02-14-2006 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, February 14, 2006 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
CALL TO ORDER
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Eric
Hogue, Councilwoman Reta Allen, Councilman Rick White, Councilman Carter Porter, Councilman Earl
Newsom, and Councilman Merrill Young.
Staff present were: City Manager, Mark B. Roath; Assistant City Manager and Planning Director, Mindy
Manson; City Engineer, Chris Hoisted; Finance Director, Larry Williamson; Public Services Director, Mike
Sferra; Police Chief, Jeff Butters; Fire Chief, Shan English; Public Information Officer, Mark Witter; City
Secretary, Carole Ehrlich; City Attorney,Julie Fort, and various support staff.
INVOCATION-&PLEDGE OF ALLEGIANCE
Reverend Kris Segrest, Pastor of the First Baptist Church of Wylie gave the invocation and Councilman Porter
— led the Pledge of Allegiance.
CITIZENS PARTICIPATION
There was no one present to address Council under Citizens Participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be-;enacted,by,one
motion. There will not be separate discussion of these items. If discussion;'is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Approval of the Minutes from the January 24, 2006 Regular Meeting of the City Council. (C.
Ehrlich, City Secretary)
B. Consider and act upon approval of Resolution No. 2006-04(R) ordering a General Election to be
held jointly with the Wylie Independent School District and Collin County Community College on
May 13, 2006 for the purpose of electing two city council members, Places 2 and 4, to the Wylie
City Council to fill expired terms. (C.Ehrlich, City Secretary)
C. Consider and act upon approval of a Joint Election Agreement between the City of Wylie, the
Wylie Independent School District and Collin County Community College for the May 13, 2006
General Election. (C. Ehrlich, City Secretary)
D. Consider and act upon approval of Final Plat for Woodbridge Addition Phase 10C. Subject
property being generally located northwest of Woodbridge Phase 9, at the intersection of Creek
Crossing Lane and Lost Highlands Lane. (M.Manson,Assistant City Manager)
Minutes—February 14,2006
Wylie City Council
Page 1
E. Consider and act upon approval of Final Plat for Woodbridge Addition Phase 10D. Subject
property being generally located south of Creek Crossing Lane and Woodbridge Phases 9 and
10C. (M.Manson,Assistant City Manager)
F. Consider and act upon Resolution No. 2006-05(R) naming the south entrance road to Founders
Park as Jerry Combest Street and the entrance road to Community Park adjacent to the Library
as Lanny Hale Street. (M. Sferra,Public Services Director)
G. Consider and act upon authorizing the City Manager to enter into a contract for concessionaire
services with Sunshine Concessions for such services at Founders Park and Community Park. (R.
Diaz,Supervisor,Parks and Recreation)
H. Consider and act upon awarding a construction contract to GT Construction, Inc., in the amount
of $12,870.00, for the removal and replacement of approximately 1,500 square feet of concrete
paving. (C.Hoisted, City Engineer)
I. Consider and act upon a request from Cub Scout Pack 1049 to have a fundraiser at the Bart
Peddicord Community Center on February 25,2006.(R. Diaz,Supervisor,Parks and Recreation)
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to pull Item #F from the
Consent Agenda and consider under Individual Consideration and approve Consent Items A through E and G
through I as presented. A vote was taken and passed 7-0.
ITEMS FOR INDIVIDUAL CONSIDERATION AND.ACTION
F. Consider and act upon Resolution No. 2006-05(R) naming the south entrance road to Founders Park
as Jerry Combest Street and the entrance road to Community Park adjacent to the Library as Lanny
Hale Street. (M. Sferra,Public Services Director)
Council Discussion
Councilman Hogue stated that he wanted some clarification regarding the naming of the streets. He explained that
Councilwoman Allen had some concern that the action item only showed the first and last names of the two veterans who
the streets were being named in honor of. He explained that the original resolution stated that the streets would have the
first, middle and last names shown. Councilwoman Allen asked staff if the street would be named Lanny Earl Hale and
Jerry Wayne Combest. Staff concurred that the streets would have the full names of the veterans.
Council Action
A motion was made by Mayor Pro Tem Hogue, seconded by Councilman Newsom to approve agenda Item #F
with the following changes: the entrance street to Founder's Park to be named Jerry Wayne Combest and the
entrance road to Community Park to be named Lanny Earl Hale. A vote was taken and passed 7-0.
Public Hearing
1. Hold a Public Hearing and consider and act upon Ordinance No. 2006-08 approving a change in
zoning from Agricultural District to Single-Family 10 (SF-10/19)District, generally located west of
Thomas Street and south of Stone Road. (M.Manson,Assistant City Manager)
Minutes—February 14,2006
Wylie City Council
Page 2
Staff Comments
Planning and Zoning Director Manson addressed Council stating that the applicant is proposing to develop single family
residential lots on 4.5434 acres. The subject property will conform to the requirements of Single-Family Residential 10/19
of the current Zoning Ordinance. The Comprehensive Plan recommends that the entire tract be developed as medium
density(minimum 10,000 s.f.) lots. She explained that the requested residential density complies with this recommendation
of the Comprehensive Plan.
Public Hearing
Mayor Mondy opened the Public Hearing at 6:06 p.m. asking anyone present wishing to address the Council on this item to
come forward.
No one was present to address Council.
Mayor Mondy closed the Public Hearing at 6:06 p.m.
Council Action
A motion was made by Councilman Young, seconded by Councilman White to approve Ordinance No. 2006-08
approving a change in zoning from Agricultural District to Single-Family 10 (SF-10/19) District, generally
located west of Thomas Street and south of Stone Road. A vote was taken and passed 7-0.
2. Consider and act upon authorizing the City Manager to sign a Development Agreement,subject to
approval by the City Attorney's Office, between the City of Wylie and Braddock Place Estates,
Ltd.. (M. Roath/J. Fort, City Manager and City Attorney,Respectively)
Staff Comments
City Manager Roath addressed Council stating that the Planned Development District(PD)zoning was approved in 2005 for
a 185 acre tract of land known as the Rice property or Braddock Place Estates. The PD set out the future land uses and
development standards for the property but did not address the phasing of the development or establishment of benchmarks
for the construction of the infrastructure. In addition, as a part of the first phase of construction, the developer is working
with the City to build the Twin Lakes Outfall Sewer line which will serve the central portions of the City and eliminate the
Twin Lakes sewer lift station. He explained that issues of water, sewer and impact fees were addressed in this agreement.
Water and sewer impact fees will be paid as normal. Road impact fees are not in place at this time;however this agreement
requires the developer to pay in the initial phase,$1,000 per lot for the first 85 lots with the proposal that if the cost is higher
or lower the City can recoup the difference. This agreement also deals with parkland dedication which indicates that the
developer will give approximately 28 acres of parkland in three phases. Construction of a street ("Street AF") is also
required to be built by the developer and has some restrictions on the accessibility of the street during construction. A
Home Owners Association is also required to maintain the landscape areas. Mr. Roath explained that the lines left blank
regarding acreage will change due to the acres purchased by WISD and will be included in the fmal agreement.
City Attorney Comments
City Attorney Julie Fort addressed Council referencing several areas of the agreement. She stated that in paragraph 1, a
correct reference to Exhibit A has been made and in the very first entry paragraph on page one, the property is actually
owned by two limited partnerships and the name of the second partnership has been added to the fmal agreement and are
also party to the agreement. When the packets were delivered to Council, there was an area still under negotiations and is
know final. This is noted in Paragraph 10 referencing sovereign immunity language,added to the agreement that clarifies; if
the City does not fulfill their obligations under the agreement; the property owner has the right to enforce the agreement,
just as the City has the right to enforce the agreement against the property owner. We also clarified that the immunity is not
waived as to third parties. She explained that in most cases,the responsibility falls on the developer.
Minutes—February 14,2006
Wylie City Council
Page 3
--. Councilman Discussion
Councilwoman Allen stated that Stone Road as designated in the Agreement does not exist. The road actually is called FM
544. She explained that Councilman Newsom looked into this issue and found this to be true. She requested that this be
changed. Ms. Fort stated that in 5A the reference to Stone Road needed to be stricken and leave FM 544 in the final
agreement. Councilman Young asked that in the future,the maps presented to Council be made larger for review.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Young to authorize the City Manager
to sign a Development Agreement, subject to approval by the City Attorney's Office, including all item changes
discussed tonight between the City of Wylie and Braddock Place Estates, Ltd. A vote was taken and passed 7-0.
Tabled Item from 1-24-06
Motion to remove from table and:
Council Action
A motion was made by Mayor Pro Tern Hogue to remove Item #3 (contract between the City of Wylie and
Allied Waste Systems, Inc.) from the table and discuss and consider action. Consensus of Council was to
remove and discuss and consider action.
3. Consider and act upon an Amended Solid Waste and Recycling Contract between the City of
Wylie and Allied Waste Systems, Inc. (M. Roath/J. Fort, City Manager and City Attorney,
Respectively)
Staff Comments
City Manager Roath addressed Council stating that the existing contract for solid waste and recycling was entered into on
September 1, 2001 with Browning-Ferris, Inc., for a period of(5) years. Subsequently, the City approved an extension of
the current contract to August 31, 2008. In 2004, representatives of Trinity Waste Systems contacted the City staff to
solicit changes to the existing contract as well as a rate increase. (Note: The City had granted the last solid waste/recycling
increase in September, 2001.) Thereafter, the City Manager and Ms. Julie Fort, City Attorney's Office, commenced
negotiations with representatives of Trinity—that is, with the aim of improving service delivery for the remainder of the
contract period and/or until August 31,2008.
On January 24th,the City Council considered and tabled action on the proposed Agreement until its meeting of February 14,
2006. Subsequently, Ms. Julie Fort and I met with representatives of Allied Waste Systems, Inc., about further changes to
the proposed Agreement based on comments made by the City Council. Specifically, we requested that Allied Waste
Systems, Inc., agree (1) to change the liquidated damages amount in Section 5.14 from ten dollars ($10.00) to twenty-five
dollars ($25.00)—that is, should they fail to collect residential solid waste and recycling within 24-hours of being notified
by the City to do so;(2)to change the polycart container penalty fee from two dollars($2.00)to five dollars($5.00)for each
container not delivered to a new customer at move-in or within two (2) days after the day of request from the City,
whichever is later; and (3) to add the following sentence to Section 5.04, "Contractor shall continue to provide services
under this Agreement until the effective date of the termination." Beyond these proposed changes requested by the City,
Allied Waste Systems, Inc., representatives indicated that they were seeking approval to provide improved service in
recycling—that is, to purchase and distribute polycart containers in lieu of the smaller containers now used in the City. As
of this date, they have not received permission to expand this service from their corporate office; but, they expect to know
by the Council meeting. Because of the potential change in recycling service, the City has included additional language in
this proposed Agreement, which would allow for the improved recycling service should it become available during the term
of this contract. Mr. Roath explained that Mr. Reid Donaldson, Manager for Allied Waste Systems, is available as is Julie
Fort to answer any questions.
Minutes—February 14.2006
Wylie City Council
Page 4
Allied Waste Representative/Council Discussion
Mayor Mondy asked in Paragraph 5.14 "Liquidated Damage", is the penalty enforced only if Allied does not come within
24 hours? Mr. Roath responded yes it was per occurrence. Mr. Roath explained that the penalty was three times the fee
charged per month. Mayor Mondy commented that for the $25.00 late fee, it was more lucrative for Allied to wait and pay
the penalty rather than sending a truck and driver. Mayor Mondy asked what staff was advising on the fuel surcharge. Mr.
Roath stated that was addressed in Item C of the proposed contract. He explained that Mr. Donaldson was present to
address this and other issues. Mr. Donaldson explained that the fuel surcharge was based on the CPI rate and is an increase
of 6%of the rate now charged. City Attorney Fort stated that this 6%relates to $.51 cents of the increase. Mr. Donaldson
explained that 8% was the norm but Allied picked a rate that would be satisfactory to both the City and Allied. Mayor Pro
Tern Hogue asked who would receive the complaint calls. He stated that if Allied was receiving the calls, it was like the
"fox watching the hen house". Mr. Roath explained that there was a complaint mechanism in the contract whereby if a
complaint was lodged; the City would get a copy of said complaint. Allied is required to have an office manager available
from 8:00 a.m.to 5:00 p.m.Monday through Friday and even after hours to handle complaints for the City and to give a log
of these complaints to the City on a weekly basis. Mayor Mondy asked what the total increase is and what it includes. Mr.
Donaldson replied that the total increase was 14.5% which included 2.5% for an increase from the City of Garland for the
landfill, 6% is a CPI increase, and 6% for fuel surcharge. Both of the landfill and CPI increases were included in the
original contract. He noted that the City of Garland had gone up on their landfill fee six months ago and Allied has been
paying the difference since that time. This increase totals to $1.25 increase per month per household. Mayor Mondy asked
what CPI was. Mr.Donaldson explained that CPI(Consumer Price Index)is ranked on a scale and is an urban index,rated
every year. The rate is figured differently in national areas and the CPI used in this configuration was based on the DFW
area. Councilman Newsom asked about recycling carts. Mr. Donaldson stated he had been on the phone with corporate
earlier in the day, and stated that he was 99% sure this would happen but the cost to Allied would be $700,000 and is
contingent on the increase requested tonight. He stated that he was fairly sure it would happen within the next couple of
months if all requests for increases were approved by council; however he could make no guarantees. Ms. Fort,
representing the city attomey's office stated that the contract was adjusted so if the recycle carts were available to the City,
— those issues were covered in the revised agreement.Mayor Pro Tem Hogue asked how many complaints the City and Allied
had received since the last Council meeting. Mr. Roath replied that the City had not received any complaints. Mr.
Donaldson stated that Allied had received 12 complaints from Wylie residents and all complaints had been handled to the
customer's satisfaction. Mayor Pro Tern Hogue asked what would happen if by this time next year, the complaints had
accumulated in large numbers as they did this year. City Manager Roath explained that there were several measures
available to the City in this event. He explained that one measure was the $25.00 late fee. City Attorney Fort added that in
the weekly report that Allied is required to provide, there is a requirement of 95% performance standard and if Allied fell
below this percentage, termination could be initiated. Mayor Pro Tem Hogue stated that his problem with the increase was
the large amount of complaints presented to Council at the last Council meeting. Councilman Newsom stated that Allied
was due two of the three increases requested tonight by the standing contract between Allied and the City. Mayor Mondy
stated that he felt they were also due the fuel surcharge. Councilman Porter stated he felt that increases were required to
keep businesses operating. He also stated that he felt the complaints had been handled.
Council Action
A motion was made by Councilman Newsom, seconded by Councilwoman Allen to approve an Amended Solid
Waste and Recycling Contract between the City of Wylie and Allied Waste Systems, Inc. A vote was taken and
passed 6-1 with Mayor Mondy, Councilwoman Allen, Councilman Newsom, Councilman Young, Councilman White, and
Councilman Porter voting for and Mayor Pro Tern Hogue voting against.
4. Consider and act upon authorizing the Mayor to enter into an agreement with Public Sector
Personnel Consultants,in the amount of$20,500.00, for compensation study services. (J. Butters,
Chief of Police)
Staff Comments
Task Force Chairman, Chief Jeff Butters addressed Council stating that the City Manager appointed a compensation task
force made up of seven City employees. The task force is charged with overseeing a compensation study which will review
our current pay plan and suggest updates and or revisions. Mr. Butters explained that the purpose of the study was to put
Minutes—February 14,2006
Wylie City Council
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some type of merit into the compensation plan to reward high performing employees and retention of those employees.The
task force developed and published a Request for Proposal for compensation study consulting services. The City received
(4) four proposals from consulting firms. Proposals were received from Public Safety Personnel Consultants, The Waters
Group, The Archer Company and Hay Group. The compensation task force reviewed the proposals received and
unanimously recommended Public Sector Personnel Consultants(PSPC).
Council Discussion
Mayor Mondy asked Chief Butters what the turnover rate in Wylie was for the Police Department. Chief Butters replied
that in the Police Department there had not been any voluntary turnover in 5 years, not including retirements. Mayor
Mondy asked what the end outcome of this study would be. Chief Butters explained that this study would include all
employees in the City and commented that the merit system would assist in retaining the City's best employees. He
explained that the City was not losing a great number of employees at the present time but procuring new employees was
becoming difficult due to the pressure placed by surrounding cities and their pay plans. Councilman Young asked if we were
hiring a consultant to perform the same study the task force has provided. Chief Butters explained that the task force was
charged with setting guidelines for an RFP and subsequent review and procuring of a consulting firm to perform the study.
He explained that it would be very difficult for the task force to study the step plan and job classifications to compare with
external plans to perform such a study. He stated that not only would it be difficult, but very time consuming for the task
force to take on this responsibility. He explained that this group came very highly recommended and felt this would be
more economically feasible. He explained that the step plan would stay in place but would add a merit for top employees
within the City. Councilman Young asked why the task force was procuring this information rather than the Human
Resource Department. Chief Butters stated that the HR Manager, Lynn Fagerstrom was part of this task force. He
explained that the plan,once recommended by the consulting group,would be brought back to Council for final approval.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman White to authorize the Mayor to enter
into an agreement with Public Sector Personnel Consultants, in the amount of $20,500.00, for compensation
study services. A vote was taken and passed 6-1 with Mayor Mondy, Mayor Pro Tern Hogue, Councilwoman
Allen, Councilman Porter, Councilman White, and Councilman Newsom voting for and Councilman Young
voting against.
5. Consider and act upon Resolution No. 2006-06(R) authorizing an amendment to the contract with
the law firm of Linebarger Googan Blair & Sampson, LLP. for earlier turnover of delinquent
personal property taxes. (Larry Williamson, Finance Director)
Executive Summary
Finance Director Williamson addressed Council stating that the Legislature passed House Bill 2491, its omnibus property
tax bill. Among the provisions is one which allows a taxing entity to turn over, to its delinquent tax law firm, delinquent
personal property accounts as early as sixty(60) days after the February 1st delinquency date and to impose the delinquent
collection penalty to defray the costs of collection. For purposes of the 2005 delinquent accounts (for bills that are sent out
in October 2005), that 60-day turnover would be April 4, 2006. This legislation is beneficial to the City because it allows
the collection process to start three months earlier on personal property. Unlike real estate, business personal property is
mobile and often disappears. Many times, businesses close or move prior to our collection efforts. The April start, as
opposed to the July start,will increase the opportunities to collect delinquent taxes from these businesses while they are still
in business.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to approve Resolutions No.
2006-06(R) authorizing an amendment to the contract with the law firm of Linebarger Googan Blair& Sampson,
L.L.P. for earlier turnover of delinquent personal property taxes. A vote was taken and passed 7-0.
Minutes—February 14,2006
Wylie City Council
Page 6
6. Consider and act upon approval of the purchase of a new Quint fire apparatus. (N. Flores,
Assistant Fire Chief)
Staff Discussion
Assistant Fire Chief Flores addressed Council stating that staff recommends approval for the purchase of the new Quint and
the purchase to be financed by public property finance contractual obligations for a period of seven(7)years. The purchase
of the Quint is for Station 3. The 75 foot Quint 2 will have a cost of around $628,619. This price is an approximate price.
The final cost will be obtained in the build meeting which should take place in the next 6 weeks. The proposed Quint will
have the same features as the current Quint and will have a completion timeline of around 16 months.
Council Discussion
Mayor Mondy asked if Quint 2 was the Quint that was breaking down quite a bit. Chief Flores stated yes it was but was
normal wear and tear. Mayor Mondy asked why a fire truck was rolled out on all emergency calls. Assistant Chief Flores
stated this was for safety and quicker response time.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to approve the purchase of a
new Quint fire apparatus. A vote was taken and passed 7-0.
7. Consider and act upon Ordinance No. 2006-09 establishing a four-way stop sign at the intersection
of Park Blvd. and Blockton Way, located directly in front of McMillan Jr. High School. (J.
�..w Butters, Chief of Police)
Staff Comments
Police Chief Butters addressed Council stating that currently there is a stop sign on Blockton Way at Park but there are not
stop signs on Park. We began using temporary stop signs on Park at Blockton last school year to improve the flow of traffic
and pedestrians during morning school drop off and afternoon pick-up. According to McMillan SRO, Officer Douglas, the
temporary stop signs were a great help at that time. Councilman Young raised the question of a permanent four way stop at
the intersection of Park and Blockton for safety purposes, to improve traffic flow, and in response to problems with the
temporary signs. McMillan Principal John Peters, SRO Officer Douglas, and dayshift patrol officers all agreed that a
permanent four way stop would be advantageous to that intersection. Mayor Pro Tern Hogue asked if a traffic study had
been done. City Engineer Hoisted stated that an analysis had been done at this location to warrant the stop sign.
Council Action
A motion was made by Councilman Newsom, seconded by Councilman Young to approve Ordinance No. 2006-
09 establishing a four-way sign at the intersection of Park Blvd. and Blockton Way, located directly in front of
McMillan Jr.High School. A vote was taken and passed 7-0.
8. Consider and act upon naming the 4th of July Concert and Fireworks show scheduled for Friday,
June 30, 2006. (R. Diaz,Supervisor,Parks and Recreation)
Staff Comments
Assistant Park and Recreation Superintendent Diaz addressed Council stating that he and PIO Witter, had coordinated a
naming contest in order to involve the public in selecting a name for the 4th of July fireworks event. This event was held for
the first time in the summer of 2005. Although it was a part of the "Live in Wylie" summer concert series, the fireworks
event was not formally named. The original 2005 event was a success, and funds have been approved for FY 2005-06 for
another event which is now scheduled for Friday,June 30,2006. The contest began in October 2005 with the publication of
Minutes—February 14,2006
Wylie City Council
Page 7
announcements in the e-wylie electronic newsletter and on the main page of the city website. Entries were sent to Robert
Diaz through December 16,2005. Staff reviewed approximately 40 submittals from residents.
Four entries were selected and presented to the Park Board at the Board's December 19, 2005 meeting. The names that the
Board reviewed were the top four, best-sounding, and most relative names as determined by staff. The four names are:
Wylie Works 2006; Wylie's Family, Fun and Fireworks; Wylie's Sparkling Spectacular; and Red, Hot and Blue Wylie
Celebration. At the December 19, 2005 Parks and Recreation Board meeting, the Board chose the following two names
from the proposed list: First choice -Wylie's Family, Fun and Fireworks; Second Choice-Wylie's Sparkling Spectacular.
From the Board's recommendations,the City Council is now asked to make their choice for the event name.
Council Discussion
Councilwoman Allen asked if there were any other names nominated to choose from. She explained that she did not like the
choices presented. Mayor Mondy stated that he would like to see independence incorporated into the name whatever was
chosen. Councilman Newsom concurred; he too liked the incorporation of independence into the name. Mayor Pro Tern
Hogue suggested naming the event Wylie Independence Day Celebration and then sub-title Wylie's Family, Fun and
Fireworks. Mayor Mondy stated that he thought independence should be included in honor of those that lost their lives for
their country. Councilman Porter stated that he say no reason to call it anything but Wylie's Independence Day Celebration.
Mayor Mondy asked for a motion.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Newsom to name the Fourth of July event
"Wylie's Independence Day Celebration". A vote was taken and passed 7-0.
9. Consider and act upon approval of Wylie as a venue for Panda Cup USA 2006, pending Wylie ISD
approval. (M. Witter,Public Information Officer)
Staff Comments
Public Information Officer Witter addressed Council stating that at the end of January 2006 staff was approached by Eddie
Rogers,with the Wylie Youth Soccer Association and representatives of FC Texas and Panda Cup USA 2006 to discuss the
possibility of Wylie hosting the final games and closing ceremonies at Pirate Stadium for Panda Cup USA 2006 —
International Soccer Tournament. FC Texas shared with Mr. Witter that Wylie was contacted with this opportunity due to
their high growth,and as a location with long-term potential and current soccer relationships in this region.Robert Diaz,and
Bill Nelson with the Parks Department along with Mr. Witter met with representatives of the FC Texas to fmd out what
would be expected of the City in hosting this event. Mr. Witter explained that the event would be held in one night at
Pirate's Stadium. WISD has been contacted and they are willing to allow the City to use the site, at no cost to the
association,as long as the City was hosting the event. He explained that the City would be responsible for the logistics. He
stated that representatives from FC Texas and Panda Cup USA 2006, as well as the Wylie Youth Soccer Association were
present to answer questions. He explained that two top teams from China along with a top team from Canada would
participate in the event with many other teams. This would be the last venue they would participate in and there would be a
closing ceremony required. He stated that a committee could be appointed to take care of the logistics, as well as the closing
ceremony. Mayor Mondy asked if this would be for 2006 only or ongoing. Mr.Witter explained that this would be an event
that the FC Texas and Panda Cup USA would like to see staged in Wylie as an ongoing event. Mayor Mondy stated that he
felt this would be good for the City. He explained that Frisco did the same thing for baseball and now hosts that event every
year. Mayor Mondy asked about parking. Mr.Witter stated that from an attendance standpoint,this could be worked out.
Representatives/Council Discussion
ww, Alex Shindler residing at 3712 Palmwood Ave., Fort Worth Texas and representing Panda Cup USA addressed Council
stating that his organization was interested in opening international relations with other countries. He explained that he had
spent time in China and not only would top teams from China be coming but delegations,national staff and officials from
that country. This is a long term program whereby exchanges can be made between cities with ideas in culture, business,
Minutes—February 14.2006
Wylie City Council
Page 8
and education. These are potential students for exchange between countries. He stated that one of the teams was chosen
from area students and would compete with other teams. Eddie Roberts representing Wylie Youth Soccer stated that the
committee could use students and team players to sell tickets and perform other volunteer work that would be needed. Mr.
Shindler explained that local television stations would come, as well as, Beijing television to film the event.Mayor Mondy
asked what the cost would be to the City. Mr. Witter stated that at this time he did not have an exact amount but had done
some research regarding Oklahoma State which provides a similar event and they were setting a budget of$5,000. He
explained that some revenue could be procured from advertising sales and other means. He explained that he could work
with the committee to come up with a definitive cost. He stated that the tentative date might be April 11`s or 12th.
Councilman Porter asked if this would be an annual event. Mr. Shindler stated yes, it was built to be an annual event in
Wylie. Mayor Pro Tem Hogue asked if the City would be taking the lead with the organization. Mr. Witter stated that he
had spoken to the City Manager regarding a committee that would consist of City representatives, school personnel,
chamber of commerce and other organizations within Wylie. Councilman Young asked how the housing would be set up.
Mr. Shindler stated it would be an exchange of residents hosting the team players. Mr. Shindler explained that a letter had
been sent to officials in China by Texas Senator Pete Sessions inviting/welcoming the delegation to the United States for
these events.
Council Action
A motion was made by Mayor Pro Tem Hogue, seconded by Councilman Porter to approve Wylie as a venue for
the Panda Cup USA 2006 with approval of WISD as the event location. A vote was taken and passed 7-0.
10. Consider and act upon acceptance of the resignation of Ronnie Rogers and the appointment of a
new member to the Parks and Recreation Board for the unexpired term of February 2006 to July
2007. (M. Sferra,Public Services Director)
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to accept the resignation of
Ronnie Rogers and re-appoint Frankie Delgado to the Parks and Recreation Board for the unexpired term of
February 2006 to July of 2007. A vote was taken and passed 7-0.
READING OF ORDINANCES TITLE & CAPTION APPROVED BY COUNCIL AS REQUIRED BY
WYLIE CITY CHARTER,ARTICLE III,SECTION 13-D.
City Secretary Carole Ehrlich read captions to Ordinances 2006-08 and 2006-09 into the official record.
ADJOURNMENT
With no further business before Council, a motion was made by Councilman Newsom, seconded by Councilman
White to adjourn the meeting at 7:16 p.m. Consensus of Council was to adjourn.
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Carole hrlich,Ci S cretary
Minutes—February 14,2006
Wylie City Council
Page 9