10-14-2003 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, October 14, 2003 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
Mayor John Mondy called the meeting to order at 6:03 p.m., with the following council members present: Mayor Pro
Tem Eric Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Councilman J. C. Worley, Councilman
Chris Trout,and Councilman, Randal Shinn.
Staff members present were; City Manager, Biff Johnson; Assistant City Manager, Mindy Manson; Finance Director,
Brady Snellgrove; City Engineer, Chris Holsted; Fire Chief, Shan English; Community Services Director, Mike
Sferra;Public Information Officer, Mark Witter,and City Secretary, Carole Ehrlich.
ATI.f N:>&P1:;EDGE 3F:AI L GIANC
The invocation was given by Reverend Mark Forrest of the Murphy Road Baptist Church. Cub Scout Den 3, Pack
301 led the Pledge of Allegiance.
• Proclamation
Mayor John Mondy read a proclamation proclaiming October 1, 2003 as "Pregnancy and Infant Loss Awareness
Day".
• Presentation of Star Students Awards with the character trait of"Responsibility"
Mayor Mondy and Mayor Pro Tem Hogue presented "Star Student Awards" to students demonstrating the character
trait of responsibility.
• Administer Oath of Office to New Firefighters/ New Fire Marshall
Chief English introduced new Firefighters: Jared Buckmeier, Richard Hollien, Clayton Jones, and Jeff Pynes and the
newly appointed Fire Marshall, Steve Seddig. New Firefighters and the newly appointed Fire Marshall were given the
Oath of Office by City Secretary, Carole Ehrlich and badges were pinned by the spouses of those being installed.
Travis Araujo was unable to attend the meeting and received his badge and was given his oath at a later date.
There was no one present to address council.
Minutes—10-14-03
Wylie City Council
Page 1
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A. Approval of the Minutes from the Regular Meeting of September 26, 2003
B. Consider and act upon authorizing the Mayor to execute an Access Easement between the City and
Harvest Real Estate Companies,L.L.0 for the property located east of City Hall.
C. Consider and act upon authorizing the City Manager to execute a proposal from Analytical Surveys,Inc.
for an amount not to exceed$12,800 for surveying services related to the replacement of the west extension
of the Muddy Creek regional sewer system.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Worley to approve the Consent Agenda as
presented. A vote was taken and passed 7-0.
DIVIDUaL CO ERA IO
1. Move Zoning Case#2003-10 tabled from the 9-09-03 Council Meeting back to an action item and Consider
and Act upon accepting the withdrawal from the applicant for a change in zoning from Single-Family
Residential (SF 8.5/17) to Planned Development (PD) to allow joint residential and retail uses, located at
405 N. Ballard Street, being Lot 1A, Block 2 of the Russell Addition, City of Wylie, Collin County, Texas.
(Zoning Case 2003-10). This item was tabled at the September 9 City Council meeting. The applicant has
subsequently withdrawn the request.
Tabled Item
A motion was made by Councilman Trout, seconded by Councilman Shinn to remove Zoning Case#2003-10 from the
table. A vote was taken and passed 7-0.
Council Action
A motion was made by Councilman Trout, seconded by Councilman Shinn to accept the applicant's request for
withdrawal of the zoning request(Zoning Case 2003-10). A vote was taken and passed 7-0.
2. Consider and act upon approving a Resolution to nominate a member of the Board of Directors of the
Central Appraisal District.
Council Action
There was no action taken on this item as there were no nominations from the Council.
Minutes—10-14-03
Wylie City Council
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3. Consider and act upon a bid for the installation of trees in Community Park and the Meadows of
Birmingham Park.
Staff Comments
Parks Superintendent, Bill Nelson addressed Council stating that competitive sealed bids had been solicited for the
purchase and installation of trees in Community Park and the Meadows of Birmingham Park. The scope of the
contract will provide for all materials, labor and equipment necessary for the project. Alternate bids were invited for
"balled and burlap" and container grown trees (preferred).
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tern Hogue to accept the bid of Coffey's
Landscape in the amount of $42,419.30 for container grown trees for the Community Park and the Meadows of
Birmingham Park. A vote was taken and passed 7-0. Other bids submitted were: Classic Gardens in the amount of
$51,000.00, Southwest Nursery in the amount of $51,221.00 (did not include all types of trees specified) and an
alternate bid (containerized trees) from Fannin Tree Farm in the amount of$34,697.00.
4. Consider and act upon a Resolution recommending two streets to be named after Jerry Wayne Combest
and Lanny Earl Hale, respectively.
Staff Comments
Assistant City Manager Mindy Manson addressed council stating that the existing Subdivision Regulations allow the
Council to consider individual street names on a case by case basis. The proposed Resolution would establish the
street names of Jerry Combest Street and Lanny Hale Street, after two Wylie residents who grew up on Hilltop
Street and were killed during the Vietnam War. If approved, the recommendation would be submitted to local
developers to utilize these names when planning for new streets in their developments.
Council Action
A motion was made by Councilwoman Allen, seconded by Councilman Young to approve Resolution #2003-16 (R)
recommending two streets be named after Jerry Combest and Lanny Hale, respectively. A vote was taken and passed
7-0.
5. Consider and act upon an ordinance amending Chapter 102 "Streets, Sidewalks and Other Public Places"
establishing rules and regulations governing persons responsible for sidewalk maintenance and repair.
Staff Comments
Assistant City Manager Mindy Manson addressed council stating that currently the Wylie Code of Ordinances did
not set out responsibility for sidewalk maintenance and repair. Typically, municipalities require the adjacent
property owner to be responsible for maintenance and repair, the theory being that the property owners use the
property and should therefore maintain it.
Ms. Manson stated that staff had contacted other cities to request their policies with reference to sidewalks. Most
cities contacted in the survey required the property owner adjacent to the sidewalk to be responsible for the upkeep of
that portion of the sidewalk.
Minutes -10-14-03
Wylie City Council
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Council Discussion
Councilman Young asked if the proposed ordinance could be implemented allowing those citizens with sidewalk
damage prior to the adoption date not liable for those repairs. Councilwoman Allen stated that she felt there were
construction problems that created some of the sidewalk damage and she felt the property owners shoud not be
responsible for those types of repairs. City Manager Biff Johnson stated that the repairs for those types of damage
would be tremendous and extremely expensive to the City. Mayor Mandy asked if a ballpark estimate could be
obtained from staff for the current repairs that would need to be done for sidewalk damage due to construction
problems.
Council Action
A motion was made by Councilman Young, seconded by Councilman Worley to table approval of regulations
governing persons responsible for sidewalk maintenance and repair for 45 days to collect further information. A vote
was taken and passed 7-0.
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There were no ordinances to read into the official record.
Mayor John Mondy convened into work session at 6:45 p.m.
• Joint work session with the Parks &Recreation Board
Parks &Recreation Board members present were: Anne Hiney, Frankie Delgado, Eugene Gamer, David Willey, Ivan
Holmes, Dan Chesnut, and Larry Bowles.
City Council—Parks & Recreation Board Discussion
Parks & Recreation Board members along with City Council members discussed the direction council wished the
board to take in reference to the Parks and Recreation Master Plan. It was the consensus of the Council for the Parks
& Recreation Board to prioritize the projects and locations for the projects in specifics as to the locations and
proposed financing of these issues and report back to council at a later date.
Mayor John Mondy closed the work session at 7:55 p.m.
Minutes—10-14-03
Wylie City Council
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Mayor Mondy convened into executive session at 8:00 p.m.
In accordance with Chapter 551,Government Code,Vernon's Texas Code Annotated(Open Meeting Act),Section 551.
SS 551.072 Deliberation Regarding Real Property; Closed Meeting. A governmental body may conduct a closed
meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations with a third person.
• Discussion of Alanis Property
RECONVE E:INTO OPEN EETING
Mayor Mondy reconvened into open session at 8:36 p.m.
Take any action as a result of the Executive Session.
There was no action taken as a result of the Executive Session.
With no further business before council,the meeting was adjourned at 8:37 p.m.
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Minutes—10-14-03
Wylie City Council
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