09-24-2019 (City Council) Minutes (Work Session) 1'N Wylie City Council _
CITY OF
WYLIE
Minutes
Work Session
September 24,2019—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the work session to order at 8:45 p.m. The following City Council members
were present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tern Jeff Forrester,
Councilman Timothy T. Wallis, and Councilman David Dahl. Councilwoman Candy Arrington was
absent.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Lieutenant Tommy Walters; Chief Building Official Bret McCullough;
Public Information Officer Craig Kelly; Parks and Recreation Director Robert Diaz; Finance Director
Melissa Beard; Fire Chief Brandon Blythe; Human Resources Director Lety Yanez; Planning Manager
Jasen Haskins; WEDC Executive Director Sam Satterwhite; Project Engineer Wes Lawson; Public Works
Director Tim Porter; City Secretary Stephanie Storm, and various support staff.
JOINT WORK SESSION - CITY COUNCIL AND THE WYLIE PARKS AND RECREATION
BOARD
• Discuss the proposed Parks and Recreation Foundation. (R. Diaz, Parks & Recreation
Director)
Parks and Recreation Director Diaz addressed Council stating Brett Swendig was in attendance from the
Parks and Recreation Board. Parks and Recreation staff was approached by Anne Hiney, President of the
Blackland Prairie Playground Foundation (BPPF), regarding the possible closing down of the foundation.
It had originally been formed to create Pirate Cove Playground, and, since the majority of the
maintenance associated with Pirate Cove is now being performed by parks and recreation staff,there is no
longer a need for the foundation. However, staff discussed with Mrs. Hiney the possibility of transitioning
the BPPF to a parks and recreation support foundation, similar to the Friends of Smith Public Library.
The foundation's purpose would be to provide a nonprofit fundraising organization specifically for parks
and recreation, providing such functions as funding scholarships for parks and recreation activities to
those in the City who are not able to afford them.
Parks and Recreation Staff has discussed this type of foundation with the Parks and Recreation Board and
the Board supports this effort. Staff is seeking input from the City Council on their support of this type of
foundation before more efforts are made from the BPPF and parks and recreation staff to move forward in
Minutes September 24,2019
Wylie City Council Work Session
Page 1
transitioning the current foundation to a parks and recreation foundation. These efforts include an
eventual agreement between the City and the newly formed foundation.
Council gave direction to proceed with creating a foundation; however, they suggested keeping it simple
and as informal as possible in regarding its relationship with Council.
WORK SESSION
• Discuss two intersection configurations provided by the engineering consultant for the
intersection of FM 544, County Line Road and Vinson Road. (T. Porter, Public Works
Director)
Public Works Director Porter addressed Council stating the engineering consultant has looked at the
traffic counts and existing right of way at the intersection of FM 544, County Line Road and Vinson
Road. They have proposed two layouts for the future intersections. One option is for a roundabout with a
bypass lane from southbound FM 544 to Vinson. The second option is for a horizontal curve to align FM
544 with County Line Road and Vinson to intersect at a T intersection.
Council gave direction to proceed with the roundabout option.
• Provide an update on partnership with Enterprise Fleet Management for the city's fleet. (B.
Parker, Asst. City Manager)
Assistant City Manager Parker addressed Council stating over the past several weeks, staff has worked
with Enterprise to develop a five-year budget projection. Parker reviewed the five-year implementation
plan provided by Enterprise Fleet Management. The average vehicle replacement over the last six years
has been 14 vehicles with the average budget amount being between $600,000 and $630,000. Enterprise
Fleet Management provides the city an option to lease vehicles on a four-year rotation. The annual lease
payment, once the transition is complete, will be approximately $1,000,000 for 118 vehicles. The
payment includes maintenance except for emergency response vehicles.
Councilman Wallis stated based on the proposed numbers and the current cost to the City, he cannot see
the value of the program. Councilman Duke stated he liked the idea of a fleet management system, but
would like to see additional numbers and a clearer indication of savings should the city move to the
system. Councilman Dahl stated he liked the fleet management system and asked if Staff has done any
competitive pricing with other fleet management companies. Councilman Porter stated he like the idea of
fleet management; however, the cost increase is a concern. Mayor pro tent Forrester stated he liked the
idea of a lease program, but there is a gap regarding the timing and new money. Mayor Hogue stated he
would like more details in regarding what we are currently spending in fleet maintenance, but would like
to continue to look at a fleet management system.
• Work Session / Discussion / Presentation of the current City of Wylie Outdoor Warning
System and future options. (B. Blythe, Fire Chief)
Fire Chief Blythe addressed Council stating the outdoor warning system is used as one resource in our
community to alert citizens to severe weather events and other incidents. Blythe spoke on the benefits and
limitations to using this resource, how the system is currently utilized and the expense to do so, options
going forward that range from moving away from the system altogether to a saturation strategy to ensure
the whole city is covered including the necessary system upgrades, and other alert systems that could be
Minutes September 24,2019
Wylie City Council Work Session
Page 2
used in conjunction with the outdoor warning sirens and public outreach so citizens clearly understand
their functionality.
Council direction was to utilize a layered approach utilizing the outdoor warning system and phone
notifications.
ADJOURNMENT
A motion was made by Councilman Porter, seconded by. Councilman Wallis, to adjourn the meeting at
9:55 p.m. A vote was taken and the motion passed 6-0 with Councilwoman Arrington absent.
Eric Hogue, y
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Stephanie Storm,City Secretary
Minutes September 24,2019
Wylie City Council Work Session
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