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09-26-2017 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Regular Meeting Tuesday, September 26, 2017 — 6 00 p.m Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 600 p m City Secretary Carole Ehrlich took roll call with the following City Council members present: Councilman Jeff Forrester, Councilwoman Diane Culver, Councilwoman Candy Arrington, Councilman David Dahl, and Councilman Timothy Wallis Mayor pro tern Keith Stephens was absent. Staff present included City Manager, Mindy Manson, City Engineer, Tim Porter; WEDC Executive Director, Sam Satterwhite, Police Chief, Anthony Henderson, Fire Chief, Brent Parker; Public Services Director, Mike Sferra, Finance Director, Linda Bantz; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff INVOCATION & PLEDGE OF ALLEGIANCE Councilman Dahl gave the invocation and Tristan Nussbaum led the Pledge of Allegiance PRESENTATIONS • Recognition of Tristan Nussbaum—2017 US World Martial Arts Games in Orlando Mayor Hogue presented Tristan Nussbaum with a proclamation honoring his 2017 US World Martial Arts Games in Orlando FL. Tristan was the youngest competitor in his age group to win in two divisions, Gold Medal in Kata and Silver Medal in Kumite • Employee Milestone Anniversaries Mayor Hogue and City Manager Manson presented awards for milestone years of service to Stephen Weaver, Meter Service Technician— 15 years of service Minutes September 26, 2017 Wylie City Council Page 1 Richard Hollien, Firefighter— 15 years of service Ofilia Barrera, Youth Services Supervisor— 10 years of service Aaron Oleson, 911 Communications Supervisor— 10 years of service Amanda Villalobos, Child Advocacy Center Investigator— 10 years of service Craig Kelly, Public Information Officer— 10 years of service Mayor Hogue thanked these employees for their service to the City of Wylie • Police Promotional Badge Pinning Police Chief Henderson administered the Law Enforcement Oath of Honor to newly promoted officers Sergeant Donald English and Lieutenant Matt Miller Family members were on hand to pin the officers CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Nikki Culver addressed Council inviting everyone to the Oktoberfest in Historic Downtown Wylie on October 14, 2017 Jeff Graham of Nevada addressed Council stating he was running for Justice of the Peace, Precinct 2. He gave a little background regarding his experience CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately A. Consider, and act upon, approval of the Minutes of September 12, 2017 Regular Meeting of the Wylie City Council. (C Ehrlich, City Secretary) B. Consider, and act upon, Resolution No. 2017-17(R) authorizing the Mayor to execute an Interlocal Agreement between Rockwall County and the City of Wylie for road improvements. (M. Sferra, Public Services Director) C. Consider, and act upon, approving the Financial Management Policies. (L. Bantz, Finance Director) D. Consider, and act upon,Resolution No. 2017-18(R) approving the current Investment Policy as required by the Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A — Authorized Investments for Governmental Entities. (L. Bantz, Finance Director) E. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31, 2017 (L. Bantz, Finance Director) F Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for August 31,2017 (L. Bantz, Finance Director) Minutes September 26, 2017 Wylie City Council Page 2 G. Consider, and act upon, a vendor application for the Pirate Pacesetter Booster Club for a fundraiser event at Olde City Park on November 4, 2017 (R. Diaz, Parks & Recreation Superintendent) H. Consider, and act upon, a vendor application for the Wylie P O.L.I.C.E. Club for a fundraiser event at Founders Park on November 5, 2017 (R. Diaz, Parks & Recreation Superintendent) I. Consider, and act upon, the award of bid #W2017-67-A for Asphalt Pavement Rejuvenator to Pavement Restoration, Inc., in the estimated amount of $75,000.00 and authorizing the City Manager to execute any and all necessary documents. (G Hayes, Purchasing) J. Consider, and act upon, the award of bid #W2017-75-A for Delivery of Portland Cement Concrete to Bodin Concrete L.P., Cooper Concrete Company, DDM Materials and Lattimore Materials in the estimated annual amount of $225,000.00; and authorizing the City Manager to execute any and all necessary documents. (G Hayes, Purchasing) K. Consider, and place on file, the Animal Shelter Advisory Board report to City Council regarding meeting held on September 13,2017 (D Dahl,ASAB Chair) Council Action A motion was made by Councilwoman Culver, seconded by Councilwoman Arrington to approve the Consent Agenda as presented A vote was taken and the motion passed 6-0 with Mayor pro tern Stephens absent. REGULAR AGENDA 1. Conduct the first Public Hearing for the annexation of a 29.677 acre tract of land situated in the D.W Williams Survey, Abstract No. 980, and a 21.992 acre tract of land situated in the William Sutton Survey, abstract 860 for a total of 51.669 acres in Collin County, Texas, generally located northeast of the intersection of South Ballard and Pleasant Valley Road. A2017-03 (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating that this annexation is at the request of the property owner, Bloomfield Homes, LP and the representative Douglas Properties. The subject tract is contiguous to the corporate city limits of Wylie, as required by law The applicant desires to bring the subject tract into the city and develop it in accordance with the Development Agreement executed October 8, 2017 Public Hearing Mayor Hogue opened the first of two public hearings on Annexation 2017-03 at 6 49 p.m. asking anyone wishing to address Council to come forward No citizens were present wishing to address council Mayor Hogue closed the public hearing at 6 50 p m Minutes September 26, 2017 Wylie City Council Page 3 Another public hearing will be held on October 10, 2017 and final approval will be October 24, 2017 No action on this item was required 2. Hold a Public Hearing and consider, and act upon, a change in zoning from Manufactured Housing (MH) and Neighborhood Services (NS) to a Planned Development (PD 2017-06) to allow for a Manufactured Housing Residential Development and a Retail Development on 30.58 acres of land located northeast from the intersection of Vinson Road and Allen Road. 2017-06 (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating that the applicant is requesting to establish Planned Development zoning for Manufactured Housing and Retail on 30 58 acres The current zoning of the land allows for both uses however the applicant is asking for the Planned Development to allow for the new development to match the existing manufactured housing subdivision that is south of this tract of land. The proposed Planned Development has a total of two lots The retail lot of this Planned Development will abide with the regulations of the neighborhood services zoning designation and has no variation within the Planned Development standards. The reason that the retail lot is included within this Planned Development is because the applicant is reshaping the boundary lines of the neighborhood services zoning to allow for better site design. The manufactured housing lot includes 149 manufactured residential units and 6 private streets that will be privately maintained. 011ie explained that the Commissioners discussed at length the proposed lot size The commission was reluctant to approve the 5,500 sf lots in lieu of the required 7,200 sf They also desired to see a wider entrance off of County Line road The Commission asked staff what was the rationale behind the change from 5,500 to 7,200 and did the state regulate lot sizes This information was not readily available and known at the time of the P&Z meeting The Commissioners voted 6-0 to recommend denial of the request. 011ie reported staff has since researched the history of the ordinance regarding manufactured housing The timeline of events are - Ord. 1983-18 included MH Park but no specific lot requirements - Ord 1985-05 amended 83-18 added the mobile home space shall be improved & have adequate support. - Ord. 1985-40 amended 1983-18 included specific area requirements 5,500 sf min lot - Ord 2000-11 created the MH District with 2 distinct types MH Subdivision (7,200sf) & MH Park (5,550 sf) repealed 1985-23A. 07/25/2000 Ord. 2001-48 amended in its entirety 1985-23A and included MH Subdivision (7,200sf) & MH Park (5,550 sf) Ord. 2005-58 deleted the MH Park section January 24, 2006 In summary, in 2000 the zoning ordinance consisted of Manufactured Home Subdivision which allowed lot sizes of 7,200 sf and Manufactured Home Park which allowed lot sizes of 5,500 sf In 2005 the MH Park section was removed. Staff researched 10 city ordinances regarding lot size and dwelling size The average minimum lot size is 4,350 sf, with the largest being Little Elm at 6,000 sf The average dwelling size where a minimum was listed is 820 sf with the largest being Terrell at 1,200 sf I Minutes September 26, 2017 Wylie City Council Page 4 Council Developer Comments Councilman Dahl asked 011ie if the Mobile Home Parks were taken out in 2005, did the City have any developments that fell under the existing Manufactured Homes Subdivision? 011ie replied when the 2005 change was made, there were no developments that would have fallen under 7,200 sf Manufactured Home Subdivision, only the existing 5,500 sf Mobile Home Parks were currently in existence. Councilwoman Culver asked what the response from the applicant was when the case was denied by the Planning and Zoning Commission. 011ie replied the engineer was present at the meeting however the owner was not present and therefore no discussion followed The engineer did indicate the owner was trying to match the existing 5,500 sf lots. Representatives for the Yes! Communities addressed Council stating that they currently owned both the Southfork and Redwood on the Lake Mobile Home Parks which both had 5,500 sf lots. They indicated they wished to continue the 5,500 sf lots in the new proposed Planned Development. They explained Yes! Communities have over 69 developments in Texas They explained the development currently has 325 to 350 home sites. Of those, the company owns 75 of the home sites and the remainder are lot rentals He listed some of the amenities and other services free to the residents. Councilwoman Culver asked the applicants what their response was to the requirement of 7,200 sf lot sizes. They replied the request to stay at 5,500 sf lots was due to the setbacks of each mobile home to the lot. Whether it is side by side or home to home these setbacks were required. This lot size would not hinder anything Culver stated that a PD is give and take She asked where the give was in their proposal. They indicated screening buffer of 40 feet with a 6 foot masonry wall along the frontage of County Line road and the addition of a 6 foot masonry screening wall on the northwest side of the development fronting along Vinson Road over the length of the Manufactured Housing area was the give. Culver stated that not attending the Planning and Zoning meeting indicated that the developer was not that interested in gaining approval. She stated again that she saw no give in the proposal She noted the Neighborhood Services portion of the proposal was too small and needed to be expanded Councilman Forrester concurred. 011ie reported that there was not a need for communication at the Commissioner's meeting because the development was denied Had they approved, some discussion would have taken place Councilwoman Culver suggested the developer come to the Commissioners and Council with amenities that offset the lower lot sizes. She stated that in this proposal there were no amenities They replied during the Commissions' meeting they were not asked to add anything to the proposal and with the existing development as 5,500 sf, there was plenty of space in between the homes. They mentioned the normal average lot size for other communities was only 4,300 sf;the 5,500 is actually larger than the average. Councilman Dahl asked 011ie if this proposal went back to the P & Z Commission with the explanation of the changes made in 2005, would their recommendation be different. 011ie stated that it was a question that arose during discussion that was not answered but whether the outcome would change she did not know He also asked why the change was made to 7,200 sf when no one is developing at that requirement. He requested the proposal go back to Planning and Zoning Mayor Hogue stated that the Council would have to vote and since the P & Z denied, sending it back would give the message that Council wished them to change their vote. He stated the applicants could reapply if denied. Councilman Wallis asked the developers what amenities they provided for young children They responded with a list of amenities: splash pads, BBQ parties, and playgrounds,to name a few Councilwoman Arrington asked why the 5,500 sf Mobile Home Park was removed from the Ordinance 011ie replied that in her opinion when the Planning Commission went to larger residential lots of 10,000 sf and acre lots the category for Mobile Home Parks was removed, leaving the larger lot size. I don't think a lot of thought was given to the Manufactured Subdivision, since there were none established in this category Minutes September 26, 2017 Wylie City Council Page 5 Public Hearing Mayor Hogue opened the public hearings on ZC 2017-06 at 7:20 p m. asking anyone wishing to address Council to come forward No citizens were present wishing to address Council Mayor Hogue closed the public hearing at 7.21 p m Council Action A motion was made by Councilwoman Culver, seconded by Councilman Forrester to DENY a change in zoning from Manufactured Housing (MH) and Neighborhood Services (NS) to a Planned Development (PD 2017-06) to allow for a Manufactured Housing Residential Development and a Retail Development on 30 58 acres of land located northeast from the intersection of Vinson Road and Allen Road 2017-06 A vote was taken and the motion passed 4-2 with Mayor Hogue, Councilwoman Culver, Councilman Forrester, and , Councilwoman Arrington voting for Denial and Councilman Wallis and Councilman Dahl voting against denial, with Mayor pro tern Stephens absent. Mayor Hogue convened into a work session at 7:25 p m WORK SESSION • Discuss the status of the hail storm repairs. (C. Holsted,Asst.City Manager) Assistant City Manager Hoisted addressed Council stating that after the last Council Work Session, staff contacted the owners of the Millennium Tile and were told that the life span of the tiles was 50 years. He indicated after review of the tiles, only aesthetic damage was done to the tile, no structural damage was seen He noted that over the first 25 years there would be some fading to the tiles which would make matching replacements more difficult. He reported there were some replacement tiles on hand should something happen to a portion of the tiles. He asked for direction regarding replacing the tiles or using the insurance funds less the depreciation for the Public Safety Building repairs. Councilman Dahl had some concern with not replacing them with the longevity of the tiles and the short amount of time since they were installed. Direction from Council was to move forward with using the insurance funds for the Public Safety Building and leaving the tiles as they currently are. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into Regular Session at 7.28 p m. Mayor Hogue convened into Executive Session at 7 30 p m reading the caption below I Minutes September 26, 2017 Wylie City Council Page 6 EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551 001, et.seg Texas Government Code, to wit. §§Sec.551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS, CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). • Discuss the offer of incentives for Project 2017-8a. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Hogue reconvened into Open Session at 8 15 p m No action was taken as a result of Executive Session ADJOURNMENT A motion was made by Councilwoman Culver, seconded Councilman Dahl to adjourn the meeting at 8:21 p m A vote was taken and the motion passed 6-0 with Mayor pro tern Stephens absent. VA.•-14,— Eric Hogue, Mayor ill ATTEST °.g, .�--) A t^$ '6r \ . i 1_ Ca(da,ei.iity,f.e.• ich,Cit ecretary \....„."1-171:64_6: S - I Minutes September 26, 2017 Wylie City Council Page 7