09-25-2018 (City Council) Agenda Packet 11111111111
Wylie CityCouncil
y
Y
` 'E NOTICE OF MEETING
Regular Meeting Agenda
September 25, 2018 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Eric Hogue Mayor
Keith Stephens Mayor Pro Tern
Matthew Porter Place 2
Jeff Forrester Place 3
Candy Arrington Place 4
Timothy T.Wallis, DVM Place 5
David Dahl Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Stephanie Storm City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City
website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also
been posted on the City of Wylie website: www.wvlietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of
the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for
disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at
972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
INVOCATION & PLEDGE OF ALLEGIANCE
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)
minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented
during citizen participation.
September 25,2018 Wylie City Council Regular Meeting Agenda Page 2 of 4
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be
removed from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of September 11, 2018 Regular Meeting
of the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and act upon, approval of a Final Plat for Crossroads Davis Storage Addition,
creating a single commercial lot on 7.142 acres, generally located in the City of Wylie ETJ
west of Taylor Lane and south of Parker Road (8318 E. Parker Road). (R. 011ie,
Development Services Director)
C. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31,
2018. (M. Beard, Finance Director)
D. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report
for August 31,2018. (M. Beard, Finance Director)
E. Consider, and act upon, approving the Financial Management Policies. (M. Beard,
Finance Director)
F. Consider, and act upon, Resolution No. 2018-34(R) approving the current Investment
Policy as required by the Texas Government Code, Chapter 2256, Public Funds
Investment Act, Subchapter A—Authorized Investments for Governmental Entities. (M.
Beard, Finance Director)
G. Consider, and act upon, a vendor application for the Wylie P.O.L.I.C.E. Club for a
fundraiser event at Founders Park on November 4, 2018. (R. Diaz, Parks & Recreation
Director)
REGULAR AGENDA
Tabled from 08-14-2018
Remove from table and consider
1. Hold a Public Hearing and consider, and act upon, an amendment to PD 2017-17 to allow
on street parking for Amenity Centers.Property generally located at the southwest corner
of Hensley Lane and Woodbridge Parkway. ZC 2018-10 (R. 011ie, Development Services
Director)
Executive Summary
The applicant is requesting to amend PD 2017-17 which was approved in June 2017 to allow for
townhome style development on the subject tracts. The purpose of the amendment is to allow for on-
street parking at the Amenity Centers of Tract A-3 and A-4. The Zoning Ordinance, Section 7.3, states
that required parking is located off-street.
2. Consider, and act upon, Ordinance No. 2018-27 amending Ordinance No. 2007-06
Chapter 18 Animals, Section 18-9 Livestock and Fowl, establishing standards for allowing
chickens within city limits. (R. 011ie, Development Services Director)
September 25,2018 Wylie City Council Regular Meeting Agenda Page 3 of 4
Executive Summary
At the work session held July 24, 2018, the City Council directed Staff to draft an ordinance that would
allow chickens within the city limits of Wylie under certain guidelines. The current ordinance states that
no person shall keep chickens, ducks, turkeys, geese,peacocks, or guineas within the corporate limits of
the City, except in lakes, public parks, or as allowed by the Comprehensive Zoning Ordinance. The
Zoning Ordinance only allows chickens on a commercial basis on land that is a minimum of 5 acres and
zoned Agricultural 30 District.
3. Consider, and act upon, the award of a professional services project order (PSPO)
#W2018-113-E for engineering and design services for the Ballard Avenue Elevated
Water Storage Tank to Birkhoff, Hendricks & Carter, LLP in the amount of$283,500.00;
and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Manager)
Executive Summary
The existing elevated water tower located adjacent to Fire Station 1 was originally constructed in
approximately 1980. The tower has passed its expected useful life and maintenance is becoming very
costly. The new tank will provide required capacity improvements for this growing area of the
community.
READING OF ORDINANCE
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
WORK SESSION
• Hold a work session to update council on the remodel of Fire Station 2. (B. Parker, Fire
Chief)
• Hold a work session to discuss the status and development of the property located at 802
West Kirby. (C. Holsted, Asst. City Manager)
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED
MEETING. A governmental body may conduct a closed meeting to deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on its negotiating position.
• Consider the sale or acquisition of property located at 5th Street and State Highway 78.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
September 25,2018 Wylie City Council Regular Meeting Agenda Page 4 of 4
ADJOURNMENT
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of
the City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or
session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be
held by the City Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or
executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted
by the Act,including,but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
§551.087—Discussing certain economic development matters.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
CERTIFICATION
I certify that this Notice of Meeting was posted on September 21, 2018 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Wylie City Council
WYE.]
Minutes
Regular Meeting
Tuesday, September 11, 2018—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Stephanie Storm took roll call
with the following City Council members present: Mayor pro teen Keith Stephens, Councilman Matthew
Porter, Councilman Jeff Forrester, Councilwoman Candy Arrington, Councilman Timothy Wallis, and
Councilman David Dahl.
Staff present included: City Manager Mindy Manson; Assistant City Manager Chris Hoisted; Police Chief
Anthony Henderson; Fire Chief Brent Parker; Development Services Director Renae 011ie; Project
Engineer Wes Lawson; Public Information Officer Craig Kelly; Parks and Recreation Director Robert
Diaz; Finance Director Melissa Beard; Human Resources Director Lety Yanez; Public Works Director
Tim Porter; Building Official Bret McCullough; WEDC Director Sam Satterwhite; Library Director
Rachel Orozco; City Secretary Stephanie Storm, and various support staff.
INVOCATION& PLEDGE OF ALLEGIANCE
Mayor Hogue asked all present to take a moment of silence in respect and honor for those who lost their
lives September 11,2001.
Presentation of colors by the American Legion; Invocation by Chaplain Robert Welch
Chaplain Robert Welch gave the invocation and the American Legion Hale-Combest Post 315 led the
Pledge of Allegiance.
PRESENTATIONS
• Proclamation -American Legion Day
Mayor Hogue presented a proclamation to the American Legion Hale-Combest Post 315 designating
September 16, 2018 as American Legion Day in Wylie, Texas.
Minutes September 11,2018
Wylie City Council
Page 1
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes.
In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present wishing to address Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of August 28, 2018 Regular Meeting and
September 4, 2018 Special Called Meeting of the Wylie City Council. (S. Storm, City
Secretary)
B. Consider, and act upon, approval of a Final Plat for Ladylike Addition, creating a single lot
on 1.359 acres. Property generally located on State Highway 78 approximately 1500 feet
northeast of the intersection of SH 78 and Brown Street. (R. 011ie, Development Services
Director)
C. Consider, and act upon, approval of a Final Plat for Inspiration Phase 5A-2 consisting of 30
single-family residential lots and 3 open space lots on 7.753 acres. Property generally located
northeast of Inspiration Phase 3A, within the ETJ of City of Wylie. (R. 011ie, Development
Services Director)
D. Consider, and act upon, approval of a Final Plat for Inspiration, Phase 5B consisting of
39.520 acres to establish single-family residential lots for a master planned development
within Wylie's ETJ, generally located north of Parker Road(F.M. 2514) on Inspiration Blvd.
(R. 011ie, Development Services Director)
E. Consider, and act upon, approval to construct an Accessory Structure in the rear yard for
commercial uses (Bold BBQ) on a single lot within the Downtown Historic District, located
within the Railroad Addition, Block 18, Lot 14 (114 N. Ballard Ave). (R. 011ie, Development
Services Director)
F. Consider, and act upon, approval to construct a ramp to a residential structure on a single
lot within the Downtown Historic District, located within the Brown and Burns Addition,
Block 7,Lot 38A(307 N Jackson Ave). (R. 011ie, Development Services Director)
G. Consider, and act upon, approval of a Preliminary Plat of Block A, Lot 1 of Collin College
Wylie, creating one Business Government lot on 96.524 acres, generally located on the
southwest corner of Brown Street and Country Club Road. (R. 011ie, Development Services
Director)
H. Consider, and act upon, the approval of the purchase of Law Enforcement Uniforms from
Galls LLC in the estimated amount of $60,000 through a cooperative purchasing contract
with the Collin County Governmental Purchasing Forum, and authorizing the City Manager
to execute any necessary documents. (G. Hayes, Purchasing Manager)
Minutes September 11,2018
Wylie City Council
Page 2
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilman Dahl,to approve the Consent
Agenda as presented. A vote was taken and the motion passed 7-0.
RECESS CITY COUNCIL
Mayor Hogue recessed the City Council at 6:12 p.m.
CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT
CORPORATION(4B)
Chair Mayor Eric Hogue called the Wylie Parks and Recreation Facilities Development Corporation (4B)
meeting to order at 6:13 p.m. The following members were present: Chair Eric Hogue, board members
Mayor pro tem Keith Stephens, Councilman David Dahl, and Councilman Matthew Porter. Board
members not present were Daniel Chesnut, Emmett Jones, and Phillip Gilbert.
1. (4B) Consider, and act upon, approval of the Minutes from the September 12, 2017 Special
Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation
(4B). (S. Storm, City Secretary)
4B Board Action
A motion was made by board member Stephens, seconded by board member Dahl to approve the
September 12, 2017 Wylie Parks and Recreation Facilities Development Corporation (4B) minutes as
presented. A vote was taken and the motion passed 4-0 with board members Chesnut, Jones, and Gilbert
absent.
2. (4B) Consider, and act upon, approval of the FY 2018-2019 4B Budget and authorize
expenditures for the FY 2018-2019 Community Services Facilities Capital Improvement
Plan. (M. Beard, Finance Director)
4B Board Action
A motion was made by board member Stephens, seconded by board member Dahl to approve the FY
2018-2019 4B Budget and authorize expenditures for the FY 2018-2019 Community Services Facilities
Capital Improvement Plan. A vote was taken and the motion passed 4-0 with board members Chesnut,
Jones, and Gilbert absent.
3. (4B) Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and
Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice
Chair from its board members for a term beginning January 1,2019 and ending December
31,2020. (S. Storm, City Secretary)
4B Board Action
A motion was made by board member Stephens, seconded by board member Dahl to appoint Eric Hogue
as Chairman and Dan Chesnut as Vice Chairman; and Mindy Manson as President; Chris Hoisted as
Minutes September 11,2018
Wylie City Council
Page 3
Vice-President; Melissa Beard as Treasurer, and Stephanie Storm as Secretary of the Wylie Parks and
Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2019 and ending
December 31, 2020 (2 year term). A vote was taken and the motion passed 4-0 with board members
Chesnut, Jones, and Gilbert absent.
ADJOURN 4B BOARD
With no further business before the board, Chair Hogue adjourned the meeting at 6:17 p.m. Consensus of
the board was to adjourn.
RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL
Mayor Hogue reconvened the Regular Session of the Wylie City Council at 6:17 p.m.
REGULAR AGENDA
1. Consider, and act upon, Ordinance No. 2018-24 adopting a budget and appropriating
resources for Fiscal Year 2018-2019, beginning October 1, 2018, and ending September 30,
2019. (M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating the tax rate being proposed for fiscal year 2018-2019 is
$0.735848 per $100 of assessed valuation. The fund summary shows appropriable funds of$102,472,956
which represents all of the operating and capital funds and includes the budget for the Wylie Economic
Development Corporation. The adoption of the fiscal year 2018-2019 tax rate is presented as a separate
agenda item.
Citizen Comments
Adam Monk, Lauryl Duncan, and Stephanie Champy addressed Council requesting a decrease in the tax
rate.
Council Comments
The Mayor stated if it is Council's desire to decrease to the effective tax rate, then $426,000 had to be cut
from the proposed budget. Mayor pro teen Stephens and Councilmen Porter and Wallis presented Council
with a list of potential cuts from the expanded level of service requests. Councilwoman Arrington,
Councilman Dahl, and Mayor pro teen Stephens stated they were in favor of maintaining the effective tax
rate plus one cent to continue to plan for the future of the City. Councilwoman Arrington and Forrester
both asked for future strategic planning meetings with staff. Councilman Forrester stated he thought the
City could maintain its level of service at the effective tax rate. Councilman Wallis stated he would like
to come to a conclusion that both meets the needs and wants of the citizens, and serves the needs of the
City. Mayor Hogue stated he was in favor of keeping the tax rate at its current rate because of the current
demands and needs for the community. Councilman Porter stated he was in favor of the effective rate due
to the community's healthy growth. Mayor Hogue stated that approving a tax rate over the effective rate
requires five votes from Council; therefore, if there are not five votes to approve the proposed tax rate
Council has to determine what to cut. The Council went through the General Fund expanded level of
service requests and directed staff on which items to cut.
Minutes September 11,2018
Wylie City Council
Page 4
Mayor Hogue called for a recess at 7:16 p.m. to allow staff to add up the recommended cuts of the
expanded level of service requests.
Mayor Hogue reconvened at 7:42 p.m.
Staff provided Council with an updated list of suggestions for cuts identified during the discussion; those
items added up to $176,421. Council went back through the expanded level of service list to determine
other items to cut to add up to $426,000.
Councilman Dahl and Councilwoman Arrington asked if Council could consider the effective rate plus a
half of a penny. Mayor Hogue and City Manager Manson replied that if that is Council's desire, then the
item would need to be tabled to a different meeting so that staff could draft new documents, and the vote
would still require a 60% vote. Councilman Wallis stated he would be interested in considering an
effective rate plus a half of a penny.
Mayor Hogue called for a recess at 8:50 p.m. to allow staff to add up the recommended cuts of the
expanded level of service requests.
Mayor Hogue reconvened at 9:11 p.m.
Staff provided Council with an updated list of suggestions for cuts identified during the discussion; the
items added up to $428,390. Manson reported that since the items must total exactly $426,000 staff
recommends placing $2,390 in line item 5181-56040.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Forrester,to approve Ordinance No.
2018-24 adopting the budget and appropriating resources for fiscal year 2018-2019, beginning October 1,
2018, and ending September 30, 2019 with the following amendments: remove the upgrade
benefit/recruiting specialist to HR Analyst, remove one school resource officer, remove upgrade
Detective to Corporal (CAC), remove upgrade Crew Leader to Streets Supervisor, remove Equipment
Operator, remove upgrade Maintenance Worker I to Equipment Operator, remove upgrade Maintenance
Worker II to Crew Leader, remove upgrade Reference Assistant to Librarian, remove Cisco WAP —
wireless antennas, remove Battalion vehicle replacement (unit 276), remove citywide school zone study,
remove intersection improvements McCreary/544, reduce flatbed trailers from two to one, reduce zero
turn mower replacements from three to one, and remove print management system and place $2,390 in
line item 5181-56040. A vote was taken and the motion passed 6-1 with Mayor Hogue, Mayor pro teen
Stephens, Councilman Porter, Councilman Forrester, Councilwoman Arrington, and Councilman Wallis
voting for, and Councilman Dahl voting against.
2. Consider, and act upon, approving the property tax increase reflected in the budget. (M.
Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating the tax rate needed to support the newly adopted FY
2018-2019 Proposed Budget is $0.725848 per $100 of assessed valuation. This tax rate is the effective
tax rate and represents a decrease of$0.055152 (5.5152 cents) from the tax rate in FY 2017-2018. This
agenda item is required by state law because there will be an increase in total tax revenue the City
receives due to new property that was added to the tax roll. Section 102.007 of the Texas Local
Government Code and Texas HB 3195 require the governing body to hold a separate vote to ratify this
increase in property tax revenue that is reflected in the budget.
Minutes September 11,2018
Wylie City Council
Page 5
Citizen Comments
Melvin Fritze and Stephanie Champy, Wylie residents, addressed Council requesting a decrease in the tax
rate.
Council Action
A motion was made by Councilman Forrester, seconded by Councilman Porter, to approve the property
tax increase reflected in the budget. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, Ordinance No. 2018-25 fixing the tax rate/levy for Tax Year 2018
and Budget Year FY 2018-2019 at $0.735848 per $100 of assessed valuation. (M. Beard,
Finance Director)
Staff Comments
Finance Director Beard addressed Council stating the tax rate needed to fund the FY 2018-2019 budget is
$0.725848 per $100 of assessed valuation. The tax rate is broken down with $0.538206 being used for
operations and maintenance and $0.187642 being used to fund the General Debt Service Fund. This tax
ordinance will generate levies of$22,924,887 for the General Fund and $7,992,636 for the I & S Fund.
The adopted Fiscal Year 2018-2019 budget requires the support of this ordinance for funding. This tax
rate is a decrease by 5.5152 cents by last year and is the effective tax rate.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Wallis, to approve Ordinance No.
2018-25 fixing the tax rate/levy for Tax Year 2018 and Budget Year FY 2018-2019 at $0.725848 per
$100 of assessed valuation. A vote was taken and the motion passed 7-0.
4. Consider, and act upon, Resolution No. 2018-33(R) of the City Council of the City of Wylie,
Texas, approving a negotiated settlement between the Atmos Cities Steering Committee
("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding the company's 2018 rate
review mechanism filings; declaring existing rates to be unreasonable; adopting tariffs that
reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set
by the attached settlement tariffs to be just and reasonable and in the public interest. (M.
Manson, City Manager)
Staff Comments
City Manager Manson addressed Council stating the City, along with 171 other Mid-Texas cities served
by Atmos Energy Corporation, Mid-Tex Division, is a member of the Atmos Cities Steering Committee
("ACSC"). On or about April 1, 2018, the Company filed a rate request pursuant to the RRM Tariff
adopted by ACSC members. The Company claimed that its cost of service in a test year ending
December 31, 2017, entitled it to additional system wide revenues of$42.0 million. Application of the
standards set forth in ACSC's RRM Tariff required Atmos to reduce its request to $27.4 million. After
review of the consultants' report, the Company offered to settle for a system wide increase of $25.9
million. Following further negotiations, ACSC's Executive Committee agreed to recommend a system
wide rate increase of$24.9 million. The financial impact on residential customers is $1.06 monthly and a
commercial customer is $3.20 monthly.
Minutes September 11,2018
Wylie City Council
Page 6
Council Action
A motion was made by Mayor pro teen Stephens, seconded by Councilman Dahl, to approve Resolution
No. 2018-33(R) of the City Council of the City of Wylie, Texas, approving a negotiated settlement
between the Atmos cities steering committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division
regarding the company's 2018 rate review mechanism filings; declaring existing rates to be unreasonable;
adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to
be set by the attached settlement tariffs to be just and reasonable and in the public interest. A vote was
taken and the motion passed 7-0.
5. Consider, and act upon, Ordinance No. 2018-26 amending Wylie's Code of Ordinances,
Ordinance No. 2005-07, as amended, Appendix C (Wylie Comprehensive Fee Schedule),
Section I (Water and Sewer Fees), Subsection B (Water Rates), and Subsection C (Sewage
Collection and Treatment Rates); Section II (Garbage, Trash and Brush Fees), Subsection
A (Residential Fee; Deposits), and Subsection B (Commercial Charges). (C. Holsted, Asst.
City Manager)
Staff Comments
Assistant City Manager Holsted addressed Council stating in 2016 the City updated the water and sewer
rate model and it included various components includes expansion of the Muddy Creek WWTP, water
and sewer capital improvements plan (CIP), outstanding debt service, the proposed wholesale water rate
increases from the North Texas Municipal Water District, the transfer to the general fund, and future
utility fund staffing needs.
Holsted stated the multi-year rate recommendation was implemented by Council in FY 2017 and is based
on a consistent rate increase over a five-year period which uses excess fund balance to smooth out the rate
impact while also maintaining the required 90 days of operating reserve. The rate model incorporates a
water rate increase of 9%, and a wastewater rate increase of 7.5% for all rate types through FY 2021.
Holsted stated Scenario 3 is the current study; a 9%increase for water and 7.5% for wastewater. Scenario
2 is a possible option which is a smaller increase to next year's rate only, an increase of 7.5% for water
and 5.5% for wastewater. Staff has not received the predictions from NTMWD on what the wholesale
rates will be. Scenario 1 is a 3% increase in both water and wastewater. Going with Scenario 1 would
require the City to use $657,000 of the fund balance to make up the difference. Holsted stated that, as the
City does have some recommended debt issue coming up in a couple of years that is to be used to replace
the Ballard Avenue Storage Tank, an option would be to leave the rate at the recommended 9% and 7.5%
in accordance with the latest study, thereby increasing the fund balance and giving council the
opportunity to use more cash for the elevated storage tank and finance less debt or bond for that
construction. Staff recommends, given the City does not have the 10-year prediction from the District,
leaving the rates at 9% and 7.5%.
The Ordinance also incorporates the recently approved Solid Waste and Recycling fees into the
Comprehensive Fee Schedule.
Citizen Comments
Stephanie Champy, Wylie resident,had a few questions regarding her water bill.
Minutes September 11,2018
Wylie City Council
Page 7
Council Action
A motion was made by Mayor pro teen Stephens, seconded by Councilwoman Arrington, to approve
Ordinance No. 2018-26 amending Wylie's Code of Ordinances, Ordinance No. 2005-07, as amended,
Appendix C (Wylie Comprehensive Fee Schedule), Section I (Water and Sewer Fees), Subsection B
(Water Rates), and Subsection C (Sewage Collection and Treatment Rates); Section II (Garbage, Trash
and Brush Fees), Subsection A (Residential Fee; Deposits), and Subsection B (Commercial Charges). A
vote was taken and the motion passed 6-1 with Councilman Porter voting against.
READING OF ORDINANCE
City Secretary Storm read the caption to Ordinance Nos. 2018-24, 2018-25, and 2018-26 into the official
record.
ADJOURNMENT
A motion was made by Councilman Dahl, seconded by Mayor pro teen Stephens,to adjourn the meeting
at 9:44 p.m. A vote was taken and the motion passed 7-0.
Eric Hogue,Mayor
ATTEST:
Stephanie Storm, City Secretary
Minutes September 11,2018
Wylie City Council
Page 8
Wylie City Council
YLIE AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: B
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 17, 2018 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, approval of a Final Plat for Crossroads Davis Storage Addition, creating a single
commercial lot on 7.142 acres, generally located in the City of Wylie ETJ west of Taylor Lane and south of
Parker Road(8318 E. Parker Road).
Recommendation
Motion to approve a Final Plat for Crossroads Davis Storage Addition, creating a single commercial lot on
7.142 acres, generally located in the City of Wylie ETJ west of Taylor Lane and south of Parker Road (8318 E.
Parker Road).
Discussion
OWNER: Crossroads Davis Storage, LTD. APPLICANT: Jerome Hill, President
The 7.142 acre tract is located in the City's ETJ in Collin County. It is on the south side of Parker Road about
1000' west of Country Club Road.
The plat adds land to an existing lot (Lot 1 Block 1, Aaron David Addition) from a portion of adjacent land
recently conveyed to the applicant. The new lot will allow the expansion of an existing self-storage business.
The proposed commercial uses, which, being in the ETJ, is not subject to the City of Wylie Zoning Ordinance
or Building Inspections.
The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations subject to
additions and alterations as required by the City Engineering Department.
P&Z Commission Discussion
The Commission recommended approval 7-0.
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LOT.1A and Terri.,Nrieter.by deed recorded in Instrument Number 201707210011179.50 said Official Public
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NUMBER 20111108010002300,OFFICIAL PUBLIC RECORDS,
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COUNTS or TnRReT Ni DEED RECORDED IN INSTRUMENT NUMBER 20180629000811830
OFFICIAL PUBLIC RECORDS,COLLIN COUNTY,TEXAS.
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Wylie City Council
WYIE AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: C
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: September 19, 2018 Budgeted Amount:
Exhibits: Investment Report
Subject
Consider, and place on file, the City of Wylie Monthly Investment Report for August 31, 2018.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Investment Report for August 31, 2018.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
city Of Vylie
2017-2018 Investment Report
August 31, 2018
Money Market Accounts: MMA
Certificates of Deposit: CCD
Treasury Bills: T-Bills
Treasury Notes: T-Notes
Government Agency Notes: AN
Invest. Principal Type Of Interest Purchase Maturity
Number Amount Security Rate Issuer Date Date
1 $14,881,378.56 MMA 1.9205% Texpool 12/31/2006 NA
2 $15,417,518.46 MMA 1.9225% TexStar 3/15/2011 NA
$30,298,897.02
Total
Weighted Average Coupon: 1.9215% Money Markets: $30,298,897.02
Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00
$30,298,897.02
Wylie City Council
WYLIE
AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: D
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: September 19, 2018 Budgeted Amount:
Revenue and Expenditure
Exhibits: Monthly Report
Subject
Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for August 31, 2018.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Revenue and Expenditure Report for August 31,
2018.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2018
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2017-2018 2017-2018 2017-2018 OF BUDGET
GENERAL FUND REVENUE SUMMARY
TAXES 28,966,858 540,310 27,129,517 93.66% A
FRANCHISE FEES 2,689,000 115,830 2,429,448 90.35%
LICENSES AND PERMITS 872,000 121,763 1,028,377 117.93%
INTERGOVERNMENTAL REV. 899,500 113,094 1,042,496 115.90%
SERVICE FEES 3,397,000 276,589 3,026,131 89.08% B
FINES AND FORFEITURES 576,400 34,273 442,499 76.77% C
INTEREST INCOME 40,000 12,906 130,925 327.31%
MISCELLANEOUS INCOME 145,500 87,783 333,051 228.90%
OTHER FINANCING SOURCES 2,268,877 0 2,175,265 95.87% D
REVENUES 39,855,135 1,302,548 37,737,709 94.69%
USE OF FUND BALANCE 4,462,153 NA NA NA E
USE OF CARRY-FORWARD FUNDS 116,529 NA NA NA
TOTAL REVENUES 44,433,817 NA NA NA
GENERAL FUND EXPENDITURE SUMMARY
CITY COUNCIL 82,847 5,826 59,526 71.85%
CITY MANAGER 968,969 104,224 864,380 89.21%
CITY SECRETARY 450,326 37,063 353,130 78.42%
CITY ATTORNEY 155,000 -13,667 114,856 74.10% F
FINANCE 1,248,601 137,472 1,071,966 85.85%
FACILITIES 793,642 56,469 577,698 72.79%
MUNICIPAL COURT 553,859 48,191 402,633 72.70%
HUMAN RESOURCES 579,803 58,811 507,616 87.55%
PURCHASING 177,206 18,219 152,471 86.04%
INFORMATION TECHNOLOGY 1,236,780 58,768 1,067,231 86.29%
POLICE 9,320,291 946,880 8,210,323 88.09%
FIRE 8,569,190 984,892 7,294,682 85.13%
EMERGENCY COMMUNICATIONS 1,741,964 136,233 1,240,156 71.19%
ANIMAL CONTROL 647,612 67,687 535,536 82.69%
PLANNING 598,624 59,400 530,207 88.57%
BUILDING INSPECTION 541,303 58,767 477,134 88.15%
CODE ENFORCEMENT 236,611 21,297 179,256 75.76%
STREETS 3,457,104 280,162 2,798,171 80.94%
PARKS 2,680,828 218,492 2,022,308 75.44%
LIBRARY 2,084,175 214,148 1,821,109 87.38%
COMBINED SERVICES 8,253,845 275,505 7,154,338 86.68% G
TOTAL EXPENDITURES 44,378,580 3,774,839 37,434,727 84.35%
REVENUES OVER/(UNDER)EXPENDITURES 55,237 -2,472,291 302,982 10.34%
A. Property Tax Collections for FY17-18 as of August 31 are 99.99%, in comparison to FY16-17 for the same time period of 99.54%. Sales Tax is down 4%
from this time last year.
B. Service Fees:Trash fees billed in October are applicable towards FY 2016-17 revenue.YTD Actual consists of only ten months of billings.
C. Fines and Forfeitures:Actual revenues are down 14%compared to this time last year. Citations are tracking below estimates for the year.
D. Other Financing Sources include the annual transfer from the Utility Fund&Insurance recoveries received this fiscal year. Expected county proceeds of
$102,000,for partial reimbursement of repairs to Pleasant Valley Road, has not been received.
E. Use of Fund Balance: For Replacement/New Fleet&Equipment and Transfer to PSB Renovation/Expansion Fund and Fire Station#2 remodel architect.
F. Expenses of$31,066 coded to incorrect department in July-corrected in August.
G. Includes one-time expenditures including annual insurance payments and transfer to the PSB Fund.
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2018
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2017-2018 2017-2018 2017-2018 OF BUDGET
UTILITY FUND REVENUES SUMMARY
SERVICE FEES 17,295,000 2,311,615 15,789,778 91.30% H
INTEREST INCOME 22,000 5,803 45,188 205.40%
MISCELLANEOUS INCOME 30,000 1,940 26,044 86.81%
OTHER FINANCING SOURCES 0 0 2,136 0.00%
REVENUES 17,347,000 2,319,358 15,863,146 91.45%
USE OF FUND BALANCE 322,000 NA NA NA
USE OF CARRY-FORWARD FUNDS 245,000 NA NA NA
TOTAL REVENUES 17,914,000 NA NA NA
UTILITY FUND EXPENDITURE SUMMARY
UTILITY ADMINISTRATION 395,860 28,053 309,449 78.17%
UTILITIES-WATER 2,718,996 226,367 1,752,271 64.45%
CITY ENGINEER 519,908 42,920 391,070 75.22%
UTILITIES-SEWER 975,079 71,843 716,993 73.53%
UTILITY BILLING 488,199 43,683 439,480 90.02%
COMBINED SERVICES 14,165,986 1,037,436 12,916,929 91.18% J
TOTAL EXPENDITURES 19,264,028 1,450,302 16,526,192 85.79%
REVENUES OVER/(UNDER)EXPENDITURES -1,350,028 869,056 -663,046 5.66%
H. Most Utility Fund Revenue billed in October was applicable to FY 2016-17.YTD Actual consists of only ten months of billings.
I. Use of Fund Balance: For Replacement/New Fleet&Equipment.
J. Includes annual transfer to the General Fund and annual debt service payments made in February and August.
Wylie City Council
WYE
U AGENDA REPORT
Meeting Date: September 25,2018 Item Number: E
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 17,2018 Budgeted Amount:
Financial Management
Exhibits: Policies
Subject
Consider, and act upon, approving the Financial Management Policies.
Recommendation
Motion to approve the Financial Management Policies.
Discussion
The purpose of the Financial Management Policies is to formalize financial guidelines for the City. They will
assist City staff in planning and directing the City's financial affairs and provide a document that codifies these
policies in one place.
The overriding goal of the Financial Management Policies is to enable the City to achieve a long-term stable
and positive financial condition while conducting its operations consistent with the Council-Manager form of
government established in the City Charter. The basis for the City's Financial Management Policies includes
integrity,prudent stewardship,planning, accountability, and full disclosure.
The scope of the policies spans accounting, auditing, financial reporting, internal controls, operating and capital
budgeting, revenue management, expenditure control, and debt management.
The current Financial Management Policies were approved September 26, 2017 and no changes have been
made to them.
Page 1 of 1
FY2018-19
' .
Financial Management Policies
Prepared by the Finance Department
TABLE OF CONTENTS
I. PURPOSE STATEMENT
II. ACCOUNTING,AUDITING AND FINANCIAL REPORTING
A. Accounting
B. Funds
C. External Auditing
D. External Auditors Responsible to City Council
E. External Auditors Rotation
F. External Financial Reporting
III. INTERNAL CONTROLS
A. Written Procedures
B. Internal Audit
C. Department Managers Responsible
IV. OPERATING BUDGET
A.Preparation
B. Balanced Budgets
C.Planning
D. Budgeted Drawdown of Reserves
E. Reporting
F. Control
G.Performance Measures and Productivity Indicators
V. CAPITAL BUDGET AND PROGRAM
A.Preparation
B. Control
C.Program Planning
D. Alternate Resources
E. Debt Financing
F. Street Maintenance
G. Water/Wastewater Main Rehabilitation and Replacement
H. Reporting
VI. REVENUE MANAGEMENT
A. Simplicity
B. Certainty
C. Equity
D. Administration
E. Revenue Adequacy
F. Cost/Benefit of Abatement
G. Diversification and Stability
H.Non-Recurring Revenues
I. Property Tax Revenues
J.Parks and Recreation 4B Sales Tax Revenues
K.User-Based Fees
L. Impact Fees
M. General and Administrative charges
2
N.Utility Rates
O.Parks and Recreation 4B Fund Balance
P.Utility Fund Balance
Q. Interest Income
R. Revenue Monitoring
VII. EXPENDITURE CONTROL
A. Appropriations
B. Contingency Account Expenditures
C.Vacancy Funds
D. Central Control
E.Purchasing
F.Professional Services
G. Contract Authority
H.Prompt Payment
I. Information Technology
J. Prepaid Expenditures
VIII. ASSET MANAGEMENT
A. Investments
B. Cash Management
C. Investment Performance
D. Fixed Assets and Inventory
IX. FINANCIAL CONDITION AND RESERVES
A.No Operating Deficits
B. Interfund Loans
C. Fund Balance Policy
D. Risk Management Program
E. Enterprise Fund Self-Sufficiency
X. DEBT MANAGEMENT
A. General
B. Self-Supporting Debt
C. Analysis of Financing Alternatives
D.Voter Authorization
XI. STAFFING AND TRAINING
A. Adequate Staffing
B. Training
XII. GRANTS FINANCIAL MANAGEMENT
A. Grant Solicitation
B. Responsibility
XIII. ANNUAL REVIEW AND REPORTING
A. Annual Review
B. Reporting
3
I. PURPOSE STATEMENT
The overriding goal of the Financial Management Policies is to enable the city to achieve a long-term
stable and positive financial condition while conducting its operations consistent with the Council-
Manager form of government established in the City Charter. The watchwords of the city's financial
management include integrity,prudent stewardship,planning, accountability, and full disclosure.
The purpose of the Financial Management Policies is to provide guidelines for the financial management
staff in planning and directing the city's day-to-day financial affairs and in developing recommendations
to the City Manager.
The scope of the policies spans accounting, auditing, financial reporting, internal controls, operating and
capital budgeting,revenue management, cash management, expenditure control and debt management.
II. ACCOUNTING,AUDITING,AND FINANCIAL REPORTING
A. ACCOUNTING - The city's Assistant Finance Director is responsible for establishing the
chart of accounts, and for properly recording financial transactions.
B. FUNDS - Self-balancing groups of accounts are used to account for city financial transactions
in accordance with generally accepted accounting principles. Each fund is created for a specific
purpose except for the General Fund, which is used to account for all transactions not accounted
for in other funds. Funds are created and fund names are changed by City Council.
C.EXTERNAL AUDITING- The city will be audited annually by outside independent
auditors. The auditors must be a CPA firm of national reputation, and must demonstrate that they
have the breadth and depth of staff to conduct the city's audit in accordance with generally
accepted auditing standards,generally accepted government auditing standards, and contractual
requirements. The auditors' report on the city's financial statements including any federal grant
single audits will be completed within 120 days of the city's fiscal year end, and the auditors'
management letter will be presented to the city staff within 150 days after the city's fiscal year
end. An interim management letter will be issued prior to this date if any materially significant
internal control weaknesses are discovered. The city staff and auditors will jointly review the
management letter with the City Council within 60 days of its receipt by the staff.
D. EXTERNAL AUDITORS RESPONSIBLE TO CITY COUNCIL — The external auditors
are accountable to the City Council and will have access to direct communication with the City
Council if the city staff is unresponsive to auditor recommendations or if the auditors consider
such communication necessary to fulfill their legal and professional responsibilities.
E. EXTERNAL AUDITOR ROTATION - The city will not require external auditor rotation,
but will circulate requests for proposal for audit services periodically, normally at five-year
intervals or less.
F. EXTERNAL FINANCIAL REPORTING - The city will prepare and publish a
Comprehensive Annual Financial Report (CAFR). The CAFR will be prepared in accordance
with generally accepted accounting principles, and will be presented annually to the Government
Finance Officers Association (GFOA) for evaluation and possibly awarding of the Certification
of Achievement for Excellence in Financial Reporting. The CAFR will be published and
presented to the City Council within 120 days after the end of the fiscal year. City staffing
4
limitations may preclude such timely reporting. In such case, the Finance Director will inform the
City Manager and the City Manager will inform the City Council of the delay and the reasons
therefore.
III. INTERNAL CONTROLS
A. WRITTEN PROCEDURES - The Finance Director is responsible for developing city-wide
written guidelines on accounting, cash handling, and other financial matters which will be
approved by the City Manager.
The Finance Department will assist department managers as needed in tailoring these guidelines
into detailed written procedures to fit each department's requirements.
B. INTERNAL AUDIT - The Finance Department may conduct reviews of the departments to
determine if the departments are following the written guidelines as they apply to the
departments. Finance will also review the written guidelines on accounting, cash handling and
other financial matters. Based on these reviews Finance will recommend internal control
improvements as needed.
C. DEPARTMENT MANAGERS RESPONSIBLE - Each department manager is responsible
to the City Manager to ensure that good internal controls are followed throughout his or her
department, that all guidelines on accounting and internal controls are implemented, and that all
independent and internal auditor internal control recommendations are addressed.
IV. OPERATING BUDGET
A. PREPARATION - The city's "operating budget" is the city's annual financial operating plan.
It consists of governmental and proprietary funds, including the general obligation Debt Service
Fund, but excluding capital projects funds. The budget is prepared by the City Manager with the
assistance of the Finance Department and cooperation of all city departments. The City Manager
transmits the document to the City Council. The budget should be presented to the City Council
no later than August 5 or a date to be determined by the City Council, and should be enacted by
the City Council prior to fiscal year end. The operating budget will be submitted to the GFOA
annually for evaluation and possible awarding of the Award for Distinguished Budget
Presentation.
B. BALANCED BUDGETS -An Operating budget will be balanced, with current revenues,
exclusive of beginning resources, greater than or equal to current expenditures/expenses.
C. PLANNING - The budget process will be coordinated so as to identify major policy issues for
City Council.
D. BUDGETED DRAWDOWN OF RESERVES - One-time purchases may be requested by
the City Manager through the budget process, subject to the Fund Balance Policy in section IX of
the Policies.
E. REPORTING -Periodic financial reports will be prepared to enable the department managers
to manage their budgets and to enable the Budget Manager to monitor and control the budget as
approved by the City Council. Monthly financial reports will be presented to the City Council.
Such reports will include current year revenue and expenditures.
5
F. CONTROL- Operating Expenditure Control is addressed in Section VII of the Policies.
G. PERFORMANCE MEASURES AND PRODUCTIVITY INDICATORS — Where
appropriate, performance measures and productivity indicators will be used as guidelines and
reviewed for efficiency and effectiveness. This information will be included in the annual
budgeting process.
V. CAPITAL BUDGET AND PROGRAM
A. PREPARATION - The city's capital budget will include all capital projects funds and all
capital resources. The budget will be prepared annually on a fiscal year basis and adopted by
ordinance. The capital budget will be prepared by the City Manager with assistance from the
Finance Department and involvement of all required city departments.
B. CONTROL - All capital project expenditures must be appropriated in the capital budget.
Finance must certify the availability of resources so an appropriation can be made before a capital
project contract is presented by the City Manager to the City Council for approval.
C. PROGRAM PLANNING - The capital budget will include capital improvements program
for future years. The planning time frame should normally be five years. The replacement and
maintenance for capital items should also be projected for the next five years at a minimum.
Future maintenance and operations will be fully costed, so that these costs can be considered in
the operating budget.
D. ALTERNATE RESOURCES - Where applicable, assessments, impact fees, or other user-
based fees should be used to fund capital projects which have a primary benefit to certain
property owners.
E. DEBT FINANCING - Recognizing that debt is usually a more expensive financing method,
alternative financing sources will be explored before debt is issued. When debt is issued,it will be
used to acquire major assets with expected lives that equal or exceed the average life of the debt
issue. The exceptions to this requirement are the traditional costs of marketing and issuing the
debt, capitalized labor for design and construction of capital projects, and small component parts
which are attached to major equipment purchases.
F. STREET MAINTENANCE - The city recognizes that deferred street maintenance increases
future capital costs by an estimated 5 to 10 times. Therefore, the City's goal is to allocate a
portion of the General Fund budget each year to maintain the quality of streets. The amount will
be established annually so that repairs will be made amounting to a designated percentage of the
value of the streets.
G. WATER/WASTEWATER MAIN REHABILITATION AND REPLACEMENT - The
city recognizes that deferred water/wastewater main rehabilitation and replacement increases
future costs due to loss of potable water from water mains and inflow and infiltration into
wastewater mains. Therefore, to ensure that the rehabilitation and replacement program is
adequately funded, the City's goal will be to dedicate an amount equal to at least 1 % of the
undepreciated value of infrastructure annually to provide for a water and wastewater main repair
and replacement program.
6
H. REPORTING-Periodic financial reports will be prepared to enable the department managers
to manage their capital budgets and to enable the finance department to monitor the capital
budget as authorized by the City Manager.
VI. REVENUE MANAGEMENT
A. SIMPLICITY - The city will strive to keep the revenue system simple which will result in a
decrease of compliance costs for the taxpayer or service recipient and a corresponding decrease in
avoidance to pay. The city will avoid nuisance taxes, fees, or charges as revenue sources.
B. CERTAINTY - An understanding of the revenue source increases the reliability of the
revenue system. The city will try to understand its revenue sources, and enact consistent
collection policies so that assurances can be provided that the revenue base will materialize
according to budgets and plans.
C. EQUITY - The city will strive to maintain equity in the revenue system structure. That is, the
city will seek to minimize or eliminate all forms of subsidization between entities, funds,
services, utilities and customers. However, it is recognized that public policy decisions may lead
to subsidies in certain circumstances, e.g., senior citizen property tax exemptions or partial
property tax abatement.
D. ADMINISTRATION - The benefits of revenue will exceed the cost of producing the
revenue. The cost of collection will be reviewed annually for cost effectiveness as a part of the
indirect cost, and cost of services analysis.
E. REVENUE ADEQUACY - The city will require that there be a balance in the revenue
system. That is, the revenue base will have the characteristic of fairness and neutrality as it
applies to cost of service,willingness to pay, and ability to pay.
F. COST/BENEFIT OF ABATEMENT - The city will use due caution in the analysis of any
tax, fee, or water and wastewater incentives that are used to encourage development. A
cost/benefit(fiscal impact) analysis will be performed as a part of such analysis and presented to
the appropriate entity considering using such incentive.
G. DIVERSIFICATION AND STABILITY - In order to protect the government from
fluctuations in revenue source due to fluctuations in the economy, and variations in weather (in
the case of water and wastewater), a diversified revenue system will be maintained.
H. NON-RECURRING REVENUES - One-time revenues will not be used for ongoing
operations.Non-recurring revenues will be used only for non-recurring expenditures. Care will be
taken not to use these revenues for budget balancing purposes.
I. PROPERTY TAX REVENUES -Property shall be assessed at 100% of the fair market value
as appraised by the Collin County Central Appraisal District. Reappraisal and reassessment shall
be done regularly as required by State law. A 100% collection rate will serve as a minimum for
tax collection.
All delinquent taxes will be aggressively pursued, with delinquents greater than 150 days being
turned over to the City Attorney or a private attorney, and a penalty assessed to compensate the
attorney as allowed by State law, and in accordance with the attorney's contract. Annual
7
performance criteria will be developed for the attorney regarding the collection of delinquent
taxes.
J. PARKS AND RECREATION 4B SALES TAX REVENUE -Parks and Recreation 4B sales
tax revenue shall supplement but not supplant the funding for the Parks and Recreation System in
the General Fund and the Recreation Center Department of the Parks and Recreation 4B Sales
Tax Revenue Fund.
K. USER-BASED FEES - For services associated with a user fee or charge, the direct and
indirect costs of that service will be offset by a fee where possible. There will be an annual
review of fees and charges to ensure that fees provide adequate coverage of costs and services.
User charges may be classed as "full cost recover," "partial costs recover," and "minimal cost
recovery," based upon City Council policy.
L. IMPACT FEES - Impact fees will be imposed for water, wastewater, and transportation in
accordance with the requirements of State law. The staff working with the particular impact fee
shall prepare a semi-annual report on the capital improvement plans and fees. Additionally, the
impact fees will be re-evaluated at least every three years as required by law.
M. GENERAL AND ADMINISTRATIVE CHARGES - A method will be maintained
whereby the General Fund can impose a charge to the enterprise funds for general and
administrative services (indirect costs) performed on the enterprise funds' behalf. The calculation
will be based upon the percentage of personnel time and other resources attributed to the
Enterprise Fund by each department of the General Fund. The details will be documented and
said information will be maintained in the Finance Department for review.
N. UTILITY RATES - The city will review utility rates annually and, if necessary, adopt new
rates to generate revenues required to fully cover operating expenditures, meet the legal
restrictions of all applicable bond covenants, and provide for an adequate level of working capital
needs. This policy does not preclude drawing down cash balances to finance current operations.
However,it is best that any extra cash balance be used instead to finance capital projects.
O. PARKS AND RECREATION 4B FUND BALANCE - The Parks and Recreation 4B Fund
Balance shall be established to protect property tax payers from excessive volatility caused by the
fluctuations in the Parks and Recreation 4B sales tax revenue. It will be funded with revenues of
the Parks and Recreation 4B Fund. The city's goal will be to maintain the Fund Balance at 25% of
the annual Parks and Recreation 4B sales tax budgeted revenue.
P. UTILITY FUND BALANCE - The Utility Fund shall maintain a Fund Balance to protect
ratepayers from excessive utility rate volatility. It may not be used for any other purpose. It will
be funded with surplus revenues of the Utility Fund. The City's goal will be to maintain the
Utility Fund Balance at 90 days of budgeted expenditures.
Q. INTEREST INCOME -Interest earned from investment of available monies,whether pooled
or not, will be distributed to the funds in accordance with the operating and capital budgets
which, wherever possible, will be in accordance with the equity balance of the fund from which
monies were provided to be invested.
R. REVENUE MONITORING - Revenues actually received will be regularly compared to
budgeted revenues and variances will be investigated. This process will be summarized in the
appropriate budget report.
8
VII. EXPENDITURE CONTROL
A. APPROPRIATIONS - The level of budgetary control is the department level budget in the
General Fund, and the fund level in all other funds. When budget adjustments (i.e., amendments),
among departments and/or funds are necessary these must be approved by the City Council.
Budget appropriation amendments at lower levels of control shall be made in accordance with the
applicable administrative procedures.
B. CONTINGENCY ACCOUNT EXPENDITURES - The General Fund Contingency
Account will be budgeted and approved by the City Council as a part of the budget process. The
City Manager must approve all contingency account expenditures.
C. VACANCY FUNDS — Savings from position vacancies will be reviewed as a part of the
midyear budget amendments and savings will be either allocated to other accounts by Council
approval or become unbudgeted funds to add to the ending fund balance.
D. CENTRAL CONTROL - Significant vacancy (salary) and capital budgetary savings in any
department will be centrally controlled by the City Manager.
E. PURCHASING - All purchases shall be made in accordance with the city's purchasing
policies as defined in the Purchasing Manual. Authorization levels for appropriations previously
approved by the City Council in the Operating Budget are as follows: Below Directors S500.00,
for Directors up to $1,000, for Purchasing Agent up to $3000.00, for Finance Director up to
S7,500.00. The City Manager can authorize expenditures over $7,500.00 with any purchases
exceeding S50,000.00 to be approved by the City Council.
F. PROFESSIONAL SERVICES - Professional services contracts will be coordinated through
the purchasing agent in compliance with statutory regulations.
G. CONTRACT AUTHORITY—By statute, contracts greater than or equal to S50,000.00 must
be approved by Council, after which either the Mayor or the City Manager may then sign any
necessary documents. By ordinance, contracts less than S50,000.00 may be authorized and signed
by the City Manager,provided there is an appropriation for such contract. Signature authority for
contracts equal to or less than $1,000 has been delegated by the City Manager to the purchasing
agent.
H. PROMPT PAYMENT - All invoices will be paid within 30 days of receipt in accordance
with the prompt payment requirements of State law. Procedures will be used to take advantage of
all purchase discounts where considered cost effective. However, payments will also be
reasonably delayed in order to maximize the city's investable cash, where such delay does not
violate the agreed upon terms.
I. INFORMATION TECHNOLOGY - Certain information technology acquisitions will be
centrally funded from the Information Technology Division. Acquisitions from this division may
include all related professional services costs for researching and/or implementing an information
technology project. Annual funding for replacements and for new technology will be budgeted in
the IS department with the exception of the Utility Fund. Additional funding above the base
amount may be provided for major projects with available one-time sources including debt
proceeds and/or grants.
9
J. PREPAID EXPENDITURES — Final determination of expenditure coding in the General
Ledger will be assigned to the Finance Department. Expenditure coding must remain consistent.
Purchased items must fit the description of the line item they are being charged to. Amounts of
$5,000 or more paid in advance or across budget years will be coded as prepaid items and
charged to the next budget year. Department Directors are responsible for budgeting and paying
these items accordingly.
VIII. ASSET MANAGEMENT
A. INVESTMENTS - The city's investment practices will be conducted in accordance with the
City Council approved Investment Policies.
B. CASH MANAGEMENT - The city's cash flow will be managed to maximize the cash
available to invest.
C. INVESTMENT PERFORMANCE - A monthly report on investment performance will be
provided by the Finance Director to the City Manager for presentation to the City Council.
D. FIXED ASSETS AND INVENTORY - These assets will be reasonably safeguarded,
properly accounted for, and prudently insured.
IX. FINANCIAL CONDITION AND RESERVES
A. NO OPERATING DEFICITS - Current expenditures will be paid with current revenues.
Deferrals, short-term loans, or one-time sources will be avoided as budget balancing techniques.
Reserves will be used only for emergencies on non-recurring expenditures, except when balances
can be reduced because their levels exceed guideline minimums.
B. INTERFUND LOANS - Non-routine interfund loans shall be made only in emergencies
where other temporary sources of working capital are not available and with the approval of the
City Council. At the time an interfund loan is considered, a plan to repay it prior to fiscal year end
shall also be considered. A fund will only lend money that it will not need to spend for the next
365 days. A loan may be made from a fund only if the fund has ending resources in excess of the
minimum requirement for the fund. Loans will not be made from the city's enterprise funds
(Water/Wastewater, etc.), except for projects related to the purpose of the fund. Total interfund
loans outstanding from a fund shall not exceed 15% of the target fund balance for the fund. If any
interfund loan is to be repaid from the proceeds of a future debt issue, a proper reimbursement
resolution will be approved at the time the loan is authorized.
C. FUND BALANCE POLICY
1. Committed Fund Balance — The City Council is the City's highest level of decision-
making authority and the formal action that is required to be taken to establish, modify,
or rescind a fund balance commitment is a resolution approved by the Council at the
City's Council meeting. The resolution must either be approved or rescinded, as
applicable,prior to the last day of the fiscal year for which the commitment is made. The
amount subject to the constraint may be determined in the subsequent period.
2. Assigned Fund Balance — The City Council has authorized the City Manager as the
official authorized to assign fund balance to a specific purpose as approved by this fund
balance policy.
10
3. Order of Expenditure of Funds — When multiple categories of fund balance are
available for expenditure, the City will start with the most restricted category and spend
those funds first before moving down to the next category with available funds.
4. Minimum General Fund Unassigned Fund Balance — It is the goal of the City to
achieve and maintain an unassigned fund balance in the general fund equal to 25% of
expenditures. The City considers a balance of less than 20% to be cause for concern,
barring unusual or deliberate circumstances. If unassigned fund balance falls below the
goal or has a deficiency, the City will appropriate funds in future budgets to replenish the
fund balance based on a time table deemed adequate by the City Council.
5. Minimum Utility Fund Balance —The Utility Fund shall maintain a Fund Balance to
protect ratepayers from excessive utility rate volatility. It will be funded with surplus
revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund ending
Fund Balance at 90 days of budgeted expenditures.
6. Minimum Parks and Recreation 4B Fund Balance — The Parks and Recreation 4B
Fund Balance shall be established to protect property tax payers from excessive volatility
caused by the fluctuations in the Parks and Recreation 4B sales tax revenue. It will be
funded with revenues of the Parks and Recreation 4B Fund. The City's goal will be to
maintain the Parks and Recreation 4B Fund ending Fund Balance at 25% of budgeted 4B
sales tax revenues.
D. RISK MANAGEMENT PROGRAM - The city will aggressively pursue every opportunity
to provide for the public's and city employees' safety and to manage its risks.
E. ENTERPRISE FUND SELF-SUFFICIENCY - The city's enterprise funds'resources will be
sufficient to fund operating and capital expenditures. The enterprise funds will pay (where
applicable) their fair share of general and administrative expenses, in-lieu-of-property taxes
and/or franchise fees. If an enterprise fund is temporarily unable to pay all expenses, then the City
Council may waive general and administrative expenses, in-lieu-of-property taxes and/or
franchise fees until the fund is able to pay them. The City Council may pay out-of-pocket
expenses that a fund is temporarily unable to pay with interfund loans, to be repaid at a future
date.
X. DEBT MANAGEMENT
A. GENERAL - The city's borrowing practices will be conducted in accordance with the prudent
industry practices and subject to City Manager approval.
B. SELF-SUPPORTING DEBT - When appropriate, self-supporting revenues will pay debt
service in lieu of tax revenues.
C. ANALYSIS OF FINANCING ALTERNATIVES - The city will explore all financing
alternatives in addition to long-term debt including leasing, grants and other aid, developer
contributions,impact fees, and use of reserves or current monies.
D. VOTER AUTHORIZATION - The city shall obtain voter authorization before issuing
General Obligation Bonds as required by law. Voter authorization is not required for the issuance
of Revenue Bonds. However, the city may elect to obtain voter authorization for Revenue Bonds.
11
XI. STAFFING AND TRAINING
A.ADEQUATE STAFFING- Staffing levels will be adequate for the fiscal functions of the city
to function effectively. Overtime shall be used only to address temporary or seasonal demands
that require excessive hours. Workload scheduling alternatives will be explored before adding
staff.
B. TRAINING - The city will support the continuing education efforts of all financial staff
including the investment in time and materials for maintaining a current perspective concerning
financial issues. Staff will be held accountable for communicating, teaching, and sharing with
other staff members all information and training materials acquired from seminars, conferences,
and related education efforts.
XII. GRANTS FINANCIAL MANAGEMENT
A. GRANT SOLICITATION - The City Manager will be informed about available grants by
the departments and will have final approval over which grants are applied for. The grants should
be cost beneficial and meet the city's objectives.
B. RESPONSIBILITY - Departments will oversee the day to day operations of grant programs,
will monitor performance and compliance, and will also keep the Finance Department and
Purchasing informed of significant grant-related plans and activities. Departments will also report
re-estimated annual revenues and expenses to the Finance Department as needed. Finance
Department staff members will serve as liaisons with grantor financial management personnel,
will prepare invoices, and will keep the books of account for all grants. All goods and services
obtained through grants are subject to City purchasing policies and must be coordinated with the
purchasing agent.
XIII. ANNUAL REVIEW AND REPORTING
A. These Policies will be reviewed administratively by the City Manager at least annually, and
will be presented to the City Council by the Finance Department for confirmation of any
significant changes.
B. The Finance Director will report annually to the City Manager on compliance with these
policies.
12
Wylie City Council
YLIE AGENDA REPORT
Meeting Date: September 25,2018 Item Number: F
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 17,2018 Budgeted Amount:
Exhibits: Investment Policy/Resolution
Subject
Consider, and act upon, Resolution No. 2018-34(R) approving the current Investment Policy as required by the
Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A —Authorized Investments
for Governmental Entities.
Recommendation
Motion to approve Resolution No. 2018-34(R) approving the current Investment Policy.
Discussion
Texas Government Code requires that the governing body of an investing entity review its investment policy
not less than annually. The governing body should adopt a written instrument by rule, order, ordinance, or
resolution stating that it has reviewed the investment policy and that the written instrument so adopted shall
record any changes made to the investment policy. No changes are currently being made to it.
Page 1 of 1
RESOLUTION NO. 2018-34(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
APPROVING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE
OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES, PROVIDING
FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF
AUTHORITY, PROVIDING INVESTMENT STRATEGIES BY POOLED FUND
GROUPS, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR OTHER
INVESTMENT GUIDELINES, PROVIDING FOR INVESTMENTS AUTHORIZED
BY PUBLIC FUNDS INVESTMENT ACT AND INVESTMENTS UNAUTHORIZED
BY THE CITY, PROVIDING FOR PORTFOLIO DIVERSIFICATION AND
MATURITY LIMITS, PROVIDING FOR SELECTION OF BROKERS/DEALERS,
PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR
SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND
REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST,
PROVIDING FOR POLICY REVISIONS; AND MAKING VARIOUS FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT.
WHEREAS, the Public Funds Investment Act, as amended, requires the City of Wylie to adopt
the investment policy by rule, order, ordinance or resolution; and
WHEREAS, the Investment Policy was originally approved December 12, 2006; and
WHEREAS, the Investment Policy complies with the Texas Government Code, Chapter 2256,
Public Funds Investment Act, Subchapter A — Authorized Investments for Governmental Entities and
Subchapter B —Miscellaneous Provisions as amended, and authorizes the investment of City funds in safe
and prudent investments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, THAT the City of Wylie has complied with the requirements of the Public Funds
Investment Act and the Investment Policy, attached hereto, is adopted as the investment policy of the City
effective September 25, 2018.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on this the
25t1 day of September, 2018.
Eric Hogue, Mayor
ATTESTED BY:
Stephanie Storm, City Secretary
Resolution No.2018-34(R)
Amendment of Investment Policy
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INVESTMENT POLICY
Adopted May 1995
Revised December 2006
INVESTMENT POLICY
Table of Contents
I. INTRODUCTION 1
II. SCOPE 1
III. OBJECTIVES 1
Safety 1
Liquidity 1
Diversification 1
Yield 1
IV. INVESTMENT COMMITTEE 2
V. DELEGATION OF AUTHORITY 2
VI. INVESTMENT STRATEGY 3
Operating Funds 3
Debt Service Funds 3
Debt Service Reserve Funds 3
Special Projects and Special Purpose Funds 3
VII. STANDARD OF CARE 3
VIII. INVESTMENTS AUTHORIZED BY THE CITY 4
IX. OTHER INVESTMENT GUIDELINES 5
X. DIVERSIFICATION AND MATURITY LIMITS 5
XI. SELECTION OF BROKER/DEALERS 6
XII. SAFEKEEPING AND CUSTODY 6
XIll. RECORD KEEPING AND REPORTING 7
X1V. ETHICS AND CONFLICTS OF INTEREST 8
XV. POLICY REVISIONS 9
APPENDIX A -BROKER/DEALER QUESTIONNAIRE
APPENDIX B - CERTIFICATION BY DEALER
INVESTMENT POLICY
I.INTRODUCTION The City's principal investment objectives,in order of
priority, are listed below.
Chapter 2256 of Title 10 of the Local Government
Code (herein after referred to as the "Public Funds Safety. The primary objective of the City's
Investment Act") prescribes that each city is to adopt investment activity is the preservation of principal
written rules governing its investment practices and (capital) in the overall portfolio. Each investment
to define the authority of the investment officer. The transaction shall seek first to ensure that capital
following Investment Policy addresses the methods, losses are avoided, whether the loss occurs from the
procedures, and practices which must be exercised to default of a security or from erosion of market value.
ensure effective and judicious fiscal management of
the City's funds. This Policy shall not apply to the Liquidity. The City's investment portfolio will
selection, retention or other issues concerning the remain sufficiently liquid to enable the City to meet
depositories of the City's funds in demand deposits as operating requirements that might be reasonably
provided under Chapter 105 of the Local Government anticipated. Liquidity shall be achieved by matching
Code. investment maturities with forecasted cash flow
requirements, by investing in securities with active
II. SCOPE secondary markets, and by using state or local
investment pools.
This Policy shall apply to the investment and
management of all funds of the City under its control, Diversification. The governing body recognizes that
other than those expressly excluded herein or by in a diversified portfolio, occasional measured losses
applicable law or valid agreement. This Policy shall due to market volatility are inevitable, and must be
not supersede the restrictions on investment and use considered within the context of the overall
applicable to any specific fund and, in the event of portfolio's return, provided that adequate
any conflict between this Policy and the requirements diversification has been implemented. Therefore,
of any fund subject hereto, the specific requirement assets held in the common investment portfolio shall
applicable to such fund shall be followed as well as be diversified to eliminate the risk of loss resulting
all other provisions of this Policy other than those in from one concentration of assets in a specific
conflict. The Employees Deferred Compensation maturity, a specific issuer or a specific class of
Agency Fund is excluded from coverage under this securities.
Policy.
Yield. The investment portfolio goal (benchmark)
In order to make effective use of the City's resources, against which the yield is compared will be
all monies shall be pooled into one bank account, established from time to time by the Finance
except for those monies required to be accounted for Director. Recommendations by the Investment
in other bank accounts as stipulated by applicable Committee will be considered when the performance
laws,bond covenants or contracts. The bank account measure is being established. Efforts to seek higher
will be maintained by pooled fund group for purposes than the above goal must be consistent with risk
of implementing pooled fund strategies and reporting. limitations identified in this policy and prudent
The income derived from this pooled investment investment principles. The City's investment
account shall be distributed by fund in accordance portfolio shall be designed with the objective of
with the City's internal procedures. attaining a rate of return which is consistent with the
risk limitations and cash flow characteristics of the
III.OBJECTIVES City's investments.
IV.INVESTMENT COMMITTEE
INVESTMENT POLICY
misrepresentation by third parties, or imprudent
An investment committee consisting of the City actions by employees and officers of the City.
Attorney, City Manager and Director of Finance will
meet on a quarterly basis. The Investment Committee With written approval from the City Manager, the
shall be authorized to invite advisors to the meetings Director may delegate any phase of the investment
as needed. management program to members of the City staff.
Such approval shall state specifically the functions
The investment officer will present a brief report of such person is authorized to perform or that the
investment activities to the Investment Committee. person is authorized to perform all activities of the
The primary objectives of the committee will be to Director under this Policy. The Director shall obtain
and maintain, at the City's expense, fidelity bonds for
(1) make recommendations regarding investment himself and each of his designees in amounts
strategies determined adequate by the Director (which shall not
(2) approve a list of authorized brokers, dealers, be less than five percent of the amounts subject to
banks, savings and loans, credit unions, and this Policy) for each fiscal year as shown by the
pools approved budget. No person may engage in an
(3) recommend a list of authorized training investment transaction except as provided under the
sources for the state mandated investment terms of this Policy and the internal procedures
training and established by the Director. A current list of persons
(4) monitor program results. authorized to transact investment business and wire
funds on behalf of the City shall be maintained by the
The committee shall include in its deliberations such Director.
topics as performance reports, economic outlook,
portfolio diversification, maturity structure, potential At the discretion of either the City Manager or the
risk to the city's funds, and the target rate of return Director and in any event upon the termination or
on the investment portfolio. The Investment reassignment of any member of the Director's staff
Committee shall provide for minutes of its meetings. authorized to conduct transactions for the City
pursuant to this Policy, the authority of such person
V.DELEGATION OF AUTHORITY shall be revoked and such revocation of authority
shall be immediately communicated by the Director
Management responsibility for the investment orally and in writing to each and every depository,
program is delegated by the City Council to the City broker/dealer, investment advisor, custodian and
Manager who will designate the Finance Director as other agency or entity with whom the City has any
Investment Officer (hereinafter referred to as the existing or continuing relationship in the
"Director"). The Director's authority will at all times management of its investments.
be limited by conformance with all Federal
regulations, State of Texas statutes and other legal VI.INVESTMENT STRATEGY
requirements including the City Charter and City
Ordinances,including this Policy. The City of Wylie maintains a pooled investment
portfolio. The pooled portfolio utilizes specific
The Director shall develop and maintain written investment strategies designed to address the unique
administrative procedures for the operation of the characteristics of the pooled investment portfolio.
investment program consistent with this Policy. The The pooled investment portfolio includes Operating
controls shall be designed to prevent, identify and Funds, Debt Service Funds, Debt Service Reserve
control losses of public funds arising from deviation Funds, Capital Projects and Special Purpose Funds.
from this Policy, fraud, employee error, and
INVESTMENT POLICY
Investment strategies for these different groups are (1) the investment of all funds, or funds under
detailed below. the City's control, over which the officer had
responsibility rather than a consideration as
(1) Investment strategies for operating, debt to the prudence of a single investment; and
service, capital project, and special purpose funds
have as their primary objective to assure that (2) whether the investment decision was
anticipated cash outflows are matched with adequate consistent with the written investment policy
investment liquidity. The secondary objective is to of the City.
create a portfolio structure which will experience
minimal volatility during economic cycles. The Director and his staff shall recognize that the
investment activities of the City are a matter of public
(2) The investment strategy for the debt service record. Therefore, all participants in the investment
reserve funds shall have as the primary objective the process shall seek to act responsibly as custodians of
ability to generate a dependable revenue stream from the public trust. Investment officials shall avoid any
securities with a low degree of volatility. Securities transactions that might impair public confidence in
should be of high quality, with short to intermediate the City's ability to govern effectively.
term maturities. Except as may be required by a bond
ordinance, securities should be of high quality with VIII.INVESTMENTS AUTHORIZED BY THE
short to intermediate-term maturities. CITY OF WYLIE
VII. STANDARD OF CARE Authorized investments for municipal governments
in the State of Texas are set forth in the Public Funds
Investments shall be made with judgment and care, Investment Act, as amended (Section 2256.009-
under prevailing circumstances, that a person of 2256.019, Government Code). However, suitable
prudence, discretion, and intelligence would exercise investments for the City of Wylie are limited to the
in the management of the person's own affairs, not following.
for speculation, but for investment, considering the
probable safety of capital and the probable income to (1) Direct obligations of the United States or its
be derived. Investment of funds shall be governed by agents and instrumentalities with a stated maturity of
the following investment objectives, in order of 5 years or less.
priority:
(2) Certificates of deposit issued in the State of
(1) preservation and safety of principal; Texas with a maximum maturity of 2 years or less
and insured by the Federal Deposit Insurance
(2) liquidity; and Corporation.
(3) diversification; and (3) Fully collateralized direct repurchase
agreements with a defined termination date of 2 years
(4) yield. or less which are secured by obligations of the United
States or its agencies and instrumentalities and
In determining whether an investment officer has pledged with a third party in the City's name. The
exercised prudence with respect to an investment agreement must be placed through a primary
decision, the determination shall be made taking into government securities dealer, as defined by the
consideration: Federal Reserve, or by a financial institution doing
business in the State of Texas. Each issuer of
INVESTMENT POLICY
repurchase agreements shall be required to sign a Reserve Bank as the securities are simultaneously
master repurchase agreement. released to the purchaser). In this manner the City
will always have possession of either its securities or
(4) Approved investment pools as described in its monies.
Section 2256.016 which are continuously rated no
lower than AAA, AAA-m or an equivalent rating by X. DIVERSIFICATION AND MATURITY
at least one nationally recognized rating agency and LIMITS
have a weighted average maturity no greater than 90
days. It is the policy of the City to avoid concentration of
assets in a specific maturity, a specific issue, or a
IX. OTHER INVESTMENT GUIDELINES specific class of securities,with the exception of U.S.
Treasury issues. The asset allocation in the portfolio
The City seeks active management of its portfolio should, however, be flexible depending upon the
assets. In order to meet the objectives of this Policy, outlook for the economy and the securities markets.
the City may from time to time sell securities that it
owns in order to better position its portfolio assets. The City will not exceed the following maximum
Sales of securities prior to maturity shall be limits as a percentage of the total portfolio for each of
documented and approved by the Director before the categories listed below:
such a transaction is consummated. Sales of
securities yielding net proceeds less than 92% of the Max.
book value of the securities must be approved in of Max.
advance and in writing by the City Manager. Three Investment Category Portfolio Maturity
examples of situations involving the sale of securities Obligations of the United 100% 5 years
prior to maturity are States or its agencies and
instrumentalities.
(1) swap - to sell an investment to realize a
capital gain, Certificates of Deposit 25% 18 mon.
(2) To better position selected investments
due to a change in market conditions, Repurchase Agreements 100% 2 years
NOT Reverse Repurchase
(3) To react to emergency liquidity demands. Agreements
Each investment transaction must be based upon The Director shall evaluate how each security
competitive quotations received from at least three purchased fits into the City's overall investment
broker/dealers who have been approved by the City strategy.
in accordance with Texas law.
At all times the City shall maintain 10 percent of its
The purchase and sale of all securities shall be on a total investment portfolio in instruments maturing in
delivery versus payment or payment versus delivery 90 days or less. The weighted average maturity of all
basis (i.e., for securities purchases, monies will not securities and certificates of deposit in the City's total
be released by the City's safekeeping bank until investment portfolio at any given time (not including
securities are received at the Federal Reserve Bank cash or demand deposits) shall not exceed 2 years.
for further credit to the City's safekeeping bank. In
the case of securities sales, monies will be received XI. SELECTION OF BROKERS/DEALERS
by the City's safekeeping bank via the Federal
INVESTMENT POLICY
The City shall maintain a list of broker/dealers and imprudent investment activities being conducted
financial institutions which have been approved for between the entity and the securities firm (See
investment purposes by the investment committee. Appendix B).
(For the purpose of this investment policy,
Broker/dealer will be used to refer to any brokerage All approved broker/dealer firms must have a
firm, bank, investment pool, or financial institution completed City of Wylie broker/dealer questionnaire,
with which the City does investment business). investment policy, written acknowledgment per
Securities may only be purchased from those above guidelines, executed master repurchase
authorized institutions and firms. The authorized agreement, if applicable, and current financial
broker/dealers will be reviewed at least annually. To information on file. Certification language should be
be eligible, a broker/dealer must meet at least one of mutually acceptable to both parties. An investment
the following criteria: 1) be recognized as a Primary officer of the City may not buy any securities from a
Dealer as defined by the New York Federal Reserve person who has not delivered to the City an
Market Reports Division; or 2) complies with instrument substantially in the form provided by this
Securities and Exchange Commission Rule 15C3-1, policy.
the Uniform Net Capital Requirement Rule. If the
City's depository bank also provides custodial and The Director shall review the quality of service and
safekeeping services for the City, the bank may not financial stability of each broker/dealer and financial
be included as an authorized broker/dealer for the institution approved under this Section at least
City, however (Non- negotiable Certificate of annually. Any approved broker/dealer or financial
Deposits are exempt from this policy. institution may be removed from the list of approved
broker/dealers with the approval of the Director, if in
Broker/dealers will be selected and recommended to the opinion of the Director, the firm has not
the investment committee by the Director on the performed adequately or its financial position is
basis of their financial stability, expertise in cash considered inadequate.
management and their ability to service the City's
account. Each broker/dealer that has been authorized
by the City shall be required to submit and annually XII. SAFEKEEPING AND CUSTODY
update a Broker/Dealer Information Request form
which includes the firm's most recent financial Investment securities purchased for the City will be
statements. The Director shall maintain a file which delivered by either book entry or physical delivery
includes the most recent Broker/Dealer Information and shall be held in third-party safekeeping by a
Request forms submitted by each firm approved for Federal Reserve Member financial institution
investment purposes. A copy of the submitted designated as the City's safekeeping and custodian
Broker/Dealer Information Request forms as well as bank. The City may designate more than one
a list of those broker/dealers approved by the City custodian bank. The City shall execute a
shall be maintained by the Director (See Appendix Safekeeping Agreement with each bank prior to
A). utilizing the custodian's safekeeping services. Only a
state or national bank located within the State of
The City of Wylie will provide all approved Texas may be utilized as a custodian of securities
securities dealers with a copy of the City's pledged to secure certificates of deposit. The
Investment Policy. A principal in the firm must safekeeping agreement must provide that the
execute a written statement acknowledging receipt safekeeping bank will immediately record and
and review of the policy and a statement promptly issue and deliver a signed safekeeping
acknowledging that reasonable procedures and receipt showing the receipt and the identification of
controls have been implemented to preclude the security, as well as the City's interest.
INVESTMENT POLICY
XIII.RECORD KEEPING AND REPORTING
The Director shall maintain a list of designated
custodian banks and a copy of the Safekeeping A record shall be maintained of all bids and offerings
Agreement executed with each custodian bank. for securities transactions in order to ensure that the
City receives competitive pricing. All transactions
The City must approve release of securities in writing shall be documented by the person authorizing the
prior to their removal from the custodial account. A transaction in a form that shows that person's name,
telephone facsimile of a written authorization shall be the party instructed to execute the transaction, the
sufficient if the custodian orally confirms receipt of date, a description of the transaction and a brief
the transmission and an exact copy of the document statement of the reason(s) for the transaction.
is retained in the City's files. In no event shall the
custodial bank be an authorized depository bank, At least annually, the Director shall verify that all
issuer of repurchase agreements in which the City securities purchased by or pledged to the City are on
invests or broker/dealer of securities on behalf of the hand in appropriate form. The City, in conjunction
City. with its annual financial audit, shall perform a
compliance audit of management controls on
All securities shall be confirmed in the name of the investments and adherence to the City's established
City and delivered to an approved custodial bank or investment policies.
carried at a Federal Reserve Bank in the name of the
City. The Custodian shall not otherwise deposit Each depository of the City's funds shall maintain
purchased or pledged securities. All book entry separate, accurate and complete records relating to all
securities owned by the City shall be evidenced by a deposits of the City's funds, the securities pledged to
safekeeping receipt issued to the City and signed by secure such deposits and all transactions relating to
the appropriate officer at the custodian bank stating the pledged securities. Each approved custodian
that the securities are held in the Federal Reserve shall maintain separate, accurate and complete
System in a CUSTOMER ACCOUNT naming the records relating to all securities received on behalf of
City as the "customer." In addition, the custodian the City, whether pledged, purchased or subject to
bank will, when requested, furnish a copy of the repurchase agreement, as well as all transactions
delivery advice received by the custodian bank from related to such securities. In addition, each
the Federal Reserve Bank. depository shall file all reports required by the Texas
State Depository Board. Each depository and
All certificated securities (those transferred by custodian shall agree to make all the records
physical delivery) shall: 1) be held by an approved described in this paragraph available to the Director
custodian bank or any correspondent bank in New or designee and the City's auditors at any reasonable
York City approved by the Director; and 2) the time.
correspondent bank or the City's safekeeping bank
shall issue a safekeeping receipt to the City All broker/dealers, custodians, depositories and
evidencing that the securities are held by the investment advisors shall maintain complete records
correspondent bank for the City. of all transactions that they conducted on behalf of
the City and shall make those records available for
The original safekeeping receipt for each transaction inspection by the Director or other representatives
including purchased securities under a repurchase designated by the City Council or City Manager.
agreement and collateral securing deposits will be
forwarded to the Director or his designee and held in All sales of securities for less than the book value of
a secured file by the City. the security shall be approved by the Director. Sales
of securities for less than 92 percent of the book
INVESTMENT POLICY
value of the securities must be approved by both the
City Manager and the Director. XIV.ETHICS AND CONFLICTS OF INTEREST
An investment report shall be prepared by the Officers and employees of the City involved in the
Director and signed by each officer and employee of investment process shall refrain from personal
the City authorized to conduct any of the City's business activity that involves any of the City's
investment activity, on a annual basis listing all of the approved custodians, depositories, broker/dealers or
investments held by the City, beginning and ending investment advisors. Employees and officers shall not
market value for period, the current market valuation utilize investment advice concerning specific
of the investments and transaction summaries, securities or classes of securities obtained in the
including a detailed list of the gains and losses transaction of the City's business for personal
recognized. The market value will be determined by: investment decisions, shall in all respects subordinate
(1)written reports such as the Wall Street Journal; (2) their personal investment transactions to those of the
on-line services such as Bloomberg; or (3) through a City, particularly with regard to the timing of
primary dealer or national bank that is independent of purchases and sales and shall keep all investment
the specific security being valued. The report must advice obtained on behalf of the City and all
state the pooled fund group for each asset/security. transactions contemplated and completed by the City
The report shall explain the total investment return confidential, except when disclosure is required by
during the previous quarter and compare the law.
portfolio's performance to other benchmarks of
performance. If invested in securities, the City's An investment officer of the City who has a personal
audit firm must review the quarterly reports annually business relationship with an organization seeking to
and the result of the review shall be reported to the sell an investment to the City shall file a statement
City Council by that auditor. disclosing that personal business interest. An
investment officer who is related within the second
Within 90 days after the end of the City's fiscal year, degree by affinity or consanguinity to an individual
the Director shall prepare, sign and deliver to the City seeking to sell an investment to the City shall file a
Manager and the City Council an annual report on the statement disclosing that relationship. A statement
City's investment program and investment activity required under this subsection must be filed with the
which has also been signed by each officer and Texas Ethics Commission and the governing body of
employee of the City authorized to conduct any of the the City.
City's investment activity. The annual report shall
include full year investment returns. Such annual XV.POLICY REVISIONS
report shall include an analysis of the compliance
with this Policy as well as changes in the applicable This Investment Policy will be reviewed at least
laws and regulations during the previous year and annually by the City Attorney, City Manager and
may include any other items of significance related to Director of Finance and revised when necessary. All
the investment program. The annual investment revisions shall be approved by the City Council.
report will be reviewed as a part of the annual audit.
11111111,111,1
Parks and Recreation Board
° ° 0 - AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: G
Department: Public Services (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: September 12,2018 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders
Park on November 4, 2018.
Recommendation
Motion to recommend a vendor application for the Wylie P.O.L.I.C.E. Club for a fundraiser event at Founders
Park on November 4, 2018.
Discussion
The Wylie P.O.L.I.C.E. Club is proposing to host a fundraiser softball tournament to be held at Founders Park
on November 4, 2018. This is the second year of this event and Parks staff reported that they did not have any
issues or concerns have working with this group previously. The funds raised from this event would be used to
support Wylie P.O.L.I.C.E. Club regular community activities. Parks Division staff would assist with preparing
fields,picking up of litter, and any park set up.
The Parks and Recreation Board approved the vendor application at the September 10, 2018 meeting.
Page 1 of 1
PARKS AND RECREATION
CITY OF LIE 300 Country Club Rd, Building 100,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758
Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks
&Recreation facility staff. Recommended timeline for submission is 2-3 months in advance of events
Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Primary Contact Person's Name:
Wylie P.O.L.I.C.E. Club Officer Michael Stewart
Organization's Phone Number: Primary Contact Person's Phone Number:
214-732-6773 214-732-6773
Organization's Address: Primary Contact Person's Address:
2000 N. Hwy 78,Wylie Texas 75098 2000 N. Hwy 78,Wylie Texas 75098
Organization's Website/Email: Primary Contact Person's Email:
http://www.wylietexas.gov/departments/police/p_o_l_i_c_e club.php Michael.stewart@wylieisd.net
Organization's Non-profit Exemption Number/501c3(if applicable): Alternate Contact Person's Name/Number/Email:
Event Information
Event Name/Title:
. . .WYIeP.O.L.I.CECub CoEd Softball Tournaent1
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser Fundraiser for Wylie P.O.L.I.C.E.Club
Event Location: Proposed Event Date: Alternative Date:
Founders Park Fields A, B,C and D 11/04/2018 2nd Date-
Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl.cleanup):
8:00am 9:00pm
Anticipated Event Attendance: Event Target Audience:
500 Wylie Community
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
The Wylie P.O.L.I.C.E. Club which is run by the Wylie Police Department is hosting a Co-Ed Softball Tournament.The main purpose of
the event is a fundraiser for the P.O.L.I.C.E.club.The event will consist of 18 teams in a double elimination style tournament.
The P.O.L.I.C.E. Club will set up tables to sell packaged food items and drinks as part of the fundraiser.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact
Clayton Stewart,Environmental Services Specialist,at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.8-10-17
Wylie City Council
YLE AGENDA REPORT
Meeting Date: September 25,2018 Item Number: 1
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 18,2018 Budgeted Amount:
Exhibits: 5
Subject
Tabled from 08-14-2018
Remove from table and consider
Hold a Public Hearing and consider, and act upon, an amendment to PD 2017-17 to allow on street parking for Amenity
Centers.Property generally located at the southwest corner of Hensley Lane and Woodbridge Parkway. ZC 2018-10
Recommendation
Tabled from 08-14-2018
Remove from table and consider
Motion to approve an amendment to PD 2017-17 to allow on street parking for Amenity Centers. Property generally
located at the southwest corner of Hensley Lane and Woodbridge Parkway. ZC 2018-10
Discussion
Owner: Woodbridge North Commercial I,Ltd. Applicant: Herzog Development Corp.
REMOVE FROM TABLE
The applicant is requesting to amend PD 2017-17 which was approved in June of 2017 to allow for townhome style
development on the subject tracts. The purpose of the amendment is to allow for parallel parking at the Amenity Centers
of Tract A-3 and A-4. The Zoning Ordinance, Section 7.3, states that required parking is located off-street.
The applicant is proposing 13 parallel parking spaces of Tract A-3 and 10 spaces for Tract A-4. The design and layout are
shown on Exhibits E-1 and E-2, respectively. This number of spaces is similar to other residential amenity center
developments in the City which range from zero on the low end to 22 on the high end. However, a majority of those
parking spaces are off-street and the applicant is requesting this development be allowed on-street as inset parallel
parking.
The concept plan, as part of the original PD, showed the parking as head in parking. However, at the preliminary plat the
parking was changed to on-site and approved by City Council in August 2017. The applicant desires to accommodate a
larger,more feature rich amenity center.
The proposed parallel parking will be inset but still within the public Right of Way. A condition of the PD requires
maintenance of the parallel parking be the responsibility of the Home Owner's Association. The PD also states the
(Rev 01/2014) Page 1 of 1
Page 2 of 2
specifics of the Amenity Center. Tract A-3 will be minimum of 2,000 sf and include meeting, fitness center, craft room,
kitchenette and 2 bathrooms. There will also be a pool, fire pit, Bocce Ball Court, Golf Putting Green and a Dog Park.
Tract A-4 only calls for a pool with deck area and 2 bathrooms.
Notification/Responses: Thirty-seven (37)notifications were mailed;with no responses returned at the time of posting.
PLANNING& ZONING COMMISSION DISCUSSION:
The Commissioners questioned the maintenance of the on-street parallel parking and asked the applicant if they would
maintain. The applicant stated that they would revise the PD conditions and state that maintenance of the parking would
be the responsibility of the HOA. This will also be a part of the CCR's. The Commission voted 5-0 to recommend
approval.
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LOCATION MAP
ZC 2018-10
Map Date:6/28/2018
Proposed Amendment to Ordinance No. 2017-17.
Amendment To
Exhibit "B"
PLANNED DEVELOPMENT DISTRICT
DEVELOPMENT STANDARDS
2.04 Additional Parking Area requirements:
Parallel parking for the amenity centers for Tracts A-3 and A-4 is allowed as shown on the attached
Exhibit E-1 Woodbridge Townhomes Amenity Center Parking Tract A-3 and Exhibit E-2 Woodbridge
Townhomes Amenity Center Parking Tract A-4(the "Parallel Parking"). The homeowners association for
Tract A-3 shall be responsible for the maintenance of the on-street parallel parking constructed at the
Tract A-3 amenity center. The homeowners association for Tract A-4 shall be responsible for the
maintenance of the on-street parallel parking constructed at the Tract A-4 amenity center.
As a condition of Parallel Parking for the Tract A-3 amenity center, it will be a requirement of the Tract
A-3 amenity center that the following be constructed:
o Minimum 2,000 SF air conditioned Amenity Center to include:
■ Main meeting area
■ Fitness center
■ Craft Room
■ Kitchenette
■ 2 bathrooms
o Pool and deck area
o Fire Pit
o Bocce Ball Court
o Golf Putting Green
o Dog Park
As a condition of Parallel Parking for the Tract A-4 amenity center, it will be a requirement of the Tract
A-4 amenity center that the following be constructed:
o Pool and deck area
o 2 bathrooms
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Wylie Texas
Grubbs Design Group, P.L.L.C.-403 South Tennessee Street-McKinney,Texas 75069-Phone(972)548-5020
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Grubbs Design Group, P.L.L.C.-403 South Tennessee Street-McKinney,Texas 75069-Phone(972)548-5020
WOODBRIDGE TOWNHOMES
AMENITY CENTER PARKING
PRESENTATION
September 2018
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2. Accessory Community Center, Private
a. Definition: Accessory community center. private means an integral part of a
residential project that is under the management and unified control of the operators
of the project or development, and that is used by the residents of the project or
development for a place of meeting. recreation, or social activity.
iv, Zoning Ordinance
PERMITTED USES Residential Districts Non-Residential Districts Parkin
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Density Den sit Residential
Residential Residential
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IN CONCLUSION :
• This is not an attempt to save money
• The Homeowners Association will bear the cost of
maintenance for the inset parallel parking
• We desire to bring more amenities to this Wylie
community than our other metroplex communities
• Inset parallel parking promotes wider traffic flow
areas (23 ' wide lane vs. 15' wide lane)
• This type of parking is already required in roughly
50% of the community
THANK YOU !
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Good evening.
I am Anthony Natale with Grenadier Homes
5000 Quorum Drive, Suite 555
Dallas, Texas 75254
With me this evening is Steve Schermerhorn with CB Jeni Homes,
Jay Volk with J. Volk Consulting, the project engineer,
And Daryl Herzog and Paul Kenney with Herzog Development Corporation, the developer.
I am presenting this evening as it is the desire of Grenadier Homes to maximize the
amenities presented to the residents of our community.
We sincerely apologize for not having been better prepared during our previous
appearance. We thank the Mayor and City Council for recommending us to go back and re-
analyze and study our request, and come back with a more well thought out and thorough
presentation, which is what we have done. So thank you. Now let's start.
1
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Tract A-3 consists of rear entry townhouse product averaging 30 feet in width.
Tract A-4 consists of front entry townhouse product 25 feet in width.
The two amenity centers being discussed today are internal to the development and are
located adjacent to typical residential streets, not on high traffic thoroughfares.
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This is Exhibit D-1 to the previously approved zoning ordinance. During zoning, we clearly
showed head in parking at the Amenity Center location.
Although it was not specified in the written text of our approved PD, we felt it was very
clear what out intentions were. And it is important to note that we set at this time the size
of our amenity lot. We were later informed by staff that the head in parking violated
current city ordinance and thus we have been pursuing the alternative being presented this
evening.
4
Similarly, this is Exhibit D-2 of the approved zoning ordinance which also shows head in
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When the time came for our preliminary plat, we were told to place parking on the
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Subsequent to approval of the preliminary plat, we were informed that the parking for the
Amenity Center was not a platting issue, but rather a site plan issue to be addressed at a
later time.
6
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should have been a site plan issue instead.
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Now to this evening's request.
Phase 1 of development is well under way for both the rear entry and the front entry
townhouse product.
Excavation has been completed and approximately 50% of the underground utilities have
been installed.
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During the original approved PD zoning process, Planning &Zoning expressed their concern
on Tract A-4 that due to narrow lot size, there was very little guest parking available.
It was determined that inset parallel parking could be placed in various locations within the
community to accommodate guest parking. One parking space for every 10 units was
agreed to and approved by both Planning &Zoning and City Council as shown. Final
construction plans have been approved and many of these parking places will be in place
with Phase 1.
9
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22 inset parallel parking spaces have been approved in the PD and construction plans.
We are requesting that 10 additional inset parallel parking spaces be allowed at the
Amenity Center in order to accommodate maximized amenities.
10
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Additional guest parking was not required on Tract A-3 for several reasons.
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1. Grenadier Homes, through our homeowners association and HOA Documents, requires
residents to keep garages free of clutter so that cars can be parked in the garage every
night.
2. Because the residents cars must be parked in the garage, guest parking can be
accommodated in the full length rear driveway behind each Villa Townhome.
3. Since this is rear entry product, the front streets are free of driveways, allowing
significant room for on street parking typical in all single family communities.
12
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However, for the Amenity Center, we are requesting that inset parallel parking be allowed
so that we can provide additional amenities to our residents.
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The inset parallel parking we are proposing will move the parked cars entirely out of the
normal flow of traffic.
We are proposing to park 13 cars using this inset parallel parking design on Tract A-3.
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We can park 10 cars along the amenity center in Tract A-4 using this method.
15
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a Definition:: Accessory community centta. private means an integral part of a ,
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City staff has indicated that our proposed amenity center falls under the category
"Accessory Community Center, Private".
The City of Wylie zoning ordinance further defines the parking requirement as 1 parking
space for every 300 square feet. Based on the facility Grenadier Homes is proposing, that
would require 7 parking spaces. We believe that 7 parking spaces will be more than
sufficient as our other existing communities have shown that the majority of our residents
will walk to this facility.
Based on the bathrooms and shade structure which CB Jeni is constructing, only three
parking space would be required.
16
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If we are required to construct a traditional parking lot, we will be forced to lose 2 of the
amenities we wish to provide, the putting green and the dog park, to accommodate the
parking lot.
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A parking lot does not guarantee that all parking will be off street.
If we park the same 13 cars which we can accommodate with inset parallel parking, 6 of
the cars are still parked on the street, impeding traffic flow.
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On Tract A-4, we can comfortably fit four parking spaces in a parking lot without decreasing
the size of the amenities.
Please keep in mind, there was never any intent to minimize parking. As previously
mentioned at our approved zoning case, we indicated 10 head in parking spaces at this
location, which would have been more than sufficient. We thought it was approved based
on its clear indication on our approved zoning exhibits.
As with the other location, to park the same 10 cars which could be accommodated with
inset parallel parking, would place 7 cars in the street, once again obstructing traffic flow.
19
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The city's required residential street width is 31 feet.
With our proposed inset parallel parking, the entire 31' of street has the potential to
remain totally unobstructed.
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The only additional normal obstruction that can occur would be one or more cars parking
on the opposite side of the street.
In this case, approximately 8 feet of drivable space is lost toi a parked car when you account
for distance from the curb and passing space. In this situation, 23 feet of usable street
remains for traffic.
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Alternatively, if a parking lot is required, nothing precludes cars from continuing to park
along the street as in any residential community.
In this case, only 15 feet remains for through traffic.
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In conclusion, I would like to reiterate a couple points we made in our prior meeting as well
as this evening.
This is not an attempt to save money. The amount of concrete required for inset parallel
parking spaces is comparable to the concrete required for parking lots. Plus we are adding
the cost of additional amenities.
Although the inset parallel parking would physically reside within city street right-of-way,
the Homeowners Association is willing to bear the cost of maintenance for the inset
111
parallel parking.
We desire to bring more amenities to this Wylie community than our other communities in
the Metroplex. We would really hate to have to give up a putting green and dog park in
lieu of a parking lot.
Inset parallel parking promotes wider traffic flow areas. With inset parallel parking, only
one car may park on the opposite side of the street within the normal 31 foot lane,
allowing 23 feet to remain for traffic flow. With a parking lot, cars may still park on both
sides of the street, potentially blocking up to 16 feet of usable space, only allowing 15 feet
to remain for traffic flow.
23
We strongly feel that this type of parking is a compromise which all parties can live with
since it is already required in roughly 50% of the community. Please remember that during
our previous approved zoning case, P&Z and Council required this type of parking for guest
parking within Tract A-4.
23
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Thank you!
We will be happy to answer any questions.
24
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Wylie City WYLIE AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: 2
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: September 17,2018 Budgeted Amount:
Exhibits: 2
Subject
Consider, and act upon, Ordinance No. 2018-27 amending Ordinance No. 2007-06 Chapter 18 Animals, Section 18-9
Livestock and Fowl, establishing standards for allowing chickens within city limits.
Recommendation
Motion to approve Ordinance No. 2018-27 amending Ordinance No. 2007-06 Chapter 18 Animals, Section 18-9
Livestock and Fowl, establishing standards for allowing chickens within city limits.
Discussion
At its work session held July 24, 2018, the City Council directed Staff to draft an ordinance that would allow chickens
within the city limits of Wylie under certain guidelines. The current ordinance states that no person shall keep chickens,
ducks, turkeys, geese, peacocks or guineas within the corporate limits of the city, except in lakes, public parks or as
allowed by the Comprehensive Zoning Ordinance. The Zoning Ordinance only allows chickens on a commercial basis on
land that is a minimum of 5 acres and zoned Agricultural 30 District.
Chickens are defined as: any particular domesticated farm or ranch animal of the particular fowl family, Gallus
domesticus developed in a number of breeds for its flesh, eggs, and feathers but does not include ducks, geese, turkeys, or
other domesticated fowl.
The proposed ordinance allows no more than 8 chickens, which must be kept in an enclosure located in the rear yard of a
residential dwelling and be provided a shelter with a minimum of three square feet of floor space per hen. Roosters or
other loud fowl are prohibited. Enclosure must be a minimum of 25' from an adjacent dwelling.
The current fee schedule assesses a$10 annual fee for each animal on a residential lot. If a permit is required for chickens
and coop, then a onetime fee of$25.00 could be assessed at the time a permit application is submitted.
CONSIDERATION:
1. Of the cities surveyed, 5 require a permit, and 8 do not. If no permit is required, there would be no inspections of
the location or type of enclosure installed. Enforcement measures are outlined in the ordinance and would be
conducted by Animal Control.
2. If a permit is required, the permitting/inspections process would be handled through the Building Inspections
Department. Enforcement would be through Animal Control.
3. Onetime permit fee of$25.00.
(Rev 01/2014) Page 1 of 1
ORDINANCE NO. 2018-
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING
ORDINANCE NO. 2007-06 CHAPTER 18 ANIMALS, SECTION 18-9
LIVESTOCK AND FOWL, OF THE WYLIE CODE OF ORDINANCES;
ESTABLISHING STANDARDS FOR ALLOWING CHICKENS WITHIN CITY
LIMITS; DISTANCES FROM PRIVATE RESIDENCES AND PUBLIC
BUILDINGS; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has investigated and
determined that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas
("Wylie")to amend the City Ordinance, Chapter 18, Section 18-9 Livestock and Fowl
NOW, THEREFORE BE IT, ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Amendment to City Ordinance Chapter 18, Section 18-9 Livestock and
Fowl; The City of Wylie's City Ordinance Chapter 18 is hereby amended to read as follows:
CHAPTER 18 ANIMALS
ARTICLE I—IN GENERAL
Sec. 18-9.—Livestock and fowl
(a) No person shall engage in keeping livestock within the corporate limits of the city, except as
allowed by the Comprehensive Zoning Ordinance_of the City of Wylie.
N1 2ur-. §i2,1rn s1n, II m2a21°u=, Ibn aug lip Ian a tZ i Ian li c Kt erns ,s u tf i it toil a if:0 210,i llil n g li irn ,1 irn ,11t
zoned r°ur-,slodennu.,li, Il wlUIhou t first obtaOnnlinng a joermh from u.IhE-. Buuiilldiinq Department of the cOty for
such IOocat.lOon and payment of , one-ulimE ermliu tc-c-, On n amount E-stabOOishe from ulime to
thlle dy ordOnance Of u.Ih(-. chy (Ouuirn( liII. 1TIan(-. p(-rmlia Os irnoirnar, irnsfer, bIk and termliin, aes On thE,
E-veirnt u.lhE, jaio,ormOt holder no Iloia er resiides t u.lhE, spperoly for wlhOich thE, germ h was Ossued or
rn thE, E-veirnt tht2erson cehases to harbor or 14 Eo Boll,clo ,ar chlickEo erns on uJh ro er.u.
Chickens, Acne �, rfo�uull,r domesu
.(,__) __Y_��__ !i � iicatedfaum or u°arnch_arryiimaof Ihho p_ahiicuau° fowl famiiaYyGallus
daMrrresticus develllope On number er a f breeds u , fear iOt, fly ,IhnL -.fag§„, and feath a, but does not iiirnc Ilu de
_
rt u4u l4s,_t _s=uL_tu ul4�f uu ,,i2,La ulhnuL 1221ffIc ,ur-art _a2wh1.
440.1 TIanE, 4c,E gjpiiirnf. of loud f wIsuchu;srQ a st uq, ft--sho l.1__.;e---n ir'oo[ w=feu-.t-otk)__ap>, h--ago
Glibook;1 erns--ducks, turkeys, geese, peacocks or guineas, or other such bud within the
corporate limits of the city_sly allll_:e_ uolhiibiited, except in lakes, public parks or as allowed by
the Comprehensive Zoning Ordinance of the City of Wylie.
CIhnillckE in, ,hallll° kept iiirn an ( irno llo,u re or fenced a area and beg)royllllde a ,hh lltE r_(cu a t ).willthP
mllnillmu_umaftthr c square p offloor a e uaIhn� irn
if)., /h Ihll keirn coal m�P may not xo: u 8 square tc ) or tP Mlle than (.,t�l�nt uoua� at uts I�n_ug lh E st
and muu,lbe IlOC ea yvgglhnuirn iit owrnferno:eirnot to ll no: Iluude pe riim eterfeirnpprnq
fa) Such IIlo P duo n and/or ( irnc Ilan,u rn ,Ihall° no p o,eE than 1 tE et to the nearest uirnlhablllltE
dwu IIIllirnq„othue�r t,Iha n that of_the owirne2u
coop aa m must com pllEteIly surrounded uP llllxfootIhllllghn secure f irnu e (.,Incllosure that
p royill es adqguate_space o for fa wll to roam,and does, not 100 sg u P rE,
chnillck-.irn coop or other (.,I ncllosure must llocatEd whhlllln rear yard no doses than fiiv�-.
t� .(5'1from any property and at a IIlo P duo n wlh 11 lhn u, not from a nY.. uublIll tr c t.
j.) I(Mlhn� puy Ihall° IhayE,,, P u thnonty to rk va I4tG P user ut at a ny)im � �Ihn� owrnE r does, notcomp llywllthn
dylhnii, sc�tiiu�rn orany other r� g u�iire m�e i�t,� __
(14 ) Shoulld such chllckens be kept on a Illot Cuy and such ,u rrouirna uirna„. are a IIlat r dc,.\/(. 11oped to
closer to any llnhabllted bullIldllngopa wa,llllll nq closer than two- my 1�uve � � � ( 5_),__� xo Ilu a iiirna
p rgigeu y ownEr who 14 E e_pas o:Ih ll 14 pirn,,_,u uchu irnp Ilosu rk may be r gu rf.,d to be moved to 14 E _p
com plIlilla nce o a u_uinablIIE, to keep uirn com lIlilla np p L such irnillmu lls slhn lll° be rk,.h,2ullrEd to be rk,moyed from
such p em ill,e_, vr thnuirna�irn� (�aYu uof such non-comp
om p IluP irnp
al Enforcement of th lls ,c,ctlloirn and Puny state IIP w, irhm ll controlll slhn llll
of p,gn,uEulliiywuof arhm all o:o ntrolll authority,.
tlhnority,.
SECTION 3: Savings/Repealing Clause: Wylie's City Ordinance, as amended, shall remain in
full force and effect, save and except as amended by this or any other Ordinance. All provisions of any
ordinance in conflict with this Ordinance are hereby repealed, but such repeal shall not abate any
pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution
from being commenced for any violation if occurring prior to the repeal of the ordinance. Any
remaining portions of said ordinance shall remain in full force and effect.
SECTION 4: Severability: Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly
provided that any and all remaining portions of this Ordinance shall remain in full force and effect.
Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or
phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and
phrases be declared unconstitutional or invalid.
SECTION 5: Penalty Provision: Any person, firm, corporation or entity violating this
Ordinance, as amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
fined a sum not exceeding Five Hundred Dollars ($500.00). Each continuing day's violation under this
Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall
not preclude Wylie from filing suit to enjoin the violation. Wylie retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6: Effective Date: This Ordinance shall become effective from and after its
adoption and publication as required by law the City Charter and by law.
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas,this day of , 2018.
Eric Hogue, Mayor
ATTEST:
Stephanie Storm, City Secretary
DATE OF PUBLICATION: , in the
ORDINANCE NO. 2018-27
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING
ORDINANCE NO. 2007-06 CHAPTER 18 ANIMALS, SECTION 18-9
LIVESTOCK AND FOWL, OF THE WYLIE CODE OF ORDINANCES;
ESTABLISHING STANDARDS FOR ALLOWING CHICKENS WITHIN CITY
LIMITS; DISTANCES FROM PRIVATE RESIDENCES AND PUBLIC
BUILDINGS; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
WHEREAS,the City Council of the City of Wylie, Texas ("City Council") has investigated and
determined that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas
("Wylie")to amend the City Ordinance, Chapter 18, Section 18-9 Livestock and Fowl
NOW, THEREFORE BE IT, ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Amendment to City Ordinance Chapter 18, Section 18-9 Livestock and
Fowl; The City of Wylie's City Ordinance Chapter 18 is hereby amended to read as follows:
CHAPTER 18 ANIMALS
ARTICLE I—IN GENERAL
Sec. 18-9.—Livestock and fowl
(a) No person shall engage in keeping livestock within the corporate limits of the city, except as
allowed by the Comprehensive Zoning Ordinance of the City of Wylie.
(b) No person shall keep more than eight (8) chickens as defined by this ordinance in an area
zoned residential without first obtaining a permit from the Building Department of the city for
such location and payment of a one-time permit fee in an amount established from time to
time by ordinance of the city council. The permit is nontransferable and terminates in the
event the permit holder no longer resides at the property for which the permit was issued or
in the event the person ceases to harbor or keep backyard chickens on the property.
(c) Chickens. Any particular domesticated farm or ranch animal of the particular fowl family, Gallus
domesticus developed in a number of breeds for its flesh, eggs, and feathers but does not include
ducks, geese, turkeys, or other domesticated fowl.
(d) The keeping of loud fowl such as roosters, ducks, turkeys, geese, peacocks or guineas, or
other such loud fowl within the corporate limits of the city shall be prohibited, except in
lakes, public parks or as allowed by the Comprehensive Zoning Ordinance of the City of
Wylie.
Ordinance No. 2018-27-Amending Ordinance No.2007-06 chapter 18 animals, section 18-9 livestock and fowl,of the
Wylie code of ordinances; establishing standards for allowing chickens within city limits;
(e) Chickens shall be kept in an enclosure or fenced area and be provided a shelter (coop)with a
minimum of three square feet of floor space per hen.
(f) A chicken coop may not exceed 80 square feet or be taller than eight feet at its highest point,
and must be located within its own fence not to include perimeter fencing
(g) Such location and/or enclosure shall be no closer than 25 feet to the nearest inhabited
dwelling, other than that of the owner.
(h) The coop must be completely surrounded by a six-foot high secure fenced enclosure that
provides adequate space for the fowl to roam, and does not exceed 100 square feet.
(i) The chicken coop or other enclosure must be located within the rear yard no closer than five
feet (5') from any property line and at a location which is not visible from any public street.
(j) The city shall have the authority to revoke a permit at any time the owner does not comply with
this section or any other requirements.
(k) Should such chickens be kept on a lot in the City and such surrounding area is later developed to
bring it closer to any inhabited building or dwelling closer than twenty-five feet (25'), excluding
property owner who keeps chickens, such enclosure may be required to be moved to keep in
compliance or if unable to keep in compliance, such animals shall be required to be removed from
such premises within one (1)year of such non-compliance.
(1) Enforcement of this section and any state laws regulating animal control shall be the
responsibility of the animal control authority.
SECTION 3: Savings/Repealing Clause: Wylie's City Ordinance, as amended, shall remain in
full force and effect, save and except as amended by this or any other Ordinance. All provisions of any
ordinance in conflict with this Ordinance are hereby repealed, but such repeal shall not abate any
pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution
from being commenced for any violation if occurring prior to the repeal of the ordinance. Any
remaining portions of said ordinance shall remain in full force and effect.
SECTION 4: Severability: Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly
provided that any and all remaining portions of this Ordinance shall remain in full force and effect.
Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or
phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and
phrases be declared unconstitutional or invalid.
SECTION 5: Penalty Provision: Any person, firm, corporation or entity violating this
Ordinance, as amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
fined a sum not exceeding Five Hundred Dollars ($500.00). Each continuing day's violation under this
Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall
not preclude Wylie from filing suit to enjoin the violation. Wylie retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6: Effective Date: This Ordinance shall become effective from and after its
adoption and publication as required by law the City Charter and by law.
Ordinance No. 2018-27-Amending Ordinance No.2007-06 chapter 18 animals, section 18-9 livestock and fowl,of the
Wylie code of ordinances; establishing standards for allowing chickens within city limits;
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas,this 25th day of September, 2018.
Eric Hogue, Mayor
ATTEST:
Stephanie Storm, City Secretary
DATE OF PUBLICATION: October 2, 2018, in the Wylie News
Ordinance No. 2018-27-Amending Ordinance No.2007-06 chapter 18 animals, section 18-9 livestock and fowl,of the
Wylie code of ordinances; establishing standards for allowing chickens within city limits;
Wylie City Council
YLIE AGENDA REPORT
Meeting Date: September 25, 2018 Item Number: 3
Department: Purchasing (City Secretary's Use Only)
Prepared By: G. Hayes Account Code: 613-5723-58570
Date Prepared: September 18, 2018 Budgeted Amount: $400,000
Exhibits:
Subject
Consider, and act upon, the award of a professional services project order (PSPO) #W2018-113-E for
engineering and design services for the Ballard Avenue Elevated Water Storage Tank to Birkhoff, Hendricks &
Carter, LLP in the amount of $283,500.00; and authorizing the City Manager to execute any necessary
documents.
Recommendation
A motion to award a professional services project order (PSPO) #W2018-113-E for engineering and design
services for the Ballard Avenue Elevated Water Storage Tank to Birkhoff, Hendricks & Carter, LLP in the
amount of$283,500.00; and authorizing the City Manager to execute any necessary documents.
Discussion
The existing elevated water tower located adjacent to Fire Station 1 was originally constructed in approximately
1980. The tower has passed its expected useful life and maintenance is becoming very costly The new tank will
provide required capacity improvements for this growing area of the community.
This professional services project order (PSPO) is for the design of a new 1.5 million gallon elevated storage
tank near Fire Station No. 1. The design will also include the removal of the existing 250,000 gallon elevated
storage tank. The agreement includes locating a site near the existing water tower to construct the new tower
and a plan to have the new tower in service before the removal of the old tower.
The project order includes:
• Basic Services ($217,000.00) includes plans, specifications, bidding documents, bidding phase services,
and construction phase services.
• Special Services ($66,500.00) includes field surveys, geotechnical report, final plat of purchased
property, water system modeling, landscaping and irrigation, and a set of record drawings.
This PSPO is issued under Master Agreement for Professional and Engineering Services (MAPES) #W2017-
76-A. Staff has determined Birkhoff, Hendricks & Carter, LLP to be the most qualified firm for Category E
(New Water and Wastewater) in accordance with Government Code 2254.
(Rev 01/2014) Page 1 of 1
Wylie City Council
(:,°.fi` 4 r AGENDA REPORT
I
Meeting Date: September 25, 2018 Item Number: WS
(City Secretary's Use Only)
Department: Fire
Prepared By: Fire Account Code: N/A
Date Prepared: August 14, 2018 Budgeted Amount: N/A
Exhibits: N/A
Subject
Hold a work session to update council on the remodel of Fire Station 2.
Recommendation
N/A
Discussion
The fire department has worked with McCarthy Architect to design a floor plan and preliminary elevations for the Fire
Station 2 remodel. During the work session, council will be presented the floor plan and preliminary elevations.
McCarthy Architects will attend to answer any questions council may have. We are at a point in the process to solicit
qualifications for a contractor. The fire department is seeking direction to move forward with the process to hire the
contractor for the station two remodel.
(Rev 01/2014) Page 1 of 1
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