08-15-2006 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Meeting/Work Session
Wylie City Council
Tuesday, August 15, 2006— 6:00 pm
Wylie Municipal Complex — Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor
Pro Tem Carter Porter, Councilman Earl Newsom, Councilman Rich White, and Councilman
Merrill Young. Councilman Red Byboth and Councilman Eric Hogue were absent.
Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson;
Finance Director, Larry Williamson; Police Chief, Jeff Butters; City Engineer, Chris Hoisted;
Interim Fire Chief, Noe Flores; Library Director, Racheal Orozco; Public Services Director, Mike
Sferra; Building Inspection Director, Johnny Bray; WEDC Executive Director, Sam Satterwhite;
Public Information Officer, Mark Witter; City Secretary, Carole Ehrlich, and various support staff
and employees.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Newsom gave the Invocation and Councilman Young led the Pledge of Allegiance.
WORK SESSION
• Discussion on the City of Wylie FY 2006/2007 Annual Budget. (M.
Roath, City Manager)
City Council continued their discussion of the FY 2006/2007 Annual Budget with City Manager
Roath and specific Directors regarding their appropriate budget requests. City Manager Roath
explained that in the past weeks, the Compensation Task Force and Public Sector consultant,
Matt Weatherly had met twice to discuss and revise recommendations for the 2006 City of Wylie
Pay Plan. He stated that the Task Force along with Chair, Chief Butters were present to discuss
their recommendations. Police Chief Butters addressed Council stating that it was the
Minutes—August 15, 2006
Special Called Meeting/Work Session
Wylie City Council
Page 1
recommendation of the Compensation Task Force to present this pay plan which in their opinion
treated everyone the same. He explained that the recommendation was for 100% of market
relationship and the structure design would be 2.5% steps, with a total of 13 steps per grade, for
all employees. Two key factors to achieve were: (1) all employees below step 1 would go to
step 1 and (2) all employees between steps, would go to the next highest step. He explained
that in addition, there would be tenure for employees with the City, starting with the first year,
which would raise each employee by incremental steps up to 15 years. If employees received
less than 5% within this plan the first year, they would be allowed an increase, on their
anniversary date, to ensure they received the 5% increase for the year. He explained that this
impacted around 117 employees. He stated that the recommendation did not have cost of living
included as the new plan would compensate for the cost of living percentages given in precious
years.
City Manager Roath explained the adjustments that were made since the last work session in
regard to recommendations made by council during those previous work sessions. Council and
Staff discussion also included: increasing the Streets Budget to include an additional $150,000
to $225,000. for asphalt overlay maintenance for streets stressed by the drought and in need of
repair; increasing fuel prices for the Police Department based on rising fuel costs, discussion of
water issues pertaining to revenues for water during possible Stage 4 restrictions, increase of
fees for water in the Utility Fund, and appropriations of funds for downtown lighting which was
not recommended at this time by Council. Mayor Mondy voiced his opinion regarding the
recommendations of the 2006 Compensation Task Force for the New Pay Plan by saying that
starting back in 1993, attention was made to the existing compensation plan. Council at that
time, made the decision to wait, and through the years the plan remained the same. It is time to
do something for the employees; "We have waited long enough and we need to approve this
plan or we may start losing personnel". He advised staff to be vigilante and alert Council to any
changes in revenues in the coming years so they could be addressed by reductions if necessary
or slowing capital improvements. Councilman Young suggested receiving monthly updates
regarding year to date revenues and expenses to keep touch with the local economy.
ADJOURNMENT
With no further business before Council, the Work Session was adjourned at 7:20 p.m.
Joh Mondy Mayor
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Minutes—August 15, 2006
Special Called Meeting/Work Session
Wylie City Council
Page 2
City Of Wylie
Cost and Revenue Analysis of Credit Cards Use
Fees & %of Municipal Parks & Building Utility Animal Annual
Item Charges Usage Courts Recreation Permits Billing Shelter Cost
STATISTICS
Number of Transactions (yearly) 770 850 4,800 6,000 480 12,900
Visa/Mastercard Sales Volume $120,000.00 $100,000.00 $500,000.00 $588,000.00 $12,000.00 $1,320,000.00
Number of Terminals 2 1 1 2 1 7
Average Transaction Amount $155.84 $117.65 $104.17 $98.00 $25.00 $95.13
SERVICING FEES
Settlement Fees (Charged on Volume 0.28% $336.00 $280.00 $1,400.00 $1,646.40 $33.60 $3,696.00
Voice Authorization Fees $0.65 0.50% $2.50 $2.76 $15.60 $19.50 $1.56 $41.93
Monthly Service Charge ( Per Location) $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $300.00
Statement Fees ( Per Location) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Annual Service Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Minimum Monthly Discount Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Application Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pin Debit Transaction Fees $0.20 9.00% $13.86 $15.30 $86.40 $108.00 $8.64 $232.20
Web Processing Monthly Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SERVICING FEES $412.36 $358.06 $1,562.00 $1,833.90 $103.80 $4,270.13
DISCOUNT FEES
Master Card Sales Volume 40.00% 48,000.00 40,000.00 200,000.00 235,200.00 4,800.00 528,000
Master Card Transaction Volume 40.00% 308 340 1,920 2,400 192 5,160
Visa Card Sales Volume 60.00% $72,000.00 $60,000.00 $300,000.00 $352,800.00 $7,200.00 792,000
Visa Card Transaction Voulme 60.00% 462 510 2,880 3,600 288 7,740
VISA
Debit Tranactions 60.00%
Visa Debit(Interchange Rate) 0.8000% $345.60 $288.00 $1,440.00 $34.56 $2,108.16
Visa Debit(Interchange Fee) $0.25 $69.30 $76.50 $432.00 $43.20 $621.00
Visa Debit(Assessment Fee) 0.0925% $39.96 $33.30 $166.50 $4.00 $243.76
Visa Utility(Interchange Fee) $0.25 $0.00 $0.00 $0.00 $900.00 $0.00 $900.00
Visa Utility(Assessment Fee) 0.0925% $0.00 $0.00 $0.00 $326.34 $0.00 $326.34
Credit Transactions 40.00%
Visa Credit(Interchange Rate) 1.43% $411.84 $343.20 $1,716.00 $41.18 $2,512.22
Visa Credit(Interchange Fee) $0.05 $9.24 $10.20 $57.60 $5.76 $82.80
Visa Credit(Assessment Fee) 0.0925% $26.64 $22.20 $111.00 $2.66 $162.50
City Of Wylie
Cost and Revenue Analysis of Credit Cards Use
Fees & %of Municipal Parks& Building Utility Animal Annual
Item Charges Usage Courts Recreation Permits Billing Shelter Cost
MASTER CARD 60.00%
Debit Transaction
Mastercard (Interchange Rate) 0.8000% $230.40 $192.00 $960.00 $1,128.96 $23.04 $2,534.40
Mastercard (Interchange Fee) $0.25 $46.20 $51.00 $288.00 $360.00 $28.80 $774.00
Mastercard (Assessment Fee) 0.0950% $27.36 $22.80 $114.00 $134.06 $2.74 $300.96
Credit Transactions 40.00%
Mastercard (Interchange Rate) 1.55% $297.60 $248.00 $1,240.00 $1,458.24 $29.76 $3,273.60
Mastercard (Interchange Fee) $0.10 $12.32 $13.60 $76.80 $96.00 $7.68 $206.40
Mastercard (Assessment Fee) 0.0950% $18.24 $15.20 $76.00 $89.38 $1.82 $200.64
TOTAL DISCOUNT FEES $1,534.70 $1,316.00 $6,677.90_ $4,492.98 $225.20 $10,566.14
TOTAL OPERATING COST $1,947.06 $1,674.06 $8,239.90 $6,326.88 $329.00 $14,836.27
Equipment Costs"*
Terminals Required 2 1 1 2 1 7
Price of Terminals $675.00 $1,350.00 $675.00 $675.00 $1,350.00 $675.00 $4,725.00
Total Capital Costs $3,297.06 $2,349.06 $8,914.90 $7,676.88 $1,004.00 $19,561.27
Annual
Revenues and Expences Unit Price Cost/Revenue
Total Cost Per Transaction $1.52 $19,561.27
Convenience Fees Per Transaction $3.00 $38,700.00