01-22-2019 (City Council) Minutes wCITY OF Wylie City Council
WYLIE
Minutes
Regular Meeting
January 22,2019—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. The following City Council members were
present: Mayor pro tern Keith Stephens, Councilman Matthew Porter, Councilman Jeff Forrester,
Councilwoman Candy Arrington, Councilman Timothy T.Wallis, and Councilman David Dahl.
Staff present included: City Manager Mindy Manson;Assistant City Manager Chris Hoisted;Police Chief
Anthony Henderson; Development Services Director Renae 011ie; Chief Building Official Bret
McCullough; Public Information Officer Craig Kelly; Parks and Recreation Director Robert Diaz; Public
Works Director Tim Porter; Finance Director Melissa Beard; Fire Chief Brent Parker; Project Engineer
Wes Lawson; WEDC Executive Director Sam Satterwhite; City Secretary Stephanie Storm, and various
support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor pro tern Keith Stephens gave the invocation and Councilman Wallis led the Pledge of Allegiance.
PRESENTATIONS
• Wylie Way Students
Mayor Hogue and Mayor pro tern Stephens presented medallions to students demonstrating "Shining the
Wylie Way." Each nine weeks one student from each WISD campus is chosen as the "Wylie Way
Student."
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
There were no citizens present wishing to address Council.
Minutes January 22,2019
Wylie City Council
Page 1
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
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A. Consider, and act upon, approval of the Minutes of January 8, 2019 Regular Meeting and
January 14,2019 Special Called Meeting of the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and act upon, Resolution No. 2019-02(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall Counties, Texas, ordering the General Election to be
administered by the Collin County Elections Administrator and the City of Wylie on May 4,
2019, for the purpose of electing the positions of two Council members (Place 1 and Place 3)
of the Wylie City Council, to hold office for a period of three years; Designating locations of
polling places; Designating filing deadlines; Ordering Notices of Election to be given as
prescribed by law in connection with such election. (S. Storm, City Secretary)
C. Consider, and act upon,Resolution No. 2019-03(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall Counties, Texas, Appointing Election Officials for the General
Election on May 4, 2019, for the purpose of electing the positions of two Council members
(Place 1 and Place 3)of the Wylie City Council. (S. Storm, City Secretary)
D. Consider,and act upon,the award of bid#W2019-31-B for Wylie Fire Station 1 Remodel; to
Clayton Contracting Inc. in the amount of$55,834.32, and authorizing the City Manager to
execute any and all necessary documents. (G. Hayes, Purchasing Manager)
E. Consider, and place on file, City of Wylie Monthly Revenue and Expenditure Report for
December 31,2018. (M. Beard, Finance Director)
F. Consider, and place on file, City of Wylie Monthly Investment Report for December 31,
2018. (M. Beard, Finance Director)
G. Consider, and act upon, Ordinance No. 2019-03 amending Ordinance No. 2018-24 (2018-
2019 Budget) for proposed budget amendments for fiscal year 2018-2019; providing for
repealing,savings and severability clauses; and providing an effective date of this ordinance.
(M. Beard, Finance Director)
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington, to approve the
Consent Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, accepting a donation to the City in the amount of$35,000.00 from
the Wylie Baseball Softball Association for park improvements at Community Park. (R.
Diaz, Parks and Recreation Director)
Staff Comments
Parks and Recreation Director Diaz addressed Council stating the Wylie Baseball Softball Association
(WBSA)would like to donate funds to the City to assist with park improvements at Community Park.
Minutes January 22,2019
Wylie City Council
Page 2
These infield improvements would be made by a contractor that specializes in the application of a product
called Masterseal Infield Mix. This product increases the playability of the infields after rain events. The
WBSA is proposing to donate approximately $35,000 to the project that would have a total cost of
$60,000. Staff is proposing to utilize Parks Acquisition and Improvement Funds in the Central Zone in
the amount of$25,000 for this project. Staff and the league are anxious to move forward on this project is
so this product will be in place for the Spring 2019 season. All the park improvements will be made by
City contractors and supervised by City staff. The Parks and Recreation Board reviewed and approved
the proposed improvements at their Board meeting on January 14,2019.
Council Comments
Councilman Forrester asked what the ongoing annual maintenance of the Masterseal Infield Mix. Brent
Stowers,Parks Manager,replied that this material does not blow away or wash off;but some material will
have to be added each year. The life of this material is five to seven years before it has to be redone.
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Arrington, to accept a
donation to the City in the amount of $35,000 from the Wylie Baseball Softball Association for park
improvements at Community Park. A vote was taken and the motion passed 7-0.
2. Consider, and act upon, Ordinance No. 2019-04 amending Ordinance No. 2018-24 (2018-
2019 Budget) for proposed budget amendments for fiscal year 2018-2019; providing for
repealing,savings and severability clauses; and providing an effective date of this ordinance.
(M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating in lieu of acceptance of the donation, staff is
recommending allocating funds in the amount of $60,000 from the Parkland Acquisition and
Improvement Fund (Central Zone) for infield improvements to the four baseball fields at Community
Park. The Wylie Baseball/Softball Association(WBSA) is proposing to donate approximately$35,000 to
the project. The net increase to the Parks A&I Fund budget is $25,000.
Council Action
A motion was made by Councilman Forrester, seconded by Councilman Porter,to approve Ordinance No.
2019-04 amending Ordinance No. 2018-24 (2018-2019 Budget) for proposed budget amendments for
fiscal year 2018-2019; providing for repealing, savings and severability clauses; and providing an
effective date of this ordinance. A vote was taken and the motion passed 7-0.
3. Consider, and place on file, the 2018 Wylie Economic Development Corporation Annual
Report. (S. Satterwhite, WEDC Director)
Staff Comments
WEDC Executive Director Sam Satterwhite delivered the 2018 Annual Report to the Wylie City Council.
This report provided a financial overview and condition of the Corporation as well as an update on 2018
business activity and 2019 Goals&Objectives.
Minutes January 22,2019
Wylie City Council
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The WEDC had $4,999,386 in available operating funds and the beginning fund balance was $886,200.
The report noted sales tax collections decreased 2.5% from the prior year totaling $2,562,759. Other
revenues included rental income of$121,995, sale of one pad site on Highway 78 for $1,367,060, and
loan payments of$55,553.
Expenditures for WEDC operations were as follows: personnel - $420,877, administrative costs -
$209,811, marketing and promotion activities - $176,629, debt service - $1,097,642 (which included a
$363,000 one-time principal reduction payment), land acquisition - $578,742, incentives - $775,862, and
environmental and site work- $226,281. Total expenditures for FY 2017-2018 were $3,495,476.
In FY 2017-18 the WEDC spent $775,863 on incentives. Within that figure, $429,994 was paid
as part of ongoing sales tax reimbursement programs, $115,869 for industrial projects and
$230,000 for office/medical/general commercial. The WEDC also forgave two loan payments
totaling $161,667 pertaining to infrastructure assistance with the Exco project and the Clark
Street development, both of which met agreed upon performance measures. Of the incentive
payments made, $306,667 represented either a one-time commitment or the final payment on a
multi-year agreement.
In 2019, the WEDC will continue their efforts toward a Jackson Street Revitalization and Expansion,
partnering with the City for the 544 Gateway property for redevelopment which includes finalization of
the VCP process with the TCEQ, waterline improvements, and development of a Masterplan in
cooperation with the City Council. The WEDC will continue to focus efforts on Workforce
Development, selling the final pad site on SH 78 next to Chick-fil-A, partnering with KCS for 250-acre
Logistics Park, and finally,the WEDC will focus on a redevelopment project at SH 78 and Brown Street.
Council Action
A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington,to accept and
place on file the 2018 Wylie Economic Development Corporation Annual Report. A vote was taken and
the motion passed 7-0.
4. Consider, and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR)
for FY 2017-2018 after a presentation by the audit firm of Weaver L.L.P. (M. Beard, Finance
Director)
Staff Comments
Finance Director Beard addressed Council stating the City Charter in Article VII, Municipal Finance,
Independent Audit requires that at the end of the fiscal year an independent audit be made of all accounts
of the City by a certified public accountant. In compliance with the City Charter, our outside auditor,
Weaver, has performed an audit as of September 30, 2018. This is the fifth year for the audit to be
performed by Weaver after their selection to continue as the City's independent auditors following an
RFP process done during 2014. Prior to that, Weaver had served as the City's auditors for six years.
Mr. John DeBurro, representing Weaver, provided a brief summary of the FY 2017-2018 CAFR,
including the Independent Auditors' Report. He reported that Weaver had found the audit to be an
unmodified opinion. He explained that Weaver had issued the Independent Auditor's Report on Internal
Control over Financial Reporting and on compliance and other matters based on an audit of financial
statements performed in accordance with Government Auditing Standards. An unmodified report is the
best reporting a city can receive where no deficiencies were found. Mr. DeBurro reviewed some of the
highlights of the FY 2017-2018 report. A complete copy of the FY 2017-2018 CAFR is on file for
review and on the City website.
Minutes January 22,2019
Wylie City Council
Page 4
Mayor Hogue thanked the members of the Finance Department for a great job in compiling and reporting
the City's financial affairs.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Forrester, to accept the
Comprehensive Annual Financial Report (CAFR) for FY 2017-2018. A vote was taken and the motion
passed 7-0.
Mayor Hogue recessed the Council into Executive Session at 7:17 p.m.
EXECUTIVE SESSION
§§Sec.551.074.PERSONNEL MATTERS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer or employee; or
(2) to hear a complaint or charge against an officer Or employee.
(b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or
hearing requests a public hearing.
• City Manager
RECONVENE INTO OPEN SESSION
Mayor Hogue reconvened into Open Session at 8:03 p.m.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Storm read the captions of Ordinance Nos. 2019-03 and 2019-04 into the official record.
ADJOURNMENT
A motion was made by Councilman Porter, seconded by Councilman Dahl,to adjourn the meeting at 8:07
p.m. A vote was taken and the motion passed 7-0.
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Minutes . uary 22,2019
Wylie City Council
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