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09-23-2008 (City Council) Minutes Wylie City Council CITY;F WYLIE Minutes Wylie City Council Tuesday, September 23, 2008 —6:00 pm Wylie Municipal Complex—Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:02 p.m. with the following City Council members present: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, and Councilman Merrill Young. Councilman Rick White and Councilman Carter Porter were absent. Mayor Hogue reported that Councilman White was out of town and Councilman Porter was recovering from surgery. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; Public Services Director, Mike Sferra; Library Director, Rachel Orozco; Building Director, Mike McAnnally; Fire Chief, Randy Corbin; Police Chief, John Duscio; WEDC Executive Director, Sam Satterwhite; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Matthew Savage, Boy Scout Troop 442, gave the invocation and Boy Scout Troops 442 and 418 led the Pledge of Allegiance. Troop 442 scouts present were: Chris Clemmons, Jason Clemmons, Steaphan Deweese, Bren Disque, Michael Durbin, Franklin Hartman, Jackson Kane, Ben Lawrence, Neil McHenry, Andrew Ngo, Matthew Savage and Matt Shinn. Troop leaders were: Randy Deweese and David Savage. Troop 418 scouts present were: Hayden Rhodes, Wesley Elliott, Hudson Gregg, Paul Shinn, and Troy Sargent. Troop Leader is Ronnie Rhodes. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Barry Young,the new Oncor regional representative, introduced himself to the City Council. Minutes—September 23, 2008 Wylie City Council Page 1 Pamela Albertson. Coral Watkins, Shirley Schmitt. and Jay Cawood, all residing on South 3rd Street addressed Council concerning issues with large numbers of non-resident individuals living in single family rental property on South 3rd Street. David M. Aparicio. Douglas Gray, Amanda McEnroe, Richard Scuderi. Ryan McEnroe. and John Onufreiczuk addressed Council in support of Councilman Merrill Young. Steve Wright, addressed Council requesting Merrill Young's resignation. Eric Smith, 3410 Melon Drive, addressed Council in opposition to the STEP program that was scheduled for consideration as Item B on the consent agenda. PRESENTATION • Presentation from Not-For-Profit Organizations: o Children's Chorus of Collin County,Inc. o Collin County Children's Advocacy Center o Collin Intervention to Youth o Divorce Recovery for Kids at Wylie United Methodist Church o Equest Therapeutic Horsemanship o Meals on Wheels,Inc. of Wylie o Plano Children's Medical Clinic o Wylie ISD Education Foundation • Presentations from Not for Profit Organizations requesting FY 2008-2009 funding: o Children's Chorus of Collin County, Inc. Russ Porter representing Children's Chorus of Collin County, Inc. addressed Council stating that the purpose of his organization is to compliment, not compete, with the public elementary music programs and to allow singers the opportunity to progress further with their vocal music education. The diversity found in American choral literature plus choral music from other countries provides insights into various cultures and language groups as the children learn new customs and languages. He explained that no child is turned away due to cost and the total membership of the organization showed 27% of the children from Wylie. He stated that the organization was requesting $6,205 in grant funding to meet tuition assistance needs, equipment, and additional conductors and accompanists. o Collin County Children's Advocacy Center George Farr representing the Collin County Children's Advocacy Center addressed Council stating that the mission of Collin County Children's Advocacy Center was to take action to protect and improve the lives of abused and neglected children. He reported CCCAC was the only organization providing the Wylie community with: co-housing of CPS, law enforcement, medical services to provide thorough investigations of all allegations of abuse and neglect, various therapy modalities for children and non offending family members, forensic interviews by trained non-partisan interviewers, social workers to assist with family needs, foster home recruiters to increase the number of foster homes, volunteer opportunities for community members to get involved and training programs in conjunction with local universities for both social workers and therapists. He reported that 8.4% of the cases last year were Wylie residents and this number is expected to go up next year. He stated that the organization was requesting $15,000 in grant funding to assist with the operation of the general operating expenses for the services that CCCAC provides to citizens of Wylie at no cost to the client. He asked Council to consider continuing their financial support of the organization. Minutes—September 23, 2008 Wylie City Council Page 2 o Collin Intervention to Youth (CITY House) Lisa Rogers representing CITY House addressed Council stating that CITY House has provided residential and counseling services to families and children in cities for 20 years. CITY House offers two shelter programs and one counseling center. The organization is determined to assist families in need at no cost to the families. She reported that 85% of the families served were low income families. She reported that 5% of the overall services rendered were to Wylie residents. She stated that the organization was requesting $7,000 in grant funding to assist with funding for the residential and counseling services to children and families in crisis. o Divorce Recovery for Kids at Wylie United Methodist Church Nancy Spaulding and Lezia Wiederhold representing Divorce Recovery for Kids at Wylie United Methodist Church addressed Council stating that the organization was started one and a half years ago to assist in providing the children of divorce with a place to express themselves and find support, to learn means of coping and to have fun. Ms. Spaulding reported that the organization meets monthly and services the Wylie area. She reported that 85% of the children seen are from Wylie. She explained that the organization was requesting $2,000 in grant funding to be used for supplies, journals for children to take home, and meeting materials for emotional buddies and pillows to be used during the meetings. She noted that funds were also needed for advertising to insure everyone knew the services were available. o Equest Therapeutic Horsemanship Patsy Patten, representing Equest Therapeutic Horsemanship addressed Council stating that the organization was requesting $5,000.00 to fund the "rider ships" for the organization. She explained that the organization provides therapy with horses for children and adults with all types of disabilities and ,. . learning differences. Equest empowers individuals with disabilities to take charge of their lives and achieve the maximum independence their individual circumstances will allow. Therapeutic horsemanship assists in influencing and improving social-emotional functioning, sensory motor skills, thinking and behavior, and adaptive life abilities. She asked for continued support. o Meals on Wheels, Inc. of Wylie Bill Nelson, Chairman for the Meals on Wheels, Inc. of Wylie addressed Council stating that the purpose of the organization was to provide hot nutritional meals to homebound senior citizens in the Wylie area. He noted that the daily visit and "check in" was something these seniors looked forward to. He explained that the Wylie area included the incorporated city and WISD boundaries. He explained that the meals are purchased by the organization from Wylie Independent Food Services at a cost of $3.75 per meal and then redistributed to the homebound seniors. The seniors are not required to pay for the meals. He reported that the organization was requesting $3,000 in grant funding to assist with the meals that are being provided. o Plano Children's Medical Clinic Susan Shuler Executive Director of the Plano Children's Medical Clinic addressed Council stating that the organization was requesting $10,000. She reported that the children that come to the clinic either have Medicaid, CHIP or have no insurance at all. The day clinic is a Medicaid and CHIP clinic with paid staff. The clinic relies on reimbursement from the State of Texas. The night clinic is an all volunteer clinic that depends on volunteer doctors, nurses, clerical staff, translators and donations. The night clinic is strictly for those children who have no insurance, therefore all the necessary medication is provided to them. Each patient pays $5 for the visit, but is not obligated to pay this fee. Last year the clinic had more than 16,000 patient visits from the daytime and evening clinics. Wylie Children made up 5,400 of those patient visits. Minutes—September 23, 2008 Wylie City Council Page 3 o Wylie ISD Education Foundation Wylie ISD Education Foundation Board Executive Director Jenna Lawson addressed Council stating that the mission of the Wylie ISD Education Foundation is to promote quality education by supporting enhancements through innovative programs and initiatives in the Wylie Independent School District. The organization is requesting $2,183.28 in grant funding, to be used to design and print the foundation's annual report. The report is a much needed and much used publication that provides valuable information to the public. Its uses are many and varied. They include: information given to previous donors, to solicit funds from new donors, public relations tool placed in banks, chambers of commerce, offices and schools, documentation of financial assets and liabilities, part of all foundation packers, and to track the history of the foundation. She asked for the City's continues support. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the September 9, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Resolution No. 2008-39(R) authorizing the Mayor to execute a 2009 Step Program Grant Agreement, in the amount of $45,634.36, with the State of Texas Department of Transportation. (J. Duscio, Police Chief) C. Consider, and act upon, Resolution No. 2008-40(R) authorizing the Mayor to execute Contract Amendment Number One (1) to the 2007 Interlocal Environmental Services Agreement between Collin County and the City of Wylie. (M. McAnnally, Building Official) D. Consider, and act upon, Resolution No. 2008-41(R) authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2008-2009. (R. Orozco, Library Director) E. Consider, and act upon, awarding an annual contract to McCrary's Mow Time in the amount of$45 per acre for mowing and litter control services and $7.00 per acre for litter control only. (M. Sferra, Public Services Director) F. Consider, and act upon, Ordinance No. 2008-43, amending Ordinance No. 2006-01 (Planned Development) to allow for flexibility of wall signage by establishing provisions within the CC zoned designation of the Planned Development District. ZC 2008-09 (R. 011ie, Planning Director) G. Consider, and act upon, a Replat for Woodbridge Crossing, Block A, Lot 3 (Viewpoint Bank) creating a single lot of 1.41 acres, generally located at the southeast corner of FM544 and the extension of McCreary Road. (R. 011ie, Planning Director) Minutes—September 23, 2008 Wylie City Council Page 4 H. Consider, and act upon, a Final Plat for Wylie Church of Christ creating one lot on 2.3785 acres, located at 901 South Ballard Street. (R. 011ie, Planning Director) I. Consider, and act upon, a Final Plat for Wylie BK Pop, creating two Commercial Lots on 1.38 acres, generally located at the northeast corner of FM 544 and Commerce Drive. (R. 011ie, Planning Director) • J. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Reports as of August 31,2008. (L. Williamson, Finance Director) K. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of August 31,2008. (S. Satterwhite, Executive Director, WEDC) Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilwoman Spillyards to approve the Consent Agenda as presented. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. REGULAR AGENDA Public Hearing Tabled Item from August 12,2008 Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilwoman Spillyards to remove consideration of Item #1 Downtown Historic District from the table and consider. A vote ' was taken and the motion passed 5-0 with Councilmen White and Porter absent. 1. (MOTION TO REMOVE FROM TABLE) Hold a Public Hearing and consider, and act upon, amendments to the Comprehensive Zoning Ordinance No. 2001-48, Article 6, Section 6.3 Downtown Historic District as it relates to district boundaries and design standards. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the purpose of these revisions is to extend the boundaries of the DTH and redefine better transition points and to establish clear and concise guidelines for new and renovated structures. She explained that as time and technology change so must our ordinance as it relates to design and function. However, it is also important to identify those areas that we desire to preserve and maintain to reflect as closely as possible the rich history of Wylie. Ms. 011ie explained that the Planning Commission has recommended extending the DTH boundary to the west along the east side of Birmingham Street to just south of Elliot Street and then east to the north side of Block 3, Lot 1R, then to the east side of Jackson and south to SH 78. This would remove Lot 1, Block A (Inwood Bank) and Lot R1, Block 3. Being that Inwood fronts SH 78 this would be a good transition point from Commercial Corridor District to the DTH. It would also extend the eastern boundary to include lots along the east side of 2nd Street and south to Marble, but excluding First Baptist Church Worship Minutes—September 23, 2008 Wylie City Council Page 5 Center and parking lots. She reported that by a vote of 6-0, the P &Z Commission recommends approval to City Council. She noted that staff is requesting in Section 5, Architectural Design Standards, 6-3 (f) the primary exterior material include wood siding and/or composite masonry materials having a wood pattern and recommended also adding vinyl siding as an approved material. She reported that in discussing the vinyl siding with the building official, it was their opinion that the material was very durable and held paint very well. She requested that this item be added to the proposed zoning change under Section 5 (f) building materials-Residential Structures. Council Discussion Councilwoman Spillyards asked Planning Director 011ie what other historic districts use vinyl siding as an approved material. Planning Director 011ie replied that there are probably none that use this type of material. She reported that in districts that were mainly registered historical structures, the use of vinyl siding was not allowed, however in Wylie there are only a few structures that are recognized as registered historical structures. Most of the structures have the historical look but because the structure has been modified through the years, these structures do no qualify for registration as historical structures. What this ordinance will provide is structures that have the historic feel and character of the historic district; however these structures will not be registered with the National Historic Society. Councilwoman Spillyards stated that it was her personal preference that the vinyl siding not be added to the approved materials. Councilman Goss stated that the only concern he had with the DHD standards was if a resident lost their home to a fire, they would have to build the home back to the DHD standards that could be less cost effective and not what the resident desires. He noted that in his opinion the City was not allowing citizens to save money if we exclude the use of vinyl siding. Councilwoman Spillyards asked if there were any plans to address historic properties that would be outside the proposed DHD. Ms. 011ie replied that areas outside the Downtown Historic District could be addressed, lot by lot or preservation overlay districts in future planning. Building Director McAnnally addressed Council stating that with the large amount of natural disasters and other events, it was his opinion that cities and counties needed to move toward alternative materials such as vinyl. He reported that these materials were very hardy and lasted for many years. They were also more cost effective materials that hardy board. Public Hearing Mayor Hogue opened the public hearing for zoning case #2008-08 at 8:25 p.m., asking anyone present wishing to address Council to come forward and limit their comments to 3 minutes. Nathan Council. residing at 305 N. 2nd Street, addressed Council stating that he was remodeling his residence and requested that vinyl siding be allowed. He explained that the look was very similar to the wood siding and noted that on the street he resides, 8 out of 10 are currently vinyl siding. He thanked the Council for their consideration. David Tyler, residing at 1310 E. Stone Road, addressed Council stating that he owned several properties in the proposed DHD district and was in the process of remodeling one of the homes for family members. He explained that if vinyl siding was not allowed, he would not be able to make those improvements due to cost. He noted that many other homeowners in the area would have the same cost issues. Mr. Tyler explained that the vinyl material used today is very durable and has a look very similar to the wood siding. He asked the Council to consider adding vinyl to the allowed materials in the Downtown Historical District amendments. With no other citizens wishing to address Council, Mayor Hogue closed the public hearing and 8:28 p.m. Minutes—September 23, 2008 Wylie City Council Page 6 Council Action A motion was made by Councilwoman Spillyards, seconded by Mayor Pro Tern Byboth to approve amendments to the Comprehensive Zoning Ordinance No. 2001-48, Article 6 Section 6.3 Downtown Historic District map as it relates to district boundaries and design standards, and omitting the addition of vinyl materials to the amendments. A vote was taken and the motion passed 4-1 with Mayor Hogue, Mayor Pro Tern Byboth, Councilman Young and Councilwoman Spillyards voting for and Councilman Goss voting against. Councilmen White and Porter were absent. General Business 2. Consider, and act upon,Ordinance No. 2008-44 amending Ordinance No. 98-16 (Fee Schedule Ordinance) modifying Subsection 1.02 (Water Rates) and Subsection 1.03 (Sewage collection and treatment rates). (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that in 2006 Council held a work session to discuss the water and sewer rate study prepared by McLain Decision Support Systems. The study incorporated the water and sewer capital improvements plan (CIP) as well as outstanding debt service. The CIP was updated as part of the water and sewer impact fee study; however, impact fees can only recoup fifty percent of the projected cost of the CIP. Therefore, the remaining cost must be funded through other means such as the water and sewer rates. He reported that a 3.25% increase per year over the next five years was proposed in the rate study (Financing Scenario 2). The new rate structure includes 1,000 gallons in the minimum monthly bill and incorporates a stronger conservation rate design for residential and irrigation meters (Rate Alternative 2). The proposed ordinance incorporates these recommendations into the water and sewer rates for FY 2009. He explained that a revised Ordinance had been set at the dais for Council review. In creating the proposed ordinance, Ordinance No. 2008-20 for flat fee residential customers had been omitted. In the Ordinance before you that verbiage has been added. He recommended the Council approve the revised ordinance. Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilwoman Spillyards to approve Ordinance No. 2008-44 amending Ordinance No. 98-16 (Fee Schedule Ordinance) , Section 1.00 (Water and Sewer Rates and Fees), Subsection 1.02 (Water Rates) and Subsection 103 (Sewer Collection and Treatment Rates) and Ordinance No. 2008-20, Section 2; Providing for repealing, savings and severability clauses; Providing for an effective date of this ordinance; and providing for the publication of the caption herein. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. 3. Consider, and act upon, Ordinance No. 2008-45 repealing Ordinance No. 2007-37 and Ordinance No. 96-1, and replacing Chapter 50 (Floods), Article II (Flood Damage Prevention), of the City of Wylie Code of Ordinances, for the purpose of establishing regulations to minimize flood losses. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the Federal Emergency Management Agency (FEMA) has requested that cities update their flood damage prevention ordinance to meet the requirements of the National Flood Insurance Program (NFIP) regulations. Specifically, FEMA has asked cities to update Article 3, Section B which specifies the most current Flood Insurance Rate Map updates. Minutes—September 23, 2008 Wylie City Council Page 7 Council Action „-- A motion was made by Councilman Goss, seconded by Mayor Pro Tern Byboth to approve Ordinance No. 2008-45 repealing Ordinance No. 2007-37 and Ordinance No. 96-1, and replacing Chapter 50 (Floods), Article II (Flood Damage Prevention), of the City of Wylie Code of Ordinances, for the purpose of establishing regulations to minimize flood losses. A vote was taken and the motion passed 5-0. 4. Consider, and act upon, Resolution No. 2008-42(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of McMillen Road from East of McCreary Road to FM 1378. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by each city. The improvement to McMillen Road includes approximately 6,000 linear feet of 4-lane divided concrete roadway with underground storm sewer. The project also includes a bridge structure over Muddy Creek. Mr. Hoisted explained that Council approved the Inter-Local Agreement at the August 12, 2008 meeting; however, Collin County has requested that the reference to the total County commitment for the project be removed. Due to the large amount of the 2007 bond program, funding for each project must be approved yearly. If the line in question is left in the agreement, the County must encumber those funds. Mr. Hoisted recommended the revised inter-local agreement be approved for final execution by the City and Collin County to supersede the earlier approved agreement. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to approve Resolution No. 2008-42(R) authorizing the City Manager to execute an Inter-local Agreement with Collin County concerning the construction of McMillen Road from East of McCreary Road to FM 1378. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. (This agreement supersedes the agreement approved on August 12, 2008) 5. Consider, and act upon, Resolution No. 2008-43(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the construction of Stone Road from Akin Lane to County Line Road. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by each city. The improvements to Stone Road include approximately 10,000 linear feet of 4-lane divided concrete roadway with underground storm sewer. Mr. Hoisted explained that Council approved the Inter-Local Agreement at the August 12, 2008 meeting; however, Collin County has requested that the reference to the total County commitment for the project be removed. Due to the large amount of the 2007 bond program, funding for each project must be an annual expense to the County. He noted that the agreement tonight will supersede the agreement approved on August 12, 2008. Minutes—September 23, 2008 Wylie City Council Page 8 Council Action A motion was made by Councilman Goss, seconded by Councilwoman Spillyards to approve Resolution No. 2008-43(R) authorizing the City Manager to execute an Inter-local agreement with Collin County concerning the construction of Stone Road from Akin Lane to County Line Road. A vote was taken and passed 5-0 with Councilmen White and Porter absent. (This agreement will supersede the previous agreement dated August 12, 2008) 6. Consider, and act upon, Resolution No. 2008-44(R) authorizing the Mayor to enter into an Interlocal Cooperation Agreement with the Town of St. Paul for Fire Protection Services for their city limits and E.T.J. (R.Corbin, Fire Chief) Staff Comments Fire Chief Corbin addressed Council stating that the City of Wylie has been providing fire protection services for the Town of St. Paul since 1993. The proposed contract almost mirrors the past contract with one major change. The contract changes how the City of Wylie bills the Town of St. Paul for fire protection. Currently the Town of St. Paul pays a flat fee of$60,000 per year for fire protection services, and the new contract states payments will be based on the previous years "personnel responses." The cost comparison is that in the 2007-2008 fiscal year, the Town of St. Paul paid the City of Wylie $60,000.00. In the 2008-2009 budget year, the Town of St. Paul will pay the City of Wylie $111,594.46. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to approve Resolution No. 2008-44(R) authorizing the Mayor to enter into an Inter-local Cooperation Agreement with the Town of St. Paul for Fire Protection Services for their city limits and E.T.J. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. 7. Consider, and act upon, Ordinance No. 2008-46, amending Ordinance No. 2007-29 (2007-2008 Budget) and approving an appropriation of funds, in the amount of $60,000, to provide additional funds within this fiscal year for City Attorney's fees. (L. Williamson, Finance Directory) Staff Comments Mindy Manson addressed Council stating that for FY 2007-2008, the City Attorney line item for legal fees was budgeted at$115,000. These funds have been exhausted because of an unexpected increase in the use of legal services throughout this fiscal year. A budget amendment in the amount of $60,000 is requested for the balance of the fiscal year. Councilman Goss asked if there was a particular reason the cost had gone higher than anticipated. City Manager Manson replied that there was no one item that carried the costs over budget but rather more issues that needed to be addressed by legal opinion. She stated that staff only called the City Attorney when it was necessary to the issue. Council Action A motion was made by Councilman Goss, seconded by Councilwoman Spillyards to approve Ordinance No. 2008-46, amending Ordinance No. 2007-29 (2007-2008 Budget) and approving an appropriation of funds, in the amount of$60,000, to provide additional funds within this fiscal year for City Attorney's fees. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. 8. Consider, and act upon, amendments to the Rita and Truett Smith Public Library Computer Use Policy. (R. Orozco, Library Director) Minutes—September 23, 2008 Wylie City Council Page 9 Staff Comments Library Director Orozco addressed Council stating that the Mayor and Council approved the Smith Public Library "Internet Acceptable Use Policy" on April 13, 2004. The proposed amendments to the policy reflect the growing use of the library's public service computers. The proposed amendments incorporate these changes and present the information in more concise language. Library Director Orozco explained some of the changes which included: • Changing the name from "Internet Acceptable Use Policy" to "Computer Use Policy" because the library now offers other services on the computers. • The "Supervising Children's Use" section has been changed to "Use by Children" and is more concise. • The"Library Staff Guidelines" has been removed. The City now has a policy in place for all employees. • The "Internet Usage Guidelines" has been changed because the library now has a Reservation Management System. The time limit is not defined in the new policy. Time limits will be imposed based on use patterns. • The sections "Rules for Internet Access" and "Internet Usage Guidelines" are now in one section titled"User Responsibilities." She reported that parental permission is still required for a minor 17 years of age and under; however, patrons 18 years of age and older will be able to accept the policy online. Council Action A motion was made by Councilwoman Spillyards, seconded by Mayor Pro Tem Byboth to approve n. amendments to the Rita and Truett Smith Public Library Computer Use Policy. A vote was taken and the motion passed 5-0 with Councilmen White and Porter absent. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section I3-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2008-43, 2008-44, 2008-45, and 2008-46 into the official record. Mayor Hogue convened into work session at 9:15 p.m. WORK SESSION • Review City of Wylie Boards and Commission member totals and term limits. (J. Butters, Assistant City Manager) City Manger Manson addressed Council stating that two of the Council members had requested a work session be held to discuss the possibilities of including more of the many qualified boards and commissions' applicants that request to be placed on a Wylie board each year. Mayor Pro Tern Byboth explained to Council that in chairing and sitting on the Boards and Commissions Selection Panel for the past several years, there were many qualified residents " that could not be placed on a board due to existing board members serving and wishing to be re-appointed. He suggested a couple of ways to allow new people to serve on these boards. He suggested increasing the number of board members on each board, setting term limits for Minutes-September 23, 2008 Wylie City Council Page 10 existing boards, or creating sub-committees for special projects that would include resident applicants. City Secretary Ehrlich explained that several of the boards were governed by the Home Rule Charter as to number of members and terms. She explained that changes to the Home Rule Charter required the amendments to be taken to the Wylie voters for approval. She noted that two of the boards were corporations and had number of members and terms as part of the articles of incorporation. Mayor Hogue suggested a possible way to include new members on the current boards was to actively recommend rotation of existing members to allow new applicants to serve. This could be accomplished through the interview selection process by recommending to Council new members; leaving some seasoned members for support. Direction to staff was to look at possible new sub-committees/advisory boards to assist staff with city projects. Sub-committee members would serve as long as the project specific task was underway. Look at volunteer work for applicants through departments on an "as-needed" basis. RECONVENE INTO OPEN SESSION Take any action as a result from Work Session. Mayor Hogue reconvened into Regular Session at 9:59 p.m. ADJOURNMENT With no further business before Council, a motion was made by Councilman Goss, seconded by Councilwoman Spillyards to adjourn the meeting at 10:00 p.m. A vote was taken and passed 5- 0 with Councilmen White and Porter absent. Eric Hogue, M y ti wJ S ATTEST: ' R 11,kLi aP �: P •%® Carole Ehrlich, _ty cretary Minutes—September 23, 2008 Wylie City Council Page 11