05-27-2003 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, May 27, 2003 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
Mayor Mondy called the meeting to order at 6:05 p.m. with the following Council members present;
Mayor Pro Tern Eric Hogue, Councilman Merrill Young, Councilman Worley, and Councilman Shinn.
Councilwoman Allen and Councilman Trout were absent.
The following staff members were present; City Manager, Biff Johnson,; Assistant City Manager,
Mindy Manson; Finance Director, Brady Snellgrove; City Engineer, Chris Hoisted; Public Information
Officer, Mark Witter; City Secretary, Carole Ehrlich, Administrative Assistant, Aimee Nemer, and
Planning Director, Claude Thompson.
Reverend John Thornton of the Wylie United Methodist Church gave the invocation and Councilman
�. Worley led the Pledge of Allegiance.
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• Presentation of Star Students Awards with the character trait of Accountability
Mayor Mondy and Mayor Pro Tern Hogue presented"Star Student Awards"to students demonstrating
the character trait of accountability.
There was no citizen participation.
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A. Approval of the Minutes from the Regular Meeting of May 13, 2003
B. Consider and act upon a Final Plat for the McMillan Junior High/Davis Intermediate School
Addition, being a replat of Lot 1, Block A of the Wylie Junior High School Addition, and
being all of a certain 44.889 acre tract of land, generally located north of Park Boulevard
and east of Country Club Road (F.M. 1378), being situated in the Mercer Phalen Survey,
Abstract No. 695, City of Wylie, Collin County, Texas.
Minutes—May 27,2003
Wylie City Council
Page 1
C. Consider and act upon approval of Ordinance#2003-08 amending Ordinance#2003-06
D. Consider and act upon Final Payment Rush Creek Lift Station
Council Action
A motion was made by Councilman Worley, seconded by Councilman Young to approve the Consent
Agenda with one correction to the Minutes of May 13,2003. A vote was taken and passed 5-0.
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1. Consider and act upon a Request for Proposal (RFP) for a Facilities Needs
Assessment.
Staff Comments
Ms. Manson addressed the Council on the need for an overall facilities plan, which identifies needs
and priorities for municipal buildings to meet the growing demand of the City. The RFP should
include three phases; Assessment of current space, Recommendations to maximize current facilities,
and Projects to meet future needs. Ms. Manson stated she would like to move forward with the
Request for Proposals. The estimated time to receive the proposals would be 6—8 weeks and would be
presented to Council for further action.
Mr. Biff Johnson stated that the funds allocated for this project for FY 2002-2003 would not cover all
phases of the proposal but could be allocated to the 2003-2004 budget year.
Council Discussion
Councilman Young stated that he would like to see the wording in the Request for Proposal to have
some reference to Community and Youth Centers.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Worley to approve the
Request for Proposal for a Facilities Needs Assessment. A vote was taken and passed 5-0.
2. Consider and act upon approval of an Ordinance of the City of Wylie, amending the
budget for Fiscal Year 2003, beginning October 1, 2002, and ending September 30,
2003; repealing all conflicting ordinances; containing a severability clause; and
providing for an effective date.
Staff Comments
Mr. Brady Snellgrove addressed the council stating that mid-year amendments consisted of re-
estimates of revenues in the General Fund,and amendments to appropriations in the General,4B Sales
Tax Revenue and Fleet Replacement Funds. The proposed amendments also include the creation of
the Park Acquisition and Improvement Fund. The purpose of this fund is to account for the receipt and
expenditure of Parkland Dedication Fees formerly included in the General Fund.
Minutes—May 27,2003
Wylie City Council
Page 2
Mr. Johnson stated that the transfer of Parkland Dedication Fees to a separate fund would allow the
funds to be tracked more easily and would clean up the fund balances.
Council Discussion
Mayor Mondy addressed Chief English asking why the additional expense for maintenance was
needed.
Chief English explained that vehicle maintenance has increased in part due to the Q2 repairs over the
first six months of the budget year. He stated that some of this repair was due to the accident but the
majority was the age of the vehicle. He anticipated that additional repairs may need to be made in the
future.
Mayor Mondy questioned the increase in the Ambulance Contract with East Texas EMS. He asked
Chief English if the increase was due to the City of Sachse withdrawing from the coalition.
Chief English stated that the increase was not due to the City of Sachse but rather an overall increase
in the ambulatory contract.
Mayor Mondy addressed the increase in streets and parks utilities.
Mr. Snellgrove reported that the increase was due in part to energy increases and additional lighting
for new developments. He stated that one option to lower the cost would be to implement the low
sodium lights.
Mayor Mondy asked what direction the council needed to go to implement this program.
Mr. Anthony Johnson stated that as new lights were added or lights were replaced the new sodium
lights could be used. He said more research would be done and brought back to council.
Council Action
A motion was made by Councilman Shinn, seconded by Councilman Worley to approve Ordinance
#2003-09 amending the budget for Fiscal Year 2003. A vote was taken and passed 5-0.
3. Consider and act upon adopting Ordinance#2003-10 granting a franchise agreement
to Oncor Electric Delivery Company
•
Staff Comments
Ms. Manson addressed the Council stating that the current franchise agreement with Oncor Electric
Delivery Company will expire in May. The proposed new agreement puts in updated adjustments that
have been made over the past several years due to deregulation and settlement agreements.
Specifically, the method of calculation of the franchise fees based on kilowatt hours delivered. The
4%of gross revenues received by Oncor from"Discretionary Service Charges" were also included in
the franchise fee calculation.
Minutes—May 27,2003
Wylie City Council
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Consultant/Developer Comments
Mr. Shelton Cook, Area Manager for Oncor was present to address the Council. Mr. Cook stated that
Oncor is the local distribution infrastructure provider for many of the electric companies, post de-
regulation. He explained that the franchise tax paid by Oncor to the City of Wylie and other cities was
to have the right to access streets and right of ways. He reported that Oncor was not directly affiliated
with any of the electricity providers other than to supply them with services to support their needs. He
stated that the new agreement would cover a 15 year period with a five year extension.
Council Discussion
Mayor Mondy asked Mr. Cook what the advantages of signing an agreement were to the city. Mr.
Cook replied that the city receives around $526,000.00 per year in franchise fees from Oncor and
Oncor provides a needed service both to the residents of Wylie and to the companies that provide
energy to the city.
Council Action
A motion was made by Councilman Worley, seconded by Councilman Young to approve Ordinance
#2003-10 approving the franchise agreement between the City of Wylie and Oncor Electric Delivery
Company. A vote was taken and passed 5-0.
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Ordinance#2003-08
Ordinance#2003-09
Ordinance#2003-10
City Secretary, Carole Ehrlich read the title and caption of Ordinance#2003-08, 2003-09,and 2003-10
Council adjourned into Work Session at 6:40 p.m.
• Work Session - Discuss Non-Residential Landscape Requirements of the Zoning
Ordinance
•
Mr. Anthony Johnson presented some history on the zoning Ordinances as it pertains to Landscape
Requirements for commercial and residential property in the city. He explained that the past increase
from 5% to 20% for commercial property was unrealistic for larger businesses having large lots to
landscape. He explained that the recent lowering of that percentage to 10% was more in line with
what other cities were requiring and made it more attractive to large business. At the same time, with
the set backs along areas utilized by small business, landscaping those set backs satisfied the
requirements for those small businesses. Mr. Johnson stated that he felt the landscape requirements
were fair to both small and large commercial businesses.
Consensus of the council was to leave the zoning ordinance pertaining to commercial property
landscaping as it currently is.
Minutes—May 27,2003
Wylie City Council
Page 4
Mr. Johnson addressed the zoning ordinance as it pertains to residential landscaping requirements. He
stated that currently the ordinance addresses the subdivision as a whole. The reason behind this was to
require the developer to landscape the subdivision making it visually pleasant as a whole. Mr.Johnson
stated that staff could present a new ordinance allowing per lot landscape requirements, however he
felt the current subdivision requirement would maintain a better overall look.
e
es of trees
Councilman Shinn commented thatsewer he believed or water line problemsbe City had ut if the homeownere right to control choose a not to plant a
were planted to eliminate any
tree on his property,the homeowner had that right as well.
Mr. Johnson stated that there was no requirement in the current ordinance which could force a
homeowner to retain a tree he no longer wanted.
Consensus of the council was to leave the zoning ordinance pertaining to residential landscaping as it
currently is.
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There being no further business,the council meeting was adjourned at 7:05 p.m.
Eric Hogue, a'Pro Tem
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ATTEST:
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Carole Ehrlic , ity Secretary
Minutes—May 27,2003
Wylie City Council
Page 5