03-12-2019 (City Council) Minutes IA/
IN CITY OF Wylie City Council
WYLIE
Minutes
Regular Meeting
March 12,2019—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:04 p.m. The following City Council members were
present: Councilman Matthew Porter, Councilman Jeff Forrester, Councilman Timothy T. Wallis, and
Councilman David Dahl. Mayor pro tern Keith Stephens and Councilwoman Candy Arrington were
absent.
Staff present included: City Manager Mindy Manson; Assistant City Manager Chris Hoisted; Police
Officer Jeff Callan; Development Services Director Renae 011ie; Chief Building Official Bret
McCullough; Public Information Officer Craig Kelly; Parks and Recreation Director Robert Diaz;
Finance Director Melissa Beard; Fire Chief Brent Parker; Public Works Director Tim Porter; Project
Engineer Wes Lawson; Library Director Rachel Orozco; Human Resources Director Lety Yanez; WEDC
Executive Director Sam Satterwhite; City Secretary Stephanie Storm, and various support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Councilman Dahl gave the invocation and Councilman Porter led the Pledge of Allegiance.
PRESENTATIONS
• Employee Milestone Anniversary
Mayor Hogue and City Manager Manson presented milestone anniversary honors to the following
employees:
Mike Atkison,Police Lieutenant—30 years of service
Randy Hooker,Police Sergeant—20 years of service
Jacob Perry,Patrol Officer— 10 years of service
Minutes March 12,2019
Wylie City Council
Page 1
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
Samuel Shipley addressed Council regarding the remodel of the Public Safety Building.
Michael White, Casey White,Margaret Eubanks,Troy Gibson,Jeremiah Bennett, and Bill Lewis
addressed Council with concerns regarding water drainage from Lewis Ranch Estates.
Melissa Kenfield addressed Council regarding social media standards for city council members.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of February 26, 2019 Regular Meeting of
the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and act upon, the vendor application for Austen's Autistic Adventures fundraiser
event to be held at Olde City Park on March 23,2019. (R. Diaz, Parks &Recreation Director)
C. Consider, and act upon, Resolution No. 2019-07(R) to ratify the purchase of Xylem Flygt
water and wastewater equipment for repairs to Pump #3 located at the Rush Creek Lift
Station,and to approve the purchase of water and wastewater equipment for upgrades to the
Rush Creek Lift Station, from Xylem Flygt a sole-source provider, in the estimated amount
of$74,509.00; authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Manager)
Councilman Forrester requested that Consent Item A be removed from Consent and considered
individually. Consensus of the Council was to remove Item A from Consent and consider individually.
Council Action
A motion was made by Councilman Forrester, seconded by Councilman Dahl, to approve items B and C
on the Consent Agenda as presented. A vote was taken and the motion passed 5-0 with Mayor pro tem
Stephens and Councilwoman Arrington absent.
REGULAR AGENDA
A. Consider, and act upon, approval of the Minutes of February 26, 2019 Regular Meeting of
the Wylie City Council. (S. Storm, City Secretary)
Council Comments
Councilman Forrester stated in the February 26, 2019 City Council minutes, Regular Agenda Item No. 3,
the motion should reflect that the City Council table the adoption of Resolution No. 2019-06(R) instead of
postpone the adoption of Resolution No.2019-06(R).
Minutes March 12,2019
Wylie City Council
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Council Action
A motion was made by Councilman Forrester, seconded by Councilman Porter, to approve Consent
Agenda Item A with the stated correction. A vote was taken and the motion passed 5-0 with Mayor pro
tem Stephens and Councilwoman Arrington absent.
REGULAR AGENDA
1. Hold a Public Hearing and consider, and act upon, a change of zoning from Agricultural-30
(AG-30) to Planned Development-Single Family (PD-SF), to allow for single-family
development, not to exceed 57 residential lots on 16.52 acres, generally located west of E.
Stone and south of E.Brown Street, and more specifically at 2605 E. Stone Road. ZC 2019-
02 (R. 011ie, Development Services Director)
Staff Comments
Development Services Director 011ie addressed Council requesting to withdraw the item due to a
notification error.
Public Hearing
Mayor Hogue opened the public hearing on Item 1 at 6:47 p.m. asking anyone present wishing to address
Council to come forward.
Greg Sims addressed Council objecting to the proposed development.
Mayor Hogue closed the public hearing at 6:49 p.m.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Forrester,to accept the withdrawal of
Item 1. A vote was taken and the motion passed 5-0 with Mayor pro tern Stephens and Councilwoman
Arrington absent.
2. Consider,and act upon,accepting a donation to the City in the amount of$7,500.00 from the
American Legion Hale-Combest Post #315 for improvements to the Veterans Memorial at
Olde City Park. (R. Diaz, Parks &Recreation Director)
Staff Comments
Parks and Recreation Director Diaz addressed Council stating the American Legion Hale-Combest Post
#315 would like to donate funds to the City to assist with park improvements to the Veterans Memorial at
Olde City Park. The local post would like to replace the current 25-foot American flagpole with a 35-foot
pole and add two additional 30-foot flagpoles for the State of Texas and POW-MIA flags. Staff is
proposing to take the revenue from the donation and place it in the Parks Acquisition and Improvement
Fund. The expenditures for the project would then be budgeted in the Parks Acquisition and
Improvement Fund-Central Zone in the amount of$7,500.00 for this project. There will not be any other
funds in the Parks Acquisition and Improvement Fund used in this project.
Members from the American Legion Hale-Combest Post were present to present the $7,500.00 donation
to staff.
Minutes March 12,2019
Wylie City Council
Page 3
Council Action
A motion was made by Councilman Porter, seconded by Councilman Forrester, to accept the donation to
the City in the amount of $7,500.00 from the American Legion Hale-Combest Post #315 for
improvements to the Veterans Memorial at Olde City Park. A vote was taken and the motion passed 5-0
with Mayor pro tern Stephens and Councilwoman Arrington absent.
3. Consider, and act upon, Ordinance No. 2019-08 amending Ordinance No. 2018-24 (2018-
2019 Budget) for proposed budget amendments for fiscal year 2018-2019; providing for
repealing,savings and severability clauses; and providing an effective date of this ordinance.
(M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating staff is proposing to take the revenue from the
$7,500.00 donation from the American Legion Hale-Combest Post #315 and place it in the Parks
Acquisition and Improvement Fund. The expenditures for the project would then be budgeted in the
Parks Acquisition and Improvement Fund-Central Zone in the amount of$7,500.00 for this project.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Porter, to approve Ordinance No.
2019-08 amending Ordinance No. 2018-24 (2018-2019 Budget) for proposed budget amendments for
fiscal year 2018-2019; providing for repealing, savings and severability clauses; and providing an
effective date of this ordinance. A vote was taken and the motion passed 5-0 with Mayor pro tern
Stephens and Councilwoman Arrington absent.
4. Discussion and update regarding Open Meetings and Public Information requirements (M.
Manson, City Manager)
Staff Comments
City Manager Manson addressed Council stating at the February 26 Council meeting, concerns were
raised during Citizen Participation regarding the City's compliance with state law on both open meetings
and the provision of public information.
Manson stated the question was raised about a state law provision regarding the video recording of public
meetings. Section 551.128(b-1) of the Texas Government Code requires the video and audio recording of
meetings of the "elected governing body of a home-rule municipality" with a population of 50,000 or
more. The City Council is the only City entity that is elected and the only entity whose meetings are
required to have video recordings. The City is in compliance with state law.
Manson stated an additional question was raised regarding information provided in response to public
information requests. Staff is diligent in ensuring that we follow state law and Attorney General (AG)
opinions when it comes to both releasing the information that is required to be released and redacting the
information that is required to be redacted. Based on the request and the AG rulings, information
required by state law to be redacted included routing numbers, account numbers, loan numbers, personal
email addresses, attorney-client privilege, employees' personal information, and information not
responsive to the request.
Minutes March 12,2019
Wylie City Council
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Staff Comments
Councilman Porter asked if City Council work sessions were exempt from the requirement. Manson
replied that there are exceptions and work sessions are not required to be video recorded.
Mayor Hogue recessed the Council to move into a Work Session in the Council Conference Room at 7:06
p.m.
Mayor Hogue reconvened into the Work Session at 7:11 p.m.
WORK SESSION
• Brown House Feasibility Study. (R Diaz, Parks and Recreation Director)
Parks and Recreation Director Diaz addressed Council stating Craig Melde, representing Architexas, and
Brittany Shake and Joe Helmberger, representing Kimley-Horn, were present. Craig Melde, representing
Architexas, addressed Council giving a historical overview, a site analysis, a site use plan, and a house
use plan.
Melde addressed possible opportunities during the Brown House Site Plan presentation, which included:
opening the southeast corner, adding street parking and improving extended corner pedestrian sidewalk to
improve the connection with the Historic Downtown; improving on-site circulation and accessibility;
combining alley with parking access and extending to Chamber of Commerce site; connecting with
Chamber of Commerce site; creating a public park which would include a public and visitor place, water
feature, and public toilets/storage; and creating a Period Garden.
Melde addressed possible uses during the Brown House Use Plan presentation, which included an event
facility, a police sub-station, parks and recreation offices, a Wylie Welcome Center, and a small
conference space.
Parks and Recreation Director Diaz reported currently the Brown House is supported by 4B funds, but if
the building is utilized as a welcome center,hotel/motel funds could possibly be used. Manson responded
to utilize hotel/motel funds is strictly limited;the two areas the Brown House would fall under are historic
preservation and promotion/tourism of the City.
The consensus of the Council is to preserve the aesthetics and utilize the Brown House as a Wylie
Welcome Center with no offices.
• Discuss the five-year financial plan and provide feedback for future revisions. (M. Manson,
City Manager)
The consensus of the Council was to move discussion regarding this work session until the March 26 City
Council meeting when the entire Council is present.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 8:27 p.m.
Mayor Hogue convened the Council into Executive Session at 8:27 p.m.
Minutes March 12,2019
Wylie City Council
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EXECUTIVE SESSION
Sec.551.074.PERSONNEL MATTERS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer or employee; or
(2) to hear a complaint or charge against an officer or employee.
(b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or
hearing requests a public hearing.
• City Manager
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue reconvened into Open Session at 8:43 p.m.
5. Consider, and act upon, the approval of the Employment Agreement between the City of
Wylie, Texas and Chris Hoisted, and authorize the Mayor to execute the agreement. (M.
Manson, City Manager)
Council Action
A motion was made by Councilman Forrester, seconded by Councilman Wallis, to approve an
Employment Agreement between the City of Wylie, Texas and Chris Holsted, and authorize the Mayor to
execute the agreement. A vote was taken and the motion passed 5-0 with Mayor pro tern Stephens and
Councilwoman Arrington absent.
READING OF ORDINANCE
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Storm read the caption of Ordinance No. 2019-18 into the official record.
ADJOURNMENT
A motion was made by Councilman Porter, seconded by Councilman Dahl,to adjourn the meeting at 8:45
p.m. A vote was taken and the motion passed 5-0 with Mayor pro tern Stephens and Councilwoman
Arrington absent.
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Minutes March 12,2019
Wylie City Council
Page 6