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08-16-2005 (City Council & Citizen Bond Advisory) Minutes MINUTES JOINT WYLIE CITY COUNCIL and CITIZEN BOND ADVISORY COMMITTEE Special Called Meeting Tuesday, August 16, 2005 6:00 p.m. Wylie Community Center 100 West Oak Street Wylie,Texas 75098 CALL TO ORDER — WYLIE CITY COUNCIL & WYLIE >CITIZEN BOND ADVISORY COMMITTEE Mayor Mondy called the meeting to order at 6:04 p.m. Council Members present were: Mayor Pro Tern Eric Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Councilman Earl Newsom, Councilman Rick White and Councilman Carter Porter. 2005 Wylie Citizen Advisory Bond Committee members present were: Dan Chestnut, Jamie Gregg, Dennis Larsen,Jerry Smith, Doris Craighead, Chris Seeley,Jim Griffin, and Jim Cummings. Staff present were: City Manager, Mark Roath, Assistant City Manager, Mindy Manson, City Engineer, Chris Holsted; Planning & Zoning Director, Claude Thompson; Finance Director, Larry Williamson; Library Director, Rachael Orozco; Public Services Director, Mike Sferra; Police Chief, Jeff Butters; Fire Chief, Shan English; WEDC Director, Sam Satterwhite; City Secretary, Carole Ehrlich, Public Information Officer, Mark Witter, and many support staff. WORK SESSION Tabled Item from 8-09-05 Motion to remove from table and: Council Action A motion was made by Councilman Young to remove discussion of Citizen Bond Advisory Committee Recommendations for possible projects in a Bond Election from the table. Consensus of Council was to remove and discuss. • Discussion of Citizen Bond Advisory Committee recommendations for possible projects in a Bond Election.(M. Roath, City Manager) Presentation Public Services Director Sferra addressed Council stating that some questions had been posed at the last meeting in regards to the CBAC Bond Recommendations and possible street construction and repairs. At that time the CBAC explained to Council that the only sidewalk construction recommended in the proposal was for sidewalks adjacent to new streets within Proposition #1. Mr. Sferra presented a power point presentation laying out the sidewalks in the City needing repair and the cost to repair these sidewalks. Also in the Minutes—August 16,2005(6:00 p.m.) Wylie City Council Page 1 presentation were pictures of areas needing sidewalks and some of the issues with regard to constructing sidewalks in existing areas with utility easements. Mr. Sferra gave several cost estimates regarding both repair of sidewalks and construction of new sidewalks He explained that to repair all sidewalks including the replacement of landscaping in areas disturbed by the construction, would be around $1,144,375 The construction of new sidewalks in areas of the City currently with no sidewalks would be an additional $1,071,000. Mr. Sferra explained to Council that these were estimates presented to the City in 2004 and could be higher. Bond Recommendation Discussion City Manager Roath and Finance Director Williamson along with Depai lment Heads reviewed the individual proposed propositions and answered questions asked by Council. There was some discussion between the CBAC members and council regarding the proposed library and the additional cost to build the entire shell utilizing the unused portion for other services. Mr. Roath stated that this would save the rising costs of future additions to the building. Some concern was raised regarding the Aquatic Center and whether it should be part of the Recreation Center indoors or a theme park located outside. Council members were also concerned about the usage of such a project and the maintenance costs involved. Council also asked staff if the renovation of the existing Municipal Complex, for Public Safety occupancy,needed to be part of the bond package or wait to see if the new City Hall proposition passed,making it necessary for the renovation. Some discussion regarding the renovations to the Animal Shelter centered on the use of general funds to expedite the construction of that project. David Mednich representing First Southwest was present to address Council stating that he felt the projected future tax revenues were conservative. He stated that there was no way to know exactly what those numbers would be but he was very comfortable with the estimates presented to Council tonight. After much discussion between Council, CBAC members and staff, Council recommended the following revisions to the proposed bond resolution: Proposition#1 authorized bonds in the amount of$31,600,000 for road projects to include;FM 1378(Brown to Parker), Stone (Ballard to Collins), Brown (1378 to Ballard), and Brown (78 to Anson). Council direction was to revise this proposition to include all of the proposed projects and add the construction of street improvements to Brown from FM 1378 to Ballard (previously Anson), Alanis from Twin Lakes Drive to FM 544, Stone Road (FM 544) from Ballard Avenue to Vinson Road, and any remaining funds being used to construct or repair other streets and thoroughfares within the City; including drainage, curb, gutters, sidewalks, landscaping, and traffic signalization and acquisition of land and rights-of way therefore. Proposition#2 shall authorize bonds in the amount of$500,000 for the renovation of the existing City Complex into a Fire, Police and Municipal Court Building. Direction from Council was to revise the Resolution omitting this proposition. Proposition#3 shall authorize bonds in the amount of$1,500,000 for the construction of a new Fire station. Direction from Council was to make no changes to this proposition. Proposition#4 shall authorize bonds in the amount of$6,715,000 for the construction, improvement, and equipment of park and recreational facilities at Founders Park and Community Park. Direction from Council was to revise this proposition to include$250,000. for additional concrete parking for Community Park. Proposition#5 shall authorize bonds in the amount of$10,200,000 for the construction of a new Recreation Center/Park Administration facility, including the acquisition of land. Direction from Council was to make no changes to this proposition. Minutes—August 16,2005(6:00 p.m.) Wylie City Council Page 2 Proposition #6 shall authorize bonds in the amount of$4,680,000 for permanent public improvement of an aquatics facility, including the acquisition of land.Direction from Council was to revise the Resolution omitting this proposition. Proposition#7 shall authorize bonds in the amount of$400,000 for the construction, improvement,and equipment of an animal shelter. Direction from Council was to revise the Resolution omitting this proposition. Proposition #8 shall authorize bonds in the amount of$8,645,000 for the construction of a new City Hall facility. Direction from Council was to make no changes to this proposition. Proposition#9 shall authorize bonds in the amount of$5,110,000 for the construction and equipment of a new Library. Direction from Council was to add$3,030,000 to the proposition in order to complete the shell for the new Library. Council asked that an additional proposition be added to include $500,000 for permanent public improvements and public purposes for the construction and repair of sidewalks within the City. Robert Dransfield representing Fulbright&Jaworski L.L.P. was present to answer questions regarding legal aspects of the proposed Resolution and Bond Election. He explained that he would take the recommendations made by Council and revise the resolution to be presented to Council at the August 23, 2005 Regular City Council Meeting for consideration and possible action. INDIVIDUAL CONSIDERATION 1. Consider and act upon approval of Resolution#2005-25(R)ordering a bond election to be held in the City of Wylie, Texas, making provision for the conduct of the election and resolving other matters incident and related to such election. (M. Roath, City Manager) Council Action A motion was made by Mayor Pro Tern Hogue, seconded by Councilman White to table Item#1 to the August 23, 2005 Regular Council meeting. A vote was taken and passed 7-0. ADJOURNMENT With no further business before Council,Mayor Mondy adjourned the meeting at 9:34 p.m. Consensus of Council was to adjourn. ohn M dy, ayor F y 0 t'V ATTEST: �� � .• y�j 13- SEAL• • arole hrlich,Ci cretary %;� yy •'S >;,EI SEX °`°` Minutes—August 16,2005(6:00 p.m.) Wylie City Council Page 3