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12-11-2018 (City Council) Minutes W lie CityCouncil IN CITY OF y WYLIE Minutes Regular Meeting December 11, 2018—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Stephanie Storm took roll call with the following City Council members present: Mayor pro tern Keith Stephens, Councilman Matthew Porter, Councilman Jeff Forrester, Councilwoman Candy Arrington, Councilman Timothy Wallis, and Councilman David Dahl. Staff present included: City Manager Mindy Manson;Assistant City Manager Chris Hoisted; Police Chief Anthony Henderson; Development Services Director Renae 011ie; Communications Specialist Judy Truesdell; Parks and Recreation Director Robert Diaz; Public Works Director Tim Porter; Finance Director Melissa Beard; WEDC Director Sam Satterwhite; Fire Chief Brent Parker; City Secretary Stephanie Storm, and various support staff. INVOCATION&PLEDGE OF ALLEGIANCE Mayor pro tern Stephens gave the invocation and the Councilman Porter led the Pledge of Allegiance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. Raymond Hooper and B.J.Furstonberg were present wishing to address Council regarding storm water drainage issues near Stoneridge Farms. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Minutes December 11,2018 Wylie City Council Page 1 A. Consider, and act upon, approval of the Minutes of November 13, 2018 Regular Meeting of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and act upon, approval of a Preliminary Plat for FM 544 Ventures Addition, creating a single commercial lot on 1.022 acres. Subject property generally located at the northeast corner of Springwell Parkway and FM 544. (R. 011ie, Development Services Director) C. Consider, and act upon, approval of a Final Plat for Stone Black Addition, creating a single lot on 5 acres within Wylie's ETJ, generally located north of E. Stone Road and west of E. Stone Road, approximately 800' south of Brown Street, and more specifically at 2705 E. Stone Road. (R. 011ie, Development Services Director) D. Consider,and act upon, approval of a Final Plat for Stone Pebble Addition,creating a single lot on 2.848 acres within Wylie's ETJ, generally located northeast of the intersection of E. Stone Road and Wildflower Lane (2065 E. Stone Road). (R. 011ie, Development Services Director) E. Consider, and act upon, approval to construct a new Folk Victorian residential structure on a single lot within the Downtown Historic District, located within the Railroad Addition, Block 6,Lot l0a(310 N.Ballard Ave). (R. 011ie, Development Services Director) F. Consider, and act upon, a recommendation to the City Council regarding the approval for substantial renovations in accordance with Ordinance No. 2013-17 for the remodel of a residential structure, generally located at the northeast corner of W. Jefferson St. and Cottonbelt Ave, and more specifically at 306 W. Jefferson St. within the Downtown Historic District. (R. 011ie, Development Services Director) G. Consider, and place on file, the Monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of October 31,2018. (S. Satterwhite, WEDC Director) H. Consider, and place on file,the City of Wylie Monthly Revenue and Expenditure Report for October 31,2018. (M. Beard, Finance Director) I. Consider, and place on file, the City of Wylie Monthly Investment Report for October 31, 2018. (M. Beard, Finance Director) J. Consider, and act upon, Ordinance No. 2018-31 amending Ordinance No. 2018-24 (2018- 2019 Budget) in the amount of$55,451.60 for proposed budget amendments for fiscal year 2018-2019. (M. Beard, Finance Director) K. Consider, and act upon, the approval of the purchase of Emergency Preparedness & Safety Equipment from Delta Industrial Service & Supply Company in the estimated annual amount of $50,000.00 through a cooperative purchasing contract with HGAC Buy, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) L. Consider, and act upon, the approval of the purchase of Chevrolet Trucks from Caldwell Country in the estimated annual amount of $97,500.00 through a cooperative purchasing contract with Buy Board Cooperative Purchasing (#521-16), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) Minutes December 11,2018 Wylie City Council Page 2 M. Consider and act upon the approval of the purchase of 2-Ton International Service Trucks in the estimated annual amount of $158,026.00 from Southwest International Trucks Inc., through a cooperative purchasing contract with Sourcewell Coopertive Purchasing and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) N. Consider, and act upon, the approval of the purchase of Exercise Equipment and Services from Team Marathon Fitness in the estimated annual amount of $57,245.00 through a cooperative purchasing contract with'Buy Board Cooperative Purchasing and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) O. Consider, and act upon, the award of bid #W2019-12-B for Wylie Senior Recreation Center Parking Lot Expansion to Texas Civil Construction in the amount of $111,251.00, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager) P. Consider, and act upon, the approval of the purchase of Annual Maintenance and Software Upgrade for Public Safety Radios and Network Recording Software from Motorola Solutions Inc. in the estimated annual amount of $55,392.84 through a cooperative purchasing contract with H-HGAC and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) Councilman Porter requested that Consent Items E, G, and J be removed from Consent and considered individually. Consensus of the Council was to remove Items E,G, and J from Consent and consider individually. Council Action A motion was made by Councilman Wallis, seconded by Councilwoman Arrington,to approve items A, B, C,D,F,H,I,K,L,M,N, 0, and P on the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA E. Consider, and act upon, approval to construct a new Folk Victorian residential structure on a single lot within the Downtown Historic District, located within the Railroad Addition, Block 6,Lot l0a(310 N.Ballard Ave). (R. 011ie, Development Services Director) Council Comments Porter asked if the written language reflects the Historic Review Commission recommendation regarding the detached garage approximately at midpoint and to the south side of the main structure, and the dwelling be single story and 1,000 square feet of livable space. 011ie replied that the language did include the recommendation. Council Action A motion was made by Councilman Porter, seconded by Councilman Forrester,to approve Consent Item E. A vote was taken and the motion passed 7-0. Minutes December 11,2018 Wylie City Council Page 3 G. Consider, and place,on file, the Monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of October 31,2018. (S. Satterwhite, WEDC Director) Council Comments Councilman Porter asked if there are any new projects since the last meeting. Satterwhite replied that the WEDC did approve a sale of property and performance agreement for a WEDC property on Jackson Street. Council Action A motion was made by Councilman Forrester, seconded by Councilman Dahl,to approve Consent Item G. A vote was taken and the motion passed 7-0. J. Consider, and act upon, Ordinance No. 2018-31 amending Ordinance No. 2018-24 (2018- 2019 Budget) in the amount of$55,451.60 for proposed budget amendments for fiscal year 2018-2019. (M. Beard, Finance Director) Council Comments Councilman Porter stated he had no questions on the Item. He prefers to vote on budget amendment items separately and not part of the Consent Agenda. Council Action A motion was made by Councilman Porter, seconded by Councilman Dahl,to approve Consent Item J. A vote was taken and the motion passed 7-0. 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Agricultural (AG/30)to Planned Development-Business Government(PD-BG),property generally located at the intersection of Lynda Lane and Forrest Ross Road. ZC2018-14 (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating North Texas Municipal Water District (NTMWD) is requesting to rezone. She noted that there were two major differences from NTMWD's previous presentation: the PD now states the maximum height allowed for their proposed facility is 30 feet, as opposed to the previously submitted 50 feet, and the number of stories is restricted to one, as opposed to the previously requested four. 011ie reported 20 notifications were mailed; three responses were returned in opposition of the request based on what was previously presented. Applicant Comments Tom Kula, Executive Director of NTMWD, addressed Council stating they need to move water operations out of the original center, in which they have been operating since 1956. The building will be one story and will contain a training room, an ops center, and a small laboratory that will hold small amounts of chemicals for daily water testing. The building will have about 30 employees working on a Minutes December 11,2018 Wylie City Council Page 4 daily basis so there will be minimal traffic. The plan includes a redo of Lynda Lane, and the District is working with the City to improve Eubanks from Highway 78 to the main entrance. Public Hearing Mayor Hogue opened the public hearing on Item 1 at 6:24 p.m. asking anyone present wishing to address Council to come forward. Al Schoelen addressed Council asking if NTMWD can raise the height 50 feet after approved. Mayor Hogue replied that they would not be able to because that is not what is being approved. Schoelen asked how many times their lab been cited in the last five years and what the violations were, if any. Billy George, representing NTMWD, replied there have been no violations in the last five years and TCEQ does come out and conducts periodic inspections. Schoelen stated he was for the project as it is being presented. Mayor Hogue closed the public hearing at 6:28 p.m. Council Action A motion was made by Councilman Wallis, seconded by Mayor pro tem Stephens,to approve a change in zoning from Agricultural (AG/30) to Planned Development-Business Government (PD-BG), property generally located at the intersection of Lynda Lane and Forrest Ross Road. ZC2018-14. A vote was taken and the motion passed 7-0. 2. Hold a Public Hearing and consider, and act upon, approval of a Replat of Lot 2,Block 'A', Aldi Wylie Addition creating Lots 1 & 2, Block 'A', Meineke Addition, on 2.189 acres located approximately 1,100 ft east of the intersection of FM 544 and McCreary Road. (R 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating the purpose of the replat is to subdivide one lot into two separate lots to make it more marketable. Public Hearing Mayor Hogue opened the public hearing on Item 2 at 6:30 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:31 p.m. Council Action A motion was made by Mayor pro tem Stephens, seconded by Councilman Porter, to approve a replat of Lot 2, Block 'A', Aldi Wylie Addition creating Lots 1 &2, Block 'A', Meineke Addition, on 2.189 acres located approximately 1,100 feet east of the intersection of FM 544 and McCreary Road. A vote was taken and the motion passed 7-0. Minutes December 11,2018 Wylie City Council Page 5 3. Hold a Public Hearing and consider, and act upon, approval of a Replat of Lot 1,Block 1 of the Helmberger Industrial Park, creating Honrobia Industrial Park consisting of seven industrial lots and one common area lot on 2.9068 acres, generally located 300 feet west of the intersection of Hooper and Steel Roads. (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating the purpose of the replat is to accommodate a Planned Development approved by City Council in October 2018 to subdivide one lot into eight lots. One lot will be an open space lot and the other seven will be for commercial uses. Public Hearing Mayor Hogue opened the public hearing on Item 3 at 6:32 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:33 p.m. Council Action A motion was made by Councilman Wallis, seconded by Councilman Porter,to approve a replat of Lot 1, Block 1 of the Helmberger Industrial Park, creating Honrobia Industrial Park consisting of seven industrial lots and one common area lot on 2.9068 acres, generally located 300 feet west of the intersection of Hooper and Steel Roads. A vote was taken and the motion passed 7-0. 4. Hold a Public Hearing and consider, and act upon, a change in zoning from Commercial Corridor (CC) to a Planned Development to allow for a commercial retail use with outside storage and outside display on a single tract of land consisting of 1.1 acres, generally located west of the intersection of W. Alanis Lane and Alanis Drive. ZC 2018-09 (R. 011ie, Development Services Director) Staff Comments Development Services Director 011ie addressed Council stating the applicant is requesting to rezone. The purpose of the Planned Development (PD) is to allow for outside storage and outside display of merchandise. The proposed use of the business is for the sale of outdoor pool and patio accessories. The development standards of the PD are written in a way that will allow the applicant to install pools and patios in a manner that visibly represents the type of services that the business provides. Council Comments Councilman Porter asked how the extrusion light assembly portion of the PD being requested relates to the pool company. Applicant Comments Matt Fernandes, VP of Azure Pools, addressed Council stating there would be no steel fabrication at the business and was unsure why that language was included. He replied that it will be a showroom to show potential customers what services they offer. The applicant was not opposed to removing the language in question. Minutes December 11,2018 Wylie City Council Page 6 Public Hearing Mayor Hogue opened the public hearing on Item 4 at 6:40 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:41 p.m. Council Action A motion was made by Councilman Forrester, seconded by Councilman Dahl, to approve a change in zoning from Commercial Corridor (CC) to a Planned Development to allow for a commercial retail use with outside storage and outside display on a single tract of land consisting of 1.1 acres, generally located west of the intersection of W. Alanis Lane and Alanis Drive (ZC 2018-09) with the amendment to strike the statement of light assembly(Miniature Extrusion)uses to include the process of hydraulically pushing material through an aperture at elevated temperatures are permitted by right. A vote was taken and the motion passed 7-0. 5. Hold a Public Hearing and consider, and act upon, approval of the revised City of Wylie Thoroughfare Plan. (7. Porter, Public Works Director) Staff Comments Public Works Director Porter addressed Council stating the City of Wylie Thoroughfare Plan was presented to the City Council on October 23, 2018 and November 13, 2018 to discuss the proposed thoroughfare recommendations. In addition, on December 4, 2018 the Planning and Zoning Commission reviewed and recommended approval of the proposed plan to City Council. Staff seeks approval from the City Council of the revised City of Wylie Thoroughfare Plan,dated December 2018. Public Hearing Mayor Hogue opened the public hearing on Item 5 at 6:43 p.m. asking anyone present wishing to address Council to come forward. Steve Wright addressed Council stating he had several concerns with the proposed Thoroughfare Plan. He stated the City needs to plan for the future, rather than act as if it's not coming. He said the current plan, as changed pursuant to council recommendation after the November 14, 2018 meeting, does not sufficiently plan for future roadway needs. Mayor Hogue closed the public hearing at 6:47 p.m. Council Action A motion was made by Councilman Porter, seconded by Councilman Wallis, to approve the revised City of Wylie Thoroughfare Plan. A vote was taken and the motion passed 5-2 with Councilwoman Arrington and Mayor pro tem Stephens voting against. 6. Consider, and act upon,Resolution No. 2018-37(R) authorizing the City Manager to execute a Development Agreement with the Wylie Economic Development Corporation. (C. Holsted, Asst. City Manager) Minutes December 11,2018 Wylie City Council Page 7 Staff Comments Assistant City Manager Hoisted addressed Council stating on September 25, 2018 a work session was held to discuss the development of 802 West Kirby. The property is located adjacent to a tract owned by the Wylie Economic Development Corporation(WEDC) at 900 West Kirby. The development agreement outlines the parameters for development and marketing of the property as well as the reimbursement of development cost. The WEDC will market and develop the property. Expenses that benefit both properties are reimbursed 50%, and work that benefits only the City property are reimbursed 100%to the WEDC. To date, $159,741 has been spent on the City-owned property by the WEDC, which includes environmental services, grading, and monthly maintenance. An additional $45,233 is outstanding for environmental services. Upon the sale of all or a portion of the property, taxes totaling $461,458.74 are due to Collin County taxing entities for delinquent taxes on the property accrued prior to the City's ownership. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl, to approve Resolution No. 2018-37(R) authorizing the City Manager to execute a Development Agreement with the Wylie Economic Development Corporation. A vote was taken and the motion passed 7-0. Mayor Hogue recessed the Council into Executive Session at 6:54 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Sec.551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Consider the sale or acquisition of property located at 5th Street and State Highway 78. Mayor Hogue reconvened into Open Session at 7:40 p.m. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. 7. Consider, and act upon, Resolution No. 2018-38(R) approving a Resolution of the Wylie Economic Development Corporation to obtain a $4,500,000 loan from The American National Bank of Texas. (S. Satterwhite, WEDC Director) Staff Comments WEDC Executive Director Satterwhite addressed Council stating the attached Resolution approves a WEDC Resolution that was considered by the WEDC Board of Directors prior to Council consideration on December 10, 2018. The WEDC Resolution approves all loan documents between the WEDC and The American National Bank of Texas for a loan not to exceed $4,5000,000. The term of the loan is 60 months at a 5.25% interest rate with a 10-year amortization. The first seven months of the loan require interest-only payments with the balance of the term being principal and interest payments. The WEDC intends to purchase several contiguous properties within the City of Wylie under separate closings as part Minutes December 11,2018 Wylie City Council Page 8 of a master-planned redevelopment effort. The WEDC is currently negotiating multiple contracts and will make a public presentation to Council as to the project specifics within the next 45 days. The acquisition of properties and redevelopment of the same is authorized under Chapter 501 of the Texas Local Government Code, as amended. Council Action A'motion was made by Councilman Dahl, seconded by Councilwoman Arrington, to approve Resolution No. 2018-38(R) approving a Resolution of the Wylie Economic Development Corporation to obtain a $4,500,000.00 loan from The American National Bank of Texas. A vote was taken and the motion passed 7-0. READING OF ORDINANCE City Secretary Storm read the caption of Ordinance No. 2018-31 into the official record. ADJOURNMENT A motion was made by Councilman Porter, seconded by Councilman Dahl,to adjourn the meeting at 7:43 p.m. A vote was taken and the motion passed 7-0. O. OF ry • Hogue, r ATTEST: r j jnn [ -4 rtL 11 �f E,a OILACuutki. Oft, 3, 1� ;7.-Held., ^- \4'.., `, Stephanie Storm,City Secretary +;'# � m��,� Goo,coLoR40 5NISTd FE RAILi 4y Minutes December 11,2018 Wylie City Council Page 9