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06-12-2018 (City Council) Minutes A/11. CITY OF WYLIE Wylie City Council Minutes Regular Meeting Tuesday, June 12, 2018—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Stephanie Storm took roll call with the following City Council members present: Mayor pro tern Keith Stephens, Councilman David Dahl, Councilman Jeff Forrester, Councilwoman Candy Arrington, Councilman Matthew Porter, Councilman Timothy Wallis, and Junior Mayor Spencer Mancini. Staff present included: City Manager Mindy Manson; Assistant City Manager Chris Hoisted; Police Chief Anthony Henderson; Fire Chief Brent Parker; Development Services Director Renae 011ie; Public Works Director Tim Porter; Public Information Officer Craig Kelly; Parks and Recreation Director Robert Diaz; Finance Director Melissa Beard; City Secretary Stephanie Storm, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Mayor pro tern Keith Stephens gave the invocation and Councilman Wallis led the Pledge of Allegiance. PRESENTATIONS • Junior Mayor Spencer Mancini Mayor Hogue introduced Junior Mayor Spencer Mancini, administered the oath of office, and presented a proclamation for"Mayor of the Day." • Employee Milestone Anniversary Mayor Hogue and City Manager Manson presented Milestone Anniversary honors to the following employees: Carole Ehrlich Public Arts Coordinator 15 years of service Stephen Coomer Police Sergeant 15 years of service Katy Willoughby Fire Captain 20 years of service Matt Miller Police Lieutenant 20 years of service Minutes June 12,2018 Wylie City Council Page 1 • 2017 Achievement of Excellence in Libraries Award Mayor Hogue presented a plaque to Rachel Orozco, Library Director, awarding the 2017 Achievement in Excellence in Libraries Award from the Texas Municipal Library Directors Association to the Smith Public Library. Library staff and board members were on hand for the award. • Presentation of a gift to the City of Wylie by Bud Johnson Bud Johnson presented the City Council with a bench made by his students for the City of Wylie. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. There were no citizens present wishing to address Council during citizens comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of May 22, 2018, Regular Meeting of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and act upon,Resolution No. 2018-23(R) authorizing the City Manager to execute an Interlocal Cooperation Agreement between the North Texas Municipal Water District, the City of Murphy, and the City of Wylie for addition of the Maxwell Creek Meter Station to the Muddy Creek Wastewater Interceptor system. (C. Holsted, Asst. City Manager) C. Consider, and act upon, approval of a Preliminary Plat for Birmingham Bluffs, establishing 60 single family residential lots, four open space lots, and one public park on 18.402 acres, generally located on the northwest corner of Westgate Way and Brown Street. (R. 011ie, Development Services Director) D. Consider,and act upon,approval of a Preliminary Plat for Block A,Lot 1 of Auto Tire Shop, creating one commercial lot on 4.14 acres, generally located on State Highway 78 approximately 800 feet west of the intersection of SH 78 and Kreymer Lane. (R. 011ie, Development Services Director) Councilman Forrester requested that Consent Item C be removed from Consent and considered individually. Consensus of the Council was to remove Item C from Consent and consider individually. Council Action A motion was made by Councilman Dahl, seconded by Councilman Porter, to approve items A, B, and D of the Consent Agenda and consider Item C individually. A vote was taken and the motion passsd 7-0. Minutes June 12,2018 Wylie City Council Page 2 REGULAR AGENDA C. Consider, and act upon, approval of a Preliminary Plat for Birmingham Bluffs, establishing 60 single-family residential lots, four open space lots, and one Public Park on 18.402 acres, generally located on the northwest corner of Westgate Way and Brown Street. (R. 011ie, Development Services Director) Council Comments Councilman Forrester asked where the developer was in the process of filing the CLOMR with FEMA, and asked if the City will be responsible for the flatwork located in the park area because there is nothing stating that in the preliminary plat. Developer Comments Trey Wallette, representing Skorbourg, stated the CLOMR needs to be approved by the City Engineer before it goes to FEMA, and flatwork of the dedication area will be a stipulation of the final plat. Council Action A motion was made by Councilman Dahl, seconded by Councilwoman Arrington, to approve Item C of the Consent Agenda. A vote was taken and the motion passed 5-2 with Councilman Forrester and Councilman Porter voting against. Interview of Board of Ethics Applicants Council members interviewed the following applicants: David Perryman Anthony Taylor Shareem Taylor 1. Consider, and act upon, appointments to fill the Board of Ethics vacancies for a term to begin July 1,2018 and end June 30,2020. (S. Storm, City Secretary) Council Comments Mayor Hogue stated there are five positions available on the board: three member positions and two alternate positions. Mr. McCann was unable to attend the meeting but would like to serve; Mr. Perryman is unable to serve due to his employment as a crossing guard (part-time City employee); and Mr. Sanders was not present. The ordinance is specific that Council cannot re-appoint members due to two-year term limits; however,the members who cannot currently be replaced will have to continue to serve until a new member is appointed. Council Action A motion was made by Councilman Forrester, seconded by Councilman Porter, to accept the applications of Anthony Taylor and Shareem Taylor as members to the Ethics Board of the City of Wylie. A vote was taken and the motion passed 7-0. Minutes June 12,2018 Wylie City Council Page 3 2. Hold a Public Hearing and consider, and act upon, a change in zoning from Agricultural (AG/30) to Heavy Industrial (HI), property generally located at the intersection of Lynda Lane and Forrest Ross Road. ZC2018-07. (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating the item is a request from the applicant to rezone 4.134 acres of land from Agricultural to Heavy Industrial. It is for the development of a water operations center for the North Texas Municipal Water District. The water operations center measures 14,343 square feet with 90 parking spaces. The maximum height of the facility is the mechanical room at 26'-4"and it does not contain windows. The primary portion of the building is 16'-8" in height and there are three points of access: two off of Forrest Ross Road and one off of the realigned Lynda Lane. The building will be comprised of stone and brick, and the overall site, landscape, and architectural design does comply with the current zoning ordinance. The building is proposed to have 45 technical staff in an office-type setting, a control room (SCADA), a 450-square-foot conference room, and a 1,500-square- foot training room. It will be both secure and accessible for observation by visitors to the plant facility. It will also be designed to meet the ICC 500 requirement to serve as a tornado shelter or in other emergency situations. The property is bordered by NTMWD facilities on all sides except the east. The adjacent properties to the east across from Forrest Ross Road are developed with a residential planned development with single-family homes. The proposed building sits at least 300-feet from the nearest residential structure. If approved,the applicant will have to come back with a Final Site Plan,Preliminary Plat,and Final Plat before construction can begin or before any permits can be issued. Notifications were mailed out to 16 residences within 200-feet as required by law; two responses were returned in opposition at the time of posting. The Commissioners voted 5-0 to recommend approval of the request. Council Comments Mayor Hogue asked 011ie what the developer is proposing to do with the property. 011ie replied the facility is intended to monitor and manage the water delivery component of the District's operations. All the existing property of NTMWD is zoned Heavy Industrial. The intent is to have consistency of all the property. Mayor Hogue asked what is allowed in Heavy Industrial. 011ie replied it is the most intense of uses but less restrictive. Councilman Forrester expressed concerns regarding placing Heavy Industrial at the corner between two large subdivisions and that one of the allowed uses in Heavy Industrial is for an above-ground sewage treatment. Mayor Hogue, Mayor pro tern Stephens, and Councilmen Wallis, Dahl, and Porter expressed concerns, asking why, other than for the sake of continuity, the property needed to be zoned Heavy Industrial; the zoning should reflect the intended use. Councilman Wallis, Porter, and Stephens expressed concerns with the condition of the current road and added traffic. Developer Comments David Scott, Engineer with NTMWD, addressed Council stating the reason for the Heavy Industrial zoning is to match the existing zoning and assured the council that NTMWD has no intention of putting any process facilities on the site,just an office building. Mayor Hogue asked what is going to happen 20 years from now, noting that they would have the right to place whatever they want there. Scott replied that, as far as a wastewater plant, they are not allowed by TCEQ to put a plant that close to a water treatment plant, so they would never be allowed to put a wastewater plant there. Scott stated this site gives the best opportunity to combine the plant with the operations staff. Scott asked whether a rezoning is available that would allow for an office type building, if Heavy Industrial is objectionable. Manson replied that, if Council wanted a more restrictive zoning district, Business Government category would be the most restrictive non-residential zoning district in which not a lot of uses are allowed. Another option would be to start over with the process and lay out a specific planned development, she said. Minutes June 12,2018 Wylie City Council Page 4 Public Hearing Mayor Hogue opened the public hearing on ZC2018-07 at 7:26 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 7:27 p.m. Council Action A motion was made by Mayor pro tem Stephens, seconded by Councilman Porter, to deny a change in zoning from Agricultural (AG/30) to Heavy Industrial (HI), property generally located at the intersection of Lynda Lane and Forrest Ross Road ZC2018-07. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, the recommendations of the 2018 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Historic Review Commission, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board (4B), Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation, and the Zoning Board of Adjustments to fill board vacancies for a term to begin July 1,2018 and end June 30,2020/21. (S. Storm, City Secretary) Council Discussion Mayor Hogue asked Board and Commission Interview Panel Chair Stephens for recommendations. The following recommendations were acted upon and approved. Council Action Councilman Porter abstained from any action regarding the Animal Shelter Advisory Board appointments due to the fact that his wife was under consideration as an applicant. Councilman Porter stepped out of the Council Chambers during the discussion and vote. A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint the following members to the Animal Shelter Advisory Board (two-year terms): re-appoint David Dahl, Brad Abraham, and Brad Boozer; appoint Amber Porter to replace Princess Stewart; and appoint Brandon Bressert as replacement one. A vote was taken and the motion passed 6-0-1 with Councilman Porter abstaining. A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint the following members to the Construction Code Board (two-year terms): re-appoint Brett Swendig and Sunil Verma; appoint Eugene Hauptmann to replace Dale Davenport; appoint Asher Almas to replace Robert Reynolds, Craig Allen to replace Eugene Hauptmann (one-year term), and John Straube as alternates. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Porter to appoint the following members to the Historic Review Commission (two-year terms): re-appoint Sandra Stone; appoint Deborah Hall to replace Bob Heath and Kevin Finnell to replace Mandi Wilson. A vote was taken and the motion passed 7-0. Minutes June 12,2018 Wylie City Council Page 5 A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint the following members to the Library Board (two-year terms): re-appoint Kenneth Cash and Jesse Meason; and appoint Karen Hallman as replacement one. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Porter to appoint the following members to the Parks and Recreation Board (two-year terms): re-appoint Phillip Gilbert, Joni Robinson, Emmett Jones, and Matt Rose; appoint Brett Swendig as replacement one and Terry Comingore as replacement two. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Forrester to appoint the following members to the Parks and Recreation 4B Board (two-year terms): re-appoint Eric Hogue and David Dahl; and appoint Matthew Porter to replace Diane Culver. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Porter to appoint the following members to the Planning and Zoning Commission (two-year terms): re-appoint Jade Duan, Ronald Smith, and Randy Owens; appoint Cory Plunk to replace Roger Myers; and appoint Charla Riner as replacement one and Tim Gilchrist as replacement two. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint the following members to the Public Arts Advisory Board (two-year terms): re-appoint Michael Schwerin; appoint Lily Courtney to replace Lynn Grimes, Marjorie Bennett to replace Lisa Green, Ross Grant to replace Brooke Lopez; and appoint Jerry Sattler as replacement one. A vote was taken and the motion passed 7- 0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint the following member to the Wylie Economic Development Corporation Board (three-year terms): re-appoint Demond Dawkins and John Yeager. A vote was taken and the motion passed 7-0. A motion was made by Mayor pro tern Stephens, seconded by Councilman Porter to appoint the following members to the Zoning Board of Adjustment (two-year terms): re-appoint Jason Potts and Andres Gonzalez; appoint Byron Betler to replace Kevin Finnell and Kevin Lanier to replace Robert Holcomb; and appoint Robert Blair to replace Kevin Lanier and Lisa Shields to replace Robert Reynolds as alternates. A vote was taken and the motion passed 7-0. Mayor Hogue thanked members of the 2018 Boards and Commissions Interview Panel (Mayor pro tern Stephens, Councilman Porter, and Councilman Dahl)for their service. 4. Consider, and act upon, Ordinance No. 2018-19 amending Ordinance No. 2017-26 (2017- 2018 Budget) in the amount of $93,000 for proposed budget amendments for fiscal year 2017-2018; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (B. Parker, Fire Chief) Staff Comments Fire Chief Parker addressed Council stating this item is a budget amendment to secure an architect for the remodel and expansion of Fire Station 2. This is to add on a longer bay to accommodate a longer apparatus that will allow the fire department to reach four-story buildings that are being constructed in the City, remodel the interior to accommodate mixed-gender dormitories, and provide a workout area that is out of the elements. Currently the firefighters work out in a bay and studies have shown that the toxins that are produced from diesel engines cause cancer. Minutes June 12,2018 Wylie City Council Page 6 jujj Council Comments Councilman Porter asked why there is a need for a 109-foot ladder for a four-story building. Battalion Chief Brown replied that currently they cannot reach the fourth story or peak of the roof with the current 75-foot ladder due to the offset and parking. He also stated as part of the ISO rating there is a requirement they must reach the top story of any building or 100 feet, whichever one is the best; therefore,the 100 foot ladder meets the requirement. Councilman Forrester asked what the service life of the current vehicles and proposed vehicle is. Parker replied that the goal is to leave them on the front line for 10 years and then place them in reserve for 10 years. The current truck that is being replaced is over 10 years old, and the previous two trucks were replaced after 12 and 14 years. The goal of the proposed truck would be 10 years on the front line and then placed in reserve for 10 years. Councilman Porter asked if any consideration was given to purchasing a used apparatus. Parker replied used apparatus are usually at their end of life and if they can find a demo, they would consider that; however, purchasing a used apparatus brings about unknowns with no warranties. Councilwoman Arrington stated she would not be interested in purchasing a used vehicle and if money is going to be spent to protect the City she prefers to purchase what we need because we will continue to grow and the apparatus would assist in not putting our firefighters and citizens at risk. Mayor Hogue asked what the estimated start time of the project is. Parker replied that the construction process would begin in about October. Council Action A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington, to approve Ordinance No. 2018-19 amending Ordinance No. 2017-26 (2017-2018 Budget) in the amount of$93,000 for proposed budget amendments for fiscal year 2017-2018; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. A vote was taken and the motion passed 7-0. 5. Consider, and act upon, the award of a Professional Services Project Order (PSPO) #W2018-75-E for Design Services-Fire Station 2 Remodel to McCarthy Architecture in the amount of$93,000 and authorizing the City Manager to execute any necessary documents. (B. Parker, Fire Chief) Council Action A motion was made by Mayor pro tem Stephens, seconded by Councilman Dahl, to award of a Professional Services Project Order(PSPO) #W2018-75-E for Design Services - Fire Station 2 Remodel to McCarthy Architecture in the amount of $93,000 and authorizing the City Manager to execute any necessary documents. A vote was taken and the motion passed 7-0. 6. Consider, and act upon, Ordinance No. 2018-20 amending Ordinance No. 2017-26 (2017- 2018 Budget) in the amount of$1,300,000 for proposed budget amendments for fiscal year 2017-2018; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (B. Parker, Fire Chief) Staff Comments Fire Chief Parker addressed Council stating this item is to purchase a 109-foot aerial apparatus to replace the current quint at Station 2. Council Action A motion was made by Councilwoman Arrington, seconded by Councilman Dahl, to approve Ordinance No. 2018-20 amending Ordinance No. 2017-26 (2017-2018 Budget) in the amount of $1,300,000 for Minutes June 12,2018 Wylie City Council Page 7 proposed budget amendments for fiscal year 2017-2018; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance with the amendment of replacing the word to in the first paragraph of the ordinance to from. A vote was taken and the motion passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Storm read the caption to Ordinance Nos. 2018-19 and 2018-20 into the official record. Mayor Hogue recessed the meeting for a short break at 8:18 p.m. Mayor Hogue reconvened the meeting for the work session at 8:27 p.m. Mayor Hogue requested that staff bring back construction hours for discussion at a future meeting due to emails from concerned citizens regarding construction noise. WORK SESSION • FY 2018-2019 Budget Discussion and Overview. (M. Beard, Finance Director) City Manager Manson addressed Council stating that the first work session for the FY 2018/2019 budget will provide preliminary assumptions. There is a predicted 11% increase in property values. Sales tax for the current budget year will be down about 8% from what was originally projected. She stated the staff believes the impact of the hail storm on the sales tax was underestimated. Preliminary estimates appear that the City is normalizing post hail storm. Aetna has predicted at least a 15% increase in employee insurance. A step plan increase for Public Safety of 2.5%and a merit based average of 3%for non-sworn personnel have been included. This year no market adjustments are proposed. The Collin County average predicted home value in Wylie is$262,156. Total revenue based on these assumptions was $42,900,158 with expenditures for base line department budgets, step increases for sworn officers, 3% average merit increase for non-sworn personnel, and the 15% employee insurance increase at $40,505,811; leaving excess funds prior to any new requests at $2,394,347. New positions requested amounted to $1,665,841, equipment for the new positions totaled $286,519,and new requests non-personnel totaled$2,246,023. The projected estimated fund balance at September 30, 2018 is$14,554,085. Using two Wylie homes as examples, Manson displayed the property tax history from 2008-2017 and the different taxing entities' breakdown for both the homes. Manson also reviewed the debt service expenditures from 2017-2030. Council gave direction for staff to take a look at the future McMillen and Stone Road projects and bring them back for discussion at a future meeting. Manson answered questions from the Council. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into regular session at 9:29 p.m. ADJOURNMENT A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl, to adjourn the meeting at 9:30 p.m. A vote was taken and the motion passed 7-0. Minutes June 12,2018 Wylie City Council Page 8 Eric ogue,May r ATTEST: t Stephanie Storm, City Secretary4r.:2_,A,7:: • 00.COlORg0O �. 14 som FE RUlW4y `♦�, e1887e sr4re of TERA� Minutes June 12,2018 Wylie City Council Page 9