01-09-2017 (WEDC) Minutes Minutes
Wylie Economic Development Corporation
Board of Directors Meeting
Monday, January 9, 2017—7:00 A.M.
WEDC Offices—Conference Room
250 South Highway 78—Wylie, Texas
CALL TO ORDER
Announce the presence of a Quorum
President Marvin Fuller called the meeting to order at 7:00 a.m. Board Members present were John
Yeager, Todd Wintters, Demond Dawkins and Bryan Brokaw.
Ex-officio member Mayor Eric Hogue and City Manager Mindy Manson were present.
WEDC staff present was Executive Director Sam Satterwhite, Assistant Director Jason Greiner and
Senior Assistant Angel Wygant.
CITIZEN PARTICIPATION
With no citizen participation, President Fuller proceeded to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the December 7, 2016 Minutes of the Wylie
Economic Development Corporation (WEDC) Board of Directors Meeting.
MOTION: A motion was made by Todd Wintters and seconded by
John Yeager to approve the December 7, 2016 Minutes of the Wylie Economic
Development Corporation. The WEDC Board voted 5 —FOR and 0 —AGAINST
in favor of the motion.
ITEM NO. 2 — Consider and act upon an Amendment to a Performance Agreement between the
WEDC and REVA Hospitality. LLC.
Due to the holidays and the Managing Member of REVA traveling out of the country unexpectedly,the
closing date under a Real Estate Contract to purchase 2.4 acres for the development of a Holiday Inn
Express & Suites was amended establishing a new closing date of February 1, 2017. The existing
Performance Agreement between the WEDC and REVA requires a closing date of January 31, 2017 to
qualify for Economic Assistance. While REVA has only requested a one day extension to February 1,
2017, staff recommended that the date by which REVA must acquire title to the property be amended to
February 10, 2017 to allow for other unanticipated issues. A First Amendment to the Performance
Agreement was attached for the Board's Review.
Board Member Wintters inquired as to whether the Separated Materials Contracts clause discussed at
the December 7th Board Meeting had been inserted into the Performance Agreement. Staff confirmed
that it had been included in the agreement.
WEDC—Minutes
January 9, 2017
Page 2 of 3
MOTION: A motion was made by John Yeager and seconded by
Demond Dawkins to approve a First Amendment to Performance Agreement
between the WEDC and REVA Hospitality, LLC. extending the date by which
REVA Hospitality Wylie, LLC must acquire title to property in Wylie to February
10, 2017. The WEDC Board voted 5 — FOR and 0 — AGAINST in favor of the
motion.
DISCUSSION ITEMS
ITEM NO. 3—Discuss issues surrounding the WEDC 2016 Annual Report.
Staff explained that he had hoped to complete the first draft of the 2016 Annual Report for the Board's
review prior to consideration at the WEDC Regular Meeting on January 20th. Staff indicated he was
unable to complete the first draft in a form that was ready to be distribution. Staff will attempt to finalize
and distribute the draft well before the January 20th Board Packet is sent out so that Board Members will
have ample time to review.
No action was requested by staff for this item.
ITEM NO. 4—Staff report: review issues surrounding Highway 78 WEDC Pad Sites, and Promotional
Activities.
Highway 78 WEDC Pad Sites
On 12-27-16 the 90-day Inspection Period was scheduled to expire on the Chick-fil-a (CFA) contract.
Following the Inspection Period is a 90-day Permitting Period. Within the Permitting Period CFA is
required to make its Initial Submittal of plans 30 days after the expiration of the Inspection Period giving
the City 60 days to complete its review and issue permits.
CFA contacted staff on 12-21-16 and requested an additional 30 days for the Inspection Period due to
additional soil sampling recommended by the CFA environmental consultants.
Staff agreed to extend the expiration date of the Inspection Period but requested that the Permitting
Period begin as was originally agreed upon. CFA subsequently requested that the Initial Submittal be
moved from January 27th to February 27th with a middle ground of February 10th agreed upon.
The final terms agreed upon are as follows:
• Inspection Period Expires 1-26-17
• Initial Submittal of Plans 2-10-17
• Permitting Period expires 3-27-17
Should the project not be fully permitted by 3-27-17 there is an automatic 30-day extension.
WEDC—Minutes
January 9, 2017
Page 3 of 3
Promotional Activities
As reported regularly,the WEDC has a 1/4 interest in Maverick's Season tickets for the 2016-17 Season.
Staff apologized for inadvertently omitting the attachment in the Board Packet and circulated the
spreadsheet for Board Members to review.
No action was requested by staff for this item.
EXECUTIVE SESSION
Recessed into Closed Session at 7:09 a.m. in compliance with Section 551.001, et.seq. Texas Government
Code, to wit:
Section 551.072 (Real Estate) of the Local Government Code, Vernon's Texas Code Annotated (Open
Meetings Act). Consider the sale or acquisition of properties located near the intersection of:
• Highway 78 & Cooper
Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas Code
Annotated(Open Meetings Act).
• Project 2015-12a
• Project 2017-la
RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 7:33 a.m. and took no action:
ADJOURNMENT
With no further business,President Fuller adjourned the WEDC Board meeting at 7:33 a.m.
a
Marvin Fuller,President
ATTEST:
Samuel Satterwhite,Director