08-01-2018 (WEDC) Minutes mutes
Wylie Economic Development Corporation
Board of Directors Meeting
Wednesday, August 1, 2018— 11:30 A.M.
WEDC Offices—Conference Room
250 South Highway 78 —Wylie, Texas
CALL TOO ' PER
Announce the presence of a Quorum
President Bryan Brokaw called the meeting to order at 11:30 a.m. Board Members present were
John Yeager, Marvin Fuller, Todd Wintters, and Demond Dawkins.
Ex-officio member Mindy Manson, City Manager was present.
WEDC staff present was Executive Director Sam Satterwhite, Assistant Director Jason Greiner,
and Senior Assistant Angel Wygant.
INVOCATION& PLEDGE OF ALLEGIANCE
Demond Dawkins gave an invocation and Bryan Brokaw led the Pledge of Allegiance.
CITIZEN P 'TICIPATION
With no citizen participation, President Brokaw moved to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the July 18, 2018 Minutes of the Wylie
Economic Development Corporation (WEDC) Board of Directors Meeting.
MOTION: A motion was made by Todd Wintters and seconded by Demond Dawkins
to approve the July 18, 2018 Minutes of the Wylie Economic Development
Corporation. The WEDC Board voted 5 —FOR and 0—AGAINST in favor
of the motion.
ITEM NO. 2 — {Remove from Table} Consider and act upon approval of the FY 2018-2019
WEDC Budget.
MOTION: A motion was made by John Yeager and seconded by Todd Wintters to
Remove this Item from Table. The WEDC Board voted 5 — FOR and 0 —
AGAINST in favor of the motion.
Staff reviewed the revised FY 2018-2019 WEDC Budget resulting from direction provided to staff
at the July 18th meeting. This direction resulted in a$100,000 increase in available resources due
to an increase to Beginning Fund Balance by the same amount. On the expense side there were
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August 1, 2018
Page 2 of 3
increased expenses of$146,500 with Future Projects reduced by the net $46,500. Staff pointed
out that the primary expense variation came from a $100,000 drainage & traffic study for future
downtown/Jackson Street development.
Staff was also directed to immediately address pavement/paver failure at the entrance to Premier
Business Park. Staff had secured a quote from GT Construction for$40,000 to replace the pavers
and repair to the subgrade. Staff requested an additional quote to replace the failing section with
concrete which came in at approximately $38,000. Due to GT's current schedule, the repair will
not take place within this fiscal year with staff recommending the full $40,000 to be placed within
the FY 2018 — 2019 Streets & Alleys budget. The additional $2,000 would allow staff to
stain/stamp the concrete to provide a 'paver-like' effect. This increase of$40,000 would require
an offsetting decrease to Future Projects.
Board Members discussed the need for this repair in the short term to enhance the City's ability to
attract prospective businesses to that location. Further, Board member Fuller commented that in
addition to reducing dollars which would have to be expended out of the City Streets Department
budget on the same repair at some point in the future, Premier Business Park infrastructure was a
WEDC project originally and the WEDC should be a part of its maintenance.
Board Member Demond Dawkins called the Board's attention to an overstatement within the Dues
and Subscriptions account of $810. Staff agreed to double check that account and make any
corrections required. In addition, he mentioned that the Insurance Account was overstated by$1.
Staff explained that was likely due to rounding but would check that account as well and make a
correction if needed.
MOTION: A motion was made by Marvin Fuller and seconded by
Todd Winners to approve FY 2018-2019 WEDC Budget, as amended to
include an increase of $40,000 to Streets & Alley's, a reduction to Future
Projects of$40,000 and corrections, if required. The WEDC Board voted 5—
FOR and 0—AGAINST in favor of the motion.
DISCUSSION ITEMS
ITEM NO. 3 —Discussion of issues to be placed on a future WEDC Board Meeting agenda
(no substantial consideration/discussion allowed).
No Board Member requested any items to be placed on future Agendas.
EXECUTIVE SESSION
Recess into Closed Session at 11:52 a.m. in compliance with Section 551.001, et. seq. Texas
Government Code, to wit:
Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas Code
Annotated(Open Meetings Act). Deliberation regarding commercial or financial information that
the WEDC has received from a business prospect and to discuss the offer of incentives for:
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August 1, 2018
Page 3 of 3
. Project 2018-1 a
Sam Satterwhite, Jason Greiner and Angel Wygant were excused from the meeting at 12:05 p.m.
for Board discussion and consideration of:
Section 551.074 (Personnel Matters) of the Local Government Code, Vernon's Texas Code
Annotated (Open Meetings Act).
• Performance Evaluation of the Executive Director
Sam Satterwhite returned at 12:29 p.m.
Jason Greiner and Angel Wygant returned at 12:43 p.m.
RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 12:43 p.m. and took no action.
ADJOURNMENT
With no further business, President Brokaw adjourned the WEDC Board meeting at 12:43 p.m.
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' Wila e
Bryan rokaw, President
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ATTEST:
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Samuel Satterwhite,Director