate historic ornamentation. Detailing should be inspired by
historic structures rather than mimic historic detailing. A building should harmonize
with the neighboring styles. The objective is to complement the context of the
neighborhood.
b. Design Stan;ftar s New Resi 'r,ential Structures
l ) Building Placement----New Residential Structures
a) New single family residential structures are only allowed in blocks which are
predominately developed with existing residential structures.
b) Residential structures shall conform with the front yard, side yard and rear
yard setbacks of existing residential buildings on the block face. Front yard
and rear yard setbacks will be deemed to be in conformity if they are within
five feet of the average of the existing setback on either side of the new
construction. Side yard setbacks shall be no closer than the side yard setback
adjacent to the new construction or 20 feet whichever is less. On corner lots,
side yards shall be treated as front yards and shall be the same as that required
for the primary front yard.
c) Setbacks ........ Setback refers to the distance a building is located from a property
line. Front setbacks are very important to the character of a historic district.
To maintain the character of the district, it is important that new buildings
maintain a similar setback to the historic structures on the block. Consistent
spacing between buildings helps to establish an overall rhythm along a
particular street.
d) Site Configuration and Orientation ..... The site configuration and orientation of
new buildings or structures shall be compatible and consistent with the
orientation of existing buildings or structures on the adjacent lots within the
block face.
e) New residential structures shall construct at least a six (6) foot wide sidewalk.
2) Street Facade—New Residential Structures
a) Residential structures within the Downtown Historic District shall have the
following basic features of existing residential structures in the district, as
appropriate to the architectural style of the building. These features are
depicted in the following illustration for definitional purposes.
1) Covered porches integrated into the front facade of the main structure;
2) Multiplicity of roof forms;
3) Columns and railings defining porch;
4) Windows with multiple lights;
5) High pitch roof lines; and
6) Architectural detailing of gables, window and door casings, eave lines,
and foundations.
11 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
7
ZONING ORDINANCE
4
Multiplicity of roof forms u) 1 _-- •°,---.„,,,\,,
l .,-;,--',, ,, ) u'll /
ill; li uu';',4)
4/444441 ,4„,,,,,,,, , i'1r, _11-- 7:7' ',7 (1.. , I 101
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Windows wirriultiple light's.'
, .Sting \Porch columns and railings
Architectural I
idetaiis ..,„, „High pitch roof
'11, ,, ,
\ '' 1,
-
' ' ''' ' -h 11110,1,1, Ili' V 11 1 104 ,
''' " *1[1 11 il "i ," .1
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1''',, , ' I 1 ''''Covered with columns and rails
FIGURE 6-3 TYPICAL FEATURES OF RESIDENTIAL STRUCTURES IN THE DOWNTOWN HISTORIC DISTRICT
b) The orientation of the front facade shall be consistent with the predominant
orientations of historic structures found on the block face,
c) The height and scale of new construction should generally not exceed that of
adjacent structures by more than one story.
d) Roof pitch, form and orientations shall be consistent with those predominantly
found on the block face.
e) Residential structures that have a room projecting from the primary line of the
front facade shall have a covered porch across the inset portion of the facade.
f) Residential structures which do not have any projecting rooms shall have a
covered porch across at least two thirds of the width of the facade.
g) Porches shall have columns and railings around the edge of the porch except
for the entrance steps.
h) Where used, front porches shall be a minimum of 8 feet deep, and be a
minimum of 200 square feet subject to the specific architectural style of the
house as defined by the National Historic Commission.
i) Choice of color for the primary facade, various architectural elements, or
details shall be in conformance with the color scheme existing within
downtown and appropriate for the historic and architectural character of the
commercial structure. (Reference Preservation or Historic Color
12 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
( r" (14 "'IN 1ZONING ORDINANCE
alettesSherwi l� n Williams Preservation Palette, Valspar Historic Color Palette
or equal would be an approved valor palette).
j) No 111 e color array be repeated on both sides and or adjoining streets.
k) In addition to the above all residential structures shall have at least two of the
following desirable design features ast appropriate:
1) Use of skirting along the base of the building in a manner appropriate to
the architectural design of the building; Skirting materials shall be durable
suitable for exterior exposure and installed in accordance with the
manufacturer's installation instructions. Skirting shall be secured as
necessary to ensure stability to minimize vibrations or minimize
susceptibility to wind damage; or
2) Use of foundation plantings to soften and conceal the foundation; or
3) Use of architectural detailing appropriate to the architectural
building. Architectural detailing includes but is not limited tostyle elementsofthe
such as carving in porch rails, turned stiles use of ornamentati
dows an
around
windows doors, eave lines,porches and decorative wind
materials within gables.
Nr
Hill,
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Ii XIV�I�'I)N r ,,, Vd II nil I ��,ly� >�.
PORCH WI SEPARATE ROOF at a QUEEN ANN STYLE
FOLK VICTORIAN HOUSE
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PORCH AT A.FRONTLE '.'t a SMALL WRAP AROUND PORCH at a FOLK
� � O U VICTORIAN HOUSE
DESIGN TIPS:
Because the elimination or enclosure of a front or side porch alters the character of a
13 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
building significantly, it is not considered appropriate.
Align all header heights.
Use at least 4" trim for windows, doors and corner boards on residential structures.
Balustrades are comprised of three pieces: top rail, a bottom rail, and a baluster.
When replacing a balustrade it is important to take into consideration style and
character of the structure, as well as, existing building code. When installing a new
balustrade it should be sympathetic to the architectural style or have simplified
detailing.
Reference national standards: http://www.nps.gov/tps/standards.htm
3) Building Proportions —New Residential Structures
a. Residential structures within the Downtown Historic District may be a
maximum of two stories in height, so long as the second floor is located under
the roof over the first floor. Dormers and/or windows in the gable end of the
roof shall be used to provide light and air.
b. Residential structures shall have a minimum roof pitch e 842and style of
house that is consistent with those predominantly found on the block face.
c. The building height shall not exceed thirty-five (35') feet at the roof ridge and
up to forty (40') feet for architectural elements including but not limited to
turrets, pinnacles.
4) Building Materials — New Residential Structures
a. The primary exterior material for residential structures within the Downtown
Historic District shall be wood siding and/or composite masonry materials
having a wood pattern.
b. The width of the siding shall be between four and five inches in width no
more than six inches in width.
compatible with the ekisting residential structure. Adherence to these material
standards are encouraged where appropriate and/or possible.
d. Vertical siding is prohibited. Board and Batten is an acceptable style.
e. Vinyl siding, plastic, and EIFS are prohibited for use of building envelope
materials.
1. Metal roofs and metal sheeting used as the primary building envelope material
on primary residential structures are prohibited.
g. All development is defined by the base, middle and roof elements with
particular attention to the front facade as this is the section that defines the
character of the streetscape for the DTH. See Figure 6-4.
14
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
:.
g
:.,:;' Istat
.
ct
FIGURE 6-4 EXPRESSION OF BASE,MIDDLE AND ROOF ELEMENTS
5) Parking for New residential Uses
Parking for residential use shall be on site and conform to standards for residential
uses in other single family districts.
4. Design Stan ar s - Existing Resi eoltitiall Structures
a. Street Faca e - Existing Resi evItitiall
I) Renovation to existing residential structures should use materials which are
compatible with the existing residential structure. Adherence to these material
standards are encouraged where appropriate and/or possible.
2) Additions shall not be constructed on a primary or character defining elevation.
3) Additions shall be differentiated but compatible, so that the new work does not
appear to be part of the historic building; the character of the historic resource
should be identifiable after the new addition is constructed.
4) Identifying, retaining, and preserving entrances and porches and their functional
and decorative features ........that are important in defining the overall historic
character of the building such as doors, fanlights, sidelights, pilaster, entablatures,
columns, balustrades, and stairs.
5) Removing or radically changing entrances and porches which are important in
defining the overall historic character of the building so that, as a result, the
character is diminished.
DESIGN TIPS
Encourage the retention of original architectural elements:
Wood Windows
Wood Doors
15
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
Gil)"°)"<)' w v ufv. ZONING ORDINANCE
Columns
Chimneys
Porches
Trim
Discourage
Painting original brick that has never been painted
The use ol'vinyl or metal siding
The removal or replacement of original windows and doors
The enclosure of porches
The use of hardy board products except along ground
The use of vinyl windows
Stripping entrances and porches of historic material such as wood, cast iron, terra
cotta tile, and brick.
Removing an entrance or porch because the building has been re-oriented to
accommodate a new use.
Cutting new entrances on a primary elevation. Alteringutilitarian or service
entrances so they appear to be formal entrances by adding paneled doors,
fanlights, and sidelights.
b. Fencing—Residential Structures
1) Fencing placed in the front of the residential structure shall be limited as
follows:
a) Height not to exceed 3 feet;
b) At least 50 percent of the surface area of the fence shall be open and
transparent;
c) Made from wood or wrought iron. Masonry or brick may be used for
columns with wood or wrought iron fence panels;
d) Have the posts and rails facing the inside of the fence.
2) All fences placed in front of the residential building shall be decorative in
design.
3) Fences placed behind the residential building shall conform to fencing
requirements for single family development elsewhere in the city.
F. DEMOLITION AND RELOCATION OF A STRUCTURE
Any structure being considered for demolition or relocation requires HRC approval.
1. Demolition of a structure will NOT be allowed if:
a. A structure is of architectural or historical interest and/or value or its removal would
be detrimental to the public interest, or
b. The building contributes significantly to the character of the historic district and
demolition would create a detrimental view or adversely affect the existing buildings
16 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
Vw)f ZONING ORDINANCE
on the Hock, or
c. A structure is of old or unusual or uncommon design and materials and it could not be
reproduced without great difficulty and/or expense, or
d. If its proposed replacement would not make a positive visual contribution, would
disrupt the character or be visually incompatible within the historic district.
2. Demolition of a structure MAY be allowed upon approval by the Commission and the
issuance of a demolition Permit
a. The building has lost its architectural and historical integrity and importance and its
removal will not result in a negative, less appropriate visual effect on the historic
district, or
b. The structure does not contribute to the historical or architectural character and
importance of the historic district (e.g. a noncontributing structure), and its removal
will result in a positive, appropriate visual effect in the district.
3. Relocation of a building may only be moved from one site to another site WITHIN the
historic district under the following conditions:
a. The building is seriously threatened in its original location,
b. The integrity and structural soundness of the building will be maintained,
c. The building will be compatible with the overall character, visual appearance and site
orientation of existing buildings on the Hock at the new location, and
d. The removal of the building from its original site will not create a detrimental view or
loss of integrity on its immediate Hock.
4. Relocation of a building may be moved from a site OUTSIDE of the historic district to a
site within the historic district under the followin )- conditions:
a. The integrity and structural soundness of the building will be maintained,
b. The building will be compatible with the overall character, visual appearance, and site
orientation of existing buildings on the block at the new location, and
c. Any proposed replacement at the original site will result in a more positive visual
effect on its immediate Hock.
d. Any relocated building in the historic district shall be rehabilitated (i.e. repaired
and/or rehabilitated) in accordance with the applicable sections of these guidelines so
as to retain the original character, architectural details, design, and materials of the
structure.
G. Signs
Purpose: All signs in this section are applicable to the Downtown Historic District only and
are not appropriate to any other zoning district. The purpose of this section is not to regulate
the content of any sign, but to regulate the area, material, and placement of new signs and
alterations made to existing signs and to ensure consistency and to preserve the Downtown
Historic District as a desirable area that is pleasing and visually attractive.
17 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
a. General Provisions:
(1) Pole sign means any sign erected on a vertical framework consisting of one
upright supported by the ground and where there is a physical separation
between the base of the sign and the ground.
(2) Signs shall be constructed of materials that are not subject to deterioration when
exposed to the weather. Internally illuminated signs must be constructed of non-
combustible material or approved plastics.
(3) New signs should respect the size, scale and design of the historic building.
(4) New signs should not obscure significant features of the historic building.
(Signs above a storefront should fit within the historic signboard for example.)
(5) No sign permitted under the regulations of this section shall be installed without
first obtaining zoning clearance and a sign permit.
b. Signs for Residential Structures
(1) The sign area of any one face shall not exceed sixteen (16) square feet in area.
The sign area of a pole sign shall not comprise more than seventy percent (70%)
of the entire sign structure.
(2) The maximum height of a pole sign structure shall be six (6) feet when no
lighting is included. The maximum height of a pole sign structure shall be eight
(8) feet when a globe type light is included.
(3) Logos and symbols may be illuminated or backlit by fluorescent fixtures. The
use of indirect lighting is also allowed.
(4) The use of a fluorescent color on a sign is prohibited.
(5) No more than one pole sign may be displayed on a premise at any given time.
(6) The sign may be placed adjacent to the public right-of-way, provided it does not
encroach on the sight visibility triangle and is a minimum of six feet from the
outside face of curb.
(7) Single acorn type luminaires, flutes, moldings or other traditional details are
strongly preferred. See Figure 6-5.
18 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
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c. Signs for Commercial Structures
(1) The size of the sign shall be in proportion to the building and the neighboring
structures and signs.
(2) The total maximum allowable sign area for each building face is one square foot
per one linear foot of a single tenant, not to exceed 70 square feet, whichever is
less.
(3) The total maximum allowable sign area for each building face is one square foot
per one and one-half(1-1/2) linear foot of a multi-tenant building, not to exceed
100 square feet whichever is less.
(4) Signs shall be mounted or erected so they do not obscure the architectural
features or openings of a building.
(5) No sign or portion of a sign shall extend above the cornice line at the top of the
building face. Roof top signs are prohibited.
(6) For buildings without a recognizable style, the sign shall adopt the decorative
features of the building, utilizing the same materials and colors.
(7) The structural materials of the sign should match the historic materials of the
building. Wood, metal, stucco, stone or brick, is allowed. Plastic, vinyl or
similar materials are prohibited. Neon, resin to give the appearance of wood,
and fabric may be used as appropriate.
(8) Attached signs may only be illuminated utilizing internal lighting. Exterior
letters with exposed neon lighting are allowed.
d. Window Signs
Window signs do not require a permit or a permit fee. Window Signs must meet the
following regulations:
(1) Window Signs must not obscure more than 20 percent of the window area per
facade.
(2) No illuminated Window Signs shall be allowed within two feet of the window
surface, except for open/closed signs.
19
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
ZONING ORDINANCE
e. Awning Signs
(1) An Awning may extend the full length of the wall of the building to which it is
attached and shall solely be supported by the exterior wall of the building. The
awning sign shall be no more than six feet (6') in height and shall not be placed
less than eight feet (8') above the sidewalk.
(2) Artwork or copy on Awning Signs shall be limited to a business name and or
logo.
(3) The artwork or copy for an Awning Sign shall not exceed twenty percent (20%)
of the area of the Awning and shall extend for no more than sixty percent (60%)
of the length of the Awning.
f. Projecting Signs
(1) Signs shall be constructed of noncombustible material.
(2) Signs shall not project more than three feet (3'), measured from the building
face and shall not be closer than two feet(2') from the back of the curb line.
(3) Bottom of the sign shall be at least 8 feet above the sidewalk.
(4) Signs shall be compatible in design, shape, and material with the architectural
and historic character of the building.
(5) Signs shall not exceed sixteen (16) square feet per sign face.
g. Canopy Signs
(1) A Canopy Sign is a permanent structure that is supported by the building or by a
support extending to the ground directly under the canopy. The Canopy Sign
may be attached to, or be an integral part of the face of a canopy.
(2) A Canopy Sign may consist of only the name and/or logo of the business at the
location of the canopy.
(3) The artwork or copy on a Canopy Sign shall not exceed ten percent of the face
of the canopy, or a maximum of twenty-five (25) square feet, whichever is
greater.
(4) An illuminated stripe may be incorporated into a canopy. The stripe may extend
along the entire length of the face of the canopy. The width or thickness of the
stripe shall be limited to one-third of the vertical dimension of the face of the
canopy. The internal illumination of a canopy is limited to the portions of the
canopy face on which a sign or stripe is permitted.
h. Special Events Banner Signs
(1) A Special Event Banner sign is composed of cloth, plastic, canvas or other light
fabric.
(2) Only banners promoting or supporting local community events will be
permitted over public right-of-ways.
(3) An application to place a banner over a public right-of-way shall be submitted
to the Building Inspections Department at least 10 days before the date to be
installed.
20 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
War u ZONING ORDINANCE
(4) The City of Wylie may erect and remove banners over public right-of-way.
Banners may only be installed at locations approved by the City.
(5) The maximum banner size allowed is 4 x 36 feet, unless extended over the
public right-of-way. Banners must be in good repair at all times.
(6) The banner may remain a maximum of fourteen (14) days. A maximum of two
banners can be hung for each event with placement of the second banner
provided as space allows. Only one banner will be hung at each location.
(7) When a banner over the public right-of-way is removed, the applicant is
responsible for picking up the banner from the City of Wylie Service Center
within ten (10) working days of the removal date. A late fee of $50 will be
charged for banners left after the ten (10) day period. Unclaimed banners will be
disposed of 30-days after removal date.
(8) Banners not defined as Special Events Banners are regulated by the City's
current Sign Ordinance and as amended.
i. A-Frame/Sandwich Board Signs
(1) No more than one a-frame or sandwich board sign per business shall be
allowed, and a minimum of four feet of clear sidewalk shall be maintained at all
times. The sign shall be sufficiently weighted or anchored to prevent movement
by wind or other elements.
(2) No a-frame or sandwich board sign shall exceed eight square feet per face or
four feet in height. The entire sign structure shall be calculated as the total of
sign area.
(3) Materials suggested for use for signs are finished hardwoods, or softwoods.
Materials not allowed include, but are not limited to, fluorescent materials,
paper or fluorescent paints.
j. Exempt Incidental Signs. Small incidental signs can be installed along a
business frontage without permit approval from the City. Incidental signs are
commonly seen as menu boards, open signs, small window signs noting hours of
operation, and small hanging signs. Incidental signs do not include other signs
specifically listed within this ordinance. Although a permit is not required for
these type signs, the following guidelines must be maintained.
1. No more than three(3)incidental signs per building entrance.
2. Maximum area allowed is 3 sq. ft. each, with a total cumulative area not to
exceed 7 sq. ft.;
3. Incidental signs that project over or into a pedestrian right-of-way must be at
least 7'-6" above the sidewalk;
4. Cannot project beyond the awning;
5. Cannot extend above the awning;
21 ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
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22
ARTICLE 6: SPECIAL PURPOSE AND OVERLAY DISTRICTS
CITY OF WYLIE, TEXAS
HISTORIC REVIEW COMMISSION
RULES OF PROCEDURE
1.0 Statement
1.0 It is hereby declared that appointment to the Historic Review Commission is a
distinct honor and the trust imposed in the appointee involves the corresponding obligation of the
appointee to serve the community by regular attendance and participation in the proceedings of
the body.
2.0 Creation and Membership
2.1 The Commission is created by Wylie Ordinance 2013-17 and serves at the will of
the City Council.
2.2 The Historic Review Commission shall consist of seven (7)regular members who
will serve for terms of two (2) years. Their terms to be staggered, with the initial Commission
appointed so that three (3) members shall serve one (1) year terms and four (4) members shall
serve two (2) year terms. No member may serve more than three (3) consecutive terms.
2.3 Each Commission member shall be a qualified voter. Each Commission member
shall reside in, work in, or have a demonstrated outstanding interest in the historic traditions of
the City of Wylie.
2.4 The Commissioners are required to complete Open Meetings Act and receive
Certificate of Completion by the first ninety (90) days of first year appointment. This may be
taken online via Office of Attorney General's website (www.oag.state.tx.us). Effective January
1, 2006, elected and appointed public officials are required by a new state law to receive training
in Texas open government laws. The Office of the Attorney General offers free video training
courses, which were developed in compliance with a mandate from the 79th Texas Legislature
that the Attorney General establish the formal training necessary to ensure that all elected and
appointed government officials have a good command of both open records and open meetings
laws.
3.0 Officers
3.1 The Commission shall select from among its members in the meeting in July (and
at such other times as these offices may become vacant), a Chairperson and Vice-Chairperson to
serve for a period of one (1) year.
3.2 In the absence of both the Chairperson and Vice-Chairperson, the Commission
shall elect an Acting Chairperson.
4.0 Officers Duties
4.1 The Chairperson shall preside over all meetings and briefing sessions, and
perform all duties as required by law.
4.2 The Vice-Chairperson shall assume all duties of the Chairperson in the
absence of the Chairperson.
5.0 Powers and Duties of the Commission
5.1 The Historic Review Commission shall review and make recommendations to the
Planning and Zoning Commission and/or the City Council on request concerning new
development or substantial renovations as defined within the Downtown Historic Ordinance and
recommend future amendments and lone range goals for historic preservation.
5.4-2 Adopt Establish rules and procedures to be adopted by the Governing Body.
5.2 Adopt Propose identification criteria and rules for delineation of historic district
boundaries.
5.3 Recommend designation of districts and landmarks.
5.4 Encourage public outreach/education/awareness programs.
5.5 Approv€/disapproveReview certificates of appropriateness.
5.6 Provide design and other reasonable forms of advice to owners and tenants of
historic properties in the certificate of appropriateness review process.
5.7 Recommend acquisition of endangered historic resources to the city council when
necessary.
5.8 Recommend acceptance of donations of preservation easements and other historic
resources.
5.9 Recommend tax or other financial incentives to encourage preservation of historic
resources.
5.10 The Commission should thoroughly familiarize itself with the buildings, land
areas, and districts within the city which may be eligible for designation as heritage resources
and shall prepare a heritage resource preservation plan. Prepare and promote design guidelines
for landmarks/districts.
5.11 The Commission shall perform all other duties as the City Council may direct.