05-09-2017 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
City Council Meeting
Tuesday, May 9, 2017—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took
roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern
Keith Stephens, Councilman David Dahl, Councilwoman Candy Arrington, Councilwoman Diane
Culver and Councilman William Whitney II. Councilman Jeff Forrester was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Chris Hoisted; Fire
Chief, Brent Parker, Finance Director, Linda Bantz; Police Chief, Anthony Henderson; Public
Services Director, Mike Sferra; City Secretary, Carole Ehrlich; Public Information Officer, Craig
Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Mayor pro tern Stephens gave the invocation and Police Officer Angie McIntosh led the Pledge
of Allegiance.
PRESENTATIONS
• Proclamation-Police Officer Memorial Day and Police Week. (A. Henderson,Police Chief)
Police Chief Henderson and members of the Wylie Police Department were on hand to accept a
proclamation denoting May 14-20th as National Police Week. He thanked the police department
for their dedication to the City of Wylie.
• Wylie Band Proclamation. (E.Hogue, Mayor)
Mayor Hogue presented a proclamation supporting the Wylie Community Band. He noted that
the City of Wylie values the contributions of all types of art, including instrumental music and
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welcomed the Wylie Community Band as a significant part of Wylie's artistic landscape.
Members of the band were present to accept the proclamation.
• Employee Milestone Anniversary
Mayor Hogue and City Manager Manson presented appreciation gifts to the following
employees for their milestone anniversaries:
Joe McGaughey, Senior Center Bus Driver—10 years
Jennifer Hollien, Senior Center Recreation Monitor—15 years
Brian Moriarty, Firefighter/Paramedic— 15 years
• Joseph Tidwell, Engineering Construction Supervisor— 15 years
Not present but celebrating anniversaries were:
Shelia Patton, Animal Control Supervisor— 10 years
Michael Ahlemeier, Fire Driver Engineer— 10 years
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
No citizens were present wishing to address Council during Citizens Comments.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of April 25, 2017 Regular Meeting of the
Wylie City Council. (C.Ehrlich, City Secretary)
B. Consider, and act upon, the award of bid #W2017-58-B for Newport Harbor Pump Station
Improvements NTMWD SCADA Building to Axis Construction LP, in the amount of
$114,975.00 and authorizing the City Manager to execute any and all necessary documents.
(G.Hayes, Purchasing)
C. Consider, and act upon, a vendor application for the Wylie Citizens Academy Alumni
Association-Cops and Robbers Chase 5k on May 20,2017 at Olde City Park. (R. Diaz, Parks
&Recreation Superintendent)
D. Consider, and act upon, approval of a Preliminary Plat for Lake Park Villas. The Plat will
create 165 single family attached residential lots, open space lots and an amenity center on
26.586 acres. The subject property is generally located southeast of the intersection of
Vinson Road and Neva Lane. (R. 011ie, Development Services Director)
E. Consider, and act upon,approval of a Vacated Plat for Lots 11R-2 & 12R-2,Block A of the
Woodbridge Crossing subdivision to revert back to Lots 11R-1 and 12R-1, Block A of
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Woodbridge Crossing Addition creating two lots on 2.1456 acres, generally located west of
the intersection of FM 544 and Springwell Parkway. (R 011ie, Development Services Director)
Council Action
A motion was made by Councilman Dahl, seconded by Mayor pro tern Stephens to approve the
Consent Agenda as presented. A vote was taken and the motion passed 6-0 with Councilman
Forrester absent.
REGULAR AGENDA
1. Consider all matters incident and related to the issuance and sale of"City of Wylie, Texas,
Combination Tax and Revenue Certificates of Obligation, Series 2017", including the
adoption of Ordinance No. 2017-14 authorizing the issuance of "City of Wylie, Texas,
Combination Tax And Revenue Certificates Of Obligation, Series 2017"; specifying the
terms and features of said certificates; providing for the payment of said certificates of
obligation by the levy of an ad valorem tax upon all taxable property within the City and a
limited pledge of the net revenues derived from the operation of the City's waterworks and
sewer system; providing the terms and features of such certificates and resolving other
matters incident and relating to the issuance, payment, security, sale and delivery of said
certificates, including the approval and execution of a paying agent/registrar agreement and
the approval and distribution of an official statement pertaining thereto; and providing an
effective date. (L. Bantz,Finance Director)
Executive Summary
Finance Director Bantz addressed Council stating that at the March 28, 2017 Council meeting, Resolution
2017-10(R) authorizing the publication of the notice of intention to issue certificates of obligation was
approved. The notice was published in The Wylie News on April 5, 2017 and April 12, 2017. These
certificates of obligation will fund new water metering system and the Nortex ground storage water tank.
David Medanich,Vice President of First Southwest, addressed Council stating that the bids were received
for the sale of these certificates on May 9, 2017 and are being presented to Council this evening. He
noted that the Moody's rating for the City had been upgraded from Aa2 to Aa3, a direct reflection of the
sizeable growing tax base, above average residential wealth levels, and stable financial operations and
healthy reserves.
Medanich reported that five bids had been received and opened earlier in the day with Citigroup Global
Markets, Inc. being the lowest rate, coming in at 3.059652%. He requested Council approval of
Ordinance No. 2017-14, authorizing the issuance of bonds and matters incident and related to this sale,
• including the approval of Citigroup Global Markets, Inc.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilwoman Arrington to approve
Ordinance No. 2017-14 and all matters incident and related to the issuance and sale of"City of
Wylie, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2017", as
provided for in Agenda Item #1. A vote was taken and the motion passed 6-0 with Councilman
Forrester absent.
•
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2. Consider,and act upon,the award of CSP#W2017-57-A for Bank Depository Services to JP
Morgan Chase Bank,in the estimated annual amount of$42,000.00 and authorizing the City
Manager to execute any and all necessary documents. (G.Hayes, Purchasing)
Staff Comments
Finance Director Bantz addressed Council stating that staff recommends the award of CSP#W2017-57-A
as an annual contract with an initial term of three (3) years with two (2) additional one (1) year renewals
for bank depository services to J.P. Morgan Chase Bank.
Bantz reported that Year one of the agreement will include the first six (6) months of no banking fees at
an estimated annual amount of $21,000; and years 2 through 5 at a full estimated annual expense of
$42,000. See attached department memorandum.
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilwoman Culver to award
CSP #W2017-57-A for Bank Depository Services to JP Morgan Chase Bank, in the estimated
annual amount of $42,000.00 and authorizing the City Manager to execute any and all
necessary documents. A vote was taken and the motion passed 6-0 with Councilman Forrester
absent.
Mayor Hogue convened into Work Session at 6:45 p.m.
WORK SESSION
• Discussion of staff recommendation for architectural and engineering services for
the renovation and expansion of the Wylie Public Safety Building(RFQ W2017-40-
E)and a presentation by the highest ranked firm—Architects Design Group(ADG).
(C. Hoisted,Asst. City Manager)
Assistant City Manager Hoisted addressed Council stating that a Request for Qualifications
(RFQ) was advertised in December for architectural and engineering services for the renovation
and expansion of the Wylie Public Safety Building. Eight firms submitted qualifications by the
February 6th deadline. The firms were required to visit the Public Safety Building as part of the
submittal process at which time staff was available to answer questions about the existing
building and future needs of the departments.
Hoisted report that total damage to the building was 1.6 million. To date insurance has paid
$725,000 with the remainder as recovery depreciation and amounts between the insurance
estimate and the final construction. Mayor Hogue asked if the remaining depreciation would be
paid at the completion of the building construction. Hoisted replied that it would.
Hoisted explained the evaluation criteria consisted of the following:
25% - Experience in the design of Police/Fire and Municipal Court facilities
25% - Experience in the design of emergency communications/dispatch and
EOC centers
- 20% - Key personnel—professional background and experience
- 20% - Schedule adherence—firm's ability to adhere to approved schedules
10% - Firm's history and financial stability
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The highest ranked design firm was Architects Design Group (ADG). ADG has extensive
experience in the design of public safety type facilities with many projects located in Texas.
Tonya Cronin and Melissa Brand-Vokey of Architects Design Group gave a short presentation
regarding the project. This includes a list of Public Safety projects the firm had designed over
the past 25 years. They briefly went over their project approach. Phase I will include
programming and master planning; Phase II includes design and permitting; Phase Ill would
include construction administration. The project will include evaluation of the current building,
population analysis, specialized areas needed, facilities survivability, and memorials and historic
displays. Vokey reported the completed process would have a timeframe of twenty-four
months.
Mayor Hogue asked who would be giving input into the design of the building. Manson reported
that staff would have a lot of input into the logistics of offices and functionality. She explained,
staff will periodically report to Council on those options. Cronin reported that each phase would
be reported to all persons indicated on the staff/council designated reporting list.
Mayor Hogue asked if the firm would be looking at the feasibility of using the building
functionality to assure that all facility areas are used efficiently. Cronin assured the Mayor that
all options would be reviewed and three development options would be presented to Council
with associated costs and it will be up to the Council to determine which option works best.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 7:13 p.m.
3. Consider, and act upon, the award of RFQ #W2017-40-E (Request for
Qualifications/Proposal) for Professional Services for the Renovation and Expansion of the
City of Wylie Public Safety Building to Architects Design Group, in the estimated amount
of$943,880 and authorizing the City Manager to execute any and all necessary documents.
(C. Hoisted, Asst. City Manager)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilwoman Arrington to award
RFQ #W2017-40-E (Request for Qualifications/Proposal) for Professional Services for the
Renovation and Expansion of the City of Wylie Public Safety Building to Architects Design
Group, in the estimated amount of $943,880 and authorizing the City Manager to execute any
and all necessary documents. mA vote was taken and the motion passed 6-0 with Councilman
Forrester absent.
READING OF ORDINANCE
Title and caption approved by Council as required by Wylie City Charter, Article 111, Section 13-D.
City Secretary Ehrlich read the caption to Ordinance No. 2017-14 into the official record.
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ADJOURNMENT
A motion was made by Mayor pro tern Stephens, seconded Councilman Dahl to adjourn the
i meeting at 7:18 p.m. A vote was taken and the motion passed 6-0 with Councilman Forrester
absent.
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Wylie City Council
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