07-22-2003 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, July 22, 2003 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
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Mayor Pro Tern Eric Hogue called the meeting to order at 6:03 p.m. with the following Council Members
present: Councilwoman Reta Allen, Councilman Chris Trout, and Councilman J. C. Worley. Mayor John
Mondy, Councilman Merrill Young, and Councilman Randal Shinn were absent.
Staff members present were: City Manager, Biff Johnson; Assistant City Manager, Mindy Manson; Finance
Director, Brady Snellgrove; Planning Director, Claude Thompson; City Engineer, Chris Holstead; Public
Information Officer,Mark Witter, and City Secretary,Carole Ehrlich
Assistant Finance Director, Ron Hutchison gave the invocation and Councilwoman Reta Allen lead the Pledge
of Allegiance.
There was no one present to address the Council.
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A. Approval of the Minutes from the Regular Meeting of July 8, 2003 and Special Called Meeting of
July 14,2003.
B. Consider and Act upon Resolution #2003-14 (R) approving the Interlocal Agreement between the
Cities of Allen, Frisco, Plano, and the City of Wylie for use of the Allen, Frisco, and Plano 800 MHz
Trunked Communications System.
C. Consider and act upon authorizing the City Manager to execute and award a contract to The Hogan
Corporation, in the amount of$34,200 for engineering services related to the replacement of the west
extension of the Muddy Creek regional sewer system.
D. Consider and act upon authorizing the City Manager to execute and award a contract to The Hogan
Corporation, in the amount of $46,500 for engineering services related to paving and utility
improvements along Cotton Belt,Jackson, and Cooper Streets.
E. Consider and act upon a Final Plat for Lot 1,Block A of the Chili's—F.M. 544 Addition, being all of
a certain 1.628 acre tract of land and being a part of a calltgd 45 acre tract, generally located north of
FM 544 and east of Westgate Way, as described as Tract One in a deed to Sal Del Rey Properties in
Minutes—January 22,2003
Wylie City Council
Page 1
E. Consider and act upon a Final Plat for Lot 1, Block A of the Chili's—F.M.544 Addition, being all of
a certain 1.628 acre tract of land and being a part of a called 45 acre tract, generally located north of
FM 544 and east of Westgate Way, as described as Tract One in a deed to Sal Del Rey Properties in
Volume 1663, Page 451 of the Deed Records of Collin County, Texas (DRCCT), and being situated in
the E.C. Davidson Survey,Abstract No. 266,City of Wylie,Collin County,Texas.
A motion was made by Councilman Trout, seconded by Councilman Worley to approve the Consent Agenda.
A vote was taken and passed 4-0.
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Public Hearings
1. Hold the second of two Public Hearings for the annexation of a 17.419 acre tract of land out of the
Francisco de la Pina Survey,Abstract 688,Collin County,Texas,and generally located south of Stone
Road,east of Kreymer.
Staff Comments
Ms. Mindy Manson, Assistant City Manager addressed this item,providing Council with a brief background on
the request for annexation. Ms. Manson provided a description of the property location and detailed the
annexation schedule. She stated that this was the second of two public hearings after which consideration of
approval by ordinance was scheduled for August 1-2, 2003. She stated that this annexation is at the request of
the property owner. Should the City Council approve the proposed annexation,the property will be zoned as A
(Agricultural).
Mayor Pro Tern Hogue opened the Public Hearing on the annexation at 6:04 p.m.
There was no one present to address the Council.
Mayor Pro Tem Hogue closed the Public Hearing at 6:06 p.m.
2. Hold the second of two Public Hearings for the annexation of a.83 acre tract of land out of the James
Truett Survey,Abstract 920, Collin County,Texas,and located at 520 N.Ballard.
Ms. Mindy Manson, Assistant City Manager addressed this item, providing Council with a brief background on
the request for annexation. Ms. Manson provided a description of the property location and detailed the
annexation schedule. She stated that this was the second of two public hearings after which consideration of
approval by ordinance was scheduled for August 12, 2003. She stated that this annexation is at the request of
the property owner. Should the City-Council approve the proposed annexation,the property will be zoned as A
(Agricultural).
Mayor Pro Tern Hogue opened the Public Hearing on the annexation at 6:07 p.m.
There was no one present to address the Council.
Mayor Pro Tern Hogue closed the Public Hearing at 6:08 p.m.
Minutes—January 22,2003
Wylie City Council
Page 2
Consideration and Action
3. Consider and Act upon authorizing the purchase of a new financial computer system from
INCODE,INC.
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Staff Comments
Mr. Brady Snellgrove addressed the Council stating that the City purchased its current computer system from
CPS Systems(CPS)in August of 1992 for a total cost of$81,360.00.The system purchased from CPS consisted
of various financial software modules,hardware and a cabling network only for use in the Finance Department.
CPS went bankrupt in 2001•and United Systems Technology, Inc. now services their software. Incode is
located in Lubbock, Tx. and is a wholly owned subsidiary of Tyler Technologies, Inc. Incode was founded in
1981 and began specializing in software and services for local governments in 1984. Their software is widely
used by cities from a population of 2,000 to 100,000. Incode specializes in being the high quality vendor in the
market for cities in the 5,000 to 50,000 population range. The major difference between the old finance system
and the new system is that all city departments will have on line access to reports, initiate purchasing
requisitions, submit time sheets and many other services. He stated that the system cost was $177,535.and
annual maintenance would run$20,634,which is in the proposed 2003-2004 budget.
Council Discussion
Councilman Trout asked how much the current annual maintenance was on the existing unit. Mr. Snellgrove
stated that it ran around $12,000 per year but that was for the Finance Department only. There will be a lot
more modules to serve with the new system and every department will have access to their information.
Councilman Trout asked about the security of the-system. Mr. Johnson asked the representative present from
Incode to address that question.
Consultant/Representative Comments
Patrick Boswick, local representative of Incode, Inc. addressed the council. He stated that the system was
devised to handle security on several levels: can they modify existing records, can they add brand new records
into the system, can'they delete existing records from the system. He stated that all the user's rights and
privileges basically filtered in these ways. Mr. Johnson asked about the fire walls. Mr. Boswick stated it would
be a function of the server itself. He stated it was not in his realm of expertise but the security within the City's
hardware would be the front line of defense for that.
Council Action
A motion was made by Councilman Worley, seconded by Councilman Trout to authorize the purchase of a new
financial computer system from Incode,Inc. A vote was taken and passed 4-0.
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• 1999 Bond Project Update
• Sign Regulation Ordinance Work Session
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It was the consensus of the Council to table the Work Session for 1999 Bond Project Update and the Sign
Regulation Ordinance Work Session until a full council was present.
Minutes—January 22,2003
Wylie City Council
Page 3
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4. Consider and act upon Ordinance No. 2003-14,adopting new sign regulations, repealing Ordinance number
2002-27 and repealing all conflicting ordinances.
A motion was made by Councilman Worley, seconded by Councilman Trout to table item four(4.)until a full
Council was present and a Work Session could be held. A vote was taken and passed 4-0.
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There were no ordinances to read into the record.
A motion was made by Councilman Worley,seconded by Councilman Trout to adjourn the meeting at 6:15 p.m.A vote
was taken and passed 4-0.
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Carole Ehrlich, ity Secretary
Minutes—January 22,2003
Wylie City Council
Page 4