01-23-2018 (City Council) Minutes CITY OF WYLIE Wylie City Council
Minutes
Regular Meeting
Tuesday, January 23, 2018 - 6:00 p.m.
Wylie Municipal Complex- Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took
roll call with the following City Council members present: Mayor pro tern Keith Stephens,
Councilman David Dahl, Councilwoman Candy Arrington, Councilman Jeff Forrester;
Councilwoman Diane Culver, and Councilman Timothy Wallis.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Chris Hoisted;
Finance Director, Linda Bantz; Development Services Director, Renae 011ie; WEDC Executive
Director, Sam Satterwhite; City Engineer, Tim Porter; Public Information Officer, Craig Kelly;
City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Dahl gave the invocation and Councilwoman Arrington led the Pledge of
Allegiance.
PRESENTATIONS
• Proclamation Declaring January 23, 2018 as "Carole Ehrlich Day" in the City of
Wylie.
Mayor Hogue presented a proclamation designating January 23, 2018 as "Carole Ehrlich Day"
in the City of Wylie. He noted her 15 years of service while serving as City Secretary for the
City of Wylie.
• Wylie Way Students.
Minutes January 23, 2018
Wylie City Council
Page 1
Mayor Hogue and Mayor pro tern Stephens presented medallions to students demonstrating
"Shining the Wylie Way." Each nine weeks one student from each WISD campus is chosen as
the "Wylie Way Student."
CITIZENS COMMENTS ON NON-AGENDA ITEMS
.11
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
Becky Bernardi of Nevada addressed Council requesting to be placed on the February 13, 2018
agenda to speak about the Wylie Resolution regarding the Lavon Corridor Freeway.
Ronni Fetzer of Wylie addressed Council indicating her support for Item #8 regarding the
support for Heritage at Wylie, an affordable housing tax credit project for seniors over the age of
55.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of January 9, 2018 Regular Meeting of the
Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2018-01 to change the zoning from Agricultural-30
(AG/30) District to Neighborhood Services (NS) District for commercial purposes on one
acre, generally located approximately 1,160 feet west of Westgate Way within the E.C.
Davidson Survey, Abs A0266, Tr 18, and more specifically at 1250 W. Brown Street.
ZC2017-08 (R. 011ie, Development Services Director)
C. Consider, and act upon, Ordinance No. 2018-02 amending Ordinance No. 2017-26 (2017-
2018 Budget) for proposed budget amendments for fiscal year 2017-2018; providing for
repealing,savings and severability clauses; and providing an effective date of this ordinance.
(L. Bantz, Finance Director)
D. Consider, and place on file, the City of Wylie Monthly Investment Report for December 31,
2017. (L. Bantz, Finance Director)
E. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for
December 31,2017. (L. Bantz, Finance Director)
F. Consider, and act upon, the request from the Lt. Robert Welch Charity for a vendor fair at
Olde City Park on April 7, 2018, with rain date of April 14, 2018. (R. Diaz, Parks &
Recreation Superintendent)
G. Consider, and act upon, the acceptance of the resignation of David White and appointment
of Phillip Gilbert as a new Board Member to the City of Wylie Parks and Recreation Board
to fill the term of January 2018 to June 30,2018. (C. Ehrlich, City Secretary)
Minutes January 23, 2018
Wylie City Council
Page 2
H. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of November 30, 2017. (S. Satterwhite, WEDC
Director)
I. Consider, and act upon, Resolution No. 2018-03(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall Counties, Texas, ordering the General Election to be
administered by the Collin County Elections Administrator and the City of Wylie on May 5,
2018, for the purpose of electing the positions two (2) Council members (Place 2 and Place 4)
of the Wylie City Council, to hold office for a period of three(3)years; Designating locations
of polling places; Designating filing deadlines; Ordering Notices of Election to be given as
prescribed by law in connection with such election. (C. Ehrlich, City Secretary)
J. Consider, and act upon, Resolution No. 2018-04(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall Counties, Texas, Appointing Election Officials for the General
Election on May 5,2018,for the purpose of electing the positions of two (2) Council members
(Place 2 and Place 4)of the Wylie City Council. (C. Ehrlich, City Secretary)
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Culver to
approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Hold a Public Hearing and consider, and act upon, a change of zoning from Single-Family
10/24 (SF-10/24) District to Planned Development for Patio Homes on approximately 18
acres, generally located at the northwest corner of Brown Street and Westgate Way within
the D.W. Williams Survey, Abs A1021, Tr 2. ZC2017-09 (R. 011ie, Development Services
Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the applicant is requesting
zoning for a Planned Development to allow for single family residential uses on 18.393 acres
generally located on the northwest corner of Brown and Westgate.
011ie explained, the current zoning on the property is SF-10/24, meaning a minimum 2,400 sf
home on a 10,000 sf lot. In general terms, the applicant is requesting PD conditions that allow
for homes starting at 1,800 sf on 5,500 sf lots with a minimum of 40% of those homes close to
the 2,400 sf requirement at 2,200 sf.
Conditions of the PD set a maximum lot count not to exceed 60 lots. The proposal includes a
5.3 acre park dedication to the City with the developer completing all park improvements,
including continuation of a major hike/bike trail corridor. The Parks Board has recommended
approval of the park improvements proposed by the applicant. This parkland dedication
represents approximately 30% of the total acreage of the PD.
Other differences from standard zoning include (Exhibit B):
Lot coverage increases to 65% from 45%
Lot width is decreased from 75' to 50'
Lot depth is increased from 100' to 110'
Set backs are reduced to 5' side and 15' rear from 10' and 25'
Because of the lot coverage, accessory structures will not be allowed.
Minutes January 23, 2018
Wylie City Council
Page 3
4
}
Lots along the park will use wrought iron and masonry fences.
Notification/Responses: Forty-Four (44) notifications were mailed, with two responses returned
against the item at the time of posting. The Commissioners voted 7-0 to recommend approval
of the request as submitted.
Council Discussion
Mayor pro tern Stephens confirmed with 011ie that about six homes would be located in the flood
zone. Councilwoman Culver asked if there were any other 5,500 sq. ft. lots in the City. 011ie
reported that there are some in the City and they are located in Kreymer Estates and
Woodbridge Phase 21. Mayor Hogue and Councilwoman Culver expressed concerns with this
developer due to previous history and experiences with the City. Trey Wallette and John
Arnold, representing the Skorbourg Company, were present for questions from council.
Councilwoman Culver stated that their presentation and PD had conflicting numbers; the
presentation stated the size of the homes would range from 1,850-3,500 sq. ft. while the PD
states 1,800-2,400 sq. ft. Wallette responded that at least 40% or more of this neighborhood
had to be over 2,200 sq. ft.; only 25% can be between 1,800-2,000 sq. ft. Wallette stated that
this neighborhood was being completed in two phases so that they can file a LOMR with FEMA
to build up the lots located in the floodplain to a safe level but the entire infrastructure will go in
at the same time. Arnold stated they could come back to council after all the infrastructure,
park, trail, etc. is completed, and could request the start of phase one. Councilwoman Culver
stated she would like the park and amenities complete before any CO's are issued. 011ie
reported under special conditions in the PD staff can add number nine and include a provision
that all improvements/park amenities must be constructed or installed prior to releasing any
CO's for any single family dwellings. Councilman Dahl asked about the smaller home size,
requesting lowering the 25% to 20%. He stated he is sensitive to the market need for people to
buy a new single story three bedroom home in Wylie. Arnold stated they could lower that
percentage to 20%. Councilwoman Arrington expressed she did not have a concern with the
smaller size homes for residents that do not want a large home. Mayor Hogue reminded council
that the City is not getting more land so they need to be thoughtful of what is done with the land
that is left.
Public Hearing
Mayor Hogue opened the public hearing on ZC 2017-09 at 7:16 p.m. asking anyone present
wishing to address Council to come forward.
No one was present wishing to address Council.
Mayor Hogue closed the public hearing at 7:17 p.m.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Forrester to table item
#1 for staff to gather, and clarify, information to be included in the Planned Development relating
to lot size, home size, ratios of lot and home size, and include that no CO's be issued until all
amenities/park areas are complete. A vote was taken and the motion passed 6-1 with Mayor
Hogue, Councilman Forrester, Councilwoman Culver, Councilwoman Arrington, Councilman
Wallis, and Councilman Dahl voting to table and Mayor pro tern Stephens voting against.
3 ,
Minutes January 23, 2018
Wylie City Council
Page 4
2. Hold a Public Hearing and consider, and act upon, an amendment to Article 5, Section
5.2.F.5 Body Art Studio of the Zoning Ordinance to create a new category for Permanent
Cosmetics. ZC 2017-10 (R. 011ie, Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating the recommendation is to create a new
use category for Cosmetic Tattoo by defining permanent cosmetics and excluding it from Body Art or
Tattooing. This use would also include micro-blading as a form of semi-permanent make-up that provides
a means to partially or fully camouflage missing eyebrow hair with the appearance of simulated hair using
fine deposits of pigments.
Public Hearing
Mayor Hogue opened the public hearing on ZC 2017-10 at 7:25 p.m. asking anyone present
wishing to address Council to come forward.
No one was present wishing to address Council.
Mayor Hogue closed the public hearing at 7:26 p.m.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Dahl to approve an
amendment to Article 5, Section 5.2F.5 Body Art Studio of the Zoning Ordinance to create a
new category for Permanent Cosmetics. A vote was taken and the motion passed 7-0.
3. Hold a Public Hearing and consider, and act upon, an amendment to Article 3, Section
3.3.0 Manufactured Home District of the Zoning Ordinance No. 2005-58 establishing
development standards.ZC 2017-11 (R. 011ie, Development Services Director)
Executive Summary
After the December 5th work session and further research, staff is requesting to withdraw from
consideration an amendment to modify the lot size for Manufactured Home District. A majority of the
Planning & Zoning Commission discussion focused on lot sizes between 6,000 sf and 6,500 sf. With the
current ordinance having a minimum lot size of 7,200 sf and only one tract of land currently zoned MH, it
may not be in the best interest of the city to undertake an amendment at this time.
Public Hearing
Mayor Hogue opened the public hearing on ZC 2017-11 at 7:29 p.m. asking anyone present
wishing to address Council to come forward.
No one was present wishing to address Council.
Mayor Hogue closed the public hearing at 7:30 p.m.
Council Action
A motion was made by Councilman Wallis, seconded by Councilman Dahl to accept the
withdrawal to consider an amendment to Article 3, Section 3.3.0 Manufactured Home District of
the Zoning Ordinance No. 2005-58 establishing development standards. (ZC 2017-11) A vote
was taken and the motion passed 7-0.
Minutes January 23, 2018
Wylie City Council
Page 5
4. Consider, and act upon, acceptance of the Comprehensive Annual Financial Report
(CAFR) for FY 2016-2017 after a presentation by the audit firm of Weaver L.L.P. (L. Bantz,
Finance Director)
Satff Comments
Finance Director Bantz addressed Council stating the City Charter in Article VII, Municipal Finance,
Section 13: Independent Audit requires that at the end of the fiscal year an independent audit be made of
all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside
auditor, Weaver has performed an audit as of September 30, 2017. This is the fourth year for the audit to
be performed by Weaver after their selection to continue as the City's independent auditors following an
RFP process done during 2014. Prior to that Weaver had served as the City's auditors for six years.
Mr. John DeBurro, Partner-Assurance Services, with Weaver provided a brief summary of the 2016/17
CAFR, including the Independent Auditors' Report. He reported that Weaver had found the audit to be an
unmodified opinion. He explained that Weaver had issued the Independent Auditor's Report on Internal
Control over Financial Reporting and on compliance and other matters based on an audit of financial
statements performed in accordance with Government Auditing Standards. An unmodified report is the
best reporting a city can receive where no deficiencies were found. Mr. DeBurro reviewed some of the
highlights of the FY 2016-2017 report. A complete copy of the FY 2016-2017 CAFR is on file for review
and on the City website.
Mayor Hogue thanked the members of the Finance Department for a great job in compiling and reporting
the City's financial affairs.
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington to
accept the Comprehensive Annual Financial Repot (CAFR) for FY 2016-2017 by the audit firm
of Weaver L.L.P. A vote was taken and the motion passed 7-0.
5. Consider, and place on file, the 2017 Wylie Economic Development Corporation Annual
Report. (S. Satterwhite, WEDC Director)
Staff Presentation
WEDC Executive Director Sam Satterwhite delivered the 2017 Annual Report to the Wylie City Council.
This report provided a financial overview and condition of the Corporation as well as an update on 2017
business activity and 2018 Goals & Objectives.
The WEDC began the fiscal year with a fund balance of$465,686. The report noted sales tax collections
increased 5.87% over prior year receipts totaling $2,627,376. Other revenues included rental income of
$120,857, sale of one pad site on Highway 78 for $1,350,000, and loan payments of $14,150 and
$2,300,000 in loans secured for the acquisition of property. Total FY 2016-2017 available operating
funds equaled $6,881,586.
Expenditures for WEDC operations were as follows: Personnel - $408,335, administrative costs -
$133,782, marketing and promotion activities - $160,865, debt service - $1,862,453 (which included a
$1,000,000 principal reduction payment), direct business incentives - $863,913, and $272,605 in other
expenses including environmental clean-up and site development related expenses such as surveys.
Total expenditures for FY 2016-2017 were$6,778,466.
In 2017, the WEDC executed seven Performance Agreements totaling 100,000 square feet of new
construction, facilitated $18.7 mm in new investment and created/retained 123 jobs. In January 2018,
Minutes January 23, 2018
Wylie City Council
Page 6
two Performance Agreements were executed securing 10,000 square feet in new construction, $1.2 mm
in new value, and 10 new jobs.
In 2018, the WEDC will concentrate their efforts toward a final determination for the use of the Peddicord
Center, partnering with the City to prepare the 544 Gateway property for redevelopment which includes
finalization of the VCP process with the TCEQ, waterline improvements, and development of a
Masterplan in cooperation with the City Council. Finally, the WEDC will focus on Business Park
Development, particularly opportunities that may exist on Alanis and Steel Road.
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Arrington to
accept and place on file, the 2017 Wylie Economic Development Corporation Annual Report. A
vote was taken and the motion passed 7-0.
6. Consider, and act upon, approval of Resolution No. 2018-05(R) authorizing the City
Manager to execute a Funding Agreement with Dallas County to establish a preliminary
proposed budget for the Pleasant Valley Road Project from Merritt Road to the Dallas
County Line. (I Porter, City Engineer)
Staff Comments
City Engineer Porter addressed Council stating that in September 2012, staff submitted an application to
Dallas County for funding of improvements to Pleasant Valley Road from Merritt Road to the Dallas
County Line. In 2013, Dallas County Commissioners Court approved selections for the 6th call for
projects for capital improvements, and on November 5, 2013, the City and County entered into a Master
Agreement Governing Major Capital Improvement Program (Master Agreement) by Commissioners Court
Order 2013-1923, for the purpose of transportation improvements on roads inside Dallas County. Funds
for the project will come from Impact fees.
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilman Dahl to approve
Resolution No. 2018-05(R) authorizing the City Manager to execute a Funding Agreement with
Dallas County to establish a preliminary proposed budget for the Pleasant Valley Road Project
from Merritt Road to the Dallas County Line. A vote was taken and the motion passed 7-0.
7. Consider, and act upon,approval of Resolution 2018-06(R) authorizing the City Manager to
execute a Funding Agreement with Dallas County to establish a preliminary proposed
budget for the Muddy Creek Bridge project from Country Club Drive to the Dallas County
Line. (T. Porter, City Engineer)
Staff Comments
City Engineer Porter addressed Council stating that in September 2012, staff submitted an application to
Dallas County for funding of improvements to Sachse Road at the Muddy Creek Bridge from Country
Club Drive to the existing 4-lane extension of Ballard Avenue. In 2013, Dallas County Commissioners
Court approved selections for the 6th call for projects for capital improvements, and on November 5,
2013, the City and County entered into a Master Agreement Governing Major Capital Improvement
Program (Master Agreement) by Commissioners Court Order 2013-1923, for the purpose of
transportation improvements on roads inside Dallas County. Funds for the project will come from City
Impact Fees.
Minutes January 23, 2018
Wylie City Council
Page 7
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilman Wallis to approve
Resolution 2018-06(R) authorizing the City Manager to execute a Funding Agreement with
Dallas County to establish a preliminary proposed budget for the Muddy Creek Bridge project
from Country Club Drive to the Dallas County Line. A vote was taken and the motion passed 7-
0.
8. Consider, and act upon, approval of Resolution No. 2018-07(R) for support for a proposed
affordable housing tax credit project, Heritage at Wylie, generally located southeast of the
intersection of Vinson Road and Neva Lane at the approximate 2300 block of County Line
Road. (R. 011ie, Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the applicant approached the City
with a request to develop a tract of land for multi-family purposes on approximately 13 acres. The site is
currently zoned Multi-Family (MF) District. The applicant presented an overview of their proposal at the
January 9th Council meeting for an age restricted development not to exceed 136 one and two bedroom
units. The apartment homes with be a gated 3 story community. A Conceptual Plan is included in the
agenda packet.
Council Action
A motion was made by Councilman Forrester, seconded by Mayor pro tern Stephens to approve
Resolution No. 2018-07(R) for support for a proposed affordable housing tax credit project,
Heritage at Wylie, generally located southeast of the intersection of Vinson Road and Neva
Lane at the approximate 2300 block of County Line Road. A vote was taken and the motion
passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2018-01 and 2018-02 into the
official record.
Mayor Hogue recessed the Council into Executive Session at 8:34 p.m. reading the caption
below.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
• City Manager Evaluation
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue reconvened into Open Session at 9:36 p.m.
Minutes January 23, 2018
Wylie City Council
Page 8
{
There was no action taken as a result of Executive Session.
I ADJOURNMENT
A motion was made by Councilman Forrester, seconded by Councilman Dahi to adjourn the
meeting at 9:50 p.m. A vote was taken and the motion passed 7-0.
i
v. ink
Eric Hogue, M
//c,',.,/, : ''• ' ,
ATTEST: //:' ':'.---: -
p 6Akt- giva \\ ,
- - .
Stephanie Storm, City Secretary
\\N
I
L
Minutes January 23, 2018
Wylie City Council
Page 9