08-13-2002 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, August 13, 2002 — 6:0 0 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
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Council Present: Councilwoman Reta Allen, Councilman Joel Scott, Councilman Merrill Young, Councilman J.C.
Worley and Councilman Eric Hogue. Mayor John Mondy and Councilman Chris Trout were absent. Mayor Pro
Tem Worley presided.
Staff Present: Anthony Johnson, City Manager; Mindy Munson, Assistant City Manager; Brady Snellgrove,
Finance Director; Chris Hoisted, City Engineer, Claude Thompson, City Planner and Barbara Salinas, City
Secretary.
Councilman Hogue was asked to provide the invocation and Councilman Young was asked to lead the
Pledge of Allegiance.
Mr. Ryan Baker, 902 Valentine,Wylie, Texas.
Mr. Baker expressed his desire to have the City install a water fountain at Valentine Park. The Mayor
Pro Tern stated that staff would look into the cost and :ontact him with a response.
A. Approval of the Minutes from the Regular Meeting of July 23,2002.
B. Consider and act upon approval of an ordinance establishing speed zones on FM 3412 (Brown
Street) from FM 1378 to SH 78.
C. Consider and act upon approval of an ordinance adopting a Drought Contingency Plan as
required by the Texas Natural Resource Conservation Commission.
D. Consider and act upon an ordinance annexing all of a certain 52.291 acres out of the Duke
Strickland Survey, Abstract 841 and the I. Clifton Survey, Abstract No. 193, Collin County,
Texas, generally located at the southwest corner of FM 544 and Sanden Blvd.
Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue
seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and
Councilman Trout absent.
1. Consider and act upon the award of a contract for the 12-inch water line along Sanden
Boulevard to Morrow Construction Co. in the amount of S37,103.
Minutes—August 13,2002
Wylie City Council
Page 1
Action Item No. 1—continued
Mr. Chris Hoisted, City Engineer addressed this item providing Council with a brief background on the
request. He stated that the City's Water and Sewer Master Plan indicates a 12-inch water line along
Sanden Blvd. Recent developments along Sanden have constructed portions of the water line from FM
544 south and from Hensley Lane north. The construction contract includes approximately 833 linear
feet of 12-inch water line and all related appurtenances. Eight bids were opened on June 28, 2002 and
Morrow Construction Co. submitted the low bid. The contract establishes a construction time of 45
days. The FY 2002 budget included$90,000 for the Sanden water line project. The total amount bid for
the project is $51,003.00.
Councilwoman Allen made a motion to approve the award of contract for the 12-inch water line along
Sanden Boulevard to Morrow Construction Company in the amount of $37,103. Councilman Scott
seconded the motion. A vote was taken and the motion was approved, 4-1. Councilman Young voting in
opposition. Mayor Mondy and Councilman Trout absent.
2. Consider and act upon approval of an Ordinance abandoning the alley right-of-way within
Block 34 of the Railroad Addition, being the segment running north-to-south between Butler
Street and Calloway Street and located between So>>th Ballard Avenue and South Jackson
Street.
Mr. Terry Capehart, Assistant Planner addressed this item providing a brief background on the request.
He stated that Mr. Keith Teague has requested that the City abandon that segment of the alley that lies
between Ballard Avenue and Jackson Street and extends between Butler and Calloway Streets. Dr.
Teague desires to construct a dental office at the corner of Ballard and Calloway, and to use a portion of
the alley as an access drive for parking at the rear of the building. On July 23, 2002, the City Council
rezoned all properties abutting the subject alley segment from Single-Family Residential (SF 8.5/17) to
Corridor Commercial (CC) District. As part of their review of the rezoning request, the Planning and
Zoning Commission approved a Site Plan for the proposed dental office at Ballard and Calloway
reflecting utilization of the alley corridor as a private access drive. Replatting of adjacent properties in
order to incorporate the alley and create easements fur the utilities will require future approval by the
Planning and Zoning Commission and City Council. The City acquired the services of right-of-way
Acquisition Consultants to conduct an appraisal of the property and establish its fair market value. The
appraisal (attached)indicates that the fair market value of the property is established at$5.75 per square
foot for the 4,080 square feet, or a total value of$23,460 and rounded by the appraiser to $23,500. The
cost of the appraisal is also to be paid proportionately by those purchasing the abandoned right-of-way.
In accordance with State law, these funds will be placed in the Street Capital Fund for purchases and
improvements of streets and/or alleys.
Councilman Scott made a motion to approve the Ordinance abandoning the alley right-of-way within
Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and
Calloway Street and located between South Ballard Avenue and South Jackson Street. Councilman
Young seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and
Councilman Tiout absent.
3. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (AG/28)
and Planned Development District (PD 2001-51) for Single-Family Residential and Village
Center Mixed Uses to Planned Development District for Single-Family Residential and Village
Center Mixed Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development
Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land
situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475,
Minutes—August 13,2002
Wylie City Council
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the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979
and being part of those certain tracts of lane. conveyed to Joanne Vanderweele, Successor
Independent Administratrix, as described in the Executor's Deed as recorded in Collin
County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described
in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin
County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D.
Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of
Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in
Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land
described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed
Records and being all of that certain tract of land described in a deed to Edwina Collins Cook
as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land
described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre
tract of land as recorded in Collin County Clerk's File No. 96-0091287 and being all of that
certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in
Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to
475.80 acres. (ZC 2002-05)
Mr. Terry Capehart addressed this item providing Council with a brief background on the request. He
stated that the applicant is requesting a revision to the existing Planned Development District(PD 2001-
51)for Bozeman Farm Estates. Theses proposed amendments revise the Conceptual Development Plan
to include an addition 5.8 acres, and makes a procedural change to the Conditions for the Planned
Development District. The proposed revisions maintain the earlier Planned Development District
substantially as adopted, except for the following changes. The Development Plan is amended to add
5.8 acres of land along the western side of the tract. This new area will be used to accommodate the
primary western entry to Bozeman Farm Estates relocated from further north, as illustrated on the
Development Plan; and the Conditions for Development are amended to allow the Development Plan to
serve as a preliminary plat for each future phase of the development rather than require review of both
preliminary and final plats on each phase. Site plans shall be submitted with final plats for all future
multi-family residential and nonresidential development. Section IV has been changed to state that the
Development Plan shall serve as the preliminary plat, and Section V.i.5. has been changed to state that
distribution of lot and dwelling sizes shall be as illustrated on the final plats rather than on the PD
Development Plan. Mr. Capehart stated that at the July 16, 2002, Planning and Zoning Commission
meeting, the Commission voted 6-0 to recommend approval of the proposed amendments.
The Mayor Pro Tem then opened the Public Hearing v nd asked that anyone wishing to speak in favor or
opposition of the request to please come forward, stating their name and address for the record and
limiting their comments to five minutes. With no response, the Mayor Pro Tem then closed the Public
Hearing.
Councilman Young made a motion to approve the change in zoning in zoning from Agriculture (AG/28)
and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center
Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed
Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the
Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas
and being a part of the J. G. Jouett Survey, Abstract No. 475, the Allen Atterberry Survey, Abstract No.
23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of land conveyed
to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as
recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land
described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin
Minutes—August 13,2002
Wylie City Council
Page..
County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as
recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts
1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed
Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as
recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land
described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and
being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H.
Hart, a called 69.25 acre tract of land as recorded ii: Collin County Clerk's File No. 96-0091287 and
being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded
in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80
acres. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0.
Mayor Mondy and Councilman Trout absent.
4. Consider and act upon authorizing the City Manager to execute and award a contract to
Bucher, Willis & Ratliff, Corp., in the amount of$180,240 for engineering services related to
the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek
Pkwy and traffic signalization at Spring Creek Pkwy.
Mr. Chris Holsted, City Engineer addressed this item providing Council a brief background on the
request. He stated that the Texas Department of Transportation (TxDOT) is scheduled to begin
construction on SH 78 from FM 544 to Eubanks in the next few months. The proposal includes the
design of an additional 3,365 linear feet of a 4-lane concrete paving section with underground storm
sewer improvements and a traffic signal at the intersection of Spring Creek Parkway. The additional
construction will be added to the existing TxDOT contract with Site Concrete and will add approximately
five months to the projected completion of SH 78. Tabulated below is the projected construction cost for
the project including a 10% contingency. The project total is $2,175,500.00. The construction cost and
engineering fees for the signal at the intersection of Spring Creek Pkwy will be reimbursed by the
developer of the property located on the northwest corner of the intersection.
Councilman Scott made a motion to approve authorization for the City Manager to execute and award a
contract to Bucher, Willis &Ratliff, Corp., in the amount of:6180,240 for engineering services related to
the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and
traffic signalization at Spring Creek Pkwy. Councilwoman Reta Allen seconded the motion. A vote was
taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent.
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Captions for all approved Ordinances were then read into the record.
Staff present for the Work Session included City Manager Anthony Johnson; Assistant City Manager,
Mindy Manson; Barbara Salinas, City Secretary; Fire Chief Shan English, Lt. Mike Davis representing
the Police Department; Mike Sferra, Director of Community Services; Chris Holsted, City Engineer;
Mignon Morse,' Library Director; Ron Hutchison, Assistant Finance Director; Brady Snellgrove,
Finance Director, Shanea Jennings, Public Information Officer and Lynn Fagerstrom, Personnel
Manager.
Mayor Mondy and Councilman Trout were present for the Work Session.
Minutes—August 13,2002
Wylie City Council
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• Discussion regarding Direct Alarm Monitoring and Ambulance Contract
Ambulance Contract
Fire Chief, Shan English addressed Council with update and information regarding the existing
Ambulance Contract and future options for consideration. Chief English stated that our existing
contract will expire one year from this October. He provided an update on surrounding cities including
Murphy, Sachse, Lucas and St. Paul with regard to future plans for ambulance service to their
communities and its effect on the Wylie community. Chief English asked for direction from Council
prior to the expiration of the existing ambulance contract. He asked that Council consider the
possibility that Murphy and Sachse may be running their own ambulance service. He stated that we
could contract with smaller cities, or contract alone with a second responder at a cost of$500,000 if
staffed by the Wylie Fire Department.
Chief English offered an option of utilizing contract ,;mployees that would be supervised by the Wylie
Fire Department staff and asked to pursue for future contracts. Council encouraged Chief English to
research further as a possible option.
Councilman Scott was excused from the remainder of the Work Session.
Direct Alarm Monitoring
Chief English stated that we are in our second year of the Direct Alarm Monitoring Program. He stated
that despite advertising and solicitation, the revenue has not been generated as expected. Chief English
proposed that we consider a$100 per year for each new home permit for Direct Alarm Monitoring to be
collected on all future new home permits. It was suggested that further review with the Building
Official was necessary in order to pursue further.
• Discussion regarding the FY2002-2003 Budget
Mr. Brady Snellgrove, Finance Director addressed Council regarding the FY2002-03 proposed Budget.
There was a review of all proposed requests for additional personnel and some discussion on the 2%
Cost of Living Adjustment that will allow the City ,o continue with the step program. Mr. Johnson
explained that the program has allowed the City to become competitive with surrounding cities and
retain employees.
There was discussion regarding specific concerns from the Council including the following:
A Detail for departmental line items for Contractual Services expenses;
A Website expectations with regard to renovation, budgeted revenue and continued maintenance;
A Explanation of the Municipal Court Automated System and future use of the Website with regard to
on line payments;
A Animal Control facility repairs,additional personnel requests and adequacy of food budget;
A Planning Department travel and training increases to include additional training for the Assistant
Planner; ,
A Street Department requests for Capital equipment to include a sand spreader which would be
mounted to the back of a truck making it automated rather than utilizing personnel and the
additional $50,000 for the asphalt overlay program as directed by the Council during consideration
of last years budget.
Minutes—August 13,2002
Wylie City Council
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Discussion regarding the FY2002-2003 Budget—continued
A Parks Department addition of personnel. Discussion prompted inquiry to entrance signs. It was
determined that no funding was requested for the purchase of new monument signs. The Mayor
directed staff to obtain information for the design and purchase of new entrance signs. Recreation
discussion included the budgeted revenue for Meals on Wheels and the continued success of the
Summer Concert Series;
A Library discussion included the continued growth and need for additional space to expand the
collection.
A The 4B inquires included explanation of increases in salaries for Recreation due to an increase in the
number of hours for building monitors and the coordinators move from part-time to full time. Also
discussed was the$9,000 budgeted for replacement and purchase of library books and materials.
A The enhancements to the 911 system were considered instrumental to the overall functions in the
Communications area.
There was discussion regarding the long-term debt and the investment assistance provided by our
financial consultants, First Southwest. Mr. Snellgrove stated that a Resolution would be presented for
Council consideration at the August 27th regular meeting for bond reimbursement. He stated that the
City of Wylie intends to issue general obligation bonds maturing over a twenty- (20) year period
totaling $2,500,000 to finance the costs of certain street improvements, including drainage, curb and
gutters, sidewalks, landscaping, traffic signalization and utility relocation. This particular $2.5 million
issue is for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek.
There was a brief summary of the request for equipment. Ms. Manson provided a list of all requests.
Also discussed was the .07cent increase notification from North Texas Municipal Water District and its
effect on the sewer plant. There was some discussion regarding the Cross-Connection Control Program
and the need to address concerns such as providing vendor lists and enforcement via correspondence
with violators asking for compliance with the program. It was noted that the Utility Billing department
would be initiating its radio read program on Monday, August 19t.
With no further discussion the Budget Work Session was concluded.
furtherWith no
business,the meeting was adjourned at 9:26 p.m.
ohn ndy,Mayor
ATTEST:
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Minutes—August 13,2002
Wylie City Council
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