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12-10-2019 (City Council) Minutes Work Session %AI Wylie City Council CITY OF WYLIE Minutes Work Session December 10,2019—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road,Bldg. 100 Wylie,TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the work session to order at 8:45 p.m. The following City Council members were present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tern Jeff Forrester, Councilwoman Candy Arrington, and Councilman David Dahl. Councilman Timothy T. Wallis was absent. Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City Manager Renae 011ie; Police Chief Anthony Henderson; Public Information Officer Craig Kelly; Finance Director Melissa Beard; Assistant Fire Chief Brian Ritter; Planning Manager Jasen Haskins; Parks and Recreation Director Rob Diaz; WEDC Executive Director Sam Satterwhite; Project Engineer Wes Lawson;Public Works Director Tim Porter; City Secretary Stephanie Storm, and various support staff. WORK SESSION • Discuss and review updates to the Land Use Assumptions, Capital Improvement Plan, and modifications to the impact fees. (T. Porter, Public Works Director) City Manager Holsted stated that, at the last meeting in October, there had been discussion regarding the appropriate amount to charge for Impact Fees; therefore, direction had been for the fees to go back to the Impact Fee Advisory Committee for further discussion and input.Public Works Director Porter stated two separate studies were being discussed: roadway fees and water/sewer fees. The committee recommended keeping the existing thoroughfare impact fees but recommended adoption of the new water/sewer fees. Councilman Porter inquired about fees of neighboring cities. Public Works Director Porter replied the table comparing neighboring cities was developed at the request of the advisory committee; however, as there are so many factors to consider, it is hard to compare the fees of different cities to ours. Forrester asked if the cost of construction has increased. Joe Carter replied that, when completing this study, the numbers were adjusted by evaluating the costs in the last study versus the costs they are seeing now, which results in roughly a 12% increase over a five-year period.Arrington asked what information was in the data to account for in the large increase on the east side of town.Holsted replied there is more need on the east side of town. Dahl stated that, if Wylie began to charge extremely high fees, it could shut down development completely and, as that is the engine that drives Wylie,the city's growth could be negatively ' impacted. Forrester stated roads, water, and sewer have to be maintained when new developments are Minutes December 10,2019 Wylie City Council Work Session Page 1 completed. There is an agreement that business owners, homeowners, and developers have to work together to ensure that everyone is held responsible for their part. There have been substantial cost increases in construction since the last study, but to risk shutting down economic development by increasing fees to the amounts proposed in the east/west study does not make sense. Holsted stated staff would look to see if a different rate can be charged for residential and commercial and report back to Council. Councilman Porter replied he is not advocating for the maximum but there has to be a balance. Dahl responded he is uncomfortable having different rates on the east and west side of the City. WEDC Executive Director Satterwhite stated it is a balancing act and we want to ensure we are encouraging development, not discouraging it. Developers are going to pursue opportunity with the greatest return, and we want to do our best to attract that investment. Councilman Porter asked Satterwhite what his position was moving forward. Satterwhite replied, in his opinion the east-and west- side fees need to be equal. Satterwhite gave some examples of projects they frequently work on and compared the current fees to the proposed fees for the lowest rate on the west side and the lowest rate on the east side. Gary Taylor, business owner, addressed Council stating that, should fees increase, he has to evaluate whether to increase his prices or increase the number of customers. Taylor stated he could absorb a little increase, but some of the large numbers would not be reasonable to sell. Taylor also stated east and west fees should be equal. John McClure, business owner, addressed Council stating he would like Council to look at neighboring communities and what they charge from a retail/development standpoint and take that into consideration. Council direction was to have equal rates on the east and west sides of town. Arrington stated she would not agree with a large increase. Dahl stated he was in favor of focusing on a rate,not all the way to$900, and would like to examine the rates a little more often than required. Councilman Porter replied going to the maximum and driving out development is not a wise move. He said there needs to be a balance to continue to encourage development, while making sure to collect what we can to aid in infrastructure needs. Dahl and Porter both stated they would like to look at different rates for residential and commercial.Duke,Porter,and Forrester stated we need to look at surrounding cities to stay attractive and competitive.Forrester and Hogue agreed leaving the numbers where they are is not fiduciarily responsible and we need to look at an increase commensurate with the increase of the expenses over the last five years. • Discuss rehabilitation of East Stone Road. (T. Porter, Public Works Director) Public Works Director Porter gave a brief presentation regarding the proposed rehabilitation of East Stone Road, which would consist of a rehab of the existing two-lane asphalt roadway. Porter reviewed the maintenance responsibility along Stone Road and the cost estimate provided by Collin County, which includes removing 13 inches of asphalt, putting down 6 inches of new asphalt, adding new striping, shoulder, and culvert work with the goal of it lasting seven to 10 years. Collin County anticipates starting this project at the beginning of summer with the goal of being completed before school resumes in August. Porter stated staff is requesting direction regarding working with the County to fund the City's portion of the roadway as funding was not anticipated for this project this budget year. Porter gave a couple of different funding options which include a one-time payment to the County, or a payment schedule for both two-year and five-year periods, including a 2% annual interest rate. Porter did ask the County if the City could pay half this year and half next year with no interest,and the County was open to that option. Forrester and Porter had questions and expressed concerns regarding drainage being an issue if the road is lowered. Minutes December 10,2019 Wylie City Council Work Session Page 2 Direction from Council was to move forward with working with the County to rehab Stone Road, and to ask the County if the City can pay half out of this year's budget and half out of next year's budget, with no interest. • Discuss status of the AMI/AMR meter project. (C. Holsted, City Manager) Finance Director Beard gave a brief update on the status of the AMI/AMR meter project.Beard went over the vision of the project, which is to modernize the water utility infrastructure, tools, and data, providing enhanced customer experience. The strategies that the City is utilizing to accomplish this include improving the process by delivering consistent billing; eliminating manual reads; maintaining consistent 30-day billing intervals and improving efficiencies by resolving customer issues with a single interaction. Two additional strategies are increasing transparency and increasing customer control by promoting portal adoption and use to reduce the number of high bill complaints, reduce leak adjustments, maintain small delinquency rates, and increase irrigation efficiencies. ADJOURNMENT - — A motion was made by Councilman Porter, seconded by Councilman Duke, to adjourn the meeting at 10:03 p.m. A vote was taken and motion passed 6-0 with Councilman Wallis absent. Eric Hogue, a r : &oCta TTE OF -jay hamAi dwutk, ` 1� 'T A° C 1 ;ip-Aa.LFiv? A, 4L7 ��easa Fe enriw 5p A� ST9T$®F TV:0-y i Minutes December 10,2019 Wylie City Council Work Session Page 3