07-01-2008 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Meeting
Wylie City Council
Tuesday, July 1, 2008 - 6:00 pm
Wylie Municipal Complex - Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:06 p.m. Council Members present were:
Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss,
Councilman Rick White, Councilman Carter Porter, and Councilman Merrill Young.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance
Director, Larry Williamson; Public Services Director, Mike Sferra; Human Resource Manager,
Lynn Fagerstrom; Interim Building Director, Charles Lee; Fire Chief, Randy Corbin; Planning
Director, Renae' 011ie; City Engineer, Chris Hoisted; Library Director, Rachel Orozco; Public
Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff.
WORK SESSION
• Discussion regarding the City of Wylie FY 2008/2009 Annual Budget. (M Manson,
City Manager
City Manager Manson addressed Council stating that she was pleased to submit to the City
Council the draft proposal for Fiscal Year 2008/2009 Budget. She reported that the budget is
balanced with the expenditures remaining below expected revenues while maintaining an
extremely healthy Fund Balance of$8,826,770.
She explained that the budget is based on a .08989 tax rate consisting of a Maintenance and
Operation (M&O) rate of .56195 and an Interest and Sinking (I&S) fund rate of .33695. She
reported that the I & S rate was solely attributable to the support of the new bond debt. She
reported that the M & 0 had remained constant at .56119 and staff will continue to sustain this
rate for as long as possible. She noted that in order to keep the M & 0 constant, department
heads were requested to submit their initial budgets with a 10% reduction in non-personnel
operating costs. She reported that no new staffing is proposed and only three upgrades are
being considered.
Minutes—July 1, 2008
Wylie City Council
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She explained that the City will continue to operate with a lean, but talented and dedicated staff.
Because this is a priority item within this year's budget, we are recommending funding a 2-step
increase for staff per our Pay Plan, which is the equivalent of 5% increase. She noted there will
be no adjustments for cost of Living Allowances (COLA) recommended this year.
Expanded Level of Service requests will include: Participation in the WISD Fiber Project at a
cost of $75,000; Creekfest cleanup (grant funded) at $16,300; Facilities Service Agreement at a
cost of$45,000; Replacement of the Jail Door at a cost of$5,500; a Police fleet Tahoe at a cost
of $60,630; Ambulance Replacement at a cost of $210,000; WFR Accreditation efforts (to
accredit the entire department and assist in retaining the current ISO-1 City rating), and Public
Safety Radio Upgrades at a cost of$57,560.
City Manager Manson stated that the proposed budget was a product of hard work and difficult
decision making on the part of our management team. She thanked them for their diligence.
Finance Director Williamson presented an overview of the items within the Fiscal Year 2008-
2009 proposed budget. These areas included: a copy of the Long Range Financial Plan and a
presentation of the four year budget forecast. He made some assumptions that would directly
affect the next four year budgets which included the construction of the new City Hall,
Recreation Center, and Library. He reported the new Recreation Center revenues to offset new
personnel costs in the first year by 50% and the years to follow by 100%. These personnel costs
would include only new hires to staff the Recreation Center. He reiterated the desire of
management to continue level with the current 0 & M Tax Rate of $.56195. He reported that
within the four year period and when the buildings came online the tax rate was estimated to
peak at $.94 in FY 2010-11.
Finance Director Williamson displayed charts showing the revenue source and expenditure
percentages. He noted the largest revenue source being ad valorem tax and the largest
expenditure being staffing. He reported projections for the Utility Fund revenues and
expenditures and noted that this fund was very sound. He displayed the timeline for both the
budget process and tax rate approval.
Council members voiced concern over rising fuel prices and energy costs. They asked City
Manager Manson to review these areas and bring back any changes to compensate for higher
costs. Mayor Pro Tem Byboth thanked the management team for their hard work.
ADJOURNMENT
With all budget areas addressed and no further questions from Council, a motion was made by
Councilman Porter, seconded by Mayor Pro Tern Byboth to adjourn the Work Session at 7:02
p.m. A vote was taken and passed 7-0.
'<\N.° ° . G. Byboth, ayor Pro Tern
ATTEST: V; •
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Ca a Ehrlich ity ecretary
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�`M1ihu4es—July 1, 2008
Wylie City Council
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