06-22-2004 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, June 22, 2004—6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
CALL TO ORDER
Mayor Mondy called the meeting to order at 6:02 p.m. Council Members present were: Mayor Pro Tem Eric
Hogue, Councilwoman Reta Allen, Councilman Chris Trout, Councilman Earl Newsom, Councilman Merrill
Young, and Councilman J. C. Worley.
Staffs present were: Acting City Manager, Mindy Manson; City Engineer, Chris Hoisted; Interim Finance
Director, Ron Hutchison; Planning & Zoning Director, Claude Thompson; Chief of Police, Jeff Butters; Fire
Chief, Shan English;Public Information Officer,Mark Witter,and City Secretary,Carole Ehrlich.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor Pro Tern Eric Hogue gave the invocation and Councilman Worley led the Pledge of Allegiance.
PROCLAMATIONS&PRESENTATIONS
• Proclamation for the Week of July 4th through July 11,2004"Civil Air Patrol Cadet Week"
Mayor Pro Tem Hogue presented members from the local Civil Air Patrol Cadets a proclamation depicting
July 4,2004 through July 11,2004 as"Civil Air Patrol Cadet Week".
CITIZENS PARTICIPATION
There was no one present to address council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be
removed from the Consent Agenda and will be considered separately.
A. Approval of the Minutes from the June 8,2004 City Council Meeting.
B. Consider and act upon a Final Plat for the Wooded Creek Estates,Phase 2 Addition,being all of a
certain 21.893 acre tract of land generally located north of Lakeside Drive and east of Springwell
Minutes—June 22,2004
Wylie City Council
Page 1
Parkway and the Wooded Creek Estates, Phase 1 Addition, being part of that tract of land
described in a deed to Wooded Creek Estates,Ltd.as recorded in Volume 5090.Page 1590,Deed
Records of Collin County, Texas, and being situated in the Moses Sparks Survey, Abstract No.
849,City of Wylie,Collin County,Texas.
C. Consider and act upon a Final Plat for the Bayco Addition, being all of a certain 8.285 acre tract
of land generally located west of Sanden Boulevard and south of FM 544, being part of a 34.412
acre tract of land conveyed to R. Richard Parker and Ben L. Scholz by deed recorded in Volume
4708, Page 1628, Deed Records of Collin County, Texas (DRCCT) and all of a called 5.050 acre
tract of land conveyed to Wylie Economic Development Corporation by deed recorded in Volume
5620,Page 705 DRCCT,and being situated in the D. Strickland Survey,Abstract No.841,City of
Wylie,Collin County,Texas.
D. Consider and act upon a Final Plat for the RSR Addition,being all of a certain 8.043 acre tract of
land generally located west of Sanden Boulevard and south of FM 544,being part of a 34.412 acre
tract of land conveyed to R.Richard Parker and Ben L.Scholz by deed recorded in Volume 4708,
Page 1628,Deed Records of Collin County,Texas(DRCCT)and all of a called 5.263 acre tract of
land conveyed to RSR, LLC by deed recorded in Volume 5120, Page 3027 DRCCT, and being
situated in the D.Strickland Survey,Abstract No.841,City of Wylie,Collin County,Texas.
E. Consider and act upon a Final Plat for the Sage Creek Phase 8 Addition. Subject being all of a
certain 45.711 acre tract of land generally located east of Springwell Parkway and the Sage Creek
Phase 4 Addition and north of F.M.544,being a part of that tract of land described in a deed to
Perry Easterling as recorded in Volume 2258,Page 917,Deed Records of Collin County, Texas,
and being situated in the Moses Sparks Survey,Abstract No. 849, City of Wylie, Collin County,
Texas.
F. Consider and act upon a Final Plat for the Woodbridge Phase 9 Addition. Subject property being
all of a certain 48.824 acre tract of land generally located west of Sachse Road and south of
P;c _ nt Valley Road (C.A.378),being a part of that tract of land described as Tract in a deed
to W dbridge Properties, LLC as recorded in County Clerk's File No. 2001-0127082, Volume
5019,Page 1025 of the Land Records of Collin Count-, Texas. _n.'
deed to Woodbridge Properties, LLC as recorded in the County Clerk's File Nu. 97-003=r'_- =r
Records of Collin County, Texas, and being situated in the Richard Newman Survey,
Abstract No.660,City of Wylie,Collin County,Texas.
G. Consider and act upon approval of a Resolution :: `u � a ==rr� ` t• t c COT'_:
Park and Open Space Grant for the purposes of improving Oki:: C=t rut.L.
1{I. C...;=idcr and act upon the approval of a bid for a mobile breathing air system for the Wylie Fire
Department.
Council Action
A motion was made by Mayor Pro Tem Hogue, seconded by Councilman Worley to approve the Consent
Agenda as presented. A vote was taken and passed 7-0.
Minutes—June 22,2004
Wylie City Council
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INDIVIDUAL CONSIDERATION
1. Consider and act upon appointments to the Animal Shelter Advisory Board, Construction Code
Board,Library Board,Parks and Recreation Board,Parks and Recreation Facilities Development
Corporation Board, Planning and Zoning Commission, Zoning Board of Adjustments and the
Wylie Economic Development Corporation for those whose terms expire in July of 2004.
Council Review Board Recommendations
Mayor Pro Tem Eric Hogue,Councilman Young and Councilman Trout presented recommendations for the appointment
and reappointment of the 2004 Boards and Commission members as follows:
Animal Shelter Advisory Board
Dr.Chuck Kerin,Joanna Richardson,Councilman Earl Newsom,and Christine Mitchell
Construction Code Board
Guy Gordon,Jim Chaney,and Jess Calhoun
Library Board
Valli Hoski, to fill the 1 year unexpired term of Pauline Akin, Lexie Campbell, Mary Vaughan, and Grace
Morrison.
Parks&Recreation Board
Eugene Garner, Anne Hiney, Frankie Delgado, David Willey, and Ronnie Rogers to fill the 1 year unexpired
term of Ivan Holmes.
Parks&Recreation 4B Board
Mayor John Mondy,Councilman Chris Trout,and Councilman J. C. Worley.
Planning&Zoning Board
Chris Seeley, Mike Phillips, Dennis Larson, Dave Hennessey, and Don Hughes to fill the 1 year unexpired
term of Bill Chapman.
Wylie Economic Development Board
Gary Bowland and Marvin Fuller
Zoning Board of Adjustments
Marilyn Herrera,Lane LeBaron,Wayne Morman, Eric Alexander,and Jan Sargent to fill the 1 year unexpired
term of Randle Henry.
Council Action
A motion was made by Councilman Worley, seconded by Councilwoman Allen to approve the appointments
recommended by the Boards and Commissions Interview Panel as presented. A vote was taken and passed 7-
0.
2. Consider and act upon acceptance of the Comprehensive Annual' Financial Report after
presentation by the audit firm of Rutledge,Crain& Company,P.C.
Staff Comments
Acting Finance Director Ron Hutchison addressed council stating that the Comprehensive Annual Financial Report
(CAFR) for the fiscal year which ended September 30, 2003, including the Independent Auditors' Report has been
completed and will be presented to the Council by the cities outside audit firm, Rutledge, Crain&Company, P.C.. The
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Wylie City Council
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auditors will briefly discuss some of the year's highlights and will answer questions the City Council may have regarding
the report.
Councilman Trout asked Mr. Hutchison about the letter from the auditor addressing some of the improvements that were
suggested by the audit firm to be completed by the finance department. Mr. Hutchison explained that some of these
items had to do with the new regulations required by GASB 34 which had been implemented by the City of Wylie in the
2002-2003 fiscal year.Other items mentioned were suggestions to improve operations.
Councilman Young asked what the minimum was for fixed assets. Mr. Hutchison explained that most items fell under
the$5,000. minimum,but some infrastructure was at a minimum of$20,000 or above. Mr. Hutchison mentioned that in
some cases even items falling under the minimum would be itemized.
Council Discussion/Auditor Discussion
Mr.Crain representing Rutledge,Crain&Company,P.C.thanked council for the opportunity to attend and asked council
for questions that might pertain to this audit. The mayor asked Mr. Crain what the condition of finances was post the
audit that covered 2002-2003. Mr. Crain commented that projections were higher than anticipated and financial
conditions looked very good. Mr. Crain explained to council that his firm had done audits for the city back in the early
nineties and complimented the council and staff on their efficient management of growth and the extreme changes
dealing with financial issues.
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tern Hogue to accept the Comprehensive
Annual Financial Report presented by the audit firm of Rutledge, Crain &Company, P.C. for the year ending
September 30,2003. A vote was taken and passed 7-0.
3. Consider and act upon a Final Plat for the Creekside Estates Phase 3 Addition. Subject property
being all of a certain 38.173 acre tract of land generally located east of McCreary Road and
Creekside Estates Phase 2 Addition and north of McMillen Road and Creekside Estates Phase 2
Addition, being a part of that tract of land described in a deed to Campbell/Wylie Partners
recorded in Volume 4137,Page 1120,Deed Records of Collin County,Texas and being situated in
the John H. Mitchell Survey, Abstract No. 589 and the L.M. Marshall Survey,Abstract No. 594,
City of Wylie,Collin County,Texas.
Staff Comments
Planning and Zoning Director Claude Thompson addressed council stating that the applicant,Gary DeFrain,is requesting
that the Final Plat for Creekside Estates Phase 3 be tabled until the July 13, 2004 Council meeting. There are issues
resulting in requirements from the Fire Department for an emergency siren placement in the subject subdivision at the
developer's expense. This will allow time for the City to obtain legal opinion, due to concerns pertaining to this issue.
The letter from the applicant waiving his 30 day approval requirement has been received.
Council Action
A motion was made by Councilman Worley, seconded by Councilman Trout to table Item#3 until the Regular
Council Meeting of July 13,2004. A vote was taken and passed 7-0.
Mayor Mondy recessed into Executive Session at 6:38 p.m.
EXECUTIVE SESSION
$551.074 Personnel Matters; Closed Meeting
• Deliberate the Appointment of the City Manager.
Minutes—June 22,2004
Wylie City Council
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Section 551.087, Government Code, Vernon's Texas Code Annotated (Open Meeting Act) "Deliberations
Regarding Economic Development Negotiations"
• Negotiations Between the WEDC and Project"Long Haul".
Mayor Mondy reconvened into Open Session at 6:52 p.m.
RECONVENE INTO OPEN MEETING
Take any action as a result of the Executive Session.
No action was taken as a result of Executive Session.
ADJOURNMENT
With no further business before Council,the meeting was adjourned at 6:53 p.m.
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Carole Ehrlic City Secretary
Minutes—June 22,2004
Wylie City Council
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