12-10-2019 (City Council) Minutes Work Session %AI Wylie City Council
CITY OF
WYLIE
Minutes
Work Session
December 10,2019—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the work session to order at 8:45 p.m. The following City Council members
were present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tern Jeff Forrester,
Councilwoman Candy Arrington, and Councilman David Dahl. Councilman Timothy T. Wallis was
absent.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Chief Anthony Henderson; Public Information Officer Craig Kelly; Finance
Director Melissa Beard; Assistant Fire Chief Brian Ritter; Planning Manager Jasen Haskins; Parks and
Recreation Director Rob Diaz; WEDC Executive Director Sam Satterwhite; Project Engineer Wes
Lawson;Public Works Director Tim Porter; City Secretary Stephanie Storm, and various support staff.
WORK SESSION
• Discuss and review updates to the Land Use Assumptions, Capital Improvement Plan, and
modifications to the impact fees. (T. Porter, Public Works Director)
City Manager Holsted stated that, at the last meeting in October, there had been discussion regarding the
appropriate amount to charge for Impact Fees; therefore, direction had been for the fees to go back to the
Impact Fee Advisory Committee for further discussion and input.Public Works Director Porter stated two
separate studies were being discussed: roadway fees and water/sewer fees. The committee recommended
keeping the existing thoroughfare impact fees but recommended adoption of the new water/sewer fees.
Councilman Porter inquired about fees of neighboring cities. Public Works Director Porter replied the
table comparing neighboring cities was developed at the request of the advisory committee; however, as
there are so many factors to consider, it is hard to compare the fees of different cities to ours. Forrester
asked if the cost of construction has increased. Joe Carter replied that, when completing this study, the
numbers were adjusted by evaluating the costs in the last study versus the costs they are seeing now,
which results in roughly a 12% increase over a five-year period.Arrington asked what information was in
the data to account for in the large increase on the east side of town.Holsted replied there is more need on
the east side of town. Dahl stated that, if Wylie began to charge extremely high fees, it could shut down
development completely and, as that is the engine that drives Wylie,the city's growth could be negatively
' impacted. Forrester stated roads, water, and sewer have to be maintained when new developments are
Minutes December 10,2019
Wylie City Council Work Session
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completed. There is an agreement that business owners, homeowners, and developers have to work
together to ensure that everyone is held responsible for their part. There have been substantial cost
increases in construction since the last study, but to risk shutting down economic development by
increasing fees to the amounts proposed in the east/west study does not make sense. Holsted stated staff
would look to see if a different rate can be charged for residential and commercial and report back to
Council. Councilman Porter replied he is not advocating for the maximum but there has to be a balance.
Dahl responded he is uncomfortable having different rates on the east and west side of the City.
WEDC Executive Director Satterwhite stated it is a balancing act and we want to ensure we are
encouraging development, not discouraging it. Developers are going to pursue opportunity with the
greatest return, and we want to do our best to attract that investment. Councilman Porter asked
Satterwhite what his position was moving forward. Satterwhite replied, in his opinion the east-and west-
side fees need to be equal. Satterwhite gave some examples of projects they frequently work on and
compared the current fees to the proposed fees for the lowest rate on the west side and the lowest rate on
the east side.
Gary Taylor, business owner, addressed Council stating that, should fees increase, he has to evaluate
whether to increase his prices or increase the number of customers. Taylor stated he could absorb a little
increase, but some of the large numbers would not be reasonable to sell. Taylor also stated east and west
fees should be equal. John McClure, business owner, addressed Council stating he would like Council to
look at neighboring communities and what they charge from a retail/development standpoint and take that
into consideration.
Council direction was to have equal rates on the east and west sides of town. Arrington stated she would
not agree with a large increase. Dahl stated he was in favor of focusing on a rate,not all the way to$900,
and would like to examine the rates a little more often than required. Councilman Porter replied going to
the maximum and driving out development is not a wise move. He said there needs to be a balance to
continue to encourage development, while making sure to collect what we can to aid in infrastructure
needs. Dahl and Porter both stated they would like to look at different rates for residential and
commercial.Duke,Porter,and Forrester stated we need to look at surrounding cities to stay attractive and
competitive.Forrester and Hogue agreed leaving the numbers where they are is not fiduciarily responsible
and we need to look at an increase commensurate with the increase of the expenses over the last five
years.
• Discuss rehabilitation of East Stone Road. (T. Porter, Public Works Director)
Public Works Director Porter gave a brief presentation regarding the proposed rehabilitation of East Stone
Road, which would consist of a rehab of the existing two-lane asphalt roadway. Porter reviewed the
maintenance responsibility along Stone Road and the cost estimate provided by Collin County, which
includes removing 13 inches of asphalt, putting down 6 inches of new asphalt, adding new striping,
shoulder, and culvert work with the goal of it lasting seven to 10 years. Collin County anticipates starting
this project at the beginning of summer with the goal of being completed before school resumes in
August.
Porter stated staff is requesting direction regarding working with the County to fund the City's portion of
the roadway as funding was not anticipated for this project this budget year. Porter gave a couple of
different funding options which include a one-time payment to the County, or a payment schedule for
both two-year and five-year periods, including a 2% annual interest rate. Porter did ask the County if the
City could pay half this year and half next year with no interest,and the County was open to that option.
Forrester and Porter had questions and expressed concerns regarding drainage being an issue if the road is
lowered.
Minutes December 10,2019
Wylie City Council Work Session
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Direction from Council was to move forward with working with the County to rehab Stone Road, and to
ask the County if the City can pay half out of this year's budget and half out of next year's budget, with
no interest.
• Discuss status of the AMI/AMR meter project. (C. Holsted, City Manager)
Finance Director Beard gave a brief update on the status of the AMI/AMR meter project.Beard went over
the vision of the project, which is to modernize the water utility infrastructure, tools, and data, providing
enhanced customer experience. The strategies that the City is utilizing to accomplish this include
improving the process by delivering consistent billing; eliminating manual reads; maintaining consistent
30-day billing intervals and improving efficiencies by resolving customer issues with a single interaction.
Two additional strategies are increasing transparency and increasing customer control by promoting
portal adoption and use to reduce the number of high bill complaints, reduce leak adjustments, maintain
small delinquency rates, and increase irrigation efficiencies.
ADJOURNMENT - —
A motion was made by Councilman Porter, seconded by Councilman Duke, to adjourn the meeting at
10:03 p.m. A vote was taken and motion passed 6-0 with Councilman Wallis absent.
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Minutes December 10,2019
Wylie City Council Work Session
Page 3