06-09-2020 (City Council) Minutes Wylie City Council
CITY OF
Minutes
Regular Meeting
June 9,2020—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Mayor Eric Hogue called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Councilman David R. Duke, Councilman Matthew Porter, Mayor pro tern Jeff Forrester,
Councilwoman Candy Arrington, Councilman Timothy T. Wallis, and Councilman David Dahl.
Staff present included: City Manager Chris Holsted (via telephone); Assistant City Manager Brent Parker;
Assistant City Manager Renae 011ie; Police Chief Anthony Henderson; Assistant Fire Chief Brian Ritter;
Public Information Officer Craig Kelly; Planning Manager Jasen Haskins; Parks and Recreation Director
Robert Diaz;Finance Director Melissa Beard; Human Resources Director Lety Yanez;City Attorney Richard
Abernathy; and City Secretary Stephanie Storm.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor Hogue led those in attendance in a moment of silence to remember all the families involved and for
everything happening around the world. Mayor Hogue led the Pledge of Allegiance.
PRESENTATIONS
• Presentation to retiring Library Director,Rachel Orozco.
Mayor Hogue presented a proclamation designating June 11, 2020 as"Rachel Orozco Day" in the City of
Wylie. He noted her 15 years of service while serving as Library Director for the City of Wylie.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Gwendolyn Falls and John Onufreiczuk addressed Council with concerns regarding an email about women
praying at City Council meetings that had been sent by Mayor Hogue to Mayor pro tern Forrester and expressed
concerns with having a street named after Mayor Hogue.
Barbara Coombs addressed Council asking what questions about City management and qualifications.
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CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of May 26, 2020 Regular Meeting and Work
Session of the Wylie City Council. (S. Storm, City Secretary)
B. Consider,and act upon,a final plat for Collins Industrial establishing two ETJ lots on 5.0 acres,
generally located on Bozman Road, 500' east of FM 544/Stone Road in the City of Wylie's
Extraterritorial Jurisdiction. (J. Haskins, Planning Manager)
C. Consider, and act upon, a final plat for Stone Ranch Phase 2, establishing 84 residential lots on
20.808 acres,generally located on Alanis Drive, 1800' west of South Ballard Avenue. (J. Haskins,
Planning Manager)
D. Consider,and act upon, a preliminary plat for Ballers Elite,establishing one commercial lot on
0.620 acres,located at 1400 Martinez Lane. (J. Haskins, Planning Manager)
E. Consider, and act upon, Ordinance No. 2020-36 amending Ordinance No. 2019-27, which
established the budget for fiscal year 2019-2020;providing for repealing,savings and severability
clauses; and providing for an effective date of this ordinance. (M. Beard, Finance Director)
F. Consider, and act upon, the purchase and installation of Wylie Public Safety Communications
Center Consoles from Russ Bassett Corporation in the amount of $156,518.75 through a
cooperative purchasing contract with the Houston-Galveston Area Council (HGAC), and
authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing
Manager)
Council Action
A motion was made by Councilman Duke, seconded by Councilman Dahl,to approve the Consent Agenda as
presented. A vote was taken and motion passed 7-0.
Interview of Board of Ethics Applicants:
• Mary Harris
• Shareem Taylor—Current member
Council interviewed the following applicant:
Mary Harris
City Secretary Storm announced that Shareem Taylor had withdrawn her application from consideration.
Mayor Hogue convened the Council into Executive Session at 6:24 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING.
A governmental body may not conduct a private consultation with its attorney except:
(1) when the governmental body seeks the advice of its attorney about:
(A) pending or contemplated litigation; or
(B) a settlement offer; or
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(2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
• Receive legal advice regarding PUC Docket No. 46662 pending before the Public Utility
Commission of Texas in the case styled Petition of the Cities of Garland,Mesquite,Plano,and
Richardson appealing the decision by North Texas Municipal Water District affecting
wholesale water rates.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue convened the Council into Open Session at 7:29 p.m.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilwoman Arrington,to authorize the City
Manager and City Attorney to work towards resolution of a PUCT Docket Nos.46662,47863,and 49043 that
results in an amendatory contract with the member cities and the North Texas Municipal Water District. A
vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider,and act upon,appointments to fill the Board of Ethics vacancies for a term to begin July 1,
2020 and end June 30,2022. (S. Storm, City Secretary)
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter,to reappoint Anthony Taylor
as a holdover, and appoint Marry Harris and Joseph Hama to the Board of Ethics for a term to begin July 1,
2020 and end June 30, 2020.A vote was taken and the motion passed 7-0.
2. Consider,and act upon,the recommendations of the 2020 Boards and Commission Council Interview
Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Historic
Review Commission, Library Board, Parks and Recreation Board, Parks and Recreation Facilities
Development Corporation Board (4B),Planning and Zoning Commission,Public Arts Advisory Board,
Wylie Economic Development Corporation, and the Zoning Board of Adjustments to fill board
vacancies for a term to begin July 1,2020 and end June 30,2022/23. (S. Storm, City Secretary)
Council Discussion
Mayor Hogue asked the Board and Commission Interview Panel Chair Forrester for recommendations. The
following recommendations were acted upon and approved.
Councilman Porter announced he had completed a Conflict of Interest form and was stepping out of the
Council Chambers for the Animal Shelter Advisory Board appointments due to his wife being under
consideration as an applicant. Councilman Porter stepped out of the Council Chambers during the discussion
and vote at 7:32 p.m.
Hogue asked if any member of the City Council wished to serve on the Animal Shelter Advisory Board to fill
the public official position being vacated by Councilman Dahl. Forrester stated he would be willing to serve.
Council Action
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A motion was made by Mayor pro tern Forrester, seconded by Councilman Dahl to appoint the following
members to the Animal Shelter Advisory Board: re-appoint Brad Abraham and Amber Porter; appoint Jeff
Stillinger to replace Brad Boozer,and appoint Michael Rosenberg as replacement one and Christopher Morris
as replacement two.A vote was taken and the motion passed 6-0 with Councilman Porter abstaining(Conflict
of Interest form on file).
Councilman Porter returned to the meeting at 7:34 p.m.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter to appoint the following
members to the Construction Code Board(two-year terms): appoint Kathleen Kender to replace Asher Almas
and Benjamin Spotswood to replace John Straube as alternates; appoint Paul Kunze to replace Brett Swendig;
re-appoint Eugene Hauptmann; and appoint Jason Pyka to replace Sunil Verma. A vote was taken and the
motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Wallis to appoint the following
members to the Historic Review Commission(two-year terms): appoint Frank Besadesky to replace Deborah
Hall; appoint Jesse Hale to replace Kevin Finnell; appoint Melissa Kenfield to replace Sandra Stone; and
appoint Eugene Hauptmann as replacement one and Kali Patton as replacement two. A vote was taken and
the motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke to appoint the following
members to the Library Board(two-year terms): appoint Toshia Kimball to replace Kenneth Cash; re-appoint
Irene Chavira; appoint Heather Hughes as replacement one and Lisa Frederick as replacement two. A vote
was taken and the motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter to appoint the following
members to the Parks and Recreation Board (two-year terms): re-appoint Craig Allen and Joni Robinson;
appoint Kimberly Mullis to replace Emmet Jones and Kevin Stewart to replace Matt Rose; appoint Quincy
Johnson as replacement one and Justin Dumlao as replacement two. A vote was taken and the motion passed
7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Dahl to appoint the following
members to the Parks and Recreation 4B Board (two-year terms): appoint Candy Arrington and Timothy
Wallis; and re-appoint Matthew Porter. A vote was taken and the motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Wallis to appoint the following
members to the Planning and Zoning Commission (two-year terms): re-appoint Charla Rifler; appoint Dan
Norris to replace Ron Smith; appoint Taylor Newsom to replace Randy Owens; re-appoint Cory Plunk; and
appoint Jacques Loraine III as replacement one and Ashley Titsworth as replacement two. A vote was taken
and the motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter to appoint the following
members to the Public Arts Advisory Board(two-year terms):re-appoint Michael Schwerin and Lily Courtney;
appoint Christina Null to replace Marjorie Bennett; appoint Steven Shank to replace Ross Grant; and appoint
Kenyatta Dawson as replacement one and Stefanie Tignor as replacement two. A vote was taken and the
motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Dahl to appoint the following
member to the Wylie Economic Development Corporation Board(three-year terms):re-appoint Tim Gilchrist.
A vote was taken and the motion passed 7-0.
A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke to appoint the following
members to the Zoning Board of Adjustment (two-year terms): appoint Richard Covington to replace Jason
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Potts; appoint Andrew Wight to replace Andres Gonzalez; re-appoint Byron Betler and Robert Blair; and
appoint Kevin Smith as alternate one. A vote was taken and the motion passed 7-0.
Mayor Hogue thanked members of the 2020 Boards and Commissions Interview Panel (Mayor pro tern
Forrester, Councilman Porter, and Councilman Duke). Hogue also thanked the citizens for their service on
the Boards and Commissions over the years, and welcomed the new board members.
Tabled from 05-26-2020
Remove from table and consider
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Dahl, to remove Item 3 from the
table. A vote was taken and the motion passed 6-1 with Councilman Duke voting against.
3.Hold a Public Hearing,consider,and act upon,a change of zoning from Agricultural(AG)to Planned
Development (PD), to allow for a mixed-use community on 47.29 acres generally located on Country
Club Road 1900' south of Parker Road.(ZC2020-05) (J. Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating the applicant is requesting to rezone a little under 50
acres located at 2301 FM 1378. The property is currently zoned Agricultural and the applicant is requesting
rezoning to Planned Development to allow for a mixed-use community. The planned development contains
four sub-districts that are proposed to contain a mix of commercial, multi-family, residential, and open space
uses. A Traffic Impact Analysis was conducted and the TIA concluded that the proposed development does
not have a disproportionate effect on the existing vehicle traffic operations and that the proposed site driveways
provide the appropriate level of access for the development.
Haskins reported fourteen notifications were mailed to property owners receiving one in favor and four in
opposition, in which all are property owners located outside of City limits. The Commissioners expressed
concerns regarding the following: the amount of parking within the multifamily subdistrict in which the
applicant originally presented at 1.7 spaces per unit and changed to two after the meeting, parking at the
trailhead as the trail is a public space and the applicant agreed to at the meeting, dwelling size on the single
family lot as it was originally only set a minimum dwelling size of 1,600 and applicant agreed to add a
percentage at a larger size, and the overall density of the development. Public comments expressed concerns
about the density of the development,added traffic,and screening along the northeast side of the development
in which the applicant agreed to add a living screen in this area.
Applicant Comments
Bill Dahlstrom, applicant, addressed Council with a presentation showing aerial views of the property, the
zoning map of the areas around the property,the development proposal,the proposal for the park dedication,
a site plan, and concept imagery of the multi-family and commercial units.
Public Hearing
Mayor Hogue continued the public hearing on Item 3 at 8:00 p.m. asking anyone present wishing to address
Council to come forward.
Barbara Coombs, Jerry Smith, John Pototschnik, Andrew Rodriguez, Karl Dornseifer, Todd Pickens, Terri
Thurmond,Shawn Powers,Becca Pickens,and Kelly Hankey addressed Council with concerns which included
the potential traffic increase, the density of the development, overcrowding of Smith Elementary, losing the
small town feel, and the walking trail location.
Catherine Butschek addressed Council in support of the proposed development.
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Council Comments
Hogue asked why small lots.Dahlstrom responded there is a market for less maintenance and high-end quality
homes. Hogue asked what the retail would be.Dahlstrom responded the proposed retail would be office space
and potentially a restaurant. Arrington, Forrester, Porter, and Wallis expressed concerns with density, traffic,
and parkland dedication of floodplain land. Forrester asked if they have contacted the school district.
Dahlstrom replied they have tried contacting the school district but have not heard back from them.Dahlstrom
stated they were not aware that the unit sizes were an issue until this evening and they could increase the size
if that is Council's desire. Porter expressed concerns with the small lot sizes and for not having had a
conversation with the school district.Terry Heinz,commercial real estate broker,addressed Council and stated
he has been working on this project for four years and he did reach out to the school district and shared the
traffic impact study with them. Heinz stated the school did not wish to work with the developer and does not
want the development. Heinz stated they have tried to eliminate the density and traffic issues and stated that
the small lot size single-family homes and the proposed apartments, mostly one-bedroom and some two-
bedroom, do not generate more students. Wallis asked about the applicant saying they did not receive a
response from the school and then Mr. Heinz stating the school did not want the development. Dahlstrom
responded he was not aware that Mr. Heinz spoke with the school district. Wallis expressed concerns with
potential drainage issues near the floodplain and pond.Dahlstrom stated those issues will be addressed during
the development process.Arrington stated she would encourage the developer to reach out to the school district
again. Dahlstrom stated they have worked hard on this project and regarding the density concerns, they need
the density to make this a successful development and feels the density is consistent with a good high-quality
development.Dahl asked why the multi-family is something that should be considered for Wylie.John Allums,
representing Capstar Real Estate,addressed Council stating looking at the comp market,the City does not have
a lot of apartments, the market is a good market, and has a good location being close to Parker Road. Allums
stated the average cost of the apai tuients would be around $1,300 a month and are looking at attracting an
income of$48,000-$75,000 a year. Dahl stated he has the same concerns with the size of homes and density,
and would encourage considering looking at the development and putting the trail around the pond making it
a destination pond. Dahl stated he can see the need for additional retail closer to Parker Road, but is
uncomfortable with the fact that the school district is not on board. Dahlstrom stated based on the feedback
received this evening they would request additional time to look into the following issues: lot and unit sizes,
contact the school district,and look at the concerns raised regarding the parkland and bring back to the Council.
Mayor Hogue closed the public hearing at 9:05 p.m.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Wallis,to deny a change of zoning from
Agricultural(AG)to Planned Development(PD),to allow for a mixed-use community on 47.29 acres generally
located on Country Club Road 1900' south of Parker Road (ZC2020-05). A vote was taken and the motion
passed 6-1 with Councilman Dahl voting against.
4. Hold a Public Hearing, consider, and act upon, a change of zoning from Single-Family 10 District
(SF-10/24)to Planned Development(PD),to allow for a Townhome community and commercial uses on
6.55 acres generally located on the northeast corner of West Brown Street and Sanden Boulevard.
(ZC2020-06) (J. Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating the applicant is requesting to rezone 6.55 acres located
on the northeast corner of West Brown Street and Sanden Boulevard. The property is currently zoned Single-
Family SF 10/24 and the applicant is requesting rezoning to a Planned Development is to allow for a mixed-
use development with one commercial lot and 39 townhome lots.The proposed average lot size is a little under
3,200 square feet with a range of lot sizes from just under 3,000 to just over 3,500 sf. The proposed minimum
allowed dwelling unit size is 1,400 sf. The garage size is proposed to be a minimum of 400 sf. The conditions
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of the PD also propose to allow for the townhomes to be built with 50%brick or stone and to allow 5% EFIS,
wood, or vinyl.
Haskins stated the proposed commercial tract is just under an acre and is looking at a commercial building just
under 6,000 sf.The residential and commercial tracts shall be required to be built concurrently with stipulations
contained within the PD. All private streets shall be maintained by the developments HOA.
Haskins reported thirteen notifications were mailed;with one response received in favor and one in opposition
of the request. After some questions regarding the detention pond, open space enhancements, and elevations
the Commission voted 4-0 to recommend approval. The applicant has requested to give a presentation.
Applicant Comments
Bill Perman, Engineer, and Tauheed Siddiqui, applicant, gave a brief presentation to Council regarding the
mixed-use development on the townhomes and commercial offices addressing the following areas:the planned
development strategy, the residential townhomes features, residential townhomes sample elevations,
residential townhouses interior samples, commercial office features, and neighborhood commercial office
samples. Perman and Siddiqui answered questions from Council regarding the screening wall and the 50%
masonry.
Public Hearing
Mayor Hogue opened the public hearing on Item 4 at 9:22 p.m. asking anyone present wishing to address
Council to come forward.
No one came forward for the public hearing.
Mayor Hogue closed the public hearing at 9:24 p.m.
Staff Comments
Haskins addressed Council stating the City would need to do a development agreement before the ordinance
would be approved if that is Council's desire to make sure the building materials are in effect enforceable.
Porter asked if the developers would be open to a development agreement. The applicant said they would be
open to that condition for approval. City Attorney Richard Abernathy said there is a building material statute
that was passed in September 2019 which prohibits the City from having building material standards different
from the last three building codes. One of the exemptions is if the parties agree in writing even if they are
different than the building codes. The applicant stated they would work with staff on the development
agreement and request that this item be tabled.
Council Action
A motion was made by Councilman Porter, seconded by Councilwoman Arrington, to reopen the public
hearing and continue it until the July 14 City Council meeting and to table a change of zoning from Single-
Family 10 District (SF-10/24) to Planned Development (PD), to allow for a Townhome community and
commercial uses on 6.55 acres generally located on the northeast corner of West Brown Street and Sanden
Boulevard(ZC2020-06).A vote was taken and the motion passed 7-0.
5. Consider,and act upon,the award of RFP#W2020-74-B for Construction Manager At Risk—Phase
1 to Pogue Construction LLC,for Pre-Construction Services of Wylie Fire Station No.4 in the amount
of$30,000.00 and authorizing the City Manager to execute any and all necessary documents. (G. Hayes,
Purchasing Manager)
Staff Comments
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Purchasing Manager Hayes addressed Council stating the City issued a RFP for a CMAR for the Construction
of Wylie Fire Station No. 4. The City received fifteen proposals and based on the reviews, the Evaluation
Team recommends the award of an initial Pre-Construction Services agreement to Pogue Construction LLC.
Council Action
A motion was made by Mayorpro tem Forrester, seconded by Councilman Porter,to award RFP#W2020-74-
B for Construction Manager At Risk—Phase 1 to Pogue Construction LLC, for Pre-Construction Services of
Wylie Fire Station No.4 in the amount of$30,000.00 and authorizing the City Manager to execute any and all
necessary documents.A vote was taken and the motion passed 7-0.
6. Consider, and act upon, accepting a donation to the City in the amount of$5,779 from the Catholic
Foundation to the Estate of Rita and Truett Smith. (R Orozco, Library Director)
Staff Comments
Library Director Orozco addressed Council stating the Catholic Foundation of the Estate of Rita and Truett
Smith have made a donation to the library to replace furniture in the Teen Room.
Council Action
A motion was made by Councilwoman Arrington, seconded by Mayorpro tern Forrester,accepting a donation
to the City in the amount of$5,779 from the Catholic Foundation to the Estate of Rita and Truett Smith. A
vote was taken and the motion passed 7-0.
7. Consider,and act upon,accepting a donation to the City in the amount of$5,480 from the Friends of
the Smith Public Library to the Rita and Truett Smith Public Library. (R. Orozco, Library Director)
Staff Comments
Library Director Orozco addressed Council stating the Friends of the Smith Public Library would like to donate
funds to the City to assist with the Chromebooks in the Teen Room.
Council Action
A motion was made by Councilman Porter, seconded by Councilwoman Arrington, accepting a donation to
the City in the amount of$5,480 from the Friends of the Smith Public Library to the Rita and Truett Smith
Public Library. A vote was taken and the motion passed 7-0.
Mayor Hogue recessed the Council into a break at 9:38 p.m.
Mayor Hogue reconvened the Council at 9:45 p.m.
Tabled from 05-26-2020
Remove from table and consider
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter,to remove Item 8 from the
table. A vote was taken and the motion passed 7-0.
8.Discuss,consider,and take any action on,Resolution No.2020-29(R) modifying Resolution No.2020-
25(R) establishing a small business assistance program to provide immediate, short-term financial aid
to qualified small businesses in the City of Wylie. (C. Hoisted, City Manager)
Staff Comments
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City Manager Hoisted addressed Council stating this item was tabled from the last meeting so that staff could
do research on CARES Act funding. Staff has determined that businesses that received EIDL or PPP funding
can receive funds from the City if they can show expenses are above and beyond what they received from
federal funding. If it is Council's desire, Council can modify the requirements listed in the Resolution. If
Council wishes to fund this out of CARES Act funding then Council should modify Section 4 to state funds
from the CARES Act funding instead of the General Fund. Hoisted stated he proposed staff would establish a
new application and deny the businesses that received PPP and EIDL funding that already applied and have
them submit a new application. The new application would be open for a 14 day period.
Council Comments
Council discussion and direction was to designate$750,000 from the CARES Act towards business assistance
and to leave the award amounts the same to try to assist as many businesses as possible.
Council Action
A motion was made by Councilman Porter, seconded by Mayor pro tern Forrester,to approve Resolution No.
2020-29(R)modifying Resolution No.2020-25(R)establishing a small business assistance program to provide
immediate,short-term financial aid to qualified small businesses in the City of Wylie with the amendments of
striking Section 4 and establishing a sum of$750,000 from the CARES Act that is not limited by type of
business and eliminating exclusion Number 2 that a business is ineligible if it has received assistance from
the Paycheck Protection Program or an Economic Injury Disaster Loan and adding a criteria that businesses
must show that losses exceed any money already received under the Paycheck Protection Program,Economic
Injury Disaster Loan,or other federal funding already received,and give staff direction to make those changes
and present to the Mayor for signature.A vote was taken and the motion passed 7-0.
9. Consider,and act upon,Ordinance No.2020-37 amending Ordinance No.2019-27,which established
the budget for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and
providing for an effective date of this ordinance. (M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating Council recently approved an inter-local agreement with
Collin County enabling the City to receive a little over $2.4mm in funding under the County's Emergency
Program for Direct Cost Expended by Municipalities to address and respond to COVID-19. Beard reported a
new fund was established in the City's general ledger in order to accurately track the receipt of this funding
and expenditures related to it.This budget amendment establishes the initial budget for this new fund including
expenditures already incurred, as well as, allocating funding for future qualifying expenditures. This budget
amendment also reverses the reallocation of$100,000 from the General Fund Combined Services depai intent
to the Fire Department.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter,to approve Ordinance No.
2020-37 amending Ordinance No. 2019-27 (2019/2020 budget) for proposed budget amendments for fiscal
year 2019-2020; providing for repealing, savings and severability clauses; and providing for an effective date
of this ordinance.A vote was taken and the motion passed 7-0.
10. Consider, and act upon, Ordinance No.2020-38 amending Ordinance Nos. 2020-24,2020-25, 2020-
26, 2020-29,2020-31, and 2020-35 Continuing or Renewing the Mayor's Declaration of Local Disaster
for a Public Health Emergency and establishing new orders to help abate the COVID-19 public health
crisis. (C. Hoisted, City Manager)
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Staff Comments
City Manager Hoisted addressed Council stating on June 3 the Governor issued his latest executive order. The
City's is scheduled to expire this evening at 11:59 p.m. Hoisted requested that if Council chooses to extend
the City's, staff is recommending to remove Section 16.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke, to approve Ordinance No.
2020-38 amending Ordinance Nos. 2020-24, 2020-25, 2020-26, 2020-29, 2020-31, and 2020-35 Continuing
or Renewing the Mayor's Declaration of Local Disaster for a Public Health Emergency and establishing new
orders to help abate the COVID-19 public health crisis with the following amendments to strike Section 16 in
total and to change the end date to July 28 at 11:59 p.m and give staff direction to make the stated changes and
present to the Mayor for signature. A vote was taken and the motion passed 7-0.
Mayor Hogue convened the Council into Work Session at 10:27 p.m.
WORK SESSION
• Discuss City of Wylie Code of Ethics. (C. Hoisted, City Manager)
City Manager Hoisted stated there are a few items that need to be discussed and cleaned up in the Code of
Ethics and tonight staff is seeking direction from Council to see if they would like staff and the City Attorney
to work together to bring back suggestions at a future meeting. City Attorney Abernathy stated he would need
feedback if the Council wants a Code and if the Council does,what topics should be included.Abernathy gave
reasons why cities choose to not have a Code of Ethics in place. Consensus of Council was to keep a Code in
place and for staff to bring back suggestions and address weaknesses for the City's Code of Ethics.
• Discuss City of Wylie Charter amendments. (C. Hoisted, City Manager)
City Manager Hoisted stated the last Charter amendment was done quite a few years ago and staff is looking
at a proposed May 2021 Charter amendment election. Abernathy stated he recommended bringing together a
committee to look at the Charter amendments as the process takes a lot of work and time to review. The
recommendations from the committee could come back to Council for review and Council can give guidance
to the committee during the process. Abernathy stated the committee can be composed of members from the
public that Council appoints.Porter stated there are some items in the Charter that need to be changed because
the items were not removed in the last Charter amendment election and are in conflict with State law. Porter
asked if there are costs associated with adding a Charter amendment election to an election that the City is
already holding in November or May. Storm stated based on communication with Collin County elections
there is an additional cost to hold the election, and the Charter amendment propositions would need to be
published twice in the newspaper in both English and Spanish. Dahl,Hogue, and Arrington stated they would
be interested in seeing the committee be put together after the November election to allow the incoming
Council members to appoint the committee members, and not the two outgoing Council members.Abernathy
responded to appoint a committee after the November election and to hold the Charter amendment election in
May is a quick turn around. Porter asked for staff to bring back information regarding the estimated cost for
publishing in the newspaper. Porter and Duke requested cleaning up some of the blatant items sooner than
later. Hogue expressed that he would like to see it cleaned up but the process not rushed. Porter stated if there
are major areas that need to be addressed that would be a good place to start and then a committee can go
through section by section.Abernathy requested Council provide specific areas that need to be changed within
the next week. Storm stated they could share in track changes format, the current City Charter with the City
Attorney's office. Consensus of Council was for staff and the City Attorney to bring back potential suggested
changes by the July 14 meeting.
• AMI Discussion/Presentation from Johnson Controls,Inc. (M. Beard, Finance Director)
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Finance Director Beard addressed Council stating on October 22, 2019, Council approved the Investment
Grade Audit agreement with Johnson Controls to determine the feasibility of executing an Energy Savings
Performance Contract program to implement an Advanced Metering Infrastructure (AMI) and water meter
solution. Over the past 6 months, JCI has worked closely with staff to perform technical audits, change
management analysis and water meter accuracy measurements. With this information, they have developed
cost estimates and benefit calculations for this project. The presentation by Johnson Controls summarizes the
results of the Investment Grade Audit and presents financing options for moving forward with the AMI project.
Beard stated staff is requesting Council's preference to finance this project.
Harry Romine,representing Johnson Controls, gave a presentation to Council addressing the following areas:
Investment Grade Audit results, recommended scope of work, JCI ESPC deliverables,project cost, increased
revenues and savings, financing, project benefits, and next steps. Romine addressed the need for Council
direction on one of two options: $1.08m down and finance for 15 years or$4m down and finance for 10 years.
Romine and Beard addressed questions from Council.
Council direction was to put$4m down and finance for 10 years.
• Discussion of funding for not-for-profit organizations. (C. Holsted, City Manager)
City Manager Holsted stated at the last Council meeting Council discussed funding for not-for-profits.Holsted
stated there is a policy, established by Ordinance No. 2005-52 and amended by Ordinance No. 2014-11, in
place to give funding for not-for-profits. In order to use the CARES Act funds for not-for-profits,the not-for-
profit would have to show an increase impact from COVID-19.Holsted answered questions from Council.
Lon Ricker, representing Ricker Dynamics/Insync Exotics/Team Up to Fight Hunger, addressed Council
thanking the City for taking this on and spoke on some considerations regarding giving funding to not-for-
profits.
Council direction was to move forward and allow not-for-profit to submit applications for funding and to
utilize the$301,000 set aside for the Small Business Assistance program.
• Water/Sewer Rate Study/Presentation from NewGen Strategies & Solutions, LLC. (M. Beard,
Finance Director)
Michael Sommerdorf,representing NewGen Strategies,gave a presentation to Council on the following items:
current study considerations with key considerations on water and wastewater wholesale costs, customer
growth forecast, and estimated long-term capital needs; projected rate performance addressing current water
and wastewater rates, combined utility performance under current and projected rates, community rate
comparisons,residential and commercial comparisons; and discussion and next steps. Sommerdorf answered
questions from Council.
Porter requested gathering information from other cities on possible rate increases. Wallis asked if
improvements could be made to the commercial rates as some are paying less than residential customers.
• FY 20-21 Budget Work Session. (C. Holsted, City Manager/M. Beard, Finance Director)
City Manager Holsted stated this year staff started with a $0 base budget and the base budget is down from
this current year's base budget. Holsted stated in the packet are requested packages from the departments and
these will be discussed at the meetings in July. Holsted stated staff is not planning on departments giving
budget presentations in July, but directors will be at the meeting to answer any questions. Council confirmed
they were okay with that.Holsted started speaking on employees insurance. Councilman Porter announced he
was stepping out of the Council Chambers for the insurance discussion as he works for a company that offers
an insurance product(Porter completed a Conflict of Interest form with the City Secretary).Councilman Porter
stepped out of the Council Chambers during the discussion. Holsted reported Aetna approached the City with
no increase to the City's rate;however,to offer a second plan to employees that is a smaller network and would
Minutes June 9,2020
Wylie City Council
Page 11
result in a cost savings to the City and the employee. Council direction was for staff to provide the plan
documents to Council for review.
Councilman Porter returned to the meeting at 12:39 p.m.
• Discuss Extraterritorial Jurisdiction and city limits surrounding Lavon Lake.(R 011ie,Asst. City
Manager)
Council gave direction to move this work session to the June 23, 2020 City Council meeting.
READING OF ORDINANCE
City Secretary Storm read the captions to Ordinance Nos. 2020-36, 2020-37, and 2020-38 into the official
record.
ADJOURNMENT
A motion was made by Mayor pro tern Forrester, seconded by Councilman Wallis, to adjourn the meeting at
12:41 a.m. A vote was taken and motion passed 7-0.
Eric Hogue, a o
ATTEST:
Tina Link,Deputy City Secretary
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Minutes June 9,2020
Wylie City Council
Page 12