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08-01-2006 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Special Called Meeting/Work Session Wylie City Council Tuesday, August 1, 2006 - 6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tem Carter Porter, Councilman Eric Hogue, Councilman Earl Newsom, Councilman Merrill Young, and Councilman Red Byboth. Councilman Rick White was absent. Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson; Finance Director, Larry Williamson; Police Chief, Jeff Butters; City Engineer, Chris Hoisted; Interim Fire Chief, Noe Flores; Library Director, Racheal Orozco; Public Services Director, Mike Sferra; Building Inspection Director, Johnny Bray; Public Information Officer, Mark Witter; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Newsom gave the Invocation and Councilman Young led the Pledge of Allegiance. REGULAR AGENDA • Consider, and possible action, on request for funding by Blackland Prairie Foundation; Equest Therapeutic Horsemanship; Friends of the Rita and Truett Smith Public Library; Meals on Wheels, Inc., of Wylie; Plano Children's Medical Clinic and Wylie ISD Education Foundation. (M. Roath, City Manager) Representatives from: The Blackland Prairie (Anne Hiney, President); Equest Therapeutic Horsemanship (Kay Green, Executive Director); Friends of the Library (Tricia Smith, Vice President); Wylie Meals on Wheels (Bill Nelson, Chairman); Plano Children's Medical Clinic (Susan Shuler, Executive Director), and Wylie ISD Education Foundation (Jenna Lawson, Executive Director) gave presentations describing the functions of their not for profit Minutes—August 1, 2006 Special Called Meeting/Work Session Wylie City Council Page 1 organizations and the services they provided to Wylie residents. They also discussed the funding needs they were requesting from the City of Wylie. Council members listened to the presentations and asked questions of the presenters. There was no official action taken on this item by City Council. WORK SESSION • Discussion on the City of Wylie FY 2006/2007 Annual Budget. (M. Roath, City Manager) City Council continued the discussion of the General Fund with City Manager Roath and specific Directors regarding their appropriate budget requests. City Manager Roath explained that the Public Sector consultant, Matt Weatherly would be available to speak with Council via telephone communication at 8:45 p.m. He explained that a phone had been installed in the Council Chambers for this purpose this evening. Mayor Mondy asked City Manager Roath to go back to the Compensation Pay Plan Task Force and Mr. Weatherly to consult and bring back to Council, at a later date, a recommendation to Council that is satisfactory to all. City Manager Roath replied that he would. City Manager Roath then discussed the Support Services Department including the addition of a Director and moving the Public Information Officer into Support Services and transferring the Purchasing Officer back to Finance. He explained that with the growing numbers of projects in the pipeline, a director was needed to give this department the attention it deserved. Council asked questions regarding the requested Director. Council requested a 5-10 Y City Plan for the administration of the General Fund departments to determine what departments needed to be expanded or divided and what departments would need to be established. Mr. Roath then explained the budgets for the individual departments within Support Services, and continued the General Fund review by addressing the line items within the City Council budget and the City Manager's budget. City Manager Roath asked for an additional position within the City Manager's Office that could spend time, 2-3 weeks, assessing important issues; researching and reporting back regarding the efficiency and cost benefits/liabilities of current and future issues that come before the City. Council asked if this was a function that Assistant City Manager Manson could accomplish. City Manager Roath explained that with the work load Assistant City Manager Manson currently had, it would not be feasible for her to spend 2-3 weeks assessing a new issue. City Manager Roath explained that this new position could be very cost effective. City Secretary Ehrlich reviewed with Council the budget for the City Secretary's Department. She explained that she was requesting a part time employee to complete the laserfiche implementation for her department as well as other departments. She explained that with the lean staffing, departments were having difficulty scanning old documents into the system. She reported that her department could assist with this service and ensure that all departments' files were set up uniformly for easy access by staff and at some point to citizens. Other departments reviewed were the City Attorney's Office and Finance. Finance Director, Larry Williamson address the Finance Department budget stating that he had not requested any • new positions. He explained that one position within his department is currently graded as an • administrative assistant position and he was requesting that this position be raised to Accountant 1 job classification. He stated that this employee was performing the work of an Accountant 1 classification, and therefore should be raised to that job classification. Councilman Newsom asked Mr. Williamson if the classification adjustment was merely to bring the employee Minutes—August 1, 2006 Special Called Meeting/Work Session Wylie City Council Page 2 up to the actual job she was performing. Mr. Williamson stated it was. Mayor Mondy asked specific directors if any of their staff had been promoted in the past year. Directors stated they had not. Councilman Hogue asked if there was not a Senior Accountant added last year to replace the Assistant Finance Director. Mr. Williamson stated that was true and in doing so saved the City a fair amount of funds. City Manager Roath stated that he believed if an employee was performing work in another classification, in an excellent manner, that person should be promoted to that classification. Councilman Hogue stated that the reason the Compensation Task Force was reviewing the current Wylie Pay Plan was to assure that employees who were performing an excellent job would be compensated fairly for the work performed. He asked that staff and the task force look at those older, well performing employees, as well as the employees needing to be brought up to the minimum market. • Discussion on the City Capital Program for Fiscal Years 2007 thru 2011. (M. Roath, City Manager) City Manager Roath reviewed the FY 2007/2011 Capital Program with Council. Directors responsible for Parks and Recreation Projects, Public Buildings Projects, Street Projects, Water Projects, Vehicles and Equipment Projects, and miscellaneous projects were reviewed by their specific projects and answered questions by Council. ADJOURNMENT With no further business before Council, the meeting was adjourned at 9:35 p.m. I John M ndy, Mayor �< \ ATTEST: ` •._.. h Caro e Ehrlich, C' cretary •'iiistiso�``��`� Minutes—August 1, 2006 Special Called Meeting/Work Session Wylie City Council Page 3