07-27-2005 (WEDC) Minutes Minutes
WYLIE ECONOMIC DEVELOPMENT CORPORATION
July 27,2005
Board Members Present
Gary Bartow
Gary Bowland
Marvin Fuller
John Yeager
Merrill Young
Staff Present
Samuel Satterwhite, Executive Director(arrived at 7:20 a.m.)
Others Present
Mayor John Mondy
Councilman Carter Porter
With notice of the meeting posted in time and manner required by law and a quorum of Board
members present, the Board of Directors of the Wylie Economic Development Corporation
(WEDC) met in Regular Session on July 27, 2005 in the Conference Room of Inwood National
Bank located at 200 South Highway 78, Wylie, Texas.
The meeting was called to order by President Marvin Fuller at 7:00 a.m.
ITEM NO. 1 — Consider and Act Upon Approval of the June 16, 2005 Minutes for the
Wylie Economic Development Corporation (WEDC) Board of Directors Meeting.
MOTION: A motion was made by Merrill Young and seconded by Gary Bartow to
approve the June 16, 2005 Minutes for the WEDC Board of Directors
Meeting. The WEDC Board of Directors voted 5 — FOR and 0 —
AGAINST in favor of the motion.
ITEM NO. 2 — Consider and Act Upon Approval of the June, 2005 Treasurer's Report for
the Wylie Economic Development Corporation.
MOTION: A motion was made by John Yeager and seconded by Gary Bowland to
approve the June, 2005 Treasurer's Report for the Wylie Economic
Development Corporation. The WEDC Board of Directors voted 5 —FOR
and 0—AGAINST in favor of the motion.
ITEM NO. 3 — Consider and Act Issues Surrounding an Incentive Agreement Between the
WEDC and Extruders Division of Atrium Companies. Inc.
Staff reviewed with the Board negotiations for an incentive package between the WEDC and
Extruders. Staff has proposed a $230,000 incentive package payable over a three year period.
Payment 1 of $80,000 will be funded when Extruders receives a building permit for 10,800
WEDC—Minutes
July 27, 2005
Page 2
square foot expansion and produces documentation that the expansion is valued at $3.3 million.
Payments 2, 3, and 4 will be funded upon confirmation that a minimum appraised value of
$26,248,935 exists at the site. Following confirmation of the valuation, the WEDC will fund an
$833 incentive per new employee hired up to a maximum of$50,000 per year. President Fuller
and Board member Bowland directed staff to confirm with Extruders officials their
understanding of the default associated with the minimum valuation requirement.
MOTION: A motion was made by Gary Bartow and seconded by Merrill Young
approving an Incentive Agreement between Atrium Companies, Inc.,
Extruders Division and the WEDC. The WEDC Board of Directors voted
5 —FOR and 0—AGAINST in favor of the motion.
ITEM NO. 4 — Consider and Act Upon Issues Surrounding a Commercial Lease Between
the City of Wylie and WEDC.
Staff presented to the Board a request by the City Manager to formalize a letter agreement
between the City of Wylie and WEDC for the use of office space at City Hall. A Commercial
Lease is being negotiated with the City of Wylie which will result in annual payments by the
WEDC to the City of $2,475 for office space, $12,000 for administrative support, $1,000 for
financial services, and $450 for utilities, garbage removal, and janitorial services. The Board
directed staff to continue negotiations with the City and bring back a final document for
consideration.
MOTION: A motion was made by John Yeager and seconded by Gary Bowland to
table consideration of issues surrounding a Commercial Lease between the
City of Wylie and WEDC. The WEDC Board of Directors voted 5 —FOR
and 0—AGAINST in favor of the motion.
ITEM NO. 5—Consider and Act Upon Issues Surrounding the WEDC Budget for FY 2005
—2006.
° Staff presented the Board with the first draft of the FY 2005 — 2006 WEDC Budget. The Board
directed staff to provide an updated fund balance and finalize negotiations with the City
regarding expenses tied to office space. Staff made no recommendation.
MOTION: A motion was made by Gary Bowland and seconded by John Yeager to
table consideration of issues surrounding the WEDC Budget for FY 2005
—2006. The WEDC Board of Directors voted 5 —FOR and 0—AGAINST
in favor of the motion.
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July 27, 2005
Page 3
ITEM NO. 6 — Consider and Act Upon Issues Surrounding an Incentive Agreement
Between the WEDC and Thomas W. Allred & Company.
Staff presented to the Board that on October 15, 2003, the WEDC entered into an incentive
agreement with Thomas W. Allred & Company to participate in the construction of a 6,600
square foot office/warehouse to be developed near the intersection of Hooper Road and F.M.
544. The WEDC Board of Directors developed a $15,700 package which was to be paid in two
equal installments of $7,850. Installment One was paid at the time a final Certificate of
Occupancy was issued by the City of Wylie. Installment Two was to be paid one year from the
issuance of Installment One based upon a requirement of real property improvements (exclusive
of land) being valued at a minimum value of$300,000.
On June 1, 2005, the real property improvements were appraised at $402,671 as evidenced by a
Collin CAD Property Information report. Thomas W. Allred & Company (A & W Properties)
protested the valuation based upon the fact that only 50% of the building was finished out. As
evidenced by a Collin Central Appraisal District 2005 Settlement and Waiver document, the
appraisal was amended to reflect a real property improvement valuation of $257,775. Staff
believes that A & W Properties has not met the minimum requirement as set forth in the October
15, 2003 letter and therefore Installment Two should be denied. Furthermore, there are no
extenuating circumstances that staff is aware of that lead to altering the terms of the agreement.
Staff recommends that the WEDC Board of Directors deny issuance of Installment Two.
MOTION: A motion was made by Gary Bowland and seconded by John Yeager to
deny issuance of Installment Two to Thomas W. Allred & Company for
not meeting the minimum requirements as set forth in the October 15,
2003 Incentive Agreement. The WEDC Board of Directors voted 5 —FOR
and 0—AGAINST in favor of the motion.
ITEM NO. 7 — Consider and Act Upon Issues Surrounding Proposals from American
National Bank and Inwood National Bank to Finance Economic Development Projects for
the WEDC.
President Fuller excused himself from the meeting based upon a conflict of interest. Vice
President Young presided over the Meeting.
American National Bank and Inwood National Bank responded to a WEDC RFP for financing
the purchase of the Martinez and Ferrell sites, and improvements associated with the
development of the Martinez site. The following is a summary of the responses provided by
American National Bank and Inwood National Bank.
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July 27, 2005
Page 4
Land
Fixed(120 mo.) 6.17% 5.75% (60 mo.)
6.2% (60 mo.)
Floating (120 mo.) Prime -.95% Prime—'/2%
Adjusted annually
Collars n/a 3.75% & 6.5%
Fixed(36 mo.) 5.39% n/a
Floating (84 mo.) Prime - .95% n/a
Fixed (60 mo.) 5.71% n/a
Floating (60 mo.) Prime -.95% n/a
Improvements
Fixed n/a 3.85% (60 mo.)
4.5% (60 mo.)
Floating 3.49 adj. ann. n/a
Prime -.95
Adj. to exempt rate
Rates applicable to the real property purchase will not fall under the tax exemption generally
applicable to the WEDC. However, the above rates for improvements (water, sewer, and paving)
will be exempt based upon the improvements being for a public purpose and donated to the City
of Wylie upon completion. The WEDC will be required to provide a legal opinion on its tax
exempt status prior to financing any of the improvements.
Being that under most of the presented scenarios the quoted interest rates are very close, the
Board believed that its philosophy regarding a fixed interest rate or a floating rate was vital to the
decision. Obviously, floating rates will receive a lower interest rate initially, but will be subject
to fluctuations in the prime interest rate. Being that the current trend reflects a rise in rates, the
Board believed that a long term fixed rate is beneficial to the WEDC in terms of more accurately
identifying future debt service expenses and locking in a rate.
Further supporting a fixed rate was staffs' belief that the Martinez purchase will be a minimum 5
year project for repayment of the real property notes and more than likely between 7 and 10 years
based upon the level of incentive granted to the companies locating to Martinez Lane (Premier
South) Business Park.
WEDC—Minutes
July 27, 2005
Page 5
Staff recommended that the WEDC Board of Directors authorize Vice President Young to
execute all documentation necessary to effectuate loan agreements between the WEDC and
Inwood National Bank identifying a 5.75% fixed rate for 60 months and 6.2% rate for an
additional 60 months for real property and 3.85% fixed for 60 months and 4.5% fixed for an
additional 60 months for improvements.
MOTION: A motion was made by John Yeager and seconded by Gary Bowland to
authorize Vice President Young to execute all documentation necessary to
effectuate loan agreements between the WEDC and Inwood National
Bank. The WEDC Board of Directors voted 4 — FOR and 0 — AGAINST
in favor of the motion.
ITEM NO. 8—Consider and Act Upon Issues Surrounding a Real Estate Contract Between
thee WEDC and Raynor Manufacturing Company to Purchase Approximately 10.01
Acres.
President Fuller was called back into the meeting by Vice President Young.
Staff provided the Board with all documentation surrounding the Raynor contract to give the
Board an opportunity to comment on the project prior to the earnest money becoming non-
refundable on July 31, 2005.
MOTION: A motion was made by Gary Bartow and seconded by Gary Bowland to
close the Raynor contract prior to August 31, 2005. The WEDC Board of
Directors voted 5 —FOR and 0—AGAINST in favor of the motion.
ITEM NO. 9 — Consider and Act Upon Issues Surrounding Real Estate Contract Between
thee WEDC and Holland USA to Purchase Approximately 15.033 Acres.
Staff provided the Board with all documentation surrounding the Holland contract to give the
Board an opportunity to comment on the project prior to the earnest money becoming non-
refundable on July 31, 2005.
MOTION: A motion was made by John Yeager and seconded by Gary Bartow to
close the Holland contract prior to August 31, 2005. The WEDC Board of
Directors voted 5 —FOR and 0—AGAINST in favor of the motion.
ITEM NO. 10 — Consider and Act Upon Issues Surrounding WEDC Property Located at
709 Cooper Drive.
Staff had requested the authority to demolish 709 Cooper following the tenant vacating the
facility on September 1, 2005. President Fuller agreed that the building needed to be
demolished, but requested that the Board table this item until negotiations with adjacent property
owners were finalized.
WEDC—Minutes
July 27, 2005
Page 6
MOTION: A motion was made by Gary Bartow and seconded by Merrill Young to
table consideration of WEDC property located at 709 Cooper Drive. The
WEDC Board of Directors voted 5 — FOR and 0 — AGAINST in favor of
the motion.
ITEM NO. 11 —Citizen Participation.
There being no citizen participation, President Fuller proceeded to Item No. 12.
ITEM NO. 12—Adjourn.
There being no further business, the meeting was adjourned at 8:50 a.m.
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Marvin Fuller, President
Attest:
Samuel D.R. Satterwhite
Executive Director