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10-08-2019 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Regular Meeting October 8, 2019—6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Mayor Eric Hogue called the regular meeting to order at 6:00 p.m. The following City Council members were present: Councilman David R. Duke, Councilman Matthew Porter, Councilwoman Candy Arrington, Councilman Timothy T. Wallis, and Councilman David Dahl (6:20 p.m.). Mayor pro tent Jeff Forrester was absent. Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City Manager Renae 011ie; Assistant Police Chief Tommy Walters; Chief Building Official Bret McCullough; Public Information Officer Craig Kelly; Finance Director Melissa Beard; Fire Chief Brandon Blythe; Planning Manager Jasen Haskins; Parks and Recreation Director Rob Diaz; WEDC Executive Director Sam Satterwhite; Project Engineer Wes Lawson; Public Works Director Tim Porter; City Secretary Stephanie Storm, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Duke gave the invocation and Councilwoman Arrington led the Pledge of Allegiance. PRESENTATIONS • Proclamation of Toastmasters Month, October 2019. Mayor Hogue presented a proclamation proclaiming October 2019 as Toastmasters Month in Wylie, Texas. Representatives from the Wylie Wisecrackers Toastmasters Club were present to accept the proclamation. • Proclamation Declaring October 6-12,2019 as Fire Prevention Week in the City of Wylie. Mayor Hogue presented a proclamation proclaiming October 6-12, 2019 as Fire Prevention Week in Wylie,Texas. Representatives from Wylie Fire Rescue were present to accept the proclamation. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)minutes. Minutes October 8, 2019 Wylie City Council Page 1 In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Becki Robertson addressed Council with concerns regarding the water billing practices. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of September 24,2019 Regular Meeting and September 24,2019 Work Session of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and act upon, Ordinance No.2019-30 setting the time and place for all regular City Council Meetings in the 2020 calendar year.(S. Storm, City Secretary) C. Consider, and act upon, approval of a Final Plat for Birmingham Bluffs Phase 1,establishing 29 single-family residential lots and two open space lots on 6.443 acres, generally located on the northwest corner of Westgate Way and Brown Street.(J. Haskins, Planning Manager) D. Consider, and act upon,Ordinance No.2019-31 amending Ordinance No.2019-27 (2019- 2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing,savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) E. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of August 31,2019.(S. Satterwhite, WEDC Director) F. Consider, and act upon, a request to eliminate the railings between columns for a previously approved newly constructed Greek Revival residential structure for commercial uses on a single lot within the Downtown Historic District,located within the Keller's 1st Addition, Block 2, Lot 3 (105 N.Jackson Ave).(R. 011ie,Asst. City Manager) Council Action A motion was made by Councilman Porter, seconded by Councilman Wallis, to approve the Consent Agenda as presented. A vote was taken and motion passed 5-0 with Councilman Dahl and Mayor pm tem Forrester absent. REGULAR AGENDA 1. Hold a Public Hearing and consider, and act upon, a residential replat of Lot 1, Block A of Wylie High School Addition to create Lot 1R,Block A to allow for adjustments to utility and fire lane easements,property located at 2550 E.FM 544. (J. Haskins, Planning Manager) Staff Comments Planning Manager Haskins stated this is a replat of Wylie High School, and with the expansion and renovations being made, the applicant has to realign the utility and fire lane easements. Public Hearing Mayor Hogue opened the public hearing on Item 1 at 6:20 p.m. asking anyone present wishing to address Council to come forward. Minutes October 8,2019 Wylie City Council Page 2 Councilman Dahl took his seat at the dais at 6:20 p.m. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:21 p.m. Council Action A motion was made by Councilman Wallis, seconded by Councilman Porter, to approve a residential replat of Lot 1, Block A of Wylie High School Addition to create Lot IR, Block A to allow for adjustments to utility and fire lane easements, property located at 2550 E. FM 544. A vote was taken and motion passed 6-0 with Mayor pro tem Forrester absent. 2. Hold a Public Hearing to consider, and act upon, a final plat of Kellers 1st Addition Lot 9R Block 5, being a replat of Lots 9 and 10 of Block 5, establishing one commercial lot on 0.376 acres, generally located on the southwest corner of Jackson Street and Calloway Street. (J. Haskins, Planning Manager) Staff Comments Planning Manager Haskins stated the applicant has submitted a final plat that is proposing to create one lot by combining Lots 9 and 10 of Block 5. The property is currently undeveloped and zoned Commercial Corridor District. Public Hearing Mayor Hogue opened the public hearing on Item 2 at 6:23 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:23 p.m. Council Action A motion was made by Councilman Dahl, seconded by Councilman Porter, to approve a final plat of Kellers 1st Addition Lot 9R Block 5, being a replat of Lots 9 and 10 of Block 5, establishing one commercial lot on 0.376 acres, generally located on the southwest corner of Jackson Street and Calloway Street. A vote was taken and motion passed 6-0 with Mayor pro tern Forrester absent. 3. Hold a Public Hearing to consider, and act upon, a final plat of Kellers 1st Addition Lot 3R Block 6, being a replat of Lots 1R, 3, and 4 of Block 6, establishing one commercial lot on 0.752 acres, generally located on the southwest corner of Jackson Street and Calloway Street. (J, Haskins, Planning Manager) Staff Comments Planning Manager Haskins stated this property is west of the property in Item 2 and the applicant has submitted a replat that is proposing to create one lot by combining three lots. Public Hearing Mayor Hogue opened the public hearing on Item 3 at 6:25 p.m. asking anyone present wishing to address Council to come forward. No citizens were present wishing to address Council. Mayor Hogue closed the public hearing at 6:25 p.m. Minutes October 8,2019 Wylie City Council Page 3 Council Action A motion was made by Councilman Porter, seconded by Councilwoman Arrington, to approve a final plat of Kellers 1st Addition Lot 3R Block 6, being a replat of Lots 1R, 3, and 4 of Block 6, establishing one commercial lot on 0.752 acres, generally located on the southwest corner of Jackson Street and Calloway Street. A vote was taken and motion passed 6-0 with Mayor pro tem Forrester absent. 4. Hold a Public Hearing to discuss and review updates to the Land Use Assumptions, Capital Improvement Plan, and modifications to the impact fees. (T. Porter, Public Works Director) Staff Comments Public Works Director Porter stated the City is required every four to five years to review the impact fees that are charged for development in conjunction with the Capital Improvement Plan to ensure the fees are in line with the needs of the community. The Impact Fee Advisory Committee met on July 16, 2019 and August 6, 2019 to discuss the Land Use Assumptions, Capital Improvement Plan, and Impact Fees. The Committee provided written comments and recommended adjusting the water impact fee rate and wastewater impact fee rate as recommended in the Water and Wastewater Impact Fee Update. The Committee recommended adjusting the West Thoroughfare impact fee rate to $914.00/Equivalent Service Unit (ESU) as recommended in the Roadway Impact Fee Update, and three Committee members recommended increasing the East Thoroughfare impact fee to $914.00/ESU to match the West, which is less than the$2,316.50/ESU recommended in the study for the East zone. Consultant Comments Joe Carter, Birkhoff, Hendricks & Carter, L.L.P., and Josh Smith, Lee Engineering, addressed Council reviewing the Water, Wastewater and Thoroughfare CIP and Impact Fees presentation included in the agenda packet. Council Comments Councilman Porter asked if staff was aware of thoroughfare impact fees being charged by neighboring cities. Public Works Director Porter replied with the following cities: Allen has three different zones, $1,350, $777, and $606/per dwelling unit; Rowlett is $3,490; Sachse is $2,450.42, and Rockwall areas one, two, and four are$815.16 and area three is $382.11. Public Hearing Mayor Hogue opened the public hearing on Item 4 at 6:55 p.m. asking anyone present wishing to address Council to come forward. Sam Satterwhite, EDC Executive Director, addressed Council encouraging Council to use the chart to compare the rates with the neighboring cities, noting that if the City took the west side rate into consideration, the City would be the second highest for roadway impact fees behind Frisco. Satterwhite stated some areas to consider include how much the City will charge new development, what it will do to business development efforts, and whether it will encourage developers to look at surrounding cities instead. Satterwhite gave an example of a medical office building and a full-service restaurant regarding the fees. He also stated that the fees currently in place bring developers to the table, City Council, and/or EDC and, if it is a product the City wants, an agreement for assistance with fees can be entered into. Mayor Hogue closed the public hearing at 6:59 p.m. Council Comments Mayor Hogue stated the east side of the City is in need of a lot of improvements. Councilman Dahl stated he believes the fees were kept low to attract developers, but now the City needs to ensure the developments pay their own way because the City does not have the increased taxes each year to cover these types of expenses. Dahl agreed the east side has more thoroughfares that need to be developed than the west side, and what is not included in the development fees will be paid for by property taxes. Dahl Minutes October 8, 2019 Wylie City Council Page 4 expressed he was in favor of $914 for the west side and $2,316 for the east side going forward. Councilman Porter agreed with Councilman Dahl and stated with the City approaching buildout, with limited land, and with projects that will be needed on the east side of the City, he would lean toward the full allowable rates of$914 and $2,300. Councilman Duke agreed with Councilmen Dahl and Porter. Public Works Director Porter asked if there was any direction on the water and wastewater fees. Dahl replied water and wastewater become calculations of projected costs. There are no alternatives; water lines have to be expanded as developments come, and they become cost projections that have to be covered. Council Action No action was taken by Council as this was the required public hearing. 5. Consider, and act upon, the acceptance of the resignation of Bryan Brokaw as a board member to the Wylie Economic Development Board and to recommend a replacement to fill the current term until June 30,2022. (S. Storm, City Secretary) Council Comments Councilman Porter thanked Mr. Brokaw for his service on the Board. Porter stated Mayor pro tem Forrester, chair of the Board and Commission Interview Panel, had suggested considering Melisa Whitehead for the Wylie Economic Development Board. Council Action A motion was made by Councilman Porter, seconded by Councilman Dahl, to appoint Melisa Whitehead to the Wylie Economic Development Board. A vote was taken and motion passed 6-0 with Mayor pro tern Forrester absent. Mayor Hogue convened the Council into Executive Session at 7:07 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Sec.551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Consider the sale or acquisition of property located near FM 1378 and Brown Street. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Hogue reconvened into Open Session at 7:30 p.m. READING OF ORDINANCES City Secretary Storm read the captions to Ordinance Nos. 2019-30 and 2019-31 into the official record. Minutes October 8,2019 Wylie City Council Page 5 ADJOURNMENT A motion was made by Councilman Duke, seconded by Councilman Porter, to adjourn the meeting at 7:31 p.m. A vote was taken and motion passed 6-0 with Mayor pro tern Forrester absent. Eric Hogue,M y ATTEST: kaikk“ d"'t"-/ Stephanie Storm, City Secretary Minutes October 8, 2019 Wylie City Council Page 6