Loading...
08-13-2002 (City Council) Minutes MINUTES Wylie City Council Tuesday, August 13, 2002 — 6:0 0 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North ostininiattugeKtogiongenessonansagessougungsaggaiiiiiimonsiiiiin Council Present: Councilwoman Reta Allen, Councilman Joel Scott, Councilman Merrill Young, Councilman J.C. Worley and Councilman Eric Hogue. Mayor John Mondy and Councilman Chris Trout were absent. Mayor Pro Tem Worley presided. Staff Present: Anthony Johnson, City Manager; Mindy Munson, Assistant City Manager; Brady Snellgrove, Finance Director; Chris Hoisted, City Engineer, Claude Thompson, City Planner and Barbara Salinas, City Secretary. Councilman Hogue was asked to provide the invocation and Councilman Young was asked to lead the Pledge of Allegiance. Mr. Ryan Baker, 902 Valentine,Wylie, Texas. Mr. Baker expressed his desire to have the City install a water fountain at Valentine Park. The Mayor Pro Tern stated that staff would look into the cost and :ontact him with a response. A. Approval of the Minutes from the Regular Meeting of July 23,2002. B. Consider and act upon approval of an ordinance establishing speed zones on FM 3412 (Brown Street) from FM 1378 to SH 78. C. Consider and act upon approval of an ordinance adopting a Drought Contingency Plan as required by the Texas Natural Resource Conservation Commission. D. Consider and act upon an ordinance annexing all of a certain 52.291 acres out of the Duke Strickland Survey, Abstract 841 and the I. Clifton Survey, Abstract No. 193, Collin County, Texas, generally located at the southwest corner of FM 544 and Sanden Blvd. Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. 1. Consider and act upon the award of a contract for the 12-inch water line along Sanden Boulevard to Morrow Construction Co. in the amount of S37,103. Minutes—August 13,2002 Wylie City Council Page 1 Action Item No. 1—continued Mr. Chris Hoisted, City Engineer addressed this item providing Council with a brief background on the request. He stated that the City's Water and Sewer Master Plan indicates a 12-inch water line along Sanden Blvd. Recent developments along Sanden have constructed portions of the water line from FM 544 south and from Hensley Lane north. The construction contract includes approximately 833 linear feet of 12-inch water line and all related appurtenances. Eight bids were opened on June 28, 2002 and Morrow Construction Co. submitted the low bid. The contract establishes a construction time of 45 days. The FY 2002 budget included$90,000 for the Sanden water line project. The total amount bid for the project is $51,003.00. Councilwoman Allen made a motion to approve the award of contract for the 12-inch water line along Sanden Boulevard to Morrow Construction Company in the amount of $37,103. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 4-1. Councilman Young voting in opposition. Mayor Mondy and Councilman Trout absent. 2. Consider and act upon approval of an Ordinance abandoning the alley right-of-way within Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and Calloway Street and located between So>>th Ballard Avenue and South Jackson Street. Mr. Terry Capehart, Assistant Planner addressed this item providing a brief background on the request. He stated that Mr. Keith Teague has requested that the City abandon that segment of the alley that lies between Ballard Avenue and Jackson Street and extends between Butler and Calloway Streets. Dr. Teague desires to construct a dental office at the corner of Ballard and Calloway, and to use a portion of the alley as an access drive for parking at the rear of the building. On July 23, 2002, the City Council rezoned all properties abutting the subject alley segment from Single-Family Residential (SF 8.5/17) to Corridor Commercial (CC) District. As part of their review of the rezoning request, the Planning and Zoning Commission approved a Site Plan for the proposed dental office at Ballard and Calloway reflecting utilization of the alley corridor as a private access drive. Replatting of adjacent properties in order to incorporate the alley and create easements fur the utilities will require future approval by the Planning and Zoning Commission and City Council. The City acquired the services of right-of-way Acquisition Consultants to conduct an appraisal of the property and establish its fair market value. The appraisal (attached)indicates that the fair market value of the property is established at$5.75 per square foot for the 4,080 square feet, or a total value of$23,460 and rounded by the appraiser to $23,500. The cost of the appraisal is also to be paid proportionately by those purchasing the abandoned right-of-way. In accordance with State law, these funds will be placed in the Street Capital Fund for purchases and improvements of streets and/or alleys. Councilman Scott made a motion to approve the Ordinance abandoning the alley right-of-way within Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and Calloway Street and located between South Ballard Avenue and South Jackson Street. Councilman Young seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Tiout absent. 3. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (AG/28) and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475, Minutes—August 13,2002 Wylie City Council Page 2 the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of lane. conveyed to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre tract of land as recorded in Collin County Clerk's File No. 96-0091287 and being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80 acres. (ZC 2002-05) Mr. Terry Capehart addressed this item providing Council with a brief background on the request. He stated that the applicant is requesting a revision to the existing Planned Development District(PD 2001- 51)for Bozeman Farm Estates. Theses proposed amendments revise the Conceptual Development Plan to include an addition 5.8 acres, and makes a procedural change to the Conditions for the Planned Development District. The proposed revisions maintain the earlier Planned Development District substantially as adopted, except for the following changes. The Development Plan is amended to add 5.8 acres of land along the western side of the tract. This new area will be used to accommodate the primary western entry to Bozeman Farm Estates relocated from further north, as illustrated on the Development Plan; and the Conditions for Development are amended to allow the Development Plan to serve as a preliminary plat for each future phase of the development rather than require review of both preliminary and final plats on each phase. Site plans shall be submitted with final plats for all future multi-family residential and nonresidential development. Section IV has been changed to state that the Development Plan shall serve as the preliminary plat, and Section V.i.5. has been changed to state that distribution of lot and dwelling sizes shall be as illustrated on the final plats rather than on the PD Development Plan. Mr. Capehart stated that at the July 16, 2002, Planning and Zoning Commission meeting, the Commission voted 6-0 to recommend approval of the proposed amendments. The Mayor Pro Tem then opened the Public Hearing v nd asked that anyone wishing to speak in favor or opposition of the request to please come forward, stating their name and address for the record and limiting their comments to five minutes. With no response, the Mayor Pro Tem then closed the Public Hearing. Councilman Young made a motion to approve the change in zoning in zoning from Agriculture (AG/28) and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475, the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of land conveyed to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin Minutes—August 13,2002 Wylie City Council Page.. County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre tract of land as recorded ii: Collin County Clerk's File No. 96-0091287 and being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80 acres. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. 4. Consider and act upon authorizing the City Manager to execute and award a contract to Bucher, Willis & Ratliff, Corp., in the amount of$180,240 for engineering services related to the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and traffic signalization at Spring Creek Pkwy. Mr. Chris Holsted, City Engineer addressed this item providing Council a brief background on the request. He stated that the Texas Department of Transportation (TxDOT) is scheduled to begin construction on SH 78 from FM 544 to Eubanks in the next few months. The proposal includes the design of an additional 3,365 linear feet of a 4-lane concrete paving section with underground storm sewer improvements and a traffic signal at the intersection of Spring Creek Parkway. The additional construction will be added to the existing TxDOT contract with Site Concrete and will add approximately five months to the projected completion of SH 78. Tabulated below is the projected construction cost for the project including a 10% contingency. The project total is $2,175,500.00. The construction cost and engineering fees for the signal at the intersection of Spring Creek Pkwy will be reimbursed by the developer of the property located on the northwest corner of the intersection. Councilman Scott made a motion to approve authorization for the City Manager to execute and award a contract to Bucher, Willis &Ratliff, Corp., in the amount of:6180,240 for engineering services related to the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and traffic signalization at Spring Creek Pkwy. Councilwoman Reta Allen seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. ti.V ' NAN TIT CEO. P R .. . ... >.<:: : : ....;:. ;:;::>::: . IMPWROMMISIVVEVARMERVARVIMMUMMTUAMinsmagememom Captions for all approved Ordinances were then read into the record. Staff present for the Work Session included City Manager Anthony Johnson; Assistant City Manager, Mindy Manson; Barbara Salinas, City Secretary; Fire Chief Shan English, Lt. Mike Davis representing the Police Department; Mike Sferra, Director of Community Services; Chris Holsted, City Engineer; Mignon Morse,' Library Director; Ron Hutchison, Assistant Finance Director; Brady Snellgrove, Finance Director, Shanea Jennings, Public Information Officer and Lynn Fagerstrom, Personnel Manager. Mayor Mondy and Councilman Trout were present for the Work Session. Minutes—August 13,2002 Wylie City Council Page 4 • Discussion regarding Direct Alarm Monitoring and Ambulance Contract Ambulance Contract Fire Chief, Shan English addressed Council with update and information regarding the existing Ambulance Contract and future options for consideration. Chief English stated that our existing contract will expire one year from this October. He provided an update on surrounding cities including Murphy, Sachse, Lucas and St. Paul with regard to future plans for ambulance service to their communities and its effect on the Wylie community. Chief English asked for direction from Council prior to the expiration of the existing ambulance contract. He asked that Council consider the possibility that Murphy and Sachse may be running their own ambulance service. He stated that we could contract with smaller cities, or contract alone with a second responder at a cost of$500,000 if staffed by the Wylie Fire Department. Chief English offered an option of utilizing contract ,;mployees that would be supervised by the Wylie Fire Department staff and asked to pursue for future contracts. Council encouraged Chief English to research further as a possible option. Councilman Scott was excused from the remainder of the Work Session. Direct Alarm Monitoring Chief English stated that we are in our second year of the Direct Alarm Monitoring Program. He stated that despite advertising and solicitation, the revenue has not been generated as expected. Chief English proposed that we consider a$100 per year for each new home permit for Direct Alarm Monitoring to be collected on all future new home permits. It was suggested that further review with the Building Official was necessary in order to pursue further. • Discussion regarding the FY2002-2003 Budget Mr. Brady Snellgrove, Finance Director addressed Council regarding the FY2002-03 proposed Budget. There was a review of all proposed requests for additional personnel and some discussion on the 2% Cost of Living Adjustment that will allow the City ,o continue with the step program. Mr. Johnson explained that the program has allowed the City to become competitive with surrounding cities and retain employees. There was discussion regarding specific concerns from the Council including the following: A Detail for departmental line items for Contractual Services expenses; A Website expectations with regard to renovation, budgeted revenue and continued maintenance; A Explanation of the Municipal Court Automated System and future use of the Website with regard to on line payments; A Animal Control facility repairs,additional personnel requests and adequacy of food budget; A Planning Department travel and training increases to include additional training for the Assistant Planner; , A Street Department requests for Capital equipment to include a sand spreader which would be mounted to the back of a truck making it automated rather than utilizing personnel and the additional $50,000 for the asphalt overlay program as directed by the Council during consideration of last years budget. Minutes—August 13,2002 Wylie City Council Page 5 Discussion regarding the FY2002-2003 Budget—continued A Parks Department addition of personnel. Discussion prompted inquiry to entrance signs. It was determined that no funding was requested for the purchase of new monument signs. The Mayor directed staff to obtain information for the design and purchase of new entrance signs. Recreation discussion included the budgeted revenue for Meals on Wheels and the continued success of the Summer Concert Series; A Library discussion included the continued growth and need for additional space to expand the collection. A The 4B inquires included explanation of increases in salaries for Recreation due to an increase in the number of hours for building monitors and the coordinators move from part-time to full time. Also discussed was the$9,000 budgeted for replacement and purchase of library books and materials. A The enhancements to the 911 system were considered instrumental to the overall functions in the Communications area. There was discussion regarding the long-term debt and the investment assistance provided by our financial consultants, First Southwest. Mr. Snellgrove stated that a Resolution would be presented for Council consideration at the August 27th regular meeting for bond reimbursement. He stated that the City of Wylie intends to issue general obligation bonds maturing over a twenty- (20) year period totaling $2,500,000 to finance the costs of certain street improvements, including drainage, curb and gutters, sidewalks, landscaping, traffic signalization and utility relocation. This particular $2.5 million issue is for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek. There was a brief summary of the request for equipment. Ms. Manson provided a list of all requests. Also discussed was the .07cent increase notification from North Texas Municipal Water District and its effect on the sewer plant. There was some discussion regarding the Cross-Connection Control Program and the need to address concerns such as providing vendor lists and enforcement via correspondence with violators asking for compliance with the program. It was noted that the Utility Billing department would be initiating its radio read program on Monday, August 19t. With no further discussion the Budget Work Session was concluded. furtherWith no business,the meeting was adjourned at 9:26 p.m. ohn ndy,Mayor ATTEST: ity ecret ry Minutes—August 13,2002 Wylie City Council Page 6