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08-12-2008 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, August 12, 2008 —6:00 pm Wylie Municipal Complex—Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. with the following City Council members present: Councilman David Goss, Councilwoman Kathy Spillyards, Councilman Merrill Young, Councilman Rick White, and Councilman Carter Porter. Mayor Pro Tem Red Byboth was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Larry Williamson; Planning Director, Renae' 011ie; Public Services Director, Mike Sferra; City Engineer, Chris Hoisted; Library Director, Rachel Orozco; Police Chief, John Duscio; Fire Chief, Randy Corbin; Public Information Officer, Craig Kelly; Deputy City Secretary, Gayle Walton, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Jud Hardage, Worship Pastor at Gateway Community Church, gave the invocation and Councilwoman Spillyards led the Pledge of Allegiance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present to address Council during Citizens Comments. PRESENTATIONS • Summary and Presentation for the Citizens Police Academy. (J. Duscio, Police Chief) Police Chief Duscio introduced Sergeant Donna Valdepena, Citizens Police Academy coordinator. She explained the purpose of the academy was to foster interaction and communication between citizens of Wylie and the Wylie Police Department. Topics covered during the academy will include all patrol procedures, narcotics, traffic, domestic violence, and Minutes—August 12, 2008 Wylie City Council Page 1 other issues the police department deals with on a daily basis. The academy participants will also ride with the police officers on their regular patrols. • Presentation to the Wylie Flyers Track Club Head Coach and Athletes. (R. Diaz, Parks and Recreation Assistant Superintendent) Robert Diaz, Parks and Recreation Assistant Superintendent, explained to those present that The Wylie Flyers Track Club is a program sponsored by the City of Wylie Recreation Division. The club began participating in the summer Regional Texas Amateur Athletic Federation (T.A.A.F.) meets in 2003. This year over 60 youths ranging in age from 6 years to 17 years old participated in the track events. Ty Davis and his family have been involved with the program since its inception. Ty has volunteered many hours to working with kids from elementary to high school age developing their skills and preparing them for higher level track programs. Ty works with a great group of volunteer coach's and City staff to create an excellent program for the children of Wylie. He introduced the Wylie Flyers Track athletes that earned honors in multiple events at the state level. Those honored athletes included: Dylan Powell, Emilio Ames, Patrick Ames, Jasmine Robinson, James Anderson, and Antoine Robinson. Mr. Diaz also presented a Certificate of Appreciation to Mr. Ty Davis (Coach) for his commitment to the program over the past years. • Presentation of the Wylie Economic Development Corporation FY 2008 — 2009 Budget. (S. Satterwhite, WEDC Executive Director) WEDC Executive Director Satterwhite addressed Council stating that the 2008-2009 WEDC Budget was considered by its Board of Directors on July 18, 2008; the FY 2008 — 2009 WEDC Budget is presented for Council's review. In line with Finance Department estimates, sales tax is projected at $1.3 million. Assuming a 5% gain for the balance of the fiscal year, WEDC sales tax receipts for FY 2007 — 2008 are projected at $1.26 million resulting in a conservative estimate for FY 2008 — 2009 of a 3.4% gain over the prior year. He noted some of the successes which included Woodbridge Crossing, -Garnet Hill, and relocation of Savage Precision Fabrication. WEDC also completed relocation projects with Texas Spectrum Electronics. Demolition assistance was provided to properties within Regency Business Park to facilitate new light industrial development and WEDC purchased 4 properties on Cooper Drive and Industrial Court for re-development. He explained that the WEDC has budgeted for $1,875,821 in expenses. Of total expenses budgeted, Personnel Services represents 13%, Operating 4%, Travel & Recruitment 2%, Advertising & Community Development 5%, Debt Service 18%, Land Acquisition 21%, and Incentives & Related Expenditures 37%. Of the three core components within the WEDC Budget, Land Acquisition, Debt Service, and Incentives represent 76% of the proposed expenditures for FY 2008 —2009. He reported that while the WEDC utilizes a zero based budget strategy, a great deal of latitude is built into the WEDC budget to react to relocation/expansion projects. For example, while the WEDC anticipates acquiring additional land in pursuit of existing redevelopment strategies, those monies could be shifted to a project requiring significant up front capital. Further exemplifying flexibility within the WEDC budget, with Council approval a minimum of $725,000 could be reallocated to an individual project worthy of that level of investment. Additionally, the WEDC utilizes properties within Premier Plaza and Premier Industrial Park as an incentive to industrial relocation/expansions. Minutes—August 12, 2008 Wylie City Council Page 2 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the July 22, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, a Replat for Pointe North Addition 3rd Revision. Subject property located at the North West Corner of Brown Street and Winding Oaks Drive. (R. 011ie, Planning Director) C. Consider, and act upon, a Preliminary Plat for Wylie BK Pop, creating two Commercial Lots on 1.38 acres, generally located at the northeast corner of FM544 and Commerce Drive. (R. 011ie, Planning Director) Council Action A motion was made by Councilman Goss, seconded by Councilman Young to approve the Consent Agenda as presented. A vote was taken and passed 6-0 with Mayor Pro Tem Byboth absent. REGULAR AGENDA General Business 1. Consider, and act upon, Resolution No. 2008-30(R) officially naming Wylie's Public Library, within any locality of the city, the Rita and Truett Smith Public Library. (R. Orozco, Library Director) Council Action A motion was made by Councilman Young, seconded by Councilman Porter to approve Resolution No. 2008-30(R) officially naming Wylie's Public Library, within any locality of the City, the Rita and Truett Smith Public Library. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Mayor's Comments Mayor Hogue presented Rita Smith with a framed copy of Resolution No. 2008-30(R) and thanked her for the commitment she and Truett had made to the City of Wylie library services. Public Hearing 2. Hold a Public Hearing and consider, and act upon, amending regulations to Zoning Ordinance No. 2001-48, Article 6, Section 6.3 as it relates to district boundaries and design standards. (R. 011ie, Planning Director) Minutes—August 12, 2008 Wylie City Council Page 3 Staff Comments Planning Director 011ie addressed Council stating that the purpose of these revisions is to extend the boundaries of the DTH and redefine better transition points and to establish clear and concise guidelines for new and renovated structures. She explained that as time and technology change so must our ordinance as it relates to design and function. However, it is also important to identify those areas that we desire to preserve and maintain to reflect as closely as possible the rich history of Wylie. Several options were presented to the Commission at its July 15th meeting. The Commission narrowed it down to two options. Boundary Option #1: Extend the boundary west along railroad right-of-way to just south of Elliot Street and then east to the rear of Block 3, Lot 1 R to the east side of Jackson and south to SH 78. This would remove Lot 1, Block A (Inwood Bank) and Lot R1, Block 3. Being that Inwood fronts SH 78 this would be a good transition point from Commercial Corridor District to the DTH. Extend the eastern boundary to include lots along the east side of 2nd Street and south to Marble, but excluding First Baptist Church Worship Center and parking lots. Boundary Option #2: Extend the boundary west along railroad right-of-way to just south of Elliot Street and then east to the rear of Block 3, Lot 1 R to the east side of Jackson and south to SH 78. This would remove Lot 1, Block A (Inwood Bank) and Lot R1, Block 3. Being that Inwood fronts SH 78 this would be a good transition point from Commercial Corridor District to the DTH. The eastern boundary along the east side of Ballard remains the same with the exception of excluding the parking lots owned by First Baptist Church. Ms 011ie reported that by a vote of 6-0, the Commission recommends Boundary Option #1 with the stipulation that all required parking for lots fronting Birmingham Street must be provided on-site. These lots shall be allowed to provide parking in the front, on the side, or to the rear of the main building. She reported that staff is requesting that this item be tabled until September 23, 2008 to allow re- notification based on Option #1 to extend the boundary east to the mid-block property line of lots facing the east side of 2nd Street and to rezone portions of First Baptist Church parking lots from DTH to Community Retail. Ms. 011ie noted that because publication and notification of the requested text amendment has been completed in accordance with State Law, some action is required by the Council at the current meeting. Staff recommended Council to convene the hearing and allow any citizen comment, and then accept staffs request to table. Public Hearing Mayor Hogue opened the public hearing for Zoning Case #2008-08 at 6:32 p.m., asking anyone present wishing to speak on this item to come forward and keep their comments to 3 minutes. No one was present to address Council for Zoning Case#2008-08. Mayor Hogue continued the public hearing at 6:33 p.m. Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to table Zoning Case No. 2008-08 to the September 23, 2008 Regular City Council meeting. A vote was taken and passed 6-0 with Mayor Pro Tem Byboth absent. General Business 3. Consider, and act upon, direction to select the second neighborhood for the Neighborhood Planning, A.C.T.I.O.N. Plan. (R. 011ie. Planning Director) Minutes—August 12, 2008 Wylie City Council Page 4 Staff Comments ��. Planning Director 011ie addressed Council stating that on July 10, 2007 City Council adopted a policy to implement a neighborhood planning program whereas residents and stakeholders are afforded an opportunity to work together in addressing the community's issues by means of Accountable Communities through the Involvement of Neighborhoods (A.C.T.I.O.N.) Plan. This program encourages community defined plans using a city-guided program, and offers an opportunity for citizens to shape the neighborhoods where they live, work, own property, or manage a business. She reported the JM Butler Addition was chosen by Council as the initial neighborhood for the A.C.T.I.O.N. plan. Staff held a kick-off meeting with homeowners and property owners of the JM Butler Addition. Although a small subdivision, those in attendance were enthused about the opportunity and were willing to stay involved as well as get some of their neighbors involved. The JM Butler residents expressed a concern regarding code compliance and drainage issues in the area. The neighbors expressed concern for vacant houses, which are wide open and used by vagrants. Some of the unoccupied houses are not well maintained, and present an unsafe environment. Code Enforcement has been very active in getting information out to property owners who have substandard structures or who have been cited with a code violation. Of the seven (7) properties within the JM Butler Addition, one dwelling has been completely demolished with an additional one set for condemnation. At the beginning of the A.C.T.I.O.N. Plan, several of the lots were unkempt and in need of repair. Two properties have since been rented with some exterior repairs (unsure of interior). Council Discussion Mayor Hogue reported that he had received some e-mail communication from residents in the Bostick Addition regarding requested improvements to the allies, driveways and sidewalks. Councilman Goss asked Planning Director 011ie if the section of town was within the confines of what the City could assist with due to the size of the neighborhood. Planning Director 011ie replied that from a staffing standpoint, this was within the project size staff could assist with; however depending on the issues and improvements the residents deemed necessary, all of the concerns may or may not be able to be addressed, due to budget constraints and other factors. This would be a good starting point for addressing those issues. Ms. 011ie noted that this would be a long range plan that could address some issues quickly, and leave others for future consideration. Councilman Young stated that he would like to see some logistic continuity to the selection of neighborhoods; choosing neighborhoods close in proximity to others that have been addressed. Councilwoman Spillyards concurred, stating that within the strategic plan discussions a year or so ago, emphasis on South Ballard was discussed. In keeping with what has been completed in the JM Butler Addition could we move on to the South Ballard area? Planning Director 011ie reported the Southside Addition was directly adjacent to the JM Butler Addition and is in need of repair. Council could extend to the Southside Addition if they wished. She reported that the majority of the lots did front South Ballard, and are in need of repair. Councilman White asked if both areas could be started at the same time. Planning Director 011ie stated that if the residents were aware that all the improvements would not be completed in a year but rather long term, staff could handle both areas. Councilwoman Spillyards asked Planning Director 011ie if she was comfortable with the choice of two neighborhoods. Planning Director 011ie replied that she was. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman White to select the Bostic Addition and the Southside Addition as the next two neighborhoods for the Neighborhood d Planning, A.C.T.I.O.N. Plan. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Minutes—August 12, 2008 Wylie City Council Page 5 4. Consider, and act upon, authorizing the City Manager to negotiate a Service Contract with National Sign Plazas the right to design, erect and maintain directional kiosk signs within the city. (R.011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that by amending the sign ordinance to create a kiosk program, the City has taken a stance on the direction we envision for our streetscape. The program would also generate a revenue stream for the city in that the builders would lease space from National Sign Plazas, and National Sign Plazas in turn would design, erect and maintain all directional kiosk signs within the city. Staff received four proposals for the Kiosk Sign and is recommending National Sign Plazas tonight which came very highly recommended by other cities. She explained that staff was asking Council to authorize the City Manager to negotiate a contract with National Sign Plazas to be presented to Council in the future. Council Action A motion was made by Councilman Young, seconded by Councilwoman Spillyards to authorize the City Manager to negotiate a Service Contract with National Sign Plazas the right to design, erect and maintain directional kiosk signs within the City. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. 5. Discuss and consider, and act upon, authorizing the City Manager to enter into a contract, in the amount of $76,500.00, with Halff Associates, Inc. for professional services related to the City of Wylie Parks, Recreation and Open Space Master Plan. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed Council stating that the attached proposal outlines the suggested approach for the project. The effort involves opportunities for a considerable amount of face- to-face public input as well as input from the City Council, Park and Recreation Board, and various stakeholders such as youth, athletic leagues, HOAs, seniors, etc. The proposal also includes a detailed phone survey of 200 Wylie residents selected at random, a needs assessment update, cost and phasing estimates, and preparation of a Final Master Plan report for City Council adoption. Council Discussion Councilman Young asked if staff had discussed the master plan with the school district to see if some of the scope could include school property and save on costs. Mr. Sferra replied that he had not but would do so. Mayor Hogue asked when this project would be started. Public Services Director Sferra stated that it would be started in the next few weeks. Councilman Young asked if the contract would provide for a definitive completion date. Mr. Sferra replied that there was not a definitive or required completion date but in conversations with Lyn Hughes, firm consultant, he had stated that the project would take approximately 9 — 12 months to complete. Councilman Young asked if there would be a timeline or milestone mark the firm would follow in the completion of the project. Mr. Sferra replied that the firm did provide a timetable but that time table could be revised to be more exact and keep the project on track. Council Action A motion was made by Councilman White, seconded by Councilman Goss to authorize the City Manager to enter into a contract in the amount of $76,500.00 with Half Associates, Inc. for professional services related to the City of Wylie Parks, Recreation and Open Space Master Plan. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Minutes—August 12, 2008 Wylie City Council Page 6 6. Consider and act upon Resolution No. 2008-31(R) of the City Council of the City of Wylie, Texas, accepting the proposed property tax rate for fiscal year 2008-2009; accepting the calculation of an effective tax rate; establishing dates for public hearings on the proposed property tax rate; and providing for the publication as provided by the Texas Property Tax Code. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that in accordance with the "Truth in Taxation" laws of the State of Texas, notices must be published and two public hearing must be held if an entity's proposed tax rate exceeds the effective tax rate. Since the proposed tax rate exceeds the effective tax rate of$.716909, the City is required to vote on the proposed tax rate and publish the results of the roll call vote at least seven (7) days prior to the first scheduled public hearing on August 21, 2008. A 2nd public hearing is scheduled for August 26, 2008. The Council may not adopt the tax rate at these hearings. Instead, at the end of the second hearing, it must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. This meeting must take place no less than three (3) days and no more than fourteen (14) days after the second public hearing. The City Council's vote on the tax rate is scheduled for September 9, 2008. Council Action Mayor Hogue asked for a roll call vote to approve Resolution No. 2008-31(R) accepting the proposed property tax rate for fiscal year 2008-2009; accepting the calculation of an effective tax rate; establishing dates for public hearings on the proposed property tax rate; and providing for the publication as provided by the Texas Property Tax Code. A roll call vote was taken with Councilwoman Spillyards voting Yea, Councilman Young voting Yea, Mayor Hogue voting Yea, Councilman White voting Yea, Councilman Porter voting Yea and Councilman Goss voting Nay. Mayor Pro Tern Byboth was absent. Resolution No. 2008-31(R) passed 5-1. 7. Consider, and act upon, Ordinance No. 2008-37 amending Ordinance No. 2007-29 (2007-2008 Budget) and approving an appropriation of funds, in the amount of $100,980, to increase fuel and lubricants accounts as specified in Exhibit A attached; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that as everyone is aware motor fuel prices have experienced a major increase during the current budget year. This increase has caused many City departments to be short in their Fuel and Lubricants accounts. These departments lack the funds to finish the current budget year. This amendment is necessary to add additional funds to those accounts specified in Exhibit A of the proposed Ordinance. Councilman Young asked about the conservation measures taken by the City in relation to services and employee moral. City Manager Manson replied that the changes would lessen overtime which is time that should not be expected as a regular portion of an employees' salary; services would not be changed due to the conservation measures. She reported that the employees were receiving a 5% salary increase proposed for the next fiscal year which was a good increase in comparison to other neighboring cities. Council Action A motion was made by Councilman White, seconded by Councilman Young to approve Ordinance No. 2008-37 amending Ordinance No. 2007-29 and approving an appropriation of Minutes—August 12, 2008 Wylie City Council Page 7 funds, in the amount of $100,980, to increase fuel and lubricants accounts as specified in Exhibit A,; providing for repealing, savings an severability clauses; and providing for an effective date of this ordinance. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Tabled item from July 22, 2008 8. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, Resolution No. 2008- 26(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of McMillen Road from East of McCreary Road to FM 1378. (C. Holsted, City Engineer) Council Action A motion was made by Councilman Goss, seconded by Councilwoman Spillyards to remove item #8 from the table and consider. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Staff Comments City Engineer Hoisted addressed Council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by each city. The improvement to McMillen Road include approximately 6,000 linear feet of 4-lane divided concrete roadway with underground storm sewer. The project also includes a bridge structure over Muddy Creek. Council Action A motion was made by Councilman White, seconded by Councilman Porter to approve Resolution No 2008-26(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of McMillen Road from East of McCreary Road to FM 1378. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Tabled item from July 22, 2008 9. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, Resolution No. 2008- 27(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of Stone Road from Akin Lane to County Line Road. (C. Holsted, City Engineer) Council Action A motion was made by Councilman Porter, seconded by Councilman White to remove item #9 from the table and consider. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Staff Comments AMAPA City Engineer Holsted addressed Council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by Minutes—August 12, 2008 Wylie City Council Page 8 each city. The improvements to Stone Road include approximately 10,000 linear feet of 4-lane divided concrete roadway with underground storm sewer. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman White to approve Resolution No. 2008-31(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of Stone Road from Akin Lane to County Line Road. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. 10. Consider, and act upon, Resolution No. 2008-32(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of Ballard Avenue from Alanis Drive to the Collin County Line. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by each city. The improvement to Ballard Avenue include approximately 6,300 linear feet of 4-lane divided concrete roadway with underground storm sewer. Council Action A motion was made by Councilman Goss, seconded by Councilman Young to approve Resolution No. 2008-32(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of Ballard Avenue from Alanis Drive to the Collin County Line. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. 11. Consider, and act upon, approval of an Occupancy Agreement with the Texas Department of Transportation for FM 1378 from FM 544 to FM 2514 (Parker Road). (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the City Manager and staff met with the Texas Department of Transportation on July 28, 2008 to discuss the status of the removal of FM 1378 from the state system. TxDOT indicated that the Texas Transportation Commission will consider the roadway removal on their September or October meeting. The temporary detour around the new City facilities must be constructed prior to the construction of the buildings. TxDOT recommended the approval of an Occupancy Agreement which will allow the City to proceed with the necessary construction until the removal is completed. Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to approve an Occupancy Agreement with the Texas Department of Transportation for FM 1378 from FM 544 to FM 2514 (Parker Road). A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Minutes—August 12, 2008 Wylie City Council Page 9 12. Consider, and act upon, Resolution No. 2008-33(R) recommending the closure of the median opening located on FM 544 at Regency Drive. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the development of the retail site located on the south side of FM 544 between McCreary Road and Springwell Parkway requires the installation of multiple turn lanes and traffic signals on FM 544. The Traffic Impact Analysis for the site was submitted to TxDOT on October 15, 2007. In subsequent meetings, TxDOT indicated that the median opening at Regency Drive must be closed to allow for the extension of Springwell Parkway south of FM 544 and the installation of the traffic signal at this location. Springwell Parkway will be constructed south, as shown on the attached plans, past Capital Street to provide additional access to properties on Regency Drive. Council Discussion Councilman Goss asked City Engineer Hoisted if the curb close to Wylie High School could be removed during the closure process. Mr. Hoisted replied that this would be a decision made by the school. Mr. Hoisted stated that he would be happy to request that removal. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve Resolution No. 2008-33(R) recommending the closure of the median opening located on FM 544 at Regency Drive. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. 13. Consider, and act upon authorizing the Mayor to execute a water line easement to the North Texas Municipal Water District for the Wylie to Plano 14-inch waterline relocation project. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the North Texas Municipal Water District (NTMWD) operates a 14-inch water pipeline generally located along the west side of FM 1378 from FM 544 to Brown Street. The existing pipeline will be in conflict with the proposed City facilities as well as portions of the future reconstruction of FM 1378. The line must be constructed and in service prior to the start of construction of the new City buildings. On February 12, 2008, Council approved an interlocal agreement with NTMWD to relocate the 14-inch water line. NTMWD has awarded a construction contract and is ready to begin the relocation. The water line will be located outside of the road right of way as outlined in the attached easement. Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to authorize the Mayor to execute a water line easement to the North Texas Municipal Water District for the Wylie to Plano 14-inch waterline relocation project. A vote was taken and passed 6-0 with Mayor Pro Tem Byboth absent. 14. Consider, and act upon, approval and final acceptance of the Parking Improvements for Joel Scott Memorial Park and Lots 14 & 15, Block 1, Railroad Addition and authorize final payment, in the amount of $26,392.91, to Quality Excavation, Ltd. and accept the project as complete. (C. Holsted, City Engineer) Minutes—August 12, 2008 Wylie City Council Page 10 .__._......._. • Staff Comments City Engineer Hoisted addressed Council stating that on May 13, 2008, a construction contract was awarded to Quality Excavation in the amount of $106,060.60 for parking lot improvements for Joel Scott Memorial Park and Lots 14 & 15, Block 1, of the Railroad Addition. The improvements include the construction of a concrete drive aisle and nine parking spaces at Joel Scott Memorial Park. The Railroad Addition improvements located on Jackson Street include the construction of thirty-two parking spaces. Council Action A motion was made by Councilman Young, seconded by Councilman White to approve with final acceptance, the Parking Improvements for Joel Scott Memorial Park and Lots 14 & 15 Block 1, Railroad Addition and authorize final payment, in the amount of $26,392.91 to Quality Excavation, Ltd. and accept the project as complete. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. 15. Consider, and act upon, Ordinance No. 2008-38 amending Ordinance No. 2005-77 authorizing the City Manager to execute any and all documents, agreements, and contracts approved by the City Council of Wylie at a lawfully held regular or called meeting or any and all documents, agreements, and contracts related to approved expenditures by the City Council through the adoption of the Annual Operating Budget, but not to exceed $50,000.00 without further requirements or authorizations. (I Butters, Assistant City Manager) Staff Comments Assistant City Manager Butters addressed Council stating that the current Ordinance No. 2005-77 authorizes the City Manager to execute contracts and/or authorize purchases up to $5000.00. This ordinance was adopted in December of 2005. Expanding the City Managers authority to $50,000 is consistent with State purchasing law, and is much more realistic, as far as staff being able to accomplish objectives in a timely fashion. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve Ordinance No. 2008-38, amending Ordinance No. 2005-77, authorizing the City Manager to execute any and all documents, agreements, and contracts approved by the City Council of Wylie at a lawfully held regular or called meeting or any and all documents, agreements, and contracts related to approved expenditures by the City Council through the adoption of the Annual Operating Budget, but not to exceed $50,000.00 without further requirements or authorizations. A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. Deputy City Secretary Walton read the captions to Ordinance No.'s 2008-37 and 2008-38 into the official records. Minutes—August 12, 2008 Wylie City Council Page 11 Mayor Hogue reported that the Town Hall Meeting held on August 11, 2008 at the Community Center was well attended. He stated that staff's presentations regarding the new municipal buildings, roads and parks, and information regarding the Planning Department and City Secretary's Department were well received. Citizens were able to ask questions of staff and receive information regarding City business. ADJOURNMENT Council Action A motion was made by Councilman A vote was taken and passed 6-0 with Mayor Pro Tern Byboth absent. Eric Hogue, Ma o a��« ATTEST: _ a SF s aa• cn ‘'4• /(di6t-e Carole Ehrlich, Ci cretary Minutes—August 12, 2008 Wylie City Council Page 12