10-22-2019 (City Council) Minutes Wylie City Council
CITE. F
Minutes
Regular Meeting
October 22, 2019 —6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Mayor Eric Hogue called the regular meeting to order at 6:05 p.m. The following City Council members
were present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tem Jeff Forrester,
Councilwoman Candy Arrington, Councilman Timothy T. Wallis,and Councilman David Dahl.
Staff present included: Assistant City Manager Brent Parker; Assistant City Manager Rena 011ie; Police
Chief Anthony Henderson; Assistant Police Chief Tommy Walters; Chief Building Official Bret
McCullough; Public Information Officer Craig Kelly; Finance Director Melissa Beard; Assistant Fire
Chief Brian Ritter; Planning Manager Jasen Haskins; Parks and Recreation Director Rob Diaz; WEDC
Executive Director Sam Satterwhite; Project Engineer Wes Lawson; Public Works Director Tim Porter;
City Secretary Stephanie Storm, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Hogue gave the invocation and Mayor pro tem Forrester led the Pledge of Allegiance.
PRESENTATIONS
• Wylie Way Students
Mayor Hogue and Mayor pro tem Forrester presented medallions to students demonstrating"Shining the
Wylie Way." Each nine weeks one student from each WISD campus is chosen as the "Wylie Way
Student."
• Municipal Court Week November 4-8
Mayor Hogue read a proclamation declaring November 4-8, 2019 as Municipal Court Week in the City of
Wylie. Municipal Court staff was present to accept the proclamation.
• Arbor Day Proclamation
Mayor Hogue read a proclamation declaring November 1, 2019 as Arbor Day in the City of Wylie.Parks
and Recreation Director Robert Diaz was present to accept the proclamation.
• Presentation on Water Conservation—Keith Stephens
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Wylie City Council
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Keith Stephens, NTMWD Board Member, gave a brief presentation on Water Conservation. Stephens
spoke about resources such as watermyyard.org, water4otter.org, and the districtwide Holiday Grease
Roundup.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
Constantin Ispas addressed Council with concerns regarding the poor conditions of Paul Wilson Road and
the effect that NTMWD is having on the road.
Bethany Sullivan addressed Council commending Council and Library staff, specifically Donna Shirley
and Nina Davis, on a great building and staff.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of October 8, 2019 Regular Meeting and
October 8,2019 Work Session of the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30,
2019.(M. Beard, Finance Director)
C. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for
September 30,2019. (M. Beard, Finance Director)
D. Consider, and act upon, the award of bid #W2020-18-A for Fire Department Uniforms to
Galls LLC and GT Distributors in the estimated annual amount of $50,000.00, and
authorizing the City Manager to execute any and all necessary documents. (G. Hayes,
Purchasing Manager)
E. Consider, and act upon,Resolution No.2019-28(R) authorizing the City Manager of the City
of Wylie to enter into an interlocal cooperative purchasing agreement between the NCTCOG
Share Cooperative and the City of Wylie for the use of procurement contracts. (G. Hayes,
Purchasing Manager)
F. Consider, and act upon, the award of a professional services project order (PSPO) #W2020-
14-E for the Traffic Signal Installation at the intersection of Woodbridge Parkway and
Hensley Lane, and widening of Hensley Lane from Woodbridge Parkway to Hooper Road to
Lee Engineering, LLC, in the amount of $54,500.00 and authorizing the City Manager to
execute any necessary documents. (G. Hayes, Purchasing Manager)
G. Consider, and act upon, Ordinance No. 2019-32 updating the Capital Improvements Plan
and the Water and Sanitary Sewer Impact Fees to be assessed by the City of Wylie. (T.
Porter, Public Works Director)
H. Consider, and act upon, the vendor application for the Wally Watkins Elementary Turkey
Trot Fundraiser 5K and Fun Run to be held at Founders Park on November 28, 2019. (R.
Diaz, Parks &Recreation Director)
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I. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of September 30, 2019. (S. Satterwhite, WEDC
Director)
J. Consider, and act upon, a Final Plat of Skyview Addition establishing one lot on 14.23 acres,
generally located on Skyview Court approximately 300' north of N. State Highway 78 in the
City of Wylie's Extraterritorial Jurisdiction (ETJ).(J. Haskins, Planning Manager)
K. Consider, and act upon, Ordinance No. 2019-33 amending Ordinance No. 2019-27 (2019-
2020 Budget) in the amount of$707,687.00 for proposed budget amendments for fiscal year
2019-2020; providing for repealing, savings and severability clauses; and providing an
effective date of this ordinance. (M. Beard, Finance Director)
Councilman Porter requested that Consent Item G be removed from Consent and considered individually
later in the meeting when Item 6 is discussed. Consensus of the Council was to remove Item G from
Consent and consider individually.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Porter, to approve Consent Agenda
Items A-F and H-K as presented. A vote was taken and motion passed 7-0.
REGULAR AGENDA
Tabled from 09-24-2019
Remove from table and consider
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Duke, to remove Item 1 from the
table. A vote was taken and motion passed 7-0.
1. Consider authorizing the City Manager to sign a Development Agreement pending
Annexation between the City of Wylie, Serene District Townhomes, DBA The District
Townhome (Tract 1 Owner), The District Lifestyle LLC (Tracts 2 & 3 Owner), and The
District Lifestyle II LLC (Tracts 4 & 5 Owner), for the development of a mixed-use master
planned community. Located south of Alanis Drive and east of SH 78. (R. 011ie, Asst. City
Manager)
Staff Comments
Assistant City Manager 011ie addressed Council stating staff has been working with the applicant;
however, there are some things that still need to be discussed. One change the applicant made is the
original base zoning was Community Retail but it has been modified to Commercial Corridor (CC);
however, it does not show the comparison for multifamily uses.
011ie reported the major differences are the current zoning ordinance requires a minimum lot size of 3,500
square feet and the applicant is proposing 1,495 square feet; however, the applicant's minimum dwelling
size is more than what is required at 1,403 square feet versus 1,000 square feet. The minimum lot width is
30 feet and the applicant is proposing 23 feet. The minimum lot depth is 100 feet and the applicant is
proposing 66 feet, and the minimum front setback is 20 feet and they are proposing 11 feet.
011ie stated the applicant is proposing to do a shared parking agreement, which is common in mixed-use
developments.The applicant is requesting a reduction of 15% from the required parking; minimum of 790
spaces. If approved,the shared parking agreement must be signed and made part of the approval.
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011ie stated a Landscape Plan was submitted earlier in the week and that the Agreement would need to be
corrected to reflect the fact that the Landscape Plan would be submitted with Final Site Plan &
Preliminary Plat and not during Building Permit process.
Applicant Comments
Chuck Branch, representing Daydra Management, addressed Council giving a brief presentation on The
District including the renderings of the commercial, townhomes, and condo buildings, landscape plan,
potential businesses, conference room, and recreation area.
Council Comments
Councilman Dahl asked 011ie whether, if Council is ready to approve a Concept Plan, staff is comfortable
with the level of presentation. 011ie responded staff has gotten further in the process; however, there is
still work that needs to be done. If this was approved as proposed, the development could not be built as
proposed because of layout issues. 011ie stated one of the biggest concerns with the proposed layout is
whether Council is comfortable with the 1,495-square-foot lot size. The consensus of Council was they
liked the idea and the concept; however, they are concerned that items still need to be worked out and
would like staff to be comfortable with what is submitted.
Chuck Branch requested Council table this item.
011ie requested Council direction on what they would like to see with this development. Hogue stated he
is concerned with the smaller lot size, whether or not they will be able to get utilities, and would like to
see an accurate depiction of what this development is. Forrester stated what is seen on the draft and what
is being said does not match, and he is comfortable with the smaller lots if the square footage of the
homes is correct. Arrington, Wallis, Dahl, Porter, and Duke stated they were comfortable with the smaller
lot sizes; however, they would like to see an accurate Concept Plan that will work.
Council Action
A motion was made by Mayor pro tent Forrester, seconded by Councilman Dahl, to table Item 1 until
further consideration. A vote was taken and motion passed 7-0.
Mayor Hogue recessed the Council into a break at 7:53 p.m.
Mayor Hogue reconvened the Council into Regular Session at 8:00 p.m.
2. Hold a Public Hearing to consider, and act upon, an amendment to the City of Wylie Zoning
Ordinance No. 2006-04, Section 5.1 (Land Use Charts) and Section 5.2 (Listed Uses) as they
relate to allowed uses within the Neighborhood Services (NS) Zoning District (ZC 2019-13).
(J. Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating in August 2019 staff a work session was held to
discuss Multi-Family (MF) uses in Neighborhood Services (NS). At the conclusion of that work session,
staff was directed to examine the possibility of removing multi-family uses from the NS district and
removing Assisted Living, Multi-Family, and Single-Family attached as allowed uses within the NS
district of the Residential and Lodging Use Chart (B). Staff is recommending amendments to Sections 5.1
and 5.2 of the Zoning Ordinance, summarized as follows:
• Changing the Boarding or Rooming House use from a by-right use to a required Special Use
Permit (SUP) within the NS district of the Residential &Lodging Use Chart(B).
• Removing the NS district from the text within Section 5.2 of Boarding or Rooming House, Multi-
Family, and Single-Family attached additional provisions definitions of the Residential and
Lodging Listed Uses, as those uses would no longer be allowed by right in NS district.
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Haskins reported the result of staff's examination indicates that changes to the allowed multi-family uses
in the Neighborhood Services District should be considered because:
• The NS district and its uses were established in the 2001 Village Center Zoning Ordinance (ZO).
The Village Center high-density concept and related tenets were largely abandoned in the
amended 2006 ZO.
• The ZO contains the Community Retail zoning district that better serves the multi-family and
mixed-use transition areas.
• As Planning best practice, NS districts generally emphasize commercial components that focus
on supporting the immediate residential area.
• Generally speaking, cities surrounding Wylie do not allow multi-family uses in NS districts.
• Staff mailed notifications to over 400 citizens who live near NS zoned districts, and responses
indicate support is overwhelmingly in favor of an amendment removing multi-family uses from
NS.
Haskins stated during the public hearing at the Planning and Zoning Commission meeting, comments
included a general question covering the removal of the various uses affecting the availability of those
uses. At the Chair's request staff responded that the uses are still available; however, a request would no
longer be by right, but would require a zoning case. The Commissioners voted to recommend approval 5-
0.
Public Hearing
Mayor Hogue opened the public hearing on Item 2 at 8:04 p.m. asking anyone present wishing to address
Council to come forward.
No citizens were present wishing to address Council.
Mayor Hogue closed the public hearing at 8:05 p.m.
Council Action
A motion was made by Councilman Porter, seconded by Mayor pro tem Forrester, to approve an
amendment to the City of Wylie Zoning Ordinance No. 2006-04, Section 5.1 (Land Use Charts) and
Section 5.2 (Listed Uses) as they relate to allowed uses within the Neighborhood Services (NS) Zoning
District(ZC 2019-13). A vote was taken and motion passed 7-0.
3. Consider, and act upon, the award of Phase 1 of RFQ #W2019-92-E for an Energy Savings
Performance Contract for a Comprehensive Water and Energy Efficiency Program to
Johnson Controls LLC, and authorizing the City Manager to execute any and all necessary
documents. (G. Hayes, Purchasing Manager; T. Porter, Public Works Director)
Staff Comments
Purchasing Manager Hayes addressed Council stating based on previous Council input the City proceeded
to issue a Request for Qualifications (RFQ) for an Energy Savings Performance Contract (ESPC). Staff
received four responses from qualified firms in which the submitted proposals were reviewed and
evaluated and each firm completed an interview process.
Hayes reported the general scope of the RFQ was to address the City becoming a "smart city" with a
particular emphasis initially on the water efficiency programs that will look at identifying, designing,
installing, and researching our existing water system, and looking at a program that would pay for itself
through recoverable savings, which are guaranteed by the qualified firms. By statute, in an RFQ process
the City has to determine which company is the most qualified, not decide only on the basis of lowest bid.
Staff selected and is recommending Johnson Controls LLC as the most qualified to conduct Phase 1, the
Investment Grade Audit.
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Applicant Comments
Harry Romine, representing Johnson Controls LLC, gave a brief presentation to Council on the company.
Council Action
A motion was made by Mayor pro tens Forrester, seconded by Councilwoman Arrington, to award Phase
1 of RFQ #W2019-92-E for an Energy Savings Performance Contract for a Comprehensive Water and
Energy Efficiency Program to Johnson Controls LLC, and authorizing the City Manager to execute any
and all necessary documents. A vote was taken and motion passed 7-0.
4. Consider, and act upon, Ordinance No. 2019-34 amending Ordinance No. 2019-27 (2019-
2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for
repealing, savings and severability clauses; and providing an effective date of this ordinance.
(M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating a sprinkler head at the Wylie Recreation Center was
broken causing water damage to the gym floor. Blackmon Mooring was called out for water mitigation
immediately and TML was contacted regarding the insurance claim. The company that put in the original
floor is Ponder Flooring and a quote to replace the floor is $134,674.00. TML obtained an additional
quote for comparison and agreed to pay the $134,674.00 less our deductible of$5,000.
Council Comments
Councilman Duke asked if staff is able to do anything to prevent from happening again. Assistant City
Manager Parker replied that the sprinkler heads have cages around them. Staff identified two sprinkler
heads that did not have cages around them so cages would be put on those sprinkler heads.
Council Action
A motion was made by Councilman Dahl, seconded by Councilwoman Arrington, to approve Ordinance
No. 2019-34 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for
fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an
effective date of this ordinance. A vote was taken and motion passed 7-0.
5. Consider, and act upon, the approval of the purchase of Floor Repairs from Ponder
Company Inc. in the estimated amount of $142,674.00 through a cooperative purchasing
contract with Buy Board Cooperative Purchasing, and authorizing the City Manager to
execute any necessary documents. (G. Hayes, Purchasing Manager)
Staff Comments
Purchasing Manager Hayes addressed Council stating Ponder Company were the original installers of the
floor and have been working closely with the remediation company and our assigned insurance adjustor.
Council Action
A motion was made by Councilman Dahl seconded by Councilman Porter, to approve the purchase of
Floor Repairs from Ponder Company Inc. in the estimated amount of$142,674.00 through a cooperative
purchasing contract with Buy Board Cooperative Purchasing, and authorizing the City Manager to
execute any necessary documents. A vote was taken and motion passed 7-0.
6. Consider, and act upon, Ordinance No. 2019-35 updating the Capital Improvements Plan
and Thoroughfare Impact Fees to be assessed by the City of Wylie. (T. Porter, Public Works
Director)
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Council Comments
Mayor Hogue stated Council has received additional information since the last Council meeting regarding
the fees. Mayor pro tem Forrester stated he did not feel there is a rush to get this done and does not
question what the committee has suggested; however, he would like to go through the motions to
understand this at greater depth. Councilman Porter stated it would be useful for Council to hear from the
EDC and legal as it is a complex issue that may affect developments going forward. Porter stated he
would like to look at both items in broader detail.
Citizen Comments
John McClure, representing McClure Partners, addressed Council expressing concerns with the proposed
Impact Fees.
Council Action
A motion was made by Mayor pro tem Forrester seconded by Councilman Dahl, to deny Ordinance No.
2019-35 updating the Capital Improvements Plan and Thoroughfare Impact Fees in the amount of $914
per service unit for the west zone and $2,316.50 per service unit for the east zone as well as deny the
consideration of Ordinance No. 2019-32 updating the Capital Improvements Plan and the Water and
Sanitary Sewer Impact Fees to be accessed in the City of Wylie as well and send these back to the
committee for further consideration (Item G). A vote was taken and motion passed 7-0.
Staff requested Council take a separate vote for Item G.
G. Consider, and act upon, Ordinance No. 2019-32 updating the Capital Improvements Plan
and the Water and Sanitary Sewer Impact Fees to be assessed by the City of Wylie. (T.
Porter, Public Works Director)
Council Action
A motion was made by Mayor pro tem Forrester seconded by Councilman Porter, to deny Ordinance No.
2019-32 updating the Capital Improvements Plan and the Water and Sanitary Sewer Impact Fees to be
assessed by the City of Wylie. A vote was taken and motion passed 7-0.
READING OF ORDINANCES
City Secretary Storm read the captions to Ordinance Nos. 2019-33 and 2019-34 into the official record.
ADJOURNMENT
A motion was made by Councilman Duke, seconded by Councilman Porter, to adjourn the meeting at
8:37 p.m. A vote was taken and motion passed 7-0.
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Stephanie Storm, City Secretary
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Wylie City Council
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