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10-11-2016 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes City Council Meeting Tuesday, October 11, 2016 —6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor pro tern Keith Stephens, Councilman David Dahl, Councilwoman Candy Arrington, Councilwoman Diane Culver, Councilman William Whitney III, and Councilman Jeff Forrester. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Chris Hoisted; Fire Chief, Brent Parker; Development Services Director, Renae 011ie; Police Chief, Anthony Henderson; Finance Director, Linda Bantz; City Engineer, Tim Porter; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Police Chaplain Dan Rainey gave the invocation and Captain Michael Leeper led the Pledge of Alleg iance. PRESENTATIONS • Award of Public Service Medals to the Wylie Police,Fire,EMS,& 911 employees—Sons of the American Revolution Members of the Sons of the American Revolution gave certificates of appreciation to outstanding Police, Fire, and Communications employees. Law Enforcement Commendation Award went to the Wylie Police Department, Emergency Services Award to 911 Dispatcher Aaron Olsen, Emergency Medical Service Award to Chad Lloyd, Fire Safety Commendation Award to Michael Ahlemeier, and the Texas Society Bronze Service Award to Fire Captain Ray Jackson for the Collin County Flag Retirement Ceremony. Minutes—October 11, 2016 Wylie City Council Page 1 • Recognition for the officers/firefighters that saved the life of Draper Student Enrique Monroy in March of 2016. Wylie Fire Rescue recognized members of WFR and Wylie ISD along with Wylie dispatch and Wylie PD for their life saving efforts that resulted in saving the life of 11 year old Enrique Monroy whose heart stopped at Draper intermediate school while he was in P.E. Members recognized were Chief Brent Parker; Assistant Chief Brandon Blythe; Battalion Chief Robert Ballard; WFD Quint 142 - Captain Josh Monroe, Driver Engineer Brandon Storm, Firefighter Matt Tripp, and Firefighter Billy Bradshaw; East Texas Medic crew - Paramedic Jason Oliver.and EMT Jesse Jones; WFR Dispatch - Tristian Whittle, Robin Livingston, and Sara Zerger; WPD Officers - Sergeant Stephen Coomer and Officer Michael Stewart; and WISD Personnel - Aaron Allen, Beth Thomas, and Josh Meyers. • Update on the Re-Build Wylie Initiative First Baptist Church Wylie's Lead Pastor, Kris Segrest gave an update to the Re-Build Wylie Initiative begun after the May 2016 hail storm. He reported that over$200,000 had been raised. He introduced some of the key members that participated in the initiative. Mayor Hogue thanked the organization for their work during and after the incident. • Proclamation Declaring October 9-15,2016 as Fire Prevention Week in the City of Wylie. Captain Ray Jackson of the Wylie Fire Rescue accepted a proclamation declaring October 9-15, 2016 as Fire Prevention Week in the City of Wylie. _ He introduced the firefighters who were involved in the fire prevention programs held at each of the ISD campuses to alert the students to fire safety. • ICAN Presentation of group project Participants from the 2016 ICAN class were present to talk about their community service project. This year's class chose the Collin County Children's Advocacy Center's Rainbow Room as their community service project. They also wanted to bring awareness of the Advocacy Center and why it is an important part of Wylie. Officer Helen Taylor gave the presentation and explained the purpose of the Advocacy Center and the Rainbow Room. The 2016 ICAN class collected about$1,500 in donations for the Rainbow Room. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present wishing to address Council during the Citizens Comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will'be enacted by one motion. There will not be separate discussion of these items. if discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Minutes—October 11, 2016 Wylie City Council Page 2 A. Consider, and act upon, approval of the Minutes of September 27,2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2016-25 setting the time and place for all regular City Council Meetings in the 2017 calendar year. (C. Ehrlich, City Secretary) C. Consider, and act upon, the approval of the lease-purchase of mobile and portable radio equipment for Wylie Fire Rescue, Wylie Police Department; and network recorder equipment for Wylie Communications Department from Motorola Solutions in the estimated total amount of $1,189,096.55 through a cooperative purchasing agreement with the Houston-Galveston Area Council (H-GAC Buy) and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) D. Consider, and act upon, the approval of the purchase of a dump truck from Southwest International Trucks in the amount of $113,607.61 through a cooperative purchasing contract with TASBBuy Board,and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) E. Consider,and act upon,the approval of the purchase of an El Dorado Aerotech 14 passenger bus from Alliance Bus Group in the amount of$65,635.50 through a cooperative purchasing contract with Houston Galveston Area Council,and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) F. Consider, and act upon, the approval of the purchase of John Deere 410L Backhoe from RDO Equipment Company in the amount of$108,526.14 through a cooperative purchasing contract with TASBBuy Board,and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) G. Consider, and place on file, the Animal Shelter Advisory Board report to City Council regarding meeting held on September 14,2016. (D. Dahl,ASAB Chair) Council Action A motion was made by Councilman Dahl, seconded by Councilman Forrester to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA Tabled from 09-13-2016 Remove from table and consider Council Action A motion was made by Councilman Dahl, seconded by Councilwoman Culver to remove Item #1 from the table and consider. A vote was taken and the motion passed 7-0. 1. Consider, and act upon, Ordinance No. 2016-19, amending the zoning from Agricultural-30 (A-30) to Single-Family 10/24 (SF-10/24) for Serene Villas Subdivision, creating 51 residential lots on 16.739 acres, generally located west of Kreymer Lane and north of Stone Road, (1033 S. Kreymer Ln; 1053 S. Kreymer Ln) ZC 2016-09 (R. 011ie, Development Services Director) Minutes—October 11,2016 Wylie City Council Page 3 Council Discussion Mayor Hogue announced it was staffs request to table this item to the October 25, 2016 regular City Council meeting to allow more time to the developer. Council Action A motion was made by Councilwoman Culver, seconded by Councilwoman Arrington to table consideration of Ordinance No. 2016-19, amending the zoning from Agricultural-30 (A-30) to Single-Family 10/24 (SF-10/24) for Serene Villas Subdivision, creating 51 residential lots on 16.739 acres, generally located west of Kreymer Lane and north of Stone Road, (1033 S. Kreymer Ln; 1053 S. Kreymer Ln) ZC 2016-09 to the October 25, 2016 Regular City Council Meeting. A vote was taken and the motion passed 7-0. Tabled from 09-13-2016 Remove from table and consider Council Action A motion was made by Councilman Dahl, seconded by Councilwoman Culver to remove Item #2 from the table and consider. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, approval of a Preliminary Plat for Serene Villas Subdivision, creating 67 residential lots on 21.925 acres, generally located west of Kreymer Lane and north of Stone Road, (1023 Private Rd.; 1033 S. Kreymer Ln; 1053 S. Kreymer Ln). (R 011ie, Development Services Director) Council Discussion Mayor Hogue announced it was staff's request to table this item to the October 25, 2016 regular City Council meeting to allow more time to the developer. Council Action A motion was made by Councilman Forrester, seconded by Councilwoman Culver to table consideration of a Preliminary Plat for Serene Villas Subdivision, creating 67 residential lots on 21.925 acres, generally located west of Kreymer Lane and north of Stone Road, (1023 Private Rd.; 1033 S. Kreymer Ln.; 1053 S. Kreymer Ln.) to the October 25, 2016 Regular City Council Meeting. A vote was taken and the motion passed 7-0. 3. Conduct the 2nd Public Hearing for the annexation of 4.165 acres of land situated in the R.D. Newman Survey, Abstract No. 660, Collin County, Texas, located 2701 Hwy 78. (R. 011ie, Development Services Director) Public Hearing Mayor Hogue opened the 2nd public hearing for annexation of 4.165 acres of land situated in the R. D. Newman Survey, Abstract No. 660, Collin County, Texas at 7:00 p.m. asking anyone wishing to address Council to come forward. No citizens were present to address Council. Minutes—October 11, 2016 Wylie City Council Page 4 Mayor Hogue closed the public hearing at 7:02 p.m. No action was required on this item. Presentation: 4. Consider, and act upon, the final artist and art designs by Michael Szabo for the 2016 CIP Thoroughfare Public Art Projects, Site #1 and Site #2 and authorize the City Manager to execute two contracts in the amount of $130,000 each, to commission the art pieces. (C. Ehrlich, City Secretary) Staff Comments City Secretary and Public Art Liaison Ehrlich addressed Council stating that the Public Art Advisory Board issued a Call for Artists for three public art projects funded by the 2005 Thoroughfare Bond projects. Site #1 and Site#2, located near each end of the Municipal Complex Walking Trails (Country Club Road/FM 544 and West Brown) were funded at $130,000 per site, and Site #3 located at the Disc Golf Park on West Brown was funded at$52,000. The board received 57 submissions for these projects and appointed a pare-down committee to review the submissions and narrow the submissions to 34 artists to move to the next selection process. The Public Art Advisory Board appointed a 2016 Thoroughfare Selection Committee to review the thirty-four remaining artists and narrow to 3-4 finalists. Those finalists were invited to the City for a Public Input Meeting to hear from the public regarding the art for the sites. Committee members included John Pototschnik, Artist; Lynn Grimes, Public Art Board Chair; Shirley Burnett, longtime citizen of Wylie; Margaret Robinette, retired Dallas Cultural Arts Administrator; Kathy Spillyards, founding member of the Public Arts Advisory Board and former Councilwoman; and Mindy Manson, City Manager. Michael Szabo was unanimously chosen as the final artist for Site #1 and Site #2. The committee and board felt his proposals Entwine and Prairie Crossing best suited site specific needs and the natural environment surrounding the area. Michael Szabo was present and gave a short presentation on both designs for Site #1 and Site #2. He displayed renderings of day and night viewing of Entwine. He stated that it would be a dramatic beacon for drivers and pedestrians on FM 544 and Country Club Road. The sculpture is an abstract reference to the connection point between underground and above ground natural grasses that grew in the Blackland Prairie, where the Municipal Complex sits. The six forms are fabricated from brushed stainless steel and rich patina bronze and seem to dance with movements like prairie grasses in the wind. The design takes from the Big and Little Bluestem and Buffalograss from the untouched prairies of years gone by. (Roots of the past and sprouts to the future) Prairie Crossing, Site #2 design, consists of an organic undulating seating bench emerging from a proposed pathway that would connect the main trail to the new parking lot on East Brown Street near the entrance to the trails. Szabo stated that ribbons of stainless steel and rich textured bronze arch over the bench, crisscrossing each other in a dynamic web reaching over 10 feet in height. The ribbon reflects the chaos of the prairie grass giving visitors the feeling of being "in the prairie." In ground up lights will illuminate the sculpture at night. Mayor Hogue asked Mr. Szabo how long the process would take from beginning to end. Mr. Szabo replied he planned to start as soon as approval was completed and estimated completion in May/June of 2017. Councilwoman Culver asked if Entwine (Site 1) would have soft lighting similar to what is suggested for Prairie Crossing. Mr. Szabo replied there would be up lighting as well as interior lighting that would be lit in a way to enhance the piece but would be on the warmer color temperature. Councilman Forrester asked if there was a 6" step up on the inside of the access, would there be consideration for ADA access to the piece. Szabo replied it would be ADA compliant either by flattening the pathway through the piece or installing a path around the piece. Minutes—October 11,2016 Wylie City Council Page 5 Council Action A motion was made by Councilwoman Culver, seconded by Councilman Forrester to approve the final artist and art designs by Michael Szabo for the 2016 CIP Thoroughfare Public Art Projects, Site #1 and Site #2, and authorize the City Manager to execute two contracts in the amount of $130,000 each, to commission the art pieces. A vote was taken and the motion passed 7-0. 5. Consider, and act upon, the final artist and art design by John Davis for the 2016 CIP Thoroughfare Public Art Project, Site #3 and authorize the City Manager to execute a contract,not to exceed$52,000 to commission the art. (C.Ehrlich, City Secretary) Staff Comments Public Art Liaison Ehrlich addressed Council stating that Site #3 located at the Disc Golf Park on West Brown was funded at$52,000. The selection process was the same as Sites 1 and 2. John Davis was unanimously chosen as the final artist for Site #3. The committee and board felt his proposal "Lift-Off" best suited site specific needs and the intent of the park. Ehrlich reported Mr. Davis was not able to attend and staff had included a PowerPoint presentation from the artist regarding the intent behind the design. Mayor Hogue asked if Mr. Davis was on the same timeline as Sites 1 and 2. Ehrlich replied that the artist planned to be installed by May/June of 2017. Council Action A motion was made by Councilman Dahl seconded by Mayor pro tern Stephens to approve the final artist and art design by John Davis for the 2016 CIP Thoroughfare Public Art Project, Site #3 and authorize the City Manager to execute a contract in the amount of $52,000 to commission the art. A vote was taken and the motion passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III,Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2016-25 into the official record. WORK SESSION • Hold a work session to discuss the Building Condition Assessment, Program and Preliminary Project Estimate for the Public Safety Building. (C. Halsted, Asst. City Manager) Assistant City Manager Hoisted addressed Council stating that in April 2016, the Public Safety Building was extensively damaged by a hail storm. Since that time, the building has been unoccupied and the staff has been relocated to other City buildings. Hoisted reported that TML Insurance has estimated the total damage to the building at $1,215,000. To date, the City has received $753,000 and the recoverable depreciation is $462,000. Staff is still working through the claims and costs associated with the repairs. Minutes—October 11, 2016 Wylie City Council Page 6 The City contracted with McCarthy Architecture to provide a Building Condition Assessment along with the development of the programed space requirements for the police department, fire department, and the court functions that previously occupied the building. Significant updates will be required to bring the current facility up to date and into a usable condition. The updates provide a unique opportunity to reconfigure the existing building so that it can both accommodate future growth and create more efficiency within and between departments. Hoisted explained staff had come up with three options for repairs/remodeling of the Public Safety Building. The first option is to repair the building with the current layout (33,358 sf) and make some minor improvements and additional repairs to the building at a cost of approximately $2,700,000 with projected design and FF&E of$600,000. The second is to rebuild the building and add square footage (50,000 sf) to meet the suggested programs for police, fire, and court meeting department needs for the next 15 years. The estimated cost for the remodel/repair would be $7,600,000 and costs for projected design and FF&E would run approximately$1,000,000. The third option would be to build a new building at the Municipal Complex on Country Club Drive at an estimated cost of $20,000,000 and projected design and FF&E costs running approximately $5,000,000. This option also meets the needs of future growth of the departments. Hoisted explained the projected cost numbers presented are preliminary estimates and both the construction cost and financing cost will adjust as staff and Council proceed through the process. He asked Council for direction with regard to which option to explore. Direction from Council was to explore option#2 and find cost savings to lower the overall costs if possible. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into Regular Session at 8:40 p.m. ADJOURNMENT A motion was made by Councilman Whitney, seconded by Councilman Forrester to adjourn the meeting at 8:43 p.m. A vote was taken and the motion passed 7-0. C,@y , , t- k . aL(1,. o t Maya'._'nn II icy vt lk ;(o ttWT ATTEST: r x ;till,W � i, z,. ♦ soy' FE RAPNI III Sr4Tt of cam' Ca le Ehrlich,C' ecretary Minutes—October 11, 2016 Wylie City Council Page 7