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09-20-2005 (City Council) Minutes MINUTES WYLIE CITY COUNCIL AGENDA Special Called Meeting Tuesday, September 20, 2005 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie,Texas 75098 CALL TO ORDER Mayor Mondy called the meeting to order at 6:03 p.m. Council Members present were: Mayor Pro Tem Eric Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Councilman Earl Newsom, Councilman Rick White and Councilman Carter Porter. Staff present were: City Manager, Mark Roath; Assistant City Manager, Mindy Manson; Planning & Zoning Director, Claude Thompson; Assistant Finance Director, Ron Hutchison; Police Chief Jeff Butters, and City Secretary, Carole Ehrlich. INVOCATION&PLEDGE OF ALLEGIANCE Mayor Pro Tern Hogue gave the invocation and Councilman White led the Pledge of Allegiance. PRESENTATION • Presentation by Susan Etheridge,Executive Director for the Collin County Children's Advocacy Center Executive Director of the Collin County Children's Advocacy Center, Susan Etheridge addressed Council giving an overview of the work the CCCAC provides to the County and Citizens of Wylie and the resources for funding of those services. Ms. Etheridge explained that in Collin County the CCCAC received over 300 new cases of child abuse each month and over 400 children in the Foster Care System at any given time. Last year in Collin County there were 3,800 referrals of child abuse in the CCCAC Center. Ms. Etheridge reported that this was a 17% increase from the year before and it is anticipated that this will rise to 20% next year. Wylie makes up about 8% of this total. Last year Wylie had 292 referrals and in 03-04 there were 231 referrals which is a 26% increase. She added that mental health services have been ongoing by CCCAC, for the evacuees housed in the Armory. Therapy services that CCCAC provided in Collin Country, was over 1000 hours and computes to over $600,000, if paid for individually. She explained some of the other services the center provides such as medical attention, rent and other life necessities. • Presentation by Vicki Magee,Executive Director for CASA Executive Director of the Court Appointed Special Advocates, Vicki Magee addressed Council giving an overview of the work CASA provides to the County and Citizens of Wylie and the resources for Minutes—September 20,2005 Wylie City Council Page 1 funding of those services. She explained that the organization is appointed to 100% of the cases in Collin County when children are removed from the home. The mission of CASA is to provide an advocate to each child removed from a household. We are the guardian of the child for legal purposes. Our responsibilities are designated in the Texas Family Code. The advocates assigned to the cases provide care to the child as well as testify in court and provide all documents required by the court. They act as the eyes and ears of the court. She explained that the volunteers, unlike Child Protective Services, provides one on one or one to two cases at a time, allowing individual assistance to that child and case. Ms. Magee reported that about 7% of the children served at CASA on an annual basis were from the City of Wylie. She reported that the administrative cost of the program was 16% and 84% goes directly to the programs to assist children. She explained that a crisis was at hand in regards to funding these programs. Numbers of children were increasing and funds were short to assist all the cases reported. She handed out information on the CASA services. INDIVIDUAL CONSIDERATION 1. Consider and act upon Ordinance No. 2005-47 amending Ordinance No. 2004-29 (2004- 2005 Budget) and Approving an Appropriation of Funds for Abused and Neglected Children and Displaced Individuals of The City Of Wylie, Texas and Collin County; Providing For Repealing, Savings And Severability Clauses; and Providing for an Effective Date of this Ordinance. Staff Report We have received a request from Mayor David E. Dorman of the City of Melissa to join Collin County Cities in the support of the Collin County Children's Advocacy Center, Court Appointed Special Advocates, and the City House. These worthwhile organizations serve the communities within Collin County and support the Police Departments within these communities. Representatives from both CASA and CCCAC were present tonight to explain the work that each organization performs on a daily basis. Also included in the packet is a letter from Mayor Dorman, City of Melissa, urging support in joining with the other cities that have already opted into this program. The support would be initially, three entities, CASA, CCCAC and CITY House for a total of$.50 per Wylie resident (population 29,800). This total would be $14,900. If the City Council approves this Ordinance and the appropriation of funds, a legal contract must be entered into which: (i) clearly states the public purpose to be furthered, and(ii) contains terms which give the City sufficient control over performance of the contract to insure that the public purpose for which the funds are being donated is carried out for the benefit of the City and it residents. The City Attomey's office (Rebecca Brewer) will provide such contract for Council approval before disbursement of funds. Council Discussion Mayor Mondy asked Police Chief Butters if he saw value to these programs. Chief Butter replied that there was not much interaction with CASA but the depar intent had a large amount of interaction with CCCAC,with some of their volunteers at the Police Department at least every week or two. Chief Butters explained that the organizations were a very valuable asset to the City of Wylie and were needed to assist with these displaced children. Mayor Mondy asked City Manager Roath what the recommendation from staff was. City Manager Roath replied that the fist recommendation would be for staff to come back to Council with a policy for contributions to non-profit organizations that serve the public purpose. With the growth of Wylie, there will be more and more organizations coming before Council for contributions and an overall policy needs to be in place. Secondly, the determination must be made as to the impact to the City with regard to the services of these two organizations and it would seem that there is such an impact. In regards to City House, there is no information regarding this organization. Ms. Mcgee stated that this was a home for displaced children. Mayor Pro Tem Hogue stated that he would like to see a policy in place before contributing to any organization. He stated that he Minutes—September 20,2005 Wylie City Council Page 2 believed that these organizations should receive contributions from the City but a policy stating criteria for contributions and the amount of contributions to be allocated per annum should be in place first. Councilman Newsom stated that he was quite aware of the wonderful work that CCCAC did, but he felt that the City was contributing taxpayer's monies to non profit organizations. He agreed with Mayor Pro Tern Hogue that a policy should be in place before contributing to any non profit organization. He asked if other cities hade committed to this contribution. Ms. Etheridge reported that some cities were considering$1.00 per citizen. Councilman Young stated that he believed that this item should be considered tonight and the policy later. Mayor Mondy concurred. Councilman Porter stated that this was an important issue and was not just for fund raising but for a qualified need. Councilman Newsom stated that the City already supported the CCCAC with a contribution for an investigation officer to the Collin County Sheriff's Department in the amount of$30,000.Mayor Pro Tern asked if the funds to appropriate such a contribution were in reserve for this year.He stated again that he would like to see a policy in place first. Councilman Porter again stated that these organizations were vital to Wylie and asked that the policy have an amount in place each year to be appropriated.After further discussion Mayor Mondy asked if a motion to table would be in order. Council Action A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to table Item#1 for 30 days to allow staff time to provide a Contribution Policy and to set an amount to be appropriated each year to organizations serving the public purpose of the citizens of Wylie. A vote was taken and passed 5-2 with Mayor Mondy, Mayor Pro Tern Hogue, Councilwoman Allen, and Councilman Newsom voting for and Councilman Young and Councilman Porter voting against. READING OF ORDINANCES TITLE & CAPTION APPROVED BY COUNCIL ; AS REQUIRED BY WYLIE CITY CHARTER,ARTICLE III, SECTION 13-D. There were no ordinances to read into the official record. Mayor Mondy convened into Executive Session at 6:48 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001,et.seq, Texas Government Code,to wit: • Section 551.074. To deliberate the Evaluation of the City Manager Mayor Mondy convened into Executive Session at 6:48 p.m. RECONVENE INTO OPEN SESSION Take any action as a result of Executive Session There was no action taken as a result of Executive Session. ADJOURNMENT A motion was made by Mayor Pro Tem Hogue, seconded by Councilman Newsom to adjourn the meeting at 9:41 p.m. Consensus of Council was to adjourn. Minutes—September 20,2005 Wylie City Council Page 3 ,APIQURNIVIENT .. .{ . .4,. A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to adjourn the meeting at 9:41 p.m. Consensus of Council was to adjourn. Joh M dy,Mayor ‘`��1111911it)/��/` ATTEST: .Z.° F• igyp s%I Carole Ehrlich,Ci ecretary Minutes—September 20,2005 Wylie City Council Page 4