10-23-2018 (City Council) Minutes '®'CITY OF Wylie CityCouncil
WYLIE
Minutes
Regular Meeting
Tuesday, October 23,2018—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Stephanie Storm took roll call
with the following City Council members present: Mayor pro tem Keith Stephens, Councilman Matthew
Porter, Councilman Jeff Forrester, Councilwoman Candy Arrington, Councilman Timothy Wallis, and
Councilman David Dahl.
Staff present included: City Manager Mindy Manson; Assistant City Manager Chris Hoisted; Police
Lieutenant Tommy Walters; Development Services Director Renae 011ie; Project Engineer Wes Lawson;
Public Information Officer Craig Kelly; Parks and Recreation Director Robert Diaz; Public Works
Director Tim Porter; Human Resources Director Lety Yanez; Finance Director Melissa Beard; WEDC
Director Sam Satterwhite; City Secretary Stephanie Storm, and various support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor pro tem Stephens gave the invocation and the Councilman Porter led the Pledge of Allegiance.
PRESENTATIONS
• Employee Milestone Anniversary
Mayor Hogue and City Manager Manson presented milestone anniversary honors to the following
employees:
Linda Seumalo,Payroll Specialist— 15 years of service
Robert Ramirez,Fleet Maintenance Technician II— 10 years of service
Bennie Price, Crossing Guard— 10 years of service
• Presentation for Municipal Court Week November 5-9
Mayor Hogue read a proclamation declaring November 5-9, 2018 as Municipal Court Week in the City of
Wylie. Municipal Court staff was present to accept the proclamation.
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Wylie City Council
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• Arbor Day Presentation
Mayor Hogue read a proclamation declaring November 2, 2018 as Arbor Day in the City of Wylie.
Robert Diaz,Parks and Recreation Director,and Brent Stowers,Parks Manager,were present to accept
the proclamation.
• Proclamation of retirement of K-9 Gunner
Mayor Hogue read a proclamation honoring the retirement of K-9 Gunner to K-9 Officer and handler
Richard Chambers. Officer Gunner will reside with K-9 Officer Chambers during his retirement years.
Officer Gunner has served the City for four years.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present wishing to address Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of October 9, 2018 Regular Meeting of the
Wylie City Council. (S. Storm, City Secretary)
B. Consider,and act upon,Resolution No.2018-36(R) authorizing the City Manager of the City
of Wylie, Texas to execute an Encroachment on Easement agreement with Oncor Electric
Delivery Company LLC to construct, operate, and maintain a hike and bike trail in the
Oncor easement which is recorded in Volume 574,Page 411 of the Deed of Records of Collin
County, Texas for the Woodbridge North Trail project. (R. Diaz, Parks and Recreation
Director)
C. Consider, and act upon, the vendor application for the Wylie Children's Business Fair at
Olde City Park on March 16,2019. (R. Diaz, Parks and Recreation Director)
D. Consider, and act upon, the vendor application for the Wally Watkins Elementary Turkey
Trot fundraiser 5K and Fun Run to be held at Founders Park on November 22, 2018. (R
Diaz, Parks and Recreation Director)
E. Consider, and act upon, the acceptance of the resignation of Samantha Dean and
appointment of Brett Swendig as a new board member to the City of Wylie Parks and
Recreation Board to fill the term of October 2018 to June 30,2019. (S. Storm, City Secretary)
F. Consider, and act upon, Ordinance No. 2018-30 to change the zoning from Light Industrial
(LI)to Planned Development—Light Industrial/Commercial Corridor(PD-LI/CC),property
generally located 300' from the northwest corner of Hooper and Steel Roads (Helmberger
Industrial Park,Block 1,Lot 1). ZC 2018-12. (R. 011ie, Development Services Director)
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G. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30,
' 2018. (M. Beard, Finance Director)
H. Consider, and place on file, the City of Wylie Monthly Preliminary Revenue and
Expenditure Report for September 30,2018. (M. Beard, Finance Director)
I. Consider, and act upon, the approval of the purchase of three (3) Chevrolet Tahoe Police
Pursuit Vehicles and one (1) Chevrolet Traverse in the amount of$132,776.42 through an
Interlocal purchasing agreement with Tarrant County, and authorizing the City Manager to
execute any necessary documents. (G. Hayes, Purchasing Manager)
J. Consider, and act upon, authorizing the City Manager to execute an agreement between the
City of Wylie and Richard Chambers to release ownership and liability of K-9 Gunner upon
his retirement,to Richard Chambers for a fee of$1.00. (A. Henderson, Police Chief)
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl,to approve the Consent
Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, the award of Professional Services Project Order (PSPO) #W2019-
7-E for engineering and consulting services for an Advanced Metering Infrastructure
Project to Jones & Carter, Inc. in the amount of $81,500.00 and authorizing the City
Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager)
Staff Comments
Public Works Director Porter addressed Council stating this is a proposal with Jones&Carter,Inc. for the
review of our existing system to check our existing meters and how we currently collect data, work with
the billing department, and look at the existing systems within the City. They will make
recommendations on how to move forward with an advanced metering infrastructure system.
Council Comments
Councilman Porter asked for examples of other cities to which Jones & Carter Inc. has provided service.
Freddie Guerra, representing Jones & Carter Inc., addressed council stating they have worked with
various municipalities in the Houston area. Councilman Porter asked if they had experienced any issues
with any specific technology implementation with other cities. Guerra replied that, prior to the new
meters being installed, they will assist with educating City staff on the AMI and AMR process. Once the
City chooses the vendor, Jones & Carter will ensure that potential issues are addressed beforehand by
outreaching to City staff and citizens so that there is a good understanding of both the benefits and
drawbacks of the new system.
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Arrington, to approve the
award of Professional Services Project Order (PSPO) #W2019-7-E for engineering and consulting
services for an Advanced Metering Infrastructure Project to Jones & Carter, Inc. in the amount of
$81,500.00 and authorizing the City Manager to execute any and all necessary documents. A vote was
taken and the motion passed 7-0.
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Wylie City Council
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READING OF ORDINANCE
City Secretary Storm read the caption to Ordinance No. 2018-30 into the official record.
Mayor Hogue convened into work session at 6:29 p.m.
WORK SESSION
• Review Amendments to the Thoroughfare Plan. (T. Porter, Public Works Director)
Public Works Director Porter addressed council stating Impact Fees are authorized under Chapter 395 of
the Texas Local Government Code and are defined as a charge imposed against new development to pay
for the off-site construction or expansion of infrastructure facilities that are necessitated by and benefit the
new development.
Roadway impact fees are specifically for roadway improvement projects necessary to reduce congestion
and to provide for efficient travel to accommodate new growth.
The Impact Fee Capital Improvements Plan (CIP) is aimed at facilitating long-term growth.
Considerations in the development of the Impact Fee CIP include: community growth (land use
assumptions),the Comprehensive Master Plan, financial considerations,project achievability,the existing
thoroughfare plan, and City staff input. As projects in the program are completed, planned costs are
updated with actual costs to more accurately reflect the capital expenditure of the program. Additionally,
new capital improvement projects may be added to the system.
Legislatively, roadway impact fees may only consider arterial and collector status roads on the City's
official Thoroughfare Plan. Statutory requirements mandate that impact fees be based on a specific list of
improvements identified in the Capital Improvements Plan and must be updated at least every five years.
Only the cost attributed(and necessitated)by new growth over a 10-year period may be considered.
City staff is looking to the City Council for any suggested changes to the proposed presented
Thoroughfare Plan prior to finalization of the Roadway, Water and Wastewater Capital Improvement
Plan. The roadways shown are divided into segments based on changes in lane configuration, major
intersections, or area development that may influence roadway characteristics. Dashed items indicate
future roadway alignments and the notes and highlights in yellow outline all of the suggested changes
from the 2014 City of Wylie Thoroughfare Plan.
In identifying potential changes, Birkhoff, Hendricks & Carter and City staff also referenced the 2016
Collin County Thoroughfare Plan and the March 2018 Collin County Strategic Roadway Plan put
together by the North Central Texas Council of Governments.
Council Comments
Mayor Hogue asked if the plan is easy enough to change depending on what the county does with the
roadways. Porter replied that if any changes have to be made to the impact fee would have to come back
to council, but any changes could be updated and shown on a thoroughfare map. Manson replied that if it
affects the Thoroughfare Plan but not Capital Improvement Plan it is simpler to amend. Councilman
Porter expressed concerns with proposed roadways and bridges on the east side of town and also
expressed concern with preserving the integrity of our historic district in regard to truck traffic.
Councilman Forrester asked about the purpose and cost of the proposed roads shown off McMillen in the
wetland area. Porter replied that the consultant looks at traffic congestion and sees this as necessary to
relieve some congestion. Jody Short, representing Lee Engineering, addressed council stating the
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Wylie City Council
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alignment shown is not intended to show a precise alignment; it is designed to show a need to have a
collector type roadway working through that area. Mayor Hogue replied that the roadways on the map
are placeholders and could be adjusted depending on future development. Councilman Wallis asked if
thought has been given to making the intersection at FM 544 and Woodbridge safer. Porter replied that
the City is currently working with TxDOT to create an additional left-turn lane heading eastbound on FM
544. TxDOT is currently working with NTCCOG for funding and has a possible construction start date
of 2021. Councilman Porter asked if TxDOT could add back the right-turn arrow at the intersection of
FM 544 and Country Club Road. Councilman Porter asked if the City knows what the county's plan is
with the proposed bond concerning Highway 78. Mayor Hogue replied that the county does not have a
plan;they just know Highway 78 is crowded and there will be more growth in the east part of the county.
Staff will schedule an additional work session at a future meeting.
Mayor Hogue reconvened into regular session at 6:59 p.m.
Mayor Hogue convened into executive session at 6:59 p.m.
EXECUTIVE SESSION
Sec.551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value
of real property if deliberation in an open meeting would have a detrimental effect on its negotiating
position.
• Consider the sale or acquisition of property located at 5'Street and State Highway 78.
Mayor Hogue reconvened into regular session at 7:15 p.m.
ADJOURNMENT
A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl,to adjourn the meeting
at 7:16 p.m. A vote was taken and the motion passed 6-1 with Councilman Forrester voting against.
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Minutes October 23,2018
Wylie City Council
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