06-23-2020 (City Council) Minutes Wylie City Council
CITY OF
Minutes
Regular Meeting
June 23, 2020—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Mayor Eric Hogue called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Councilman David R.Duke, Councilman Matthew Porter,Mayor pro tern Jeff Forrester,Councilman
Timothy T. Wallis,and Councilman David Dahl. Councilwoman Candy Arrington absent.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Chief Anthony Henderson; Public Information Officer Craig Kelly; Planning
Manager Jasen Haskins; Parks and Recreation Director Robert Diaz; Finance Director Melissa Beard; Human
Resources Director Lety Yanez; and Deputy City Secretary Tina Link.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor Hogue convened into a moment of silence and Mayor Hogue led the Pledge of Allegiance.
PRESENTATIONS
• Presentation to Outgoing Boards& Commissions Members.
Mayor Hogue presented outgoing board members gifts of appreciation for their service. Mayor Hogue thanked
each member for volunteering their time to serve on the various boards and commissions.
• Oath of Office for Incoming Wylie Boards and Commission Members.
Deputy City Secretary Link administered the Oath of Office to the newly appointed board and commission
members in attendance.
• Parks&Recreation Month Proclamation.
Mayor Hogue presented a proclamation recognizing the month of July as Parks and Recreation Month in the
City of Wylie. Parks and Recreation Director Robert Diaz,Parks Manager Brent Stowers,Recreation Manager
Carmen Powlen, and Parks and Recreation Board members Craig Allen and Joni Robinson were present to
accept the proclamation.
Minutes June 23,2020
Wylie City Council
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CITIZEN COMMENTS ON NON-AGENDA ITEMS
There were no citizens present wishing to address Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of June 9, 2020 Regular Meeting and Work
Session of the Wylie City Council. (S. Storm, City Secretary)
B. Consider,and place on file,the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of May 31,2020. (J. Greiner, WEDC Director)
C. Consider,and act upon,the approval of Wylie Agreement#W2020-22-I for the purchase of fencing
and miscellaneous site improvements for Avalon Park from Basic IDIQ Inc. in the estimated
amount of $110,946.01 through a cooperative purchasing contract with Choice Partners
Cooperative, and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Manager)
D. Consider,and act upon,Resolution No.2020-30(R)of the City Council of the City of Wylie,Texas,
to ratify Change Orders No. 1 and No. 2 with Moss Utilities LLC for emergency expenses for the
repair of Hooper Road between Steel Road and Hensley Lane in the estimated amount of
$33,013.00; and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Manager)
E. Consider, and act upon, a vendor application for the Wylie ISD Council of PTA's "Back to the
Future Back to School" event at Olde City Park on August 29,2020. (R Diaz, Parks &Recreation
Director)
F. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for May
31,2020. (M. Beard, Finance Director)
G. Consider, and place on file, the City of Wylie Monthly Investment Report for May 31, 2020. (M.
Beard, Finance Director)
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Duke, to approve the Consent
Agenda as presented. A vote was taken and motion passed 6-0 with Councilwoman Arrington absent.
REGULAR AGENDA
1. Consider,and act upon, authorizing the City Manager to sign a Development Agreement pending
Annexation, between the City of Wylie, Larry C. Martinez (owner Tract 1), and Johnny N.
Martinez(owner Tract 2) and Wylie DPV Limited Partnership (Applicant-Dominion of Pleasant
Valley) for the continued development of a single family planned development generally located
south of Sachse Road and Pleasant Valley Road. (J Haskins, Planning Manager)
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Wylie City Council
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Staff Comments
Planning Manager Haskins addressed Council stating the applicant and the associated property owners wish
to enter into a Development Agreement with the City for the potential annexation and zoning of two tracks of
land that are adjacent to Dominion of Pleasant Valley. The applicant is proposing to add an additional 16.5
acres for residential lots, open space, and a commercial lot. If the Development Agreement is authorized, the
owner will voluntarily petition the City for annexation and the applicant will request rezoning of this property.
Haskins stated the applicant's intent is to maintain the aesthetics and design of Dominion of Pleasant Valley.
Council Comments
Councilman Dahl asked if the same construction standards would follow the standards based on state law.
Haskins confirmed that those issues are addressed with the next Development Agreement item on the agenda.
Applicant Comments
Ron Haynes, owner and developer of Dominion of Pleasant Valley, addressed Council stating the idea is to
annex the property into the Planned Development. Due to the high electric lines, it is a 200 ft.wide easement,
which leaves inefficient property in this area of the development and makes it difficult to get emergency
vehicles there.By annexing the two tracks and extending the road to Sachse Rd.,it would dramatically improve
the access to this area of the property from an ingress and egress standpoint.Mr. Haynes exhibited the style of
homes in the area stating the average price of a home is$380,000 stating these are substantial expensive homes,
which will add to the tax base of Wylie.Haynes reported these homes will be part of the Garland Independent
School District.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Porter, authorizing the City
Manager to sign a Development Agreement pending Annexation,between the City of Wylie,Larry C.Martinez
(owner Tract 1), and Johnny N. Martinez (owner Tract 2) and Wylie DPV Limited Partnership (Applicant -
Dominion of Pleasant Valley)for the continued development of a single family planned development generally
located south of Sachse Road and Pleasant Valley Road. A vote was taken and the motion passed 6-0 with
Councilwoman Arrington absent.
2. Consider,and act upon,authorizing the City Manager to sign a Development Agreement pending
Annexation, between the City of Wylie, Larry C. Martinez (owner Tract 1), and Johnny N.
Martinez(owner Tract 2)and Wylie DPV Limited Partnership (Applicant-Dominion of Pleasant
Valley) regarding the use of building materials for the continued development of a single family
planned development generally located south of Sachse Road and Pleasant Valley Road.(J.Haskins,
Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating this is the building materials part of the Development
Agreement.
Council Comments
Councilman Porter asked if this harkens back to the development standards in place when the Planned
Development was approved. Haskins confirmed that it does.
Council Action
A motion was made by Councilman Porter,seconded by Mayor pro tern Forrester authorizing the City Manager
to sign a Development Agreement pending Annexation,between the City of Wylie,Larry C. Martinez(owner
Tract 1),and Johnny N.Martinez(owner Tract 2)and Wylie DPV Limited Partnership(Applicant-Dominion
of Pleasant Valley) regarding the use of building materials for the continued development of a single family
planned development generally located south of Sachse Road and Pleasant Valley Road.A vote was taken and
the motion passed 6-0 with Councilwoman Arrington absent.
Minutes June 23,2020
Wylie City Council
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3. Consider,and act upon,Resolution No.2020-31(R)of the City Council of the City of Wylie,Texas,
adopting an amended version of the Wylie Parks, Recreation and Open Space Master Plan; and
providing for an effective date. (R Diaz, Parks&Recreation Director)
Staff Comments
Parks and Recreation Director Diaz addressed Council noting on May 16, 2016, Council authorized the City
Manager to consult with Dunaway&Associates to update the Master Plan.A steering committee was formed,
a robust citizen survey performed, and several public meetings were held. The final Master Plan was on the
website for the board and public to have input. From these criteria, a weighted priority ranking of the top ten
items was established based upon input from the citizen survey,Park Board,City staff,and the Dunaway team.
Some concept park plans are also included as well as a conceptual plan of the Municipal property.Diaz wished
to thank all of those who participated in forming this Plan.Diaz stated the Plan was recommended for adoption
by Council at the Parks and Recreation board meeting on June 8, 2020.
Council Comments
Councilman Porter reiterated a question he and other Council members had earlier in this project as to getting
concrete costs on the recommendations that are being made and if there have been any updates on that. Diaz
replied that he is requesting a study on the aquatic center and the costs of running that as well as a study on
Lavon Lake and the Corps property. Porter stated that his concern in plans for the next 5-10 years is that
Council would be committing to something as far as a hiring without having an exact dollar standpoint. He
requested that before it is put before a bond committee that Diaz and his depai Intent put something together
reflecting the operational long-term commitment and what it is going to look like. Mayor pro tern Forrester
stated that this is a plan to update a plan from 10 years ago by getting ideas from citizens and Dunaway. It is
not saying that tomorrow we will start construction on all top ten items; we will go at them one at a time.
Forrester stated maybe even with the current situation, reassess those needs and move forward. Diaz agreed.
Councilman Dahl agreed with points made by Porter and Forrester and said that it would not be accurate to
have a dollar amount at this point,but would like to see what the potential dollar amount would be that we are
committing to for each project moving forward with the Master Plan.
Council Action
A motion was made by Mayor pro tern Forrester and seconded by Councilman Dahl approving Resolution No.
2020-31(R)of the City Council of the City of Wylie, Texas,adopting an amended version of the Wylie Parks,
Recreation and Open Space Master Plan;and providing for an effective date.A vote was taken and the motion
passed 6-0 with Councilwoman Arrington absent.
4. Consider, and act upon, Resolution No. 2020-32(R) authorizing the execution of a master tax-
exempt lease purchase agreement with All American Investment Group,LLC in the total amount
of $3,333,667.00 for the purchase of water meter equipment, installation and related items; and
authorizing the City Manager to execute any necessary documents. (M. Beard, Finance Director)
Staff Comments
Finance Director Beard addressed Council stating at the June 9 Council meeting there was discussion regarding
financing options for the AMI Project with Johnson Controls. Beard is requesting approval for this Resolution
so staff can execute the master tax-exempt lease purchase agreement with All American Investment Group,
LLC that goes along with the contract reflected in the next item.It has level debt annual payments at an interest
of 2.1%. As requested,the first payment will not be made until the eight-month construction period.
Council Action
A motion was made by Mayor pro tem Forrester and seconded by Councilman Duke approving Resolution
No.2020-32(R)authorizing the execution of a master tax-exempt lease purchase agreement with All American
Investment Group, LLC in the total amount of$3,333,667.00 for the purchase of water meter equipment,
installation and related items; and authorizing the City Manager to execute any necessary documents. A vote
was taken and the motion passed 6-0 with Councilwoman Arrington absent.
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Wylie City Council
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5. Consider, and act upon, the award of Phase 2 of RFQ #W2019-92-E for an Energy Savings
Performance Construction Contract for a Comprehensive Water and Energy Efficiency Program
to Johnson Controls LLC, and authorizing the City Manager to execute any and all necessary
documents. (G. Hayes, Purchasing Manager)
Staff Comments
Purchasing Manager Hayes addressed Council stating that this is the second part of what was approved in Item
4. This is the phase two contract. The total construction cost for the project is $7,333,667 of which the City
would fund a portion of that directly and the rest would be financed.
Council Action
A motion was made by Councilman Porter and seconded by Councilman Dahl awarding of Phase 2 of RFQ
#W2019-92-E for an Energy Savings Performance Construction Contract for a Comprehensive Water and
Energy Efficiency Program to Johnson Controls LLC, and authorizing the City Manager to execute any and
all necessary documents.A vote was taken and the motion passed 6-0 with Councilwoman Arrington absent.
Mayor Hogue convened the Council into Work Session at 6:43 p.m.
WORK SESSION
• Discuss Extraterritorial Jurisdiction and city limits surrounding Lavon Lake. (R 011ie, Asst. City
Manager)
Assistant City Manager 011ie addressed Council stating Wylie has 37 square miles and 10 of those are the ETJ,
noting the areas around Lake Lavon and if Council is interested in keeping the ETJ. 011ie stated it would be a
process to get rid of it and someone else would need to take it or the county would have to agree to maintain
it. There was discussion with Princeton that they were interested in some of the areas around the lake. Joe
Helmberger,representing Princeton,was present for the discussion.This would be approximately 3,600 acres
in which some areas are ETJ and some are City limits. 011ie suggested discussion about what the pros and
cons would be with this area.
City Manager Hoisted stated that some of the ETJ has recent platting of single-family development and that
Council has very little control over that area.Helmberger noted on the map where the MUD districts are located
as well as what is located in the Princeton sanitary sewer control.The sanitary sewer could be provided because
they wish to eliminate the septic systems. The Army Corps of Engineers has already agreed if the City would
release the city limits around the lake,they would annex it into Princeton.There would be contiguous property
that could be annexed into the city. Councilman Forrester asked what the new line would look like. Hoisted
showed that it could be multiple lines and stated that we do not serve anything on the peninsula now.It allows
Princeton to take control of some the development. Hoisted stated NTMWD would like to get rid of as much
septic as possible. Councilman Dahl asked if we would retain the section along Hwy. 78. Hoisted replied that
there are plats,but they are ETJ and we do not provide water or sewer to them. 011ie stated that the lake parts
are all broken up and are not just one section. Mayor Hogue questioned Fire Chief Blythe about possible
hovercraft services to the lake area if it is not in the City limits. Blythe noted that we already contract with the
county for fire and ems services and that it should already be covered under the contract with the county.
Councilman Porter asked if the incorporation would be a part of Princeton. 011ie replied that it would be a part
of the ETJ.Helmberger stated the peninsula would remain the ETJ,but the tracks of land that would be released
would be annexed into the City of Princeton. 011ie stated that Wylie would have to release the land to the
county first and then Princeton would start the annexation process. Hogue asked which fire departments take
care of that area.Helmberger replied that Princeton and Branch are responsible.Porter asked if the annexation
takes place would it become part of Princeton's city limits or their ETJ. Helmberger replied that the Corps
would voluntarily annex.
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Wylie City Council
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Hoisted requested Council direction.Council gave direction stating they would like to see a list of the pros and
cons of the total ETJ picture.
• Budget Work Session for 4B Sales Tax Fund and Utility Fund. (C. Hoisted, City Manager)
City Manager Hoisted addressed Council on the Utility Fund stating the estimated beginning fund balance is
a little over$12 million, proposed revenue of$22.5 million, proposed expenses a little over$20 million, and
a small number of recurring requests and one-time expenses with an estimated ending fund balance of$11.5
million. The Water and Sewer Rate Study presented to Council includes the requests as shown in the model.
The model does show a reduction from the previous model, 9% for water and 7.5 % for sewer and the newest
model includes a potential increase, which is less than that. Hoisted discussed FM 2514 waterline relocation,
Public Works and Parks security system upgrade,AWIA Resilience Plan,Construction of 8-inch waterline on
2nd Street, water pump station backup generators, Unit 270 vehicle replacement, and a portable light tower.
Public Works Director Porter answered questions from Council on various items. Staff requested feedback on
the rate model based on previous and current information. Council direction was to use what will give the best
savings on the rate for 20-21 and to use the fund balance to get us through.
Hoisted addressed Council bringing back some options for operations and cost savings in regards to the 4B
Sales Tax Fund. The latest sales tax numbers are up 2%; still flat using the worst-case scenario based on the
COVID issues. Parks and Recreation Director Diaz addressed Council in regards to the current numbers and
operating costs and stated there are still staffing issues due to COVID. The Senior Recreation Center is still
closed and some employees are not comfortable coming back to work. Staff is looking at modified hours and
is proposing to stay at the current staff level. Diaz stated there has been no negative feedback from patrons in
regards to the modified hours at the Recreation Center. One challenge staff would like to possibly look at is
Sunday afternoon hours. Diaz reported staff is looking at reopening the Senior Recreation Center in August
with a modified schedule. Because of the closure, there have been cost savings. Diaz stated that they would
like to stay on the current course if possible. Hoisted stated they are trying to eliminate all costs that they can
because of the decrease in revenue from sales tax. The City has been building up the fund balance the last few
years,which can help offset some of the losses.Council direction was modified hours for the Senior Recreation
Center in the fall based upon guidelines and safety issues,and opening up the Recreation Center during Sunday
afternoons and for possible rentals.
Mayor Hogue convened the Council into Executive Session at 8:01 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.087.DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS;
CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting:
(1) to discuss or deliberate regarding commercial or financial information that the governmental body
has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting economic
development negotiations; or
(2) to deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision(1).
• Deliberation regarding commercial or financial information that the WEDC has received from
a business prospect and to discuss the offer of incentives for Project 2019-12a,Project 2019-12c,
Project 2020-4c and 2020-4d.
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Wylie City Council
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Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of
real property if deliberation in an open meeting would have a detrimental effect on its negotiating position.
• Consider the sale or acquisition of properties located at: State Highway 78 & Brown, and
Jackson& Oak.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue convened the Council into Open Session at 9:07 p.m.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Duke, to authorize the Wylie EDC to
enter into a Performance Agreement with Project 2020-4d in an amount not to exceed $13,149. A vote was
taken and the motion passed 6-0 with Councilwoman Arrington absent.
Council Action
A motion was made by Councilman Wallis, seconded by Councilman Porter, to authorize the Wylie EDC to
enter into a Performance Agreement with Project 2019-12c in an amount not to exceed $11,800. A vote was
taken and the motion passed 5-1 with Mayor Hogue voting against and Councilwoman Arrington absent.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Duke, to authorize the Wylie EDC to
enter into a Performance Agreement with Project 2019-12a in an amount not to exceed $30,200 A vote was
taken and the motion passed 6-0 with Councilwoman Arrington absent.
ADJOURNMENT
A motion was made by Councilman Porter, seconded by Councilman Duke, to adjourn the meeting at 9:10
p.m. A vote was taken and motion passed 6-0 with Councilwoman Arrington Absent.
Eric Hogue,
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Minutes June 23,2020
Wylie City Council
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