10-22-2019 (City Council) Minutes (Work Session) • Wylie City Council
X LIE
Minutes
Work Session
October 22, 2019—6:30 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the work session to order at 8:41 p.m. The following City Council members
were present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tens Jeff Forrester,
Councilwoman Candy Arrington, Councilman Timothy T. Wallis, and Councilman David Dahl.
Staff present included: Assistant City Manager Brent Parker; Assistant City Manager Renad 011ie;
Assistant Police Chief Tommy Walters; Public Information Officer Craig Kelly; Finance Director Melissa
Beard; Assistant Fire Chief Brian Ritter; Parks and Recreation Director Rob Diaz; Public Works Director
Tim Porter; City Secretary Stephanie Storm, and various support staff.
JOINT WORK SESSION- CITY COUNCIL, WYLIE PARKS AND RECREATION BOARD AND
WYLIE HISTORICAL REVIEW COMMISSION
• Stonehaven House Feasibility Study. (R. Diaz, Parks &Recreation Director)
Historic Review Commision members present included: Sandra Stone,John Pugh, and Debbie Loraine.
Craig Melde, representing Architexas, addressed Council giving a presentation on the Stonehaven House
Reuse Building Analysis and Program. Some areas of the rehabilitation approach include:
• Restore the Stonehaven House exterior to the period of significance (1912-1933) based on
historic photos;
• Restore living room and dining room to period of significance;
• Rehabilitate the rest of the house to meet modern office and restroom needs for commercial
occupancy;
• Provide doghouse building for additional accessible restroom and storage within the site. Adds
shared amenities for city park; and,
• Create the feeling of"place" and community identity.
Alexis McKinney, representing Architexas, addressed Council with potential uses:
• House Museum
• Small Retail
• Meeting and Office Space
Minutes October 22, 2019
Wylie City Council Work Session
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Councilwoman Arrington and Councilmen Dahl and Porter expressed concern with the amount of funding
needed for the project. The consensus of Council was to maintain the original feel and historical
significance of the home and to use it as a museum to tell a story rather than a meeting space.
WORK SESSION
• Discuss term limitations for City Boards and Commissions. (R. 011ie, Asst. City Manager)
Assistant City Manager 011ie stated at the direction of Council staff researched the cities of Plano,
McKinney, Prosper, Lewisville, Frisco, Murphy, and Sachse. Most cities researched have two-year terms
for appointed members, with two-to-three-year consecutive terms before they are no longer allowed to
serve. City of Wylie boards are set up by Ordinance and the number of members is set up by the Charter.
011ie stated if Council would like to keep the number of members and appointment terms the same, a
Charter amendment is not required; however, if Council would like to change the number of members and
appointment terms, a Charter amendment would be required. 011ie stated term limits could be put in place
by Ordinance for all boards. The Animal Shelter Advisory Board and Board of Ethics currently have
specified term limitations in place. 011ie stated verbiage could be added to the Ordinance for exceptions if
not enough qualified candidates have applied.
Direction from Council was for staff to bring back information to add term limits to give citizens applying
for the boards the opportunity to serve.
• Provide an update on partnership with Enterprise Fleet Management for the city's fleet. (B.
Parker, Asst. City Manager)
Assistant City Manager Parker stated staff has researched cost saving options to address fleet
management. Over the past several weeks, staff has worked with Enterprise to develop a five-year budget
projection. The average annual vehicle replacement is 16 vehicles with the average budgeted amount of
$614,321. The City auctions an average of 16 vehicles per year with a dollar amount of $96,025. The
annual lease payment once the transition is complete will be approximately $1,000,000 for 118 vehicles.
The payment includes maintenance except for emergency response vehicles.
The annual fleet maintenance budget is $225,000 with an average of $57,618 for emergency response
vehicles and$43,010 for non-emergency vehicles.
Direction from Council was, based on the costs provided, not to pursue Enterprise fleet management at
this time.
ADJOURNMENT
A motion was made by Councilman Duke, seconded by Councilman Wallis, to adjourn the meeting at
10:27 p.m. A vote was taken and motion passed 7-0.
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Eric Hogue, a or
ATTEST:
Stephanie Storm, City Secretary
mutes October 22, 2019`
Wylie City Council Work Session
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