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05-28-2002 (City Council) Minutes MINUTES Wylie City Council Tuesday, May 28, 2002 — 6:0 0 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North Council Present: Mayor John Mondy, Councilman Joel Scott, Councilman Eric Hogue, Councilman Merrill Young,Councilman J.C. Worley and Councilman Chris Trout.Councilwoman Reta Allen was absent. City Staff Present: Anthony Johnson, City Manager;Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director;Claude Thompson,Planning Director and Barbara Salinas,City Secretary. Reverend John Thornton, Wylie United Methodist Church, provided the invocation and Councilman Worley was asked to lead the Pledge of Allegiance. ................:.........................................:.....................:............:..................:• ................... pROCOMMONSI&MOVIMIONSEENNEMEiiiigaiitingEitaigangiffingi inginagg Recognition of WISD Star Students for the Character Trait Accountability. The Mayor and Mayor Pro Tem recognized the WISD students for their exemplification of the Character Trait,Accountability. None. A. Approval of the Minutes from the Regular Meeting of May 14,2002. B. Consider a recommendation to the City Council regarding a Replat of Lots 1A and 1B,Block A,of the FM 544/Springwell Addition, being a certain 1.894 acre tract of land generally located north of F.M. 544 and west of Springwell Parkway,and being situated in the Moses Sparks Survey,Abstract No.849, City of Wylie,Collin County,Texas. C. Consider and act upon approval of final acceptance of the Alley and Sanitary Sewer Improvements along Ballard Avenue and authorize final payment to Rycon, Inc., in the amount of S23,702.20 and accept the project as complete. D. Consider and act upon the award of a contract for the replacement of sewer lines in the alleys between Ballard and Jackson,First and Second,Second and Third,Fourth and Hilltop,and Masters and Oak to Cullum Pipe Systems in the amount of$305,876.70. Councilman Scoit asked to remove Item A from the Consent Agenda. He asked that Page 2 of the Minutes clarify Dr. Fuller's statement to read "without encroachment". With no further corrections, Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue seconded the motion. A vote was taken and the minutes were approved,6-0. Minutes—May 28,2002 Wylie City Council Page 1 itsigytogNICONIGgitOMISIBISIBMBEINEEMBRIENSINNEREMEMIMENEVEMBI 1. Hold a public hearing and consider a recommendation to the City Council regarding a change in zoning from Community Retail (CR) to Planned Development District (PD) for Retirement Housing, being a 5.139 acre tract of land generally located east of State Highway 78 South and south of East Kirby Street (F.M. 544), and being situated in the E.C. Davidson Survey, Abstract No. 267, City of Wylie, Collin County,Texas,and being a portion of the called 5.232 acre tract described in a deed to Ross S. Bagwell and Paula D. Bagwell, Agland Chemical Money Purchase Plan and Agland Chemical Profit Sharing Plan as recorded in County Clerk's File No. 94-0078165, Deed Records of Collin County, Texas. (Zoning Case 2002-03) Claude Thompson addressed this item providing a background on the zone change request. He stated that the applicant is requesting rezoning of the subject property from Community Retail (CR) to a Planned Development (PD) District in order to develop 150 attached dwelling unics and common community center, as a retirement residential community restricted to senior citizens. The property totals 5.139 acres in size. At the May 7, 2002, Planning and Zoning Commission meeting,the Commission voted 4-2 to recommend approval of the PD with the stipulations that the number of stories along the east side of the p.operty abutting the residential subdivision be decreased from three to two stories,and that vehicular access oe provided from the subject property to the hospital property. The applicant agreed to these stipulations and the Development Conditions reflect these revisions. The applicant was present for question from the Council. Mr.Barry Knight,applicant came before the Council to address any questions or concerns. He stated that he feels this project provides a unique and needed opportunity for the Wylie Seniors and explained the benefits of the project detailing amenities, location and convenience to the residents. He provided an artist rendering of the project and a review of the details, as requested by the Mayor. The Mayor asked it the rendering was what the applicant intended on building. Mr.Knight stated that this was the actual elevation of the structure as presented in the site plan. There were concerns expressed by the Council including fire safety with regard to access; masonry as shown in the rendering;access to upper floors via elevators and stairways and concerns regarding the number of units in comparison to access to stairways and elevators;density;and basis for tax exemption. Mr. Knight stated that the facility does meet the Fire Code as adopted by the City of Wylie. He stated that the masonry shown on the rendering is close to what s proposed and that a variance is requested for density and masonry requirements. He stated that 150 unites were required to keep the project affordable at approximately $600 for a two bedroom unit. He stated that there are three elevators and stairways to accommodate the 150 units. In comparison to the McKinney facility which has 265 units and four elevators. He also stated that the average age at the McKinney facility is 75. Council asked what the applicant could do to with the exterior walls to get to 100%masonry. Mr. Knight suggested hardy plank or concrete panels. With regard to the tax exemption, Mr.Knight stated that because they are a non-profit they qualify for tax exemption. The Mayor then opened the Public Hearing and asked that anyone wishing to speak in favor or opposition of the request to please come forward and state their name and address for the record and limit their comments to five minutes. Mr.Ross Bagwell,Property Owner Mr.Bagwell stated that he is in favor of the request. He stated that he has owned the property since 1994 and had several offers from developers and is in favor of the project, location and need for this facility. With no further response,the Mayor then closed the Public Hearing. The Council concluded that the Community does need such a facility and they were in favor of the concept, however there were concerns expressed regarding the exterior and interior masonry proposals as well as density. Minutes—May 28,2002 Wylie City Council Page 2 Councilman Trout made a motion to deny the change in zoning from Community Retail (CR) to Planned Development District(PD)for Retirement Housing,being a 5.139 acre tract of land generally located east of State Highway 78 South and south of East Kirby Street (F.M 544), and being situated in the E.C. Davidson Survey, Abstract No.267,City of Wylie, Collin County,Texas,and being a portion of the called 5.232 acre tract described in a deed to Ross S.Bagwell and Paula D.Bagwell,Agland Chemical Money Purchase Plan and Agland Chemical Profit Sharing Plan as recorded in County Clerk's File No. 94-0070165, Deed Records of Collin County, Texas. Councilman Worley seconded the Motion to deny. A vote was taken and the motion to deny was approved, 4-2. Councilman Worley,Hogue,Trout and Mayor Mondy voting in favor of denial and Councilman Scott and Young voting in opposition of the denial. The Mayor called for a five-minute recess before convening into the scheduled Work Session. • Discussion of Midyear Budget FY 2002 City Manager, Anthony Johnson addressed the Council with a brief explanation of the proposed budgetary amendments, specifically requests for additional personnel (1) within the Parks Department. He also stated that due to the heavy workload, staff would be requesting three additional employees in the Parks Department in the FY2002-03 Budget. Mr. Johnson offered a brief justification on the request for additional personnel citing recent annexations that require right-of-way maintenance; medians;and the level of standards raised in the maintenance and care of our existing park areas and the continued growth. He also explained that the department would be divided into right-of-way maintenance and parks maintenance. The Mayor asked if the staff had prepared a growth plan to estimate the number of employees required to maintain existing and expanded services in the future. Mr. Johnson stated ,hat a growth plan has not been prepared, but suggested that when the population reached 30,000 we would need approximately 220-230 employees and projections indicate that we will be at 30,000 in the next five years. When asked about the Fund Balance, Mr. Johnson stated that we have a healthy Fund Balance even with conservative revenue estimates and a projected 3% growth. With regard to our General Fund Balance, Mr. Snellgrove stated that we could operate for 39 days or translated to 10.8% Mr. Johnson stated that if Council approves the Budget Amendments as presented, it would allow for the additional Parks personnel that could be hired within 30-45 days. Mr. Snellgrove stated that with regard to the FY2002-03 Budget, Council would first be presented with preliminary information in July with adoption in August. The Mayor reconvened into Regular Session at 7:50 p.m. 2. Consider and act upon acceptance of the Comprehensive Annual Financial Report after presentation by the audit firm of Pattillo,Brown&Hill The Comprehensive Annual Financial Report (CAFR) for the fiscal year which ended September 30, 2001, including the Independent Auditors'Report,has been completed and will be presented to the Council by the City's outside audit firm,Pattillo,Brown&Hill. The auditors will briefly discuss some of the year's highlights and will answer questions the City Council may have regarding the report.The FY 2000-2001 CAFR has been submitted to the Government Finance Officers Association for review in the Certificate of Achievement for Excellence in Financial Reporting program. The CAFR for the 1999-2000 fiscal year received this award and the award has now been received for the past twelve consecutive years. We believe the FY 2000-2001 report continues to meet the Certificate of Achievement program standards. Mr. Jim Curry representing Pattillo, Brown and Hill was present to address Council on the presentation of the Comprehensive Annual Financial Report. Mr. Curry gave the City of Wylie a favorable report and referenced sections of the Report, specifically the opinion paragraph on Page 19,Page 46 reference to Interest Rates,Page 49 in reference to General Obligation Bonds, and Page 138 which related to the Operating Fund Balance of 15%or 39 days. Mr. Curry also praised the Finance Department for a job well done. Minutes—May 28,2002 Wylie City Council Page 3 Councilman Young made a motion to approve the acceptance of the Comprehensive Annual Financial Report as presented by the audit firm of Pattillo,Brown and Hill. Councilman Scott seconded the motion. A vote was taken and the motion was approved,6-0. 3. Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal Year 2002, beginning October 1, 2001, and end;ng September 30, 2002; repealing all conflicting ordinances;containing a severability clause; and providing for an effective date. This item is the action itam as a result of the posted Work Session. The proposed budget amendments consist of re-estimates of revenues in the General Fund, and amendments to appropriations in the General,Utility, 4B Sales Tax Revenue Funds and Fire Training Center. Councilman Scott made a motion to approve the Ordinance cf the City of Wylie, amending the budget for Fiscal Year 2002, beginning October 1, 2001 and ending September 30, 2002; repealing all conflicting ordinances; containing a severability clause and providing for an effective date. Councilman Hogue seconded the motion. A vote was taken and the motion was approved,6-0. READINWOrriltliMiNEZPIATIVECUPTIONVIPPROVINSACCOONVIVASMOVIMBY wianittalminttlantigumainimagtanneaileanniggsmisommaimmoommom Captions for all approved Ordinances were then read into the record. With no further business to come before the Council,the meeting was then adjourned at 8:05 p.m. ohn ondy,Mayor ATTEST: • ty ecretary Minutes—May 28,2002 Wylie City Council Page 4