11-17-2005 (City Council) Minutes MINUTES
Wylie City Council
Thursday, November 17, 2005 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
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Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tem Eric
Hogue, Councilwoman Reta Allen, Councilman Rick White, Councilman Carter Porter, and Councilman Earl
Newsom,and Councilman Young.
Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson; City Engineer,
Chris Hoisted; Finance Director, Larry Williamson; Police Chief, Jeff Butters; Public Services Director,Mike
Sferra; Public Information Officer, Mark Witter, and City Secretary, Carole Ehrlich and various staff support
and Parks Board members.
'OcATION&,,P DGE y®F,. LEGIANGE
Police Chaplin Dan Rainey gave the invocation and the Wylie Girl Scouts led the Pledge of Allegiance.
,a'ROCLAMATIO.NS AND PRESENTATtIONS ',
• Presentation of the Star Tree(Reach For A Star(RFS) Committee)
2005 Reach for a Star Committee Members; Tommy Nicholson, Mike Sferra, and Donna Valdepena asked
Council Members to pick the first stars off the 2005 Reach for a Star Tree. Stars for adoption to the public will
be available starting Friday,December 18, 2005.
• 2"d Six Weeks Star Students—"Respect"
Mayor Mondy and Mayor Pro Tern Hogue presented Certificates to students nominated for the character trait
of"Respect".
Mayor Mondy left the meeting at 6:20 for a planned community engagement at the Smith Public
Library.
RECFE ° + OFFICIAL CANVASS =OF. ELECTION• va ° 5 o
Consider and act upon the approval of Resolution No. 2005-28(R) declaring the results of the Official
Canvass of the Special Bond Election of November 8, 2005. (Mayor John Mondy)
Council Action
A motion was made by Councilman Young, seconded by Councilman White,to approve Resolution No. 2005-
28(R)declaring the results of the Official Canvass of the Special Bond Election of November 8, 2005. A vote
was taken and passed 6-0 with Mayor Mondy absent.
Minutes—November 17,2005
Wylie City Council
Page 1
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Mayor Pro Tem Hogue asked anyone present wishing to address Council to come forward state their
name and address and limit their comments to three minutes.
Citizen Comments
Sara Whitworth residing at 901 Ann Drive, Wylie Texas addressed Council stating that she was not in favor of
the proposed fee for not for profit organizations such as the Girl Scouts for the Bart Peddicord Community
Center. She stated that the dues collected from the Scouts for each meeting was minimal and would not cover
the proposed fees and the cookie sales money was used to take the scouts on monthly outings. She requested
council to waive the fees for all scouts in the City of Wylie.
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A. Approval of the Minutes from the Regular Meeting of October 25, 2005 of the City Council. (C.
Ehrlich, City Secretary)
B. Consider and act upon Resolution No. 2005-29(R) approving the acceptance of the certified Local
Option Petitions, signatures and sampling method performed for two propositions presented to the
City Secretary by the Wylie Citizens for Economic Progress on October 6, 2005: 1)The legal sale of
beer and wine for off-premise consumption only and 2) The legal sale of mixed beverages in
restaurants by food and beverage certificate holders only. (C.Ehrlich, City Secretary)
Summary
On September 2,2005,the Wylie Citizens for Economic Progress(David Karr,Treasurer)submitted the applications with the required 10 verified
signatures for the local option election petitions for:
1.)Legal sale of beer and wine for off-premise consumption only;and
2.)Legal sale of mixed beverages in restaurants by food and beverage certificate holders only.
After a review of various local governments'local option petition forms,draft forms were reviewed by the City Attorney's Office,approved and
issued to the petitioners on September 13,2005.On October 6,2005,the petition forms for both propositions were submitted back to the City with
1801 and 1766,signatures,respectively.During the weeks of October 7-19,2005 the signatures of registered Wylie voters were verified using a
statistical sampling method as provided by the Texas Election Code(Code)Section 501.031. Both petitions were required to contain 1129 voter
signatures (1129 represents 35%of the Wylie citizens in Dallas, Collin and Rockwall Counties that voted in the last Governor's election in
November 2002,Reference-Code 501.032).Both petitions exceeded the required 1129 valid signatures; actually both petitions exceeded this
requirement by an additional 50-60%.Both petitions had a high percentage of valid signatures from this sampling of around 75%.Forms showing
the names of the registered voters signing the petitions are on file in the City Secretary's Office for review.
C. Consider and act upon Resolution No. 2005-30(R) calling a Special Election for Local Option
Propositions for May 13,2006. (C.Ehrlich, City Secretary)
D. Consider and act upon a Final Plat for Wylie Lakes Phase 2,property being generally located at the
southeast corner of Forest Ross Road and Skyview Drive. (M.Manson,Assistant City Manager)
E. Consider and act upon a Preliminary Plat for Woodbridge Addition Phase 12, property being
generally located northeast of Woodbridge Phase 9 at the intersection of Lost Highlands Lane and
Highland Meadows Drive. (M.Manson,Assistant City Manager)
F. Consider and act upon approval of final acceptance of the Second and Third Street Water Line
project for replacement of a water line in the alley between Second Street and Third Street and
authorize final payment to Saber Development, in the amount of$8,126.42, and accept the project
as complete. (C.Holsted, City Engineer)
Minutes—November 17,2005
Wylie City Council
Page 2
G. Consider and act upon authorizing the Mayor to execute utility easements for Atmos Energy
facilities located along Ballard Avenue. (C.Holsted, City Engineer)
H. Consider and act upon a request from Cub Scout Pack 301 to have a fundraiser at the Bart
Peddicord Community Center on January 21,2006. (R.Diaz,Parks and Recreation Supervisor)
I. Consider and act upon request from the Lions Club to sell "Picnic Packs" as a fundraiser during
the fall 2005 and spring 2006 sport seasons at Community Park and Founders Park. (R.Diaz,Parks
and Recreation Supervisor)
J. Consider and act upon authorizing the Mayor to enter into an agreement with the American Society
of Composers, Authors and Publishers (ASCAP) in the amount o $268.00 for music licensing for
2006. (R.Diaz,Parks and Recreation Supervisor)
K. Consider and act upon authorizing the Mayor to enter into an agreement with Stewart Schwensen
Productions in the amount of $64,750.00 for entertainment/staging for the summer concerts. (R.
Diaz,Parks and Recreation Supervisor)
L. Consider and act upon authorizing the Mayor to enter into an agreement with Stewart Schwensen
Productions in the amount of $6,500.00 for entertainment/staging for two fall concerts. (R. Diaz,
Parks and Recreation and Supervisor)
M. Consider and act upon authorizing the Mayor to enter into a contract between the City of Wylie
and Tutor.com for online homework assistance. (R. Orozco,Library Director)
N. Consider and act upon authorizing the Mayor to sign a grant agreement with TxDOT for the
acceptance of a STEP—WAVE grant award in the amount of$15,000.00 for Fiscal Year 2006 to pay
Wylie Police Officers overtime to work DWI and speeding traffic enforcement during holiday
periods. (J.Butters,Police Chief)
O. Consider and act upon authorizing the Mayor to enter into an agreement with Wylie Auto Towing
for towing services from January 1, 2006 to December 31,2006. (J. Butters,Police Chief)
P. Consider and act upon authorizing the Mayor to enter into a Landscape Installation/Maintenance
Agreement with TxDOT for the installation of landscaping and welcome signs on State Highway 78,
FM 544, and at the entrance to Historic Downtown Wylie on Ballard Avenue near State Highway
78, and designating a point-of-contact to coordinate with TxDOT. (M. Sferra, Public Services
Director)
Q. Consider and act upon authorizing the Mayor to enter into an Interlocal Agreement with Collin
County for improvements to Joel Scott Park. (M.Sferra,Public Services Director)
R. Consider and act upon authorizing the Mayor to execute an agreement between Wylie Northeast
Water Supply District and the City of Wylie to establish fees and charges and the mechanism for
the shutting off of water for the none payment of the City of Wylie Sewer and Trash service. (L.
Williamson, Finance Director)
S. Consider and act upon Ordinance No. 2005-59 adopting the 2003 edition of the International
Property Maintenance Code and repealing all conflicting ordinances. (J. Bray,Building Director)
Minutes—November 17,2005
Wylie City Council
Page 3
T. Consider and act upon Ordinance No. 2005-60 adopting the 2003 edition of the International
Mechanical Code and repealing all conflicting ordinances. (J. Bray,Building Director)
U. Consider and act upon Ordinance No. 2005-61 adopting the 2003 edition of the International
Plumbing Code and repealing all conflicting ordinances. (J. Bray,Building Director)
V. Consider and act upon Ordinance No. 2005-62 adopting the 2003 edition of the International
Energy Conservation Code and repealing all conflicting ordinances. (J. Bray,Building Director)
W. Consider and act upon Ordinance No. 2005-63 adopting the 2003 edition of the International
Building Code and repealing all conflicting ordinances. (J. Bray, Building Director)
X. Consider and act upon Ordinance No. 2005-64 adopting the 2003 edition of the International
Residential Code and repealing all conflicting ordinances. (J. Bray,Building Director)
Y. Consider and act upon Ordinance No. 2005-65 adopting the 2003 edition of the National Electrical
Code and repealing all conflicting ordinances. (J.Bray,Building Director)
Z. Consider and act upon Ordinance No. 2005-66 adopting the 2003 edition of the International Fuel
Gas Code and repealing all conflicting ordinances. (J. Bray,Building Director)
Council Action
A motion was made by Councilman Young, seconded by Councilman Newsom to approve the Consent
Agenda as presented. A vote was taken and passed 6-0 with Mayor Mondy absent.
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Public Hearing
1. Hold a Public Hearing and consider and act upon the withdrawal by the applicant concerning the
issuance of a Specific Use Permit (SUP) for an Amateur Communications Tower and Antenna to
Cantral Eargle at 2933 Glendale Drive, Lot 54 of Block A of the Cimarron Estates Phase 2
Addition. Zoning Case 2005-20(M.Manson,Assistant City Manager)
Staff Comments
Acting Planning and Zoning Director Manson addressed Council stating that the legal owner of the property has decided
not to move forward with the development, and requests that the zoning case be withdrawn from consideration.However,
because publication and notification of the requested rezoning has been completed in accordance with State Law, some
action is required by the Council at the current meeting.
Public Hearing
Mayor Pro Tem Hogue opened the public hearing at 6:27 p.m.
With no one present to address Council,Mayor Pro Tern Hogue closed the public hearing at 6:27 p.m.
Council Action
A motion was made by Councilman Newsom, seconded by Councilman White to accept the withdrawal by the
applicant, Cantral Eargle for a special use permit for Zoning Case#2005-20. A vote was taken and passed 6-0
with Mayor Mondy absent.
Minutes—November 17,2005
Wylie City Council
Page 4
2. Consider and act upon Resolution No. 2005-31(R) establishing a policy on Employee Use of E-mail
and Internet; repealing all policies in conflict herewith to the extent of such conflict; and providing
for an effective date. (M.Roath, City Manager)
Staff Comments
City Manager Roath addressed Council stating that the Internet and E-mail have come to local government offices
bringing with them all the great benefits of increased efficiency, greater access to information, and improved
communications within the office and with the public. This proposed policy; however, addresses some of the risks that
may arise from this new technology.He explained that this policy sets forth perimeters in usage of the City Internet and e-
mail access. This gives the City enforcement rights and determines that all correspondence is public record. Mayor Pro
Tem Hogue asked if there was a policy currently in effect.Mr.Roath stated that there was but the policy presented tonight
was in more detail and addressed issues not addressed in the current policy. Councilman Newsom asked if there were
filters in place on our current system. Mr. Roath replied that there were. He explained that the IS Technician was very
knowledgeable and had implemented extensive filters and other safeguards on the City systems. Councilman Young
asked if we were micro managing this issue. Mr.Roath replied that these regulations were not overly strict just restricting
such things as conducting personal businesses at work, sexual harassment, and other issues. Councilman Young asked
why Council rather than administration was asked to approve this. Mr. Roath stated that he was presenting the policy to
Council, because it was in the form of a Resolution that gave the policy teeth for enforcement. Mayor Pro Tern Hogue
stated that at EDS there was a policy in place very similar to the one presented tonight. He explained that it was in effect
for the company's safety.
Council Action
A motion was made by Councilman White, seconded by Councilman Porter to approve Resolution No. 2005-
31(R) establishing a policy on Employee Use of E-mail and Internet;repealing all policies in conflict herewith
to the extent of such conflict; and providing for an effective date. A vote was taken and passed 6-0 with Mayor
Mondy absent.
3. Consider and act upon Resolution No. 2005-32(R) amending the current Investment Policy as
required by the Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter
A-Authorized investments for Governmental Entities. (L. Williamson, Finance Director)
Staff Comments
Finance Director Williamson addressed Council stating that the Investment Policy is being amended to change the
following: (1) Commercial paper has been eliminated from authorized investments. (2) Extend the maturities of
investments for those funds that are not needed for liquity. (3) Change certain procedures in reporting, cash management
practices and investment strategies that have been updated to reflect the City's new cash management system and
investment programs.
Council Action
A motion was made by Councilman White, seconded by Councilman Newsom to approve Resolution No.
2005-32(R) amending the current Investment Policy as required by the Texas Government Code, Chapter
2256, Public Funds Investment Act, Subchapter A-Authorized Investments for Governmental Entities. A vote
was taken and passed 6-0 with Mayor Mondy absent.
4. Consider and act upon Resolution No. 2005-33(R) adopting Financial Management Policies for the
City of Wylie,Texas. (L. Williamson,Finance Director)
Minutes—November 17,2005
Wylie City Council
Page 5
Staff Comments
Finance Director Williamson addressed Council stating that the purpose of the Financial Management Policies is to
formalize financial guidelines for the City. The Financial Policy Manual will assist city staff in planning and directing the
city's financial affairs and create a document that codifies these policies in one place. The overriding goal of the Financial
Management Policies is to enable the city to achieve a long-term stable and positive financial condition while conducting
its operations consistent with the Council-Manager form of government established in the City Charter.
Council Discussion
Mayor Pro Tern Hogue asked Mr. Williamson if the City had any internal auditing within the finance department in place.
Mr. Williamson replied that at this time there was not,but as the City grew he would recommend having an internal audit
by staff.He explained that the outside auditors did do some internal auditing each year but the proposed policy would give
the City the capability to,at some point,put an internal audit by staff in place.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Newsom to approve Resolution No.
2005-33(R) adopting Financial Management Policies for the City of Wylie, Texas. A vote was taken and
passed 6-0 with Mayor Mondy absent.
5. Consider and act upon Ordinance No. 2005-67 amending Chapter 114, Section 114-68 (Utilities,
Meter Deposits) of Wylie's Code of Ordinances; providing for repealing, savings and severability
clauses; and providing for an effective date of this ordinance. (M.Roath, City Manager)
Staff Comments
City Manager Roath addressed Council stating that Section 114-68 of the current Code reads as follows: "Each water
consumer shall put up a meter deposit in an amount established by resolution which may be applied to the payment of any
unpaid bills, and, when so used, the deposits shall be restored to the original amount. Any unused portion of the deposit
shall be refunded at any time the account or service is discontinued." This proposed ordinance amends the above section
by allowing new residential customers to submit a verifiable letter of reference, from a public or private utility,in lieu of a
meter deposit under certain conditions. In addition, this proposed ordinance also amends the above section by allowing a
refund to residential customers with"a good payment record"as defined therein.
Council Discussion
Councilman Newsom asked what the current deposit was.Mr. Williamson stated it was $60.00 but a fee change presented
in the agenda tonight would increase that deposit amount. Councilman Young stated he liked the idea but wondered how
time consuming this would be. Mr. Williamson stated that parameters could be placed on the computer system to pull up
certain accounts. He explained that if Council gave approval tonight, all accounts could be credited by 10:00 a.m.
tomorrow. Councilwoman Allen asked who was collecting the utility bills. Mr. Williamson stated that the City was
contracting with the bank to open and process utility bills. They subcontract this service to a company in Dallas. He
explained that the cost effectiveness of making this change was from hiring 1 and 'Y2 persons within the City to open and
process the daily mail at a cost of close to $60,000 compared to contracting the service with the bank, to process all
payments with an annual fee of$25,000,giving the City a savings of$35,000.
Council Action
A motion was made by Councilman Newsom, seconded by Councilman Young to approve Ordinance No.
2005-67(R) amending Chapter 114, Section 114-68 (Utilities, Meter Deposits) of Wylie's Code of Ordinances.
A vote was taken and passed 6-0 with Mayor Mondy absent.
Minutes—November 17,2005
Wylie City Council
Page 6
6. Consider and act upon authorizing the Mayor to execute a real estate sales contract for the
purchase of real property located at Kellers First Addition, Block 4, Lot 10, Collin County, 105
South Jackson Avenue,Wylie,Texas. (M.Sferra,Public Services Director)
Staff Comments
Public Services Director Sferra addressed Council stating that the Public Services Department is in the process of
acquiring a parcel of land located at 105 South Jackson Avenue. The 6,142 square foot parcel is currently surrounded on
three sides by Olde City Park. If successfully acquired, the parcel will become incorporated into Olde City Park, and a
1,500 square foot pavilion will be erected on the site as part of a current Coffin County parks and open space grant project.
Execution of the sales contract will allow the City 30 days to complete a Phase 1 environmental assessment of the
property. If contaminants are found on the property, the City may terminate the contract and not purchase the parcel. If
no contaminants are found,it is anticipated that a closing will be scheduled to occur before December 31,2005.
Council Action
A motion was made by Councilman Young, seconded by Councilman White to authorize the Mayor to execute
a real estate sales contract for the purchase of real property in the amount of$60,000, plus '/ of the closing
fees, located at Kellers First Addition, Block 4, Lot 10, Collin County, 105 South Jackson Avenue, Wylie,
Texas. A vote was taken and passed 6-0 with Mayor Mondy absent.
7. Consider and act upon Ordinance No. 2005-68 amending the fees, policies, and procedures of the
Bart Peddicord Community Center. (M.Sferra,Public Services Director)
Staff Comments
The Bart Peddicord Community Center was opened in 1997. The facility's rental fees have been the same since it opened.
Staff has been encouraged to review all existing departmental fees and identify those that may need to be updated and/or
revised. In August 2005, staff surveyed the cities of Plano, Allen, McKinney, Frisco, Carrollton, Cedar Hill, and the
WISD and found that Wylie's Community Center rental fees were the lowest in the area. The hourly rental charge is
currently $10 for residents, $15 for non-residents, and free for non-profit groups. Staff's intent in reviewing the fee is to
present, for the Park Board and City Council's consideration,the concept of collecting revenue that at least covers the cost
of staff time,building maintenance costs, and utility costs incurred during the rental period. Mr. Sferra presented a short
slide presentation regarding comparison fees charged in other cities and cost involved in maintaining the Bart Peddicord
Community Center.
Council Discussion
Councilman Newsom asked what hours the center was opened. Mr. Sferra stated that the center was opened from 9:00
a.m. to 3 p.m. Tori Hindman, Community Center Director stated that during that time herself and one other employee
were on staff. Councilman Newsom stated that he was not in favor of charging scouts for these facilities. He felt the dues
were not sufficient to pay these increased fees. He explained that this center was called the Bart Peddicord"Community"
Center whereby these facilities should be available to the community. He stated that Wylie had one of the highest taxes
and should also have the lowest fees for services it provides. Councilman Young stated that he agreed with Councilman
Newsom. We have to look at"Quality of Life" for our citizens, and part of this quality of life should be accessibility to
the services we provide. He went on to explain that he was however in favor of charging more for non residents than what
is proposed. Councilman Newsom agreed to an increase for non residents. Mayor Pro Tern Hogue agreed that this center
should be available for the scouts. Councilwoman Allen also agreed that the scouts should not be charged but she felt the
churches should be charged for facilities. Councilman Newsom and Young concurred. Councilman White asked what
percentage of non profits A, B, and C were using the facility. Mr. Sferra stated that the majority was scout troops for
meeting times. Councilman White asked how often the city had to deny citizens access to the center due to availability.
Ms. Hindman replied that availability was usually not an issue. City Manager Roath commented that facilities are built for
use by the citizens of Wylie. The tax dollars expended to build these facilities is the service the City provides to it's
citizens. When a citizen uses these facilities,they should be charged a fee to use them. As a citizen,not City Manager he
recommended Option#2 be approved. Councilman Porter stated that he liked Option#1, which exempts scouts from fees,
Minutes—November 17,2005
Wylie City Council
Page 7
but felt the non residents, should pay up to$50.00 per hour to use the facility. He explained that he would also like to see
Council review these fees each time a new facility is built to review the fees charged.
Citizen Comments
Parks Board Chair,Dan Chestnut addressed Council stating that the non profit organizations should pay for the use of the
Community Center just as we charge a fee for players on our baseball fields and other organizations that utilize our other
facilities. Mayor Pro Tern Hogue asked Mr. Chestnut if he saw a difference in sports organizations paying fees to play on
fields and scouts paying to use a facility for a meeting place. He stated that he was a fan of soccer but felt that the scouts
were a different situation with little money to pay for these facilities. Mr. Chestnut stated that he felt all organizations
should pay for all facilities within the city.Mr.Newsom stated that the maintenance of these fields were much higher and
needed the additional fees.
Marion Gamer residing at 412 Lanwood Drive, Wylie Texas addressed Council stating again that the scouts needed a
place to meet and had limited funds. She stated that she could not meet in homes and when contacting the Blue Bonnet
Room she was told time after time that they were reserved. She explained that it was very difficult to find places in town
to meet. She explained that she tried to use cookie sales money to take the girls on outings each month that would teach
them good citizenship and other learning experiences and service drives
Council Action
A motion was by Councilman Porter, seconded by Councilman Newsom to approve Ordinance No. 2005-68
amending the fees, policies, and procedures of the Bart Peddicord Community Center, using Option #1 to
include: Non-profit A- no charge, Non-Profit B-$10.00 per hour, Non-Profit C- $10.00 per hour, Resident-
$20.00 per hour, and Non-Resident- $50.00 per hour with a 2 hour minimum and to allow for a review, by
Council, of these fees each time a facility is added. A vote was taken and passed 6-0 with Mayor Mondy
absent.
8. Consider and act upon Ordinance No. 2005-69 adopting a new fee schedule for water deposits, cut-
off fees meter, installation and tap fees, provide for fines for meter tampering and repealing all
conflicting ordinances. (Larry Williamson, Finance Director)
Staff Comments
Finance Director Williamson addressed Council stating that over the last couple months the finance department has been
reviewing the fee structure of the utility billing department with a number of goals in mind.
(1)Maintain water deposits to coincide with average residential monthly water consumption
(2)To reduce the number of cut-offs that are required each month
(3)Review the actual cost of installing new water service(i.e.taps and meters)relative to the fees being charged.
(4)Provide fines for tampering with meters or stealing water
In response to each of these goals the fmance department is recommending changes to the current fees charged.
Council Discussion
Councilman Newsom asked about the tampering fee and whether this was court enforced. Mr. Williamson stated that it
was a fee not a fine as in court enforced fines.
Council Action
A motion was made by Councilman Newsom, seconded by Councilman White to approve Ordinance No.
2005-69 adopting a new fee schedule for water deposits, cut-off fees, meter installation, and tap fees, and
provide for fines for meter tampering and repealing all conflicting ordinances. A vote was taken and passed 6-
0 with Mayor Mondy absent.
Minutes—November 17,2005
Wylie City Council
Page 8
9. Consider and act upon Ordinance No. 2005-70 to amend the City of Wylie FY 2005-2006 budget to
allow payment of invoices related to the construction of Alanis Boulevard within Phase V of the Twin
Lakes Subdivision,in the amount of$45,267.82. (M.Manson,Assistant City Manager)
Staff Comments
Acting Planning and Zoning Director and Assistant City Manager Manson addressed Council stating that prior to a
September 2001 amendment, the Subdivision Regulations contained a provision stating that the City shall reimburse the
property owner or developer for 100%of certain costs,one of which was listed as the cost of paving thoroughfares for the
portion of the width of pavement exceeding 18 Y2 feet per side for divided thoroughfares. The regulations identified the
procedures to be followed for participation, including the submittal of as-built drawings, the bids for construction, and
final payments with quantities and unit costs. In September 2001,the portion of the Subdivision Regulations dealing with
City participation and reimbursement was deleted; however, the Preliminary Plat for the Twin Lakes subdivision was
processed and approved prior to that date. The request is for the portion of Alanis Boulevard located within Phase V,the
final phase of the subdivision.
Council Action
A motion was made by Councilman Young, seconded by Councilman White to approve Ordinance No. 2005-
70 to amend the City of Wylie FY 2005-2006 budget to allow payment of invoices related to the construction
of Alanis Boulevard within Phase V of the Twin Lakes Subdivision in the amount of$45,267.82. A vote was
taken and passed 6-0 with Mayor Mondy absent.
10. Consider and act upon Ordinance No. 2005-71 amending the City of Wylie FY 2005-2006 budget in
the amount of$7,900.00 for the installation of stone monument welcome signs on State Highway 78
and at the entrance to Historic Downtown Wylie on Ballard Avenue near State Highway 78. (M.
Sierra,Public Services Director)
Staff Comments
Public Services Director Sferra addressed Council stating that In the FY2004-2005 Park Division 4B budget, $7,900.00 in
funds were budgeted in the Land Betterments line item(112-5614-58150)for the installation of stone monument welcome
signs on State Highway 78 and at the entrance to Historic Downtown Wylie on Ballard Avenue near State Highway 78.
However, as staff awaited formal approval for the sign installation from the Texas Department of Transportation
(TxDOT), these funds were not carried over into the current FY2005-2006 budget. A purchase order was obtained in
FY2004-2005, signs were selected, and a contractor was prepared to do the work. Documentation from TxDOT in the
form of a Landscape Installation/Maintenance Agreement which would formally authorize the City to install the signs was
not received until mid-October 2005.
Council Action
A motion was made by Councilman Newsom, seconded by Councilman Young to approve Ordinance No.
2005-71 amending the City of Wylie FY 2005-2006 budget in the amount of$7,900 for the installation of
stone monument welcome signs on State Highway 78 and a the entrance to Historic Downtown Wylie on
Ballard Avenue near State Highway 78. A vote was taken and passed 6-0 with Mayor Mondy absent.
11. Consider and act upon Ordinance No. 2005-72 amending Chapter 42 of the Wylie Code of
Ordinances by adding Article V, regulating grading,excavation and earthwork. (C.Holsted, City
Engineer)
Minutes—November 17,2005
Wylie City Council
Page 9
Staff Comments
City Engineer Hoisted addressed Council stating that the proposed ordinance amends the Wylie Code to require a permit
for performing grading, excavation and earthwork on property located within the City limits. Several property owners
have recently placed fill that contained unsuitable fill material such as construction debris, blocked drainage ways and
have not installed proper erosion protection. There are no previsions in the current code to regulate these activities.
Council Discussion
Councilman Newsom asked Mr. Hoisted if this will establish requirements for issues currently being reviewed. Mr.
Hoisted stated that there were several issues currently, where soil had been placed in areas restricting drainage and this
ordinance would regulate these issues.
Council Action
A motion was made by Councilman Young, seconded by Councilman Porter to approve Ordinance No. 2005-
72 amending Chapter 42 of the Wylie code of Ordinances by adding Article V,regulating grading, excavation
and earthwork. A vote was taken and passed 6-0 with Mayor Mondy absent.
12. Consider and act upon Ordinance No. 2005-73 prohibiting the parking of a vehicle along the east
side of W.A. Allen Blvd. from the intersection of W.A. Allen Blvd. and Springwood Lane south to
the intersection of W.A. Allen Blvd. and Heatherwood Drive, located in Wylie, Texas; and
establishing an offense, and providing for a penalty for the violation of this Ordinance. (J. Butters,
Police Chief)
Staff Comments
Police Chief Butters addressed Council stating that the proposed ordinance will create a no parking zone on the east side
of W.A. Allen from Springwood to Heatherwood. The problem that has arisen this school year is that some parents are
parking on W.A. Allen between Springwood and Heatherwood and waiting for their children to walk to their car. There
are no houses fronting W.A. Allen in this area so the no parking will not pose a problem for people living in the
neighborhood.
Council Action
A motion was made by Councilman White, seconded by Councilman Newsom to approve Ordinance No.
2005-73 prohibiting the parking of a vehicle along the east side of W.A. Allen Blvd. from the intersection of
W. A. Allen Blvd. and Springwood Lane south to the intersection of W. A. Allen Blvd. and Heatherwood
Drive, located in Wylie, Texas; and establishing an offense, and providing for a penalty for the violation of
this Ordinance. A vote was taken and passed 6-0 with Mayor Mondy absent.
13. Consider and act upon Ordinance No. 2005-74 amending Ordinance No. 2005-41 which approving
appropriation of funds for a Secretary I position in the City Manager's Office; providing for
repealing, savings and severability clauses; and providing for an effective date. (M. Roath, City
Manager)
Mayor Pro Tem Hogue stated that the Mayor before leaving had stated that he had a concern with this agenda item since
the budget for 2005-2006 had just been passed and asked that this item be tabled.
Staff Comments
City Manager Roath stated that his office area had four professionals including the Assistant City Manager, Public
Information Officer, WEDC Director and the City Manager. He explained that in the past, we have been assisted by one
Minutes—November 17,2005
Wylie City Council
Page 10
secretary for all offices including the City Managers office which has become extensive. This secretary also does daily
duties such as monitoring bills, filing, answering phones and other duties specific to these offices. This position has also
assisted City Council many times. Mr. Roath recommended that a Secretary 1 position be added to assist the Executive
Secretary with duties. The timing of this item is important in that when hiring for the Executive Secretary position, duties
would include supervising the Secretary 1 position. He explained that in doing this he needed to hire someone with
supervisory skills. He explained that with the resignation of Ms. Brooks, we need to hire someone now, not at mid year
budget time. He commented that in addition to the duties mentioned previously the City Secretary had mentioned the
influx of calls for the City switchboard coming into the City Secretary's Office and had requested an additional person to
assist with these calls. Mr. Roath explained that the Secretary 1 position would also take the responsibility of the City
switchboard calls and allow the City Secretary's Office to function without this additional work load.
Council Discussion
Mayor Pro Tern Hogue commented that he would like to see this position actually be a receptionist in the lobby to assist
citizens as well. Mr. Roath replied that he believed that if the desk was set in the front of the City Manager's office,this
could be accomplished for now He explained that Council could hire someone in the new building to take that position if
the need was there. Mayor Pro Tern Hogue asked if this item was approved, would it take the main calls from the City
Secretary's Office to allow staff to focus on the duties of the City Secretary's Office such as records management. He
stated that if Council has been to the City Secretary's Offices,they understand the multi-tasking that is required to answer
phones and perform duties in that office. Mr.Roath replied yes,this was the thought process. Councilman Young asked if
this would include the desk and other office items. Mr. Roath stated that with the fees paid by WEDC, and the budget
amendment, everything could be purchased for this position. He explained that WEDC, starting next year would be
contributing $12,000 for administrative assistance which could be used toward this new position. Councilwoman Allen
stated that she was very much in favor of this position and felt that the City Manager should have an executive secretary
and not have to wait on availability of one secretary to finish duties for other staff members.
Council Action
A motion was made by Councilman Porter, seconded by Councilwoman Allen to approve Ordinance No.
2005-74 amending Ordinance No. 2005-41 (2005-2006 Budget) which approves appropriation of funds for a
Secretary I position in the City Manager's Office; providing for repealing, savings and severability clauses;
and providing for an effective date. A vote was taken and passed 6-0 with Mayor Mondy absent.
14. Consider and act upon Resolution No. 2005-34(R) casting ballots for the Board of Directors for the
Central Appraisal District of Collin County,Texas. (C.Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed Council stating that the City of Wylie has 38 votes that they may cast for the Board of
Directors of the Central Appraisal District for 2006 through 2008. All votes may be cast for one candidate or
distributed among any number of the nominees. The vote must be submitted to the Chief Appraiser before December
15, 2005.
Council Discussion
Councilman Porter asked if any nominee lived in Wylie. City Secretary Ehrlich stated that she did not think anyone on
the list was a resident of Wylie. She explained that one nominee was from the City of Murphy and a Council member
for that City. Councilwoman Allen stated that she would like to see the Council during the next nominating term
contact WISD, and smaller towns to combine votes for someone from Wylie.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Newsom to approve Resolution No.
2005-34(R), casting all 38 votes for Dwayne Elledge to serve on the Board of Directors for the Central
Minutes—November 17,2005
Wylie City Council
Page 11
Appraisal District of Collin County, Texas for the term of 2006-2008. A vote was taken and passed 6-0 with
Mayor Mondy absent.
Mayor Pro Tem Hogue asked that the City Secretary's Office send a letter to the City of Murphy noting them
of the votes cast for their nominee.
i p ! " ? pI CE TILE i +CAPTION APPRQ CCU NC A I , 'DAY
4: CA R .TIC ,SECTION 13!= ._i r,l_a`., . iZE..lt;12 .'.: "; _.5t ::
City Secretary Carole Ehrlich read the caption to Ordinances #2005-59, #2005-60, #2005-61, #2005-62,
#2005-63, #2005-64, #2005-65, #2005-66, #2005-67, #2005-68, #2005-69, #2005-70, #2005-71, #2005-72,
#2005-73, and#2005-74 into the official record.
8
With no further business before Council, Councilman Newsom made a motion to adjourn at 8:10 p.m. with
Councilman White making the second. Consensus of Council was to adjourn.
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Minutes—November 17,2005
Wylie City Council
Page 12