07-18-2006 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Special Called Meeting
Tuesday, July 18, 2006 - 6:00 pm
Wylie Municipal Complex- Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor
Pro Tem Carter Porter, Councilman Rick White and Councilman Earl Newsom and Councilman
Merrill Young. Councilman Red Byboth and Councilman Eric Hogue were absent.
Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson;
Finance Director, Larry Williamson; Police Chief, Jeff Butters; Interim Fire Chief, Noe Flores;
Library Director, Racheal Orozco; Public Information Officer, Mark Witter; City Secretary, Carole
Ehrlich and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Reverend Mark Forrest representing the Murphy Road Baptist Church gave the Invocation and
Councilman Young led the Pledge of Allegiance.
PRESENTATIONS
• Presentation by Greg Hirsch, Mayor Pro Tem, Town of Addison (prospective
candidate for Regional Transportation Council (RTC), Collin County group
representative)
• Presentation by John Murphy, Mayor Pro Tern, City of Richardson (current
Regional Transportation Council (RTC), Collin County group representative)
Mayor Pro Tern Greg Hirsch, City of Addison and Mayor Pro Tern John Murphy, City of
Richardson gave presentations regarding their experience and desire to be nominated as the
NTCOG Regional Transportation Council (RTC)for the Collin County group representative.
Minutes—July 18, 2006
Wylie City Council
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REGULAR AGENDA
1. Consider, and act upon, the FY 2007 Salary Survey and Salary Plan for the City of
Wylie. (M. Weatherly, Public Sector Personnel Consultants)
Mr. Matt Weatherly representing Public Sector Personnel Consultants addressed Council
presenting the new FY 2007 Salary Survey and Salary Plan for the City of Wylie. He explained
that the survey was performed with market cities and was based on the minimum, midpoint and
maximum salaries of those cities at 100% structure. He stated that the proposed plan was
based on this structure rather than merit, tenure and other variables. For example definition of
competitiveness is factored at 5% of the prevailing rates. We found that 81% of the benchmark
job classes were 5% below the market. He explained that this was not unusual. Cities adopting
structures unlike the proposed structure can get out of line over time. He commented that the
Wylie base structure was behind in terms of salary offerings. Mayor Mondy asked what Mr.
Weatherly meant by "structure". Mr. Weatherly replied that "structure" in most cities means a
base salary containing a formal minimum, midpoint and maximum pay for each job classification
with grade steps. Taking the survey cities and adding the minimum and the maximum and
dividing by two gives a midpoint range where most journeyman competent performers should
be. The goal should be to have employees in that middle range within a 5 to 7 year timeframe.
Mayor Mondy asked if all occupations would be provided the same range salaries. Mr.
Weatherly replied yes it would. He explained that the benefit package the City offered was very
competitive. He explained that after meetings with individual employee focus groups, the
structure was designed to put uniformed employees in a grade and step program while
administrative employees would be placed in a job performance merit system. He explained that
they took market data and identified salary range that's appropriate at salary classification and
reviewed these ranges. We then take those salary ranges and find the midpoint within the
proposed structure and compare this to the existing salary for that classification. Each
classification is then brought to at least the minimum, in cases where the classification falls
below the minimum (27%), we propose to adjust those salaries to minimum. Mayor Mondy
asked if the 27% figure was correct. Mr. Weatherly stated that it was actually higher as the non-
uniformed employees were not computed in this figure. He stated that the percentage was
higher than 45% and below 50% for all employees of the City. He went on to explain that these
employees would be raised 1 grade step or more to bring them to this minimum. Those that
were between minimum/midpoint rates would be adjusted to the next step in the proposed
Salary Plan. City Manager Roath explained to Council that the proposed employee adjustments,
across the board, were an increase of 7.65% of payroll. City Manager Roath explained that this
percentage could be compared to last year's salary increases of 7-8.5% depending on the
uniformed, un-uniformed classification. Mayor Mondy asked what the current number of
employees was. Mr. Roath replied, counting uniformed and un-uniformed employees, the total
was 189 employees. Mr. Roath stated that he did not feel the City was extremely below market.
He explained that if you compare last year's salary increase to the increase being proposed in
this Salary Plan, they were similar. One thing we sometimes lose site of and really became
obvious when several directors visited the City of Keller, during the Architect procurement
process, was the City of Keller had the same comparable population and employs 330 full time
employees compared to our 189. He complemented Wylie staff on the efficiency of productivity
performed by Wylie employees and staff.
Mr. Weatherly explained that the recommendation put forward tonight is:
1. Enact a permanent rate-related salary policy (structure) for the City.
2. Establish the City's salary competitiveness policy at 100% of the estimated prevailing
rates.
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Wylie City Council
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3. Utilize the recommended Grade Step Salary Table (uniformed) and permanent Salary
Range Table.
4. Adopt the FY 2007 base salary grade/range assignments recommended for each job
classification presented.
5. Bring the salaries of all employees to the Minimum, minimum Step, or Next Nearest Step
of the salary grade/range for their position's job class on the plan's effective date.
6. Adopt a one-time implementation salary increase plan to place employees closer to the
prevailing rates on the basis of their current place within the salary range for their job
class, and available funds for FY 2007.
7. In future plan years, administer the salary plan on a pay-for-performance basis for non-
uniformed employees
8. Annually update the salary plan by reallocating job classes to different salary ranges
from the Grade Step Table a Permanent Salary Range Table reflecting the varying
prevailing rate movement to each job class in the marketplace.
9. Develop and implement a comprehensive program and materials to communicate the
City's updated FY 2007 salary plan to all employees.
Questions were answered regarding the plan by Mr. Weatherly. Mr. Roath asked Council to
consider direction regarding the proposed process that was presented tonight as to
concept/approach and allow staff to implement this proposed plan into the 2006-07 budget to be
presented to Council at the next Regular Council Meeting. Further discussion could take place
then as to total numbers in the budget and the final policy to be used in regards to the proposed
salary plan. Mayor Mondy stated that he would like to see the employees that are performing
the work correctly be fairly compensated, and those not performing properly dealt with. City
Manager Roath replied that this is the reason he was more in favor of merit for non-uniformed
personnel. I believe staff is competent enough to judge performance on the correct basis and
will reward those that go above and beyond their work performance. Councilman Newsom
stated that he was also in favor of a merit system but felt it should be completely put in place
before implementation. He believed that to keep the City competitive, the City needed to adopt
the proposed 7.65% 2006-07increases.
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tern Porter to 1.) Accept
and place in file the FY 2007 Salary Survey compiled by Public Sector Personnel Consultants
and 2.) Approve in concept/approach the new Salary Plan for the City of Wylie. A vote was
taken and passed 5-0 with Councilman Hogue and Councilman Byboth absent.
Public Hearing
2. Conduct a Public Hearing for the annexation of a 61.26 acre tract of land located in the
Allen Atterberry Survey, Abstract No. 23, Collin County, Texas; generally located west
of F.M. 544, north of Elm Road. (M. Manson, Assistant City Manager)
Staff Comments
Assistant City Manager Manson addressed Council stating that before a municipality may begin
annexation proceedings, the governing body of the municipality must conduct two (2) public hearings at
which persons interested in the annexation are given the opportunity to be heard. This annexation is at
the request of the property owner, Michael Hood. The property is located on the west side of F.M. 544,
north of the recently approved Braddock Place development (the Rice property) and east of the Twin
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Wylie City Council
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Lakes Subdivision. She explained that no action other than the Public Hearing was required. The second
public hearing will be held July 25, 2006 and final action is scheduled for August 22, 2006.
Mayor Mondv opened the Public Hearing at 8:05 p.m.
Terry Carlisle residing at 844 Twin Oaks Drive had questions regarding the amount of property
to be annexed in this request for annexation. He was directed to Assistant City Manager
Manson for clarification issues.
Mayor Mondy closed the Public Hearing at 8:09 p.m.
ADJOURNMENT
With no further business before Council, Councilman Newsom made a motion to adjourn at 8:10
p.m. with Councilman White making the second. Consensus of Council was to adjourn.
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Minutes—July 18, 2006
Wylie City Council
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