09-22-2020 (City Council) Agenda Packet 1AI
cvN Wylie City Council
CITY OF
WYLIE NOTICE OF MEETING
Regular Meeting Agenda
September 22, 2020 — 6:00 pm
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Building #100
Wylie, TX 75098
Eric Hogue Mayor
David R. Duke Place 1
Matthew Porter Place 2
Jeff Forrester Mayor Pro Tern
Candy Arrington Place 4
Timothy T.Wallis, DVM Place 5
David Dahl Place 6
Chris Hoisted City Manager
Richard Abernathy City Attorney
Stephanie Storm City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS
• Declaring October 4-10, 2020 as Fire Prevention Week in the City of Wylie.
• Manufacturing Day Proclamation.
September 22,2020 Wylie City Council Regular Meeting Agenda Page 2 of 4
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of September 8, 2020 Regular Meeting and
Work Session of the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and act upon, approval of a Final Plat for Seventy8 & Westgate Addition, being a
Replat of Lot 2, Block A of the Westgate Center Phase One Addition, establishing two lots on
15.7208 acres,located at 960 and 970 South Westgate Way. (J. Haskins, Planning Manager)
C. Consider,and act upon,Resolution No. 2020-51(R) approving the current Investment Policy as
required by the Texas Government Code, Chapter 2256, Public Funds Investment Act,
Subchapter A - Authorized Investments for Governmental Entities. (M. Beard, Finance
Director)
D. Consider, and act upon, approval of the Purchasing Policies. (M. Beard, Finance Director)
E. Consider, and act upon, approving the Debt Management Policy. (M. Beard, Finance Director)
F. Consider, and act upon,Resolution No.2020-52(R) authorizing the City Manager to execute an
Interlocal Cooperation Agreement with the City of Parker for Fire and Emergency Medical
Dispatch Services in accordance with City of Parker Resolution#20-639. (B. Blythe, Fire Chief)
G. Consider, and act upon, Resolution No. 2020-53(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall Counties, Texas, Amending Resolution Nos. 2020-35(R), 2020-
22(R), and 2020-06(R), which Ordered a General Election for the purpose of electing the
positions of Mayor and two Council Members (Place 5 and Place 6) of the Wylie City Council,
to hold office for a period of three years; amending the locations of Polling Places; providing a
repealing clause. (S. Storm, City Secretary)
H. Consider, and act upon, Resolution No. 2020-54(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall counties, Texas, amending Resolution Nos. 2020-36(R), 2020-
22(R), and 2020-10(R),which ordered a Special Election for the purpose of filling a vacancy in
the office of City Council, Place No. 2, resulting from the resignation of council member
Matthew Porter, amending the locations of polling places; providing a repealing clause. (S.
Storm, City Secretary)
I. Consider, and act upon, Resolution No. 2020-55(R) of the City Council of the City of Wylie,
Collin, Dallas and Rockwall counties, Texas, amending Resolution No. 2020-37(R), which
ordered a Special Election to be held on November 3, 2020, for the purpose of submitting to
the qualified voters of the City of Wylie certain proposed amendments to the existing Home
Rule Charter of the City of Wylie, in conjunction with the City of Wylie General Election and
Special Election to fill a vacancy on November 3, 2020, and administered by the Collin,
Rockwall and Dallas County Elections Administrators; amending the locations of Polling
Places; providing a repealing clause. (S. Storm, City Secretary)
September 22,2020 Wylie City Council Regular Meeting Agenda Page 3 of 4
J. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of August 31,2020. (J. Greiner, WEDC Director)
K. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for
August 31,2020. (M. Beard, Finance Director)
L. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31, 2020.
(M. Beard, Finance Director)
M. Consider and act upon the approval of the purchase of interior furnishings and installation for
the Wylie Public Safety Building from Plano Office Supply in the estimated amount of
$300,867 through a cooperative purchasing contract with Collin County Governmental
Purchasing Forum (CCGPF), and authorizing the City Manager to execute any necessary
documents. (G. Hayes, Purchasing Manager)
N. Consider, and act upon, Resolution No. 2020-56(R) of the City Council of the City of Wylie,
Texas, approving the Rockwall Central Appraisal District's proposed building addition to the
property located at 841 Justin Road,Rockwall,Texas. (C. Holsted, City Manager)
O. Consider, and act upon, approval of a vendor application from Wylie East High School
Theater Department fundraiser event at Community Park on October 12,2020. (R. Diaz, Parks
&Recreation Director)
REGULAR AGENDA
1. Consider, and act upon, approving the Financial Management Policies. (M. Beard, Finance
Director)
Executive Summary
The purpose of the Financial Management Policies is to formalize financial guidelines for the City. They will
assist City staff in planning and directing the City's financial affairs and provide a document that codifies these
policies in one place.
2. Consider, and act upon,the submission of an Official Ballot for the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees Election. (C. Holsted, City Manager)
Executive Summary
The City of Wylie is a member of the Texas Municipal League Intergovernmental Risk Pool. The TMLIRP
defends the City in cases of workers compensation,property,and liability litigation. The members serve a six-
year term and the attached ballot has additional information regarding each candidate.
WORK SESSION
• Discuss the remaining 2020 City events and the impact of COVID-19. (C. Kelly, Public
Information Officer)
• Annual CWD report and discussion of potential solutions for bulk/brush service and contract
extension. (B. Parker,Asst. City Manager)
September 22,2020 Wylie City Council Regular Meeting Agenda Page 4 of 4
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the
City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or
consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City
Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session
or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not
limited to,the following sanctions and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
§551.087—Discussing certain economic development matters.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.087.DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS;
CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting:
(1) to discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have locate, stay, or
expand in or near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or
(2) to deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision(1).
• Deliberation regarding commercial or financial information that the WEDC has received
from a business prospect and to discuss the offer of incentives for Projects 2018-1Oc, 2019-
3a,2019-12a,2020-4c and 2020-7a.
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A
governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of
real property if deliberation in an open meeting would have a detrimental effect on its negotiating
position.
• Consider the sale or acquisition of properties located at: Cooper&FM 544.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on September 18, 2020 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
1AI
fN Wylie City Council
CITY OF
WYLIE
Minutes
Regular Meeting
September 8, 2020—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Mayor Eric Hogue called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Mayor pro tern Jeff Forrester,Councilman David R. Duke,Councilman Matthew Porter,Councilman
Timothy T. Wallis,and Councilman David Dahl. Councilwoman Candy Arrington was absent.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Chief Anthony Henderson; Fire Chief Brandon Blythe; Public Information
Officer Craig Kelly; Parks and Recreation Director Robert Diaz; Finance Director Melissa Beard; Public
Works Director Tim Porter; Planning Manager Jasen Haskins; Project Engineer Wes Lawson; City Secretary
Stephanie Storm, and various support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor Hogue led the invocation and the Pledge of Allegiance.
PRESENTATIONS
• Proclamation—Hispanic Business Month.
Mayor Hogue read a proclamation declaring September 15,2020—October 15,2020 as Hispanic Heritage
Month in the City of Wylie. No one was present to accept the proclamation
CITIZEN COMMENTS ON NON-AGENDA ITEMS
There were no citizens present wishing to address Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of August 25, 2020 Regular Meeting and Work
Session of the Wylie City Council. (S. Storm, City Secretary)
Minutes September 8,2020
Wylie City Council
Page 1
B. Consider, and act upon, approval of an Amended Plat for Lot 1 of Alanis Addition to establish
new fire lane and utility easements on 1.888 acres, generally located at the northeast corner of
Alanis Dr. and Ballard Ave. (J. Haskins, Planning Manager)
C. Consider, and act upon, Ordinance No. 2020-46 to a change of zoning from Agricultural District
(AG/30)to Commercial Corridor District(CC),to allow for commercial development 1.364 acres
located at 7940 E Parker Road. (ZC2020-07) (J. Haskins, Planning Manager)
D. Consider, and act upon, a request for substantial renovations in accordance with Ordinance No.
2013-17 for the remodel of an existing residential structure, located at 401 N. Keefer, Lot 75R,
Block 12 of the Brown & Burns Addition within the Downtown Historic District. (J. Haskins,
Planning Manager)
E. Consider, and act upon, Resolution No. 2020-49(R) supporting the Texas Department of
Transportation's proposed schematic layout of FM 544 and Country Club Road intersection
improvements. (T. Porter, Public Works Director)
Council Action
A motion was made by Councilman Duke, seconded by Councilman Porter, to approve the Consent Agenda
as presented. A vote was taken and motion passed 6-0 with Councilwoman Arrington absent.
REGULAR AGENDA
1. Consider,and act upon,Resolution No.2020-50(R)approving a negotiated settlement between the
Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division
regarding the company's 2020 rate review mechanism filing; declaring existing rates to be
unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated
settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable
and in the public interest; approving an attached exhibit establishing a benchmark for pensions
and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory
liability; requiring the company to reimburse ACSC's reasonable ratemaking expenses;
determining that this resolution was passed in accordance with the requirements of the Texas
Open Meetings Act. (C. Holsted, City Manager)
Staff Comments
City Manager Holsted addressed Council stating the City, along with 171 other Texas cities is part of the
Atmos Cities Steering Committee("ACSC"). In March 2020 Atmos filed a rate request claiming that its cost-
of-service in a test year ending December 31, 2019, entitled it to additional system-wide revenues of$141.2
million. Through ACSC's efforts they negotiated a rate applicable to the members of about$80.8 million and
includes a two-month delay in the Effective Date until December 1, 2020.
Holsted reported the impact of the settlement on average residential rates is an increase of$5.15 on a monthly
basis, or 9.9 percent. The increase for average commercial usage will be $15.48 or 6.56 percent.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Wallis,to approve Resolution No. 2020-
50(R)approving a negotiated settlement between the Atmos Cities Steering Committee("ACSC")and Atmos
Energy Corp., Mid-Tex Division regarding the company's 2020 rate review mechanism filing; declaring
existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated
settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the
public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical
benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company
Minutes September 8,2020
Wylie City Council
Page 2
to reimburse ACSC's reasonable ratemaking expenses; determining that this resolution was passed in
accordance with the requirements of the Texas Open Meetings Act. A vote was taken and motion passed 6-0
with Councilwoman Arrington absent.
2. Consider,and act upon,Ordinance No.2020-47 amending Chapter 74(Offenses and Miscellaneous
Provisions), Article X (Electioneering at Polling Locations) of the City of Wylie Code of
Ordinances, Ordinance No. 2005-07, as amended; modifying certain regulations relating to
electioneering on public premises used as a polling place. (S. Storm, City Secretary)
Staff Comments
City Secretary Storm addressed Council stating on January 14, 2014 the City Council passed Ordinance No.
2014-02 in accordance with House Bill 259,modifying the Texas Election Code and requiring a public entity
that controls or owns a building used as a polling place, to allow electioneering on the premises subject to
reasonable regulations. The proposed changes include: additional enforcement of the Fire Chief for safety at
the polling locations,allow electioneering signs or literature on public property that is a polling place beginning
24 hours before the voting period begins and ending 24 hours after the voting period ends,allow electioneering
signs or literature within ten feet of the public road way adjacent to the public property where a polling place
is located, and allow for the placement of a tent 30 minutes before and after the voting period each day,not to
exceed 10x10 in size, and on a first-come, first-serve basis when space is available. With the November
election being held at the Senior Recreation Center, staff has identified designated areas, outside of the 100-
foot electioneering marker,for electioneering. Storm stated on Election Day there will be four voting locations
for Collin County voters in Wylie.
Council Comments
Councilman Porter inquired as to the regulations for sign regulations at the other polling locations. Storm
spoke to the fact that this ordinance was created to regulate electioneering on city owned property only, in
accordance with House Bill 259, and the other locations would have their own regulations.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke, to approve Ordinance No.
2020-47 amending Chapter 74 (Offenses and Miscellaneous Provisions),Article X(Electioneering at Polling
Locations) of the City of Wylie Code of Ordinances, Ordinance No. 2005-07, as amended; modifying certain
regulations relating to electioneering on public premises used as a polling place.A vote was taken and motion
passed 6-0 with Councilwoman Arrington absent.
3. Consider,and act upon,Ordinance No.2020-48 amending Ordinance Nos.2020-24,2020-25,2020-
26, 2020-29, 2020-31, 2020-35, 2020-38, and 2020-41 Continuing or Renewing the Mayor's
Declaration of Local Disaster for a Public Health Emergency and establishing new orders to help
abate the COVID-19 public health crisis. (C. Holsted, City Manager)
Staff Comments
City Manager Holsted addressed Council stating the Governor extended his declaration for 30 days on
September 7. Our Ordinance is set to expire at 11:59 p.m. on September 8. The proposed Ordinance has no
changes except the expiration date is proposed to be December 8,2020 at 11:59 p.m.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Duke, to approve Ordinance No.
2020-48 amending Ordinance Nos. 2020-24, 2020-25, 2020-26, 2020-29, 2020-31, 2020-35, 2020-38, and
2020-41 Continuing or Renewing the Mayor's Declaration of Local Disaster for a Public Health Emergency
and establishing new orders to help abate the COVID-19 public health crisis to expire October 13, 2020 at
11:59 p.m. A vote was taken and motion passed 6-0 with Councilwoman Arrington absent.
Minutes September 8,2020
Wylie City Council
Page 3
Mayor Hogue convened the Council into Work Session at 6:26 p.m.
WORK SESSION
• Discussion regarding the November Council meeting. (C. Hoisted, City Manager)
City Manager Holsted addressed Council stating the regularly scheduled meeting for November is scheduled
for November 10; however, with the dates provided by the counties to Canvass the election results, staff is
proposing to move the regularly scheduled Council meeting to November 17,2020.
Direction from Council was to move the November City Council meeting to November 17, 2020.
RECONVENE INTO REGULAR SESSION
Mayor Hogue convened the Council into Regular Session at 6:28 p.m.
Mayor Hogue convened the Council into Executive Session at 6:29 p.m. and invited North Texas Municipal
Water District board members Marvin Fuller and Keith Stephens to attend.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City
Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation
with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,
hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney
for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and
purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
§551.087—Discussing certain economic development matters.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING.
A governmental body may not conduct a private consultation with its attorney except:
(1) when the governmental body seeks the advice of its attorney about:
(A) pending or contemplated litigation; or
(B) a settlement offer; or
(2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
• Receive legal advice regarding PUC Docket No. 46662 pending before the Public Utility
Commission of Texas in the case styled Petition of the Cities of Garland,Mesquite,Plano,and
Richardson appealing the decision by North Texas Municipal Water District affecting
wholesale water rates.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue convened the Council into Open Session at 7:20 p.m
Minutes September 8,2020
Wylie City Council
Page 4
READING OF ORDINANCES
City Secretary Storm read the captions to Ordinance Nos. 2020-46,2020-47, and 2020-48 into the official
record.
ADJOURNMENT
A motion was made by Councilman Porter, seconded by Mayor pro tern Forrester, to adjourn the meeting at
7:24 p.m. A vote was taken and motion passed 6-0 with Councilwoman Arrington absent.
Eric Hogue,Mayor
ATTEST:
Stephanie Storm, City Secretary
Minutes September 8,2020
Wylie City Council
Page 5
IAI
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CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: B
Department: Planning (City Secretary's Use Only)
Prepared By: Jasen Haskins Account Code:
Date Prepared: September 14,2020 Exhibits: 1
Subject
Consider,and act upon,approval of a Final Plat for Seventy8 &Westgate Addition,being a Replat of Lot 2,Block A of the
Westgate Center Phase One Addition,establishing two lots on 15.7208 acres, located at 960 and 970 South Westgate Way.
Recommendation
Motion to approve a Final Plat for Seventy8&Westgate Addition,being a Replat of Lot 2,Block A of the Westgate Center
Phase One Addition, establishing two lots on 15.7208 acres, located at 960 and 970 South Westgate Way.
Discussion
OWNER: Seventy8&Westgate,L.P. APPLICANT: Cross Development
The purpose of the Final Plat is to create two lots and locate and label utility and firelane easements.
The property totals 15.7208 acres and will Replat Lot 2,Block A of Westgate Center Phase One.The Final Plat establishes
Lots 1 and 2,Block A of the Seventy8&Westgate Addition. Both lots are part of PD 2018-05 approved by City Council in
2018 allowing for multi-family and commercial retail uses. A site plan for this property was approved in June 2019.
The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations.
Approval is subject to additions and alterations as required by the City Engineering Department.
For conditional approval or disapproval City Council must provide a written statement of the reasons to the applicant in
accordance with Article 212, Section 212.0091 of the Texas Local Gov't Code.
P&Z Commission Discussion
The Commission voted 5-0 to recommend approval.
Page 1 of 1
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/ / L1 ��� i1'04'5 C58 C56 o L36J \ I I a o - L6 / \ 2 \ V�
/ J N L95 C27 C25 `q F•L•, A.&U.E. I I (0 o I DLO, \ s F
/ ' �, o g C26� "' - (BY THIS PLAT) Q= ' N 4°34'00"E 132.81' 0�` \ cS`
p / / / FR M o" GO - - I I I-- / - � i Af
rlp� V N L98 �6 N 4°32'13"E 71.02' C\ , - \ o �> 3
/ /^ L21 C\ J �6A�0 \ ,O j0, \
/ I wa �°� �\ Cog rnlLn I Lim IU o 7�,\ L7 'A \ O A
cn \ corn o I /G( o f 0 �I Ni.Y
C- p L50 \ I C29 ( NIc� I G�'A A &
w �U /�,� Cam, w N N 6s \ ti' \
/ / a} �\ 10'U.E. I : I �I I \ \90/2 9S �,o
/ / / irm (0I:- (BY THIS PLAT) II oI I I I \oc> I/ COI N \;:. <... . .; I c� \ 00, C� �'0
�J N Io I I �,I ZONING I I �I �' s� ti
o/ / , / l Io I I I �I (PLANNED DEVELOPMENT) ovI r I II J��'1' \\ ` ,� /00� J 0 \ \
I I "PD-MF/CR"
LnI \ ♦ � S � t
/ / / /1 •I LL•J \O Gp�j �w I I I I (MULTI-FAMILY/COMMUNITY RETAIL) ZI W I 10'U.E. I \ �jsq O ��C/ �0��2 \ ��
a co i. -��4 o (BY THIS PLAT) I • �,
/ /�Q'C,G I °� L 102 I; d 26.00' I b 48.00' 12 0 I I I L8 \ '�G,p O� \ c�2
.,G�� ., 1.
± I N I N �', 'F
J� _ _ _ w I c" b oo L10 C) 2
0J\C�0� °° /o L53 J o I N I I L33 I I . S'� F O�
/ ti�? �� N I Io N N I---I 124.00' I LOT 2, BLOCK A \\ /'� �.o'�,p�
10'U.E. 26.00'
/ /�' I I w J (BY THIS PLAT) I I 156,557 SQUARE FEET / \
/ �GP �; I LOT 1, BLOCK A co,I w, 1� Pj \31L29 I I I 3.5940ACRES /�\ �09�` \ \ 6
` r
o i 528,243 SQUARE FEET I Z I L30��-'- - - - - _ - I I II W w / \\// o
ao / A 6p.
// / ?�I o 12.1268 ACRES °6� I col
- - _ N 4°34'00"E 274.66'- - - / // \ /� r�►
M ��N I ¢= F.L., A.&U.E. - - - _ �/ I I /
00 I I (BY THIS PLAT) oo - - - C� I 10'U.E. v N / \//
Lim I I p - _ N L71 ) w / / \ O
/
/ coco
°°I`° I -'� / - - - - - - _ cD - - - - - L20 (BYTHISPLAT I / / \
PLAT OF LOT 2A, BLOCK A, I I I I /G� S 4°34'00"W 277.27' - - - 0 _ I can / \o-\ / // \ ♦ \ \ \
/ WESTGATE CENTER, co W I I L18 I o �, \-T'C.31-
/ \ \
PHASE ONE Z o z I I o C54 co o P / O��`9. / /z IL54I c"� n. IQQ P5 G• / 6� / \
/ (CAB.M, PG.632, M.R.C.C.T.) I 10'U.E. I f
ZONING J 7(BY THIS PLAT) I I 10'U.E.JC527� I /QG����O� // p0�/ \\ ` \ \
LINE TYPES "CC" L56 L57 L59 CL�/ \ \Og9 (BY THIS PLAT) /^ I N / �g�Q�QG• / j/ \ St
NORTH 1000.00' BOUNDARY DIMENSION (COMMERCIAL CORRIDOR) NORTH 171.41' _ / \C47 \ NORTH 278.03' / h / e' 0• / 5
i G _L16 I I O 5 5/ \
NORTH 100.00' LOT DIMENSION L58 o F.L., A.&U.E. oo F.L., A.&U.E. L _ ]J I W n / �p�' / / \ \
NORTH 100.00' EASEMENT DIMENSION N (BY THIS PLAT) N (BY THIS PLAT) N L14 -G- / / \
4 . BOUNDARY LINE(SUBJECT) SOUTH 593.91' Lo I -� /
T ui 10'U.E. I. ( /
BOUNDARY LINE(OFF SITE) �� /p 220.01' ��w I T 330.23' \ N. (BY THIS PLAT) I in? / / 30'DRAINAGE EASEMENT \
- - LOT LINE �� /Vl' JL84-I eoI Ico C,\ - I 1C \
EASEMENT LINE \ ! J J 9 LL v• II // ((CAB.L,PG.659, M.R.C.C.T.) "6`
��()c I ( 10'U.E.J 10'U.E. 1
O I (BY THIS PLAT) L8U~(BY THIS PLAT) I `�� I �m I / \ 6, \
1 I I ( \ o \
\13. �� co v I I \ l�o
I I I DRAINAGE&DETENTION EASEMENT \
°\G G` 2 o M� r I I I IZ (BY THIS PLAT) \
'' I coN 15'DRAINAGE&SANITARY- I I
�� 80'DRAINAGE EASEMENT- SEWER EASEMENT I I IW \ `
�G�� I (VOL.4880, PG.2883, D.R.C.C.T.) (CAB.G,PG.781, M.R.C.C.T.)
I z (ABANDONED BY THIS PLAT) (CAB. L,PG.659, M.R.C.C.T.) 2� 4�0,I I II I I6, \\ ` �p� \
�\ L 10'U.E. L75r (VOL.4880,PG.2898, D.R.C.C.T. I '
Q 1 T 20'U.E. (BY THIS PLAT) t I _ 10'U.E. t J 10'U.E. I I �m - - - -
I ` L60 L61 f(BY THIS PLAT) L78 `�°I I (BY THIS PLAT) L12 (BY THIS PLAT) 1I I 50'EXPLORER PIPELINE EASEMENT \
�� __ J f G�/ \O7E co G^� / I I'� (VOL.767,PG.659, D.R.C.C.T.) \
Li co \ 2 L62 355.01' JL 50.01' 1 162.37' _/ \ =II= 54.68' / _ L88_ _ I 80'DRAINAGE EASEMENT- \
15'DRAINAGE&SANITARY- _ _ 7 - - _
SEWER EASEMENT 30'X 30'DRAINAGE EASEMENT C� o S 0°03'22"W 593.91' N 0°03'22"E 93.79' o co fi I (VOL.4880, PG.2883, D.R.C.C.T.) \
(CAB.G, PG.781, M.R.C.C.T. S F.L., A.&U.E. o F.L., A.&U.E.(CAB. M, PG.632,M.R.C.C.T.) \ BY THIS PLAT) (BY THIS PLAT) C'/ I fil,1,22
20'DRAINAGE EASEMENT (ABANDONED BY THIS PLAT) \ \
(CAB.L, PG.659,M.R.C.C.T.) _ _ _ _ ( N(VOL. t
4880, PG.2898, D.R.C.C.T.) L100 S 0°03'22"W 767.70' N r I L87I (BY THIS PLAT)
rn_ 20'DRAINAGE EASEMENT I I I I \\ \
a) (BY THIS PLAT) 1 T� I \
956.02' .. .. ___ _ l ( I 404.93'
' \ ~�
"PROBECK 5187" ,. f . il 111 111 III 4111 II II
N 0°03'22" E 1392.97' 5/8"I.R.S. 200
(CM) LINE OF DIRECTIONAL CONTROL L I I N=7,052,941.42' so:
r E=2,564,289.53'
I N=7:054:334.35' Fl n I- -I I- -I r -I 1- I I I -1 I- -1 r - - - , , r 'o
E=2,564,279.66'
LOT 1, BLOCK A 20'WATER,T.U. ELECTRIC, ENSERCH CORP.&G.T.E. EASEMENT I I 20'EXPLORER PIPELINE EASEMENT \ s92
SANDEN ADDITION (CAB.G, PG.543, M.R.C.C.T.) O2
(REPLAT) L J (VOL.783, PG.538, D.R.C.C.T.) \ 2�
L (CAB.L, PG.457,M.R.C.C.T.) I I I 20'ENSERCH CORP. PIPELINE EASEMENT \\ \ \Go
ZONING I (VOL. 1256, PG.728, D.R.C.C.T.)
"LI" I I 1 \
(LIGHT INDUSTRIAL) I I I \
I I 1
FINAL PLAT
SEVENTY8 & WESTGATE ADDITION
EFFE••�N w o EFFERS°" ` GENERAL NOTES BEING A REPLAT OF
1 a O 31�4RB_E 1 . No appurtenance between the height of 2 ' and 9' may be placed within the PART OF LOT 2, BLOCK A OF
< D� E°OT 2 a visibility triangles shown on this plat. FLOOD STATEMENT
MASTEI3F REPLAT OF LOT 1 , BLOCK A
� � EMI"° _ 2. A Certificate of Occupancy will not be issued for the property until all By graphic plotting only, the property described hereon lies in Zone "X"-Areas
WYLIE BuI LEF_
civil improvements, screening wall, and detention and pond areas are determined to be outside the 0.2% annual chance floodplain, as indicated on WESTGATE CENTER, PHASE ONE
l �� 2 ', ? S constructed and accepted by the City. documents issued by the Federal Emergency Management Agency, entitled "Flood
w �� WILLIAMS g PARK Insurance Rate Map, for Collin County, Texas and Incorporated Areas, Community15.7208 ACRES OUT OF THE
OJ15441 U KIRBV CITI ENS m rj
a w THOMA: 3. Coordinates shown hereon are referenced to the Texas state Plane Panel Number 48085C0420J, Map Revised Date, June 2, 2009. This flood statement DUKE STRICKLAND SURVEY ABSTRACT NO. 841 AND THE
ATE ow DUNCANWAV Coordinate System, Texas North Central Zone (4202) , North American Datum does not imply that the property and /or structures thereon will be free from '
QP 6 G 2 m CALDWELL of 1983 (NAD83) . flooding or flood damage. On rare occasions, greater floods can and will occur ELLIOTT C. DAVIDSON SURVEY, ABSTRACT NO. 267
2 ir rWILLOWWAV I and flood heights may be increased by man-made or natural causes. This flood CITY OF COLLIN TEXAS
f HENSLEV ST°NE;BROOK I I 4. NOTICE: Selling a portion of this addition by metes and bounds is a statement shall not create liability on the part of the surveyor. WYLIE, COUNTY,P il
WIND°REST violation of City Ordinance and State Law, is subject to fines and OWNER: DEVELOPER: ENGINEER: PROJECT INFORMATION 903 N. Bowser Road, Suite 240
i withholding of utilities and building permits. SEVENTY8 & WESTGATE, L.P. CROSS DEVELOPMENT HP CIVIL ENGINEERING Date of Survey: 3/06/2018 mm
=_ Richardson,Texas 75081
ALANIS 4336 Marsh Ridge Road 4336 Marsh Ridge Road 5539 Alpha Road Job Number: 2090225 SCI
(972)424-7002 Voice
I I- Carrollton, TX 75010 Carrollton, TX 75010 Suite 300 Drawn By: A.L.B. _ (972)633-1702 Fax
(214) 614-8252 (214) 614-8252 Dallas, TX 75240 Date of Drawing: 8/03/2020 WWW.SurveyConsultantsInc.Com
LOCATION MAP Contact: Steve Rumsey Contact: Steve Rumsey (972) 701-9636 File: 2090225 Final Plat.Dwg �Q�V7 QD i, n� E OECD TBPLS Firm No. 10139600
SCALE: 1"=3000' Contact: Josh Lincoln SHEET 1 OF 2 2J
THIS PLAT FILED BY DOCMUENT NO. DATE:
OWNER'S CERTIFICATION OWNER' DEDICATION
STATE OF TEXAS § NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN §
That SEVENTY8 & WESTGATE, L.P. , a Delaware limited partnership, acting herein by
WHEREAS SEVENTY8 & WESTGATE, L.P. , a Delaware limited partnership, is the owner and through its duly authorized officer, does hereby adopt this plat designating
of a tract of land situated in the City of Wylie, Collin County, Texas, being the herein above described property as SEVENTY8 & WESTGATE ADDITION, an addition
part of LOT 2, BLOCK A, REPLAT OF LOT 1 , BLOCK A, WESTGATE CENTER, PHASE ONE, an to the City of Wylie, Texas, and does hereby dedicate, in fee simple, to the
addition to the City of Wylie, Collin County, Texas, according to the replat public use forever, the streets, rights-of-way, and other public improvements
thereof recorded in Cabinet L, Page 659, Map Records, Collin County, Texas, and shown thereon. The streets and alleys, if any, are dedicated for street purposes.
being all of that certain called 15.7208 acre tract of land described by Special The easements and public use areas, as shown, are dedicated, for the public use
LINE TABLE LINE TABLE LINE TABLE LINE TABLE LINE TABLE LINE TABLE Warranty Deed to Seventy8 & Westgate, L.P. , a Delaware limited partnership, as forever, for the purposes indicated on this plat. No buildings, fences, trees,
recorded by Instrument No. 20180316000326260, Official Public Records, Collin shrubs or other improvements or growths shall be constructed or placed upon,
LINE DIRECTION LENGTH LINE DIRECTION LENGTH LINE DIRECTION LENGTH LINE DIRECTION LENGTH LINE DIRECTION LENGTH LINE DIRECTION LENGTH County, and being more particularly described by metes and bounds as follows: over or across the easements as shown, except that landscape improvements may be
BEGINNING at a 1 /2" iron rod found for the southeast corner of said placed in landscape easements, if approved by the City Council of the City of
L1 N44° 56' 38"W 2.55' L21 N04° 34' 00"E 42.29' L41 S75° 55' 06"W 10.50' L61 N00° 03'22"E 20.00' L81 S00° 00' 00"E 10.00' L102 SO4° 34' 02"W 1.11' Wylie. In addition, utility easements may also be used for the mutual use and
Lot 2, located at the intersection of the north right of line of the Kansas City accommodation of all public utilities desiring to use or using the same unless
Southern Railway Co. (KCS RR; FKA as Atchison, Topeka and Santa Fe Railway Co.
L2 N44° 56' 38"W 4.50' L22 N85° 26' 05"W 31.80' L42 S41° 22' 00"E 10.03' L62 S89° 56' 38"E 10.00' L82 N90° 00' 00"W 30.50' L109 N85° 26' 00"W 6.23' (A.T. & S.F. ) • a 150 foot right-of-way) and the west right of way line of the easement limits the use to particular utilities, said use by public utilities
Westgate Way (a 100 foot right-of-way, at this point) ; being subordinate to the public' s and City of Wylie ' s use thereof. The City of
L3 N04° 34' 00"E 96.94' L23 S39° 42' 30"E 4.93' L43 N48° 38' 35"E 10.00' L63 N85° 26' 00"W 0.27' L83 N90° 00' 00"E 10.00' L110 S85° 26' 00"E 64.33' Wylie and public utility entities shall have the right to remove and keep removed
THENCE,- alongthe common line of said Lot 2 and said KCS RR all or parts of any buildings, fences, trees, shrubs or other improvements or
L4 N04° 34' 00"E 36.69' L24 S08° 12'42"W 49.15' L44 S41° 22' 00"E 9.48' L64 SO4° 34' 00"W 10.50' L84 N00° 00' 00"W 10.00' growths which mayin anywayendanger or interfere with the construction
right-of-way South 52 degrees 16 minutes 00 seconds West, a distance g
of 790.00 feet rod a 5/8" iron rod with cap stamped "SCI" set for the southwest maintenance, or efficiency of their respective systems in said easements. The
L5 N04° 34' 00"E 32.60' L25 N04° 33' 56"E 10.00' L45 N41° 07'43"W 27.72' L65 N85° 26' 00"W 10.00' L85 N90° 00' 00"E 10.00' Cityof Wylie andpublic utilityentities shall at all times have the full right
corner of PLAT OF LOT 2A, BLOCK A, WESTGATE CENTER, PHASE ONE, an addition to y g
the City of Wylie, Collin County, Texas, according to the replat thereof recorded of ingress and egress to or from their respective easements for the purpose of
L6 SO4° 34' 00"W 14.49' L26 N85° 26' 04"W 10.00' L46 N48° 38' 00"E 4.21' L66 SO4° 34' 00"W 9.44' L86 N83° 37' 55"E 28.31'
by Cabinet M, Page 632, Map Records, Collin County, Texas, , located at the constructing, reconstructing, inspecting, patrolling, maintaining, reading
L7 N85° 26' 00"W 26.00' L27 SO4° 33' 56"W 10.00' L47 S48° 38' 00"W 2.73' L67 S03° 10' 38"E 28.33' L87 SOO° 03' 22"W 122.43' southeast corner of Lot 1 , Block A, Sanden Addition, an addition to the City of meters, and adding to or removing all or parts of their respective systems
Wylie, Collin County, Texas, according to the replat thereof recorded in Cabinet without the necessity at any time procuring permission from anyone.
L8 N06° 22' 05"W 10.00' L28 N85° 26' 00"W 10.00' L48 S75° 55' 06"W 3.04' L68 N85° 26' 00"W 40.67' L88 SOO° 03' 22"W 94.71' L, Page 457, Map Records, Collin County, Texas, from which the intersection of
said of said north right-of-way and the east right-of-way line of Sanden This plat approved subject to all platting ordinances, rules, regulations and
L9 N83° 37' 55"E 10.00' L29 SO4° 34' 00"W 10.00' L49 S75° 55' 06"W 23.13' L69 S85° 26' 00"E 40.67' L90 S85° 26' 05"E 2.89' Boulevard bears South 52 degrees 16 minutes 00 seconds, a distance of 2005.60 resolutions of the City of Wylie, Collin County, Texas.
feet;
L10 N06° 22' 05"W 10.00' L30 N85° 26' 00"W 7.82' L50 N14° 04' 54"W 6.41' L70 N85° 26' 00"W 20.56' L91 SO4° 33' 55"W 10.00'
THENCE, departing said KCS RR right-of-way, along the common line of said WITNESS, by my hand, this the day of , 2020.
L11 S89° 56' 38"E 10.00' L31 SO4° 33' 56"W 10.00' L51 N89° 56' 38"W 28.75' L71 NOO° 03' 22"E 8.18' L92 S85° 26' 05"E 10.00' Lot 2 and said Sanden Addition, North 00 degrees 03 minutes 22 seconds East, a
distance of 1 ,392.97 feet to a 5/8" iron rod with plastic cap BY: SEVENTY8 & WESTGATE, L.P. , a Delaware limited partnership
L12 SOO° 03' 22"W 10.00' L32 S85° 26' 04"E 10.00' L52 S85° 25' 58"E 26.61' L72 SOO° 03' 22"W 16.10' L93 N04° 33' 55"E 10.00' stamped "Probeck-5187" found for the southwest corner of said Lot 2A;
L13 S89° 56' 38"E 10.00' L33 SO4° 33' 56"W 10.00' L53 N04° 34' 02"E 46.80' L73 N89° 56' 38"W 10.00' L94 N04° 34' 00"E 8.47' THENCE, departing said common line, along the south line of said
Lot 2A, South 89 degrees 56 minutes 38 seconds East, a distance of 519. 10 feet
L14 NOO° 03'22"E 30.50' L34 SO4° 34' 00"W 50.00' L54 S00° 06' 29"W 10.00' L74 N89° 56'42"W 30.57' L95 N14° 04' 54"W 4.14' to a 5/8" iron rod found with plastic cap stamped "Probeck-5187" for the BY:
southeast corner of said Lot 2A and lying in the west right-of-way line of said (AUTHORIZED SIGNATURE)
L15 N89° 56' 38"W 10.00' L35 S85° 26' 00"E 2.36' L55 N89° 50' 24"W 10.00' L75 SOO° 03' 20"W 10.00' L96 S57° 35' 21"W 9.52' Westgate Way (a 65 foot right-of-way, at this point) ;
L16 SOO° 03' 22"W 30.50' L36 N85° 27'47"W 7.85' L56 NOO° 12'42"E 9.45' L76 S89° 56'42"E 30.56' L97 S32° 24' 39"E 10.00' THENCE along said west right-of-way line as follows: STATE OF TEXAS §
COUNTY OF TARRANT §
L17 S89° 56' 38"E 53.09' L37 N04° 17' 59"E 10.02' L57 SOO° 00' 00"W 10.00' L77 N89° 56' 38"W 10.00' L98 S57° 35' 21"W 9.52' South 44 degrees 56 minutes 38 seconds East, a distance of 7.05 feet to
a 1 /2" iron rod found for the beginning of a curve to the right; Before me, the undersigned authority, a Notary Public in and for the State of
L18 SO4° 34' 00"W 30.35' L38 N85° 27'47"W 10.00' L58 S90° 00' 00"E 8.60' L78 SOO° 03' 22"W 10.00' L99 S89° 56' 38"E 27.22' Texas, on this day
Along said curve to the right, through a central angle of 49 degrees 30 personally appeared (name)
(title) of SEVENTY8 & WESTGATE, L.P. , a Delaware limited
L19 S85° 26' 00"E 10.00' L39 S75° 55' 06"W 7.39' L59 N90° 00' 00"W 10.00' L79 S89° 56' 38"E 10.00' L100 N00° 00' 00"E 61.78' minutes 38 seconds, a radius of 292.50 feet, an arc length of 252.76 feet,
partnership, known to me to be the person whose name is subscribed to the
having a chord bearing of South 20 degrees 11 minutes 19 seconds East and
L20 N04° 34' 00"E 30.50' L40 S14° 04' 54"E 10.00' L60 N89° 54' 57"W 6.55' L80 N90° 00' 00"E 30.50' L101 N00° 00' 00"E 34.35' a chord distance of 244.96 feet to a 1 /2" iron rod found; foregoing instrument and acknowledged to me that he(she) executed the same for
the purpose and considerations therein expressed.
South 04 degrees 34 minutes 00 seconds West, a distance of 493.90 feet to Given under my hand and seal of office, this the day of , 2020.
a 1 /2" iron rod found for the beginning of a curve to the left;
Along said curve to the left, through a central angle of 42 degrees 18
minutes 00 seconds, a radius of 262.79 feet, an arc length of 194.01 feet,
having a chord bearing of South 16 degrees 35 minutes 00 seconds East and Notary Public in and for the State of Texas
a chord distance of 189.63 feet to the POINT OF BEGINNING, containing
684,800 square feet or 15.7208 acres of land, more or less.
SURVEYOR'S CERTIFICATE My Commission Expires On: _
KNOW ALL MEN BY THESE PRESENTS:
That I, DOUGLAS S. LOOMIS, do hereby certify that I prepared this plat from an
actual and accurate survey of the land and that the corner monuments shown hereon "RECOMMENDED FOR APPROVAL"
CURVE TABLE CURVE TABLE CURVE TABLE as set were properly placed under my personal supervision in accordance with the
Subdivision Ordinance of the City of Wylie, Collin County, Texas.
CURVE DELTA RADIUS LENGTH CHORD BEARING CHORD CURVE DELTA RADIUS LENGTH CHORD BEARING CHORD CURVE DELTA RADIUS LENGTH CHORD BEARING CHORD Chairman, Planning & Zoning Commission Date
C1 42° 07' 00" 30.00' 22.05' N27° 34' 31"E 21.56' C21 90° 00' 00" 28.00' 43.98' S45° 03' 22"W 39.60' C41 6° 06' 50" 292.50' 31.21' N01° 30' 35"E 31.20' RELEASED 8/3/2020 FOR REVIEW PURPOSES ONLY. THIS City of Wylie, Collin County, Texas
DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE.
C2 27° 17' 05" 30.00' 14.29' N62° 16' 33"E 14.15' C22 90° 03' 22" 24.00' 37.72' S45° 01'41"W 33.96' C42 39° 00'46" 30.00' 20.43' N75° 03' 37"E 20.03'
Douglas S. Loomis, "APPROVED FOR CONSTRUCTION"
C3 46° 45'46" 24.00' 19.59' S80° 42' 01"E 19.05' C23 85° 26' 00" 24.00' 35.79' S42° 43' 00"E 32.56' C43 58° 19' 54" 30.00' 30.54' S56° 16' 03"E 29.24' Registered Professional Land Survey No. 5199
C4 32° 37' 29" 50.00' 28.47' N73° 37' 53"W 28.09' C24 90° 01'47" 24.00' 37.71' N49° 33' 06"E 33.95' C44 57° 10' 29" 50.00' 49.89' N55° 41' 20"W 47.85' STATE OF TEXAS §
COUNTY OF DALLAS § Mayor, City of Wylie, Collin County, Texas Date
C5 90° 00' 00" 52.00' 81.68' S45° 03'22"W 73.54' C25 43° 59' 17" 5.00' 3.84' N17° 27' 26"W 3.75' C45 88°48'48" 24.00' 37.20' S39° 52' 11"E 33.59'
Before me, the undersigned authority, a Notary Public in and for the State of
C6 96° 25' 27" 52.00' 87.51' S48° 09' 22"E 77.54' C26 78° 55' 15" 20.02' 27.57' SOO° 00' 33"W 25.44' C46 180° 00' 00" 24.00' 75.40' N04° 34' 00"E 48.00' Texas, on this day personally appeared DOUGLAS S. LOOMIS, Registered Professional "ACCEPTED"
Land Surveyor, known to me to be the person whose name is subscribed to the
C7 100° 56' 05" 28.00' 49.33' N45° 54' 02"W 43.19' C27 53° 33' 05" 5.00' 4.67' N12° 41' 38"E 4.50' C47 180° 00' 00" 24.00' 75.40' SO4° 34' 00"W 48.00' foregoing instrument and acknowledged to me that he executed the same for the
purpose and considerations therein expressed.
C8 92° 20' 07" 24.02' 38.71' S48° 23' 51"W 34.66' C28 71° 21' 04" 28.00' 34.87' N49° 45' 26"W 32.66' C48 180° 00' 00" 3.00' 9.42' SO4° 34' 00"W 6.00' Mayor, City of Wylie, Collin County, Texas Date
Given under my hand and seal of office this the day of , 2020.
C9 31° 27'46" 30.00' 16.47' N69° 42' 10"W 16.27' C29 42° 44' 08" 28.00' 20.88' N64° 03' 54"W 20.40' C49 94° 34' 00" 24.00' 39.61' S47° 17' 00"W 35.27'
The undersigned, the City Secretary of the City of Wylie, Texas, hereby certifies
C10 4° 38' 27" 262.79' 21.29' SO4° 02'46"E 21.28' C30 94° 30'40" 28.00' 46.19' N42° 41' 18"W 41.13' C50 90° 00' 00" 24.00' 37.70' N40° 26' 00"W 33.94' that the foregoing final plat of SEVENTY8 & WESTGATE ADDITION, an addition to
the City of Wylie, Collin County, Texas, was submitted to the City Council on the
C11 3° 28' 25" 262.79' 15.93' SOO° 00'40"W 15.93' C31 85° 29' 20" 28.00' 41.78' S47° 18'42"W 38.01' C51 84° 54' 18" 24.00' 35.56' S42° 27' 09"E 32.40' day of , 2020, and the Council, by formal action, then and
Notary Public in and for the State of Texas there accepted the dedication of streets, alley, parks, easements, public places,
C12 38° 31' 51" 30.00' 20.17' N75° 18' 00"E 19.80' C32 90° 00' 00" 28.00' 43.98' S40° 25' 58"E 39.60' C52 10° 04'40" 15.00' 2.64' S89° 56' 38"E 2.63' and water and sewer lines as shown and set forth in and upon said plat and said
C13 90° 00' 00" 24.00' 37.70' N40° 26' 00"W 33.94' C33 108° 38' 56" 28.00' 53.10' N40° 14' 34"E 45.49' C53 80° 27' 02" 24.00' 33.70' N44° 47' 31"E 31.00'
My Commission Expires On: Council further authorized the Mayor to note the acceptance thereof by signing
his/her name as herein above subscribed.
C14 79° 03' 55" 28.00' 38.64' N44° 05' 58"E 35.64' C34 75° 51' 44" 24.00' 31.78' N52° 00'46"W 29.51' C54 31° 43' 00" 24.00' 13.29' N20° 25' 30"E 13.12'
C15 4° 30' 38" 100.00' 7.87' N87° 41' 19"W 7.87' C35 90° 00' 00" 24.00' 37.70' S30° 55' 06"W 33.94' C55 90° 00' 01" 24.00' 37.70' S40° 26' 00"E 33.94' WITNESS, by my hand, this the day of 2020.
C16 90° 00' 00" 28.00' 43.98' S45° 03'22"W 39.60' C36 27° 17' 05" 60.00' 28.57' N62° 16' 33"E 28.30' C56 43° 56'44" 5.00' 3.83' S26° 30' 35"W 3.74'
C17 96° 25' 27" 28.00' 47.12' S48° 09' 22"E 41.75' C37 45° 39' 19" 30.00' 23.90' S71° 27'41"W 23.28' C57 94° 50' 30" 20.00' 33.11' N01° 03'42"E 29.45'
City Secretary
C18 90° 00' 00" 28.00' 43.98' S44° 56' 38"E 39.60' C38 8° 17' 23" 292.50' 42.32' N40° 47' 56"W 42.28' C58 32° 16' 39" 5.00' 2.82' S30° 13' 14"E 2.78' City of Wylie, Collin County, Texas
C19 90° 03' 22" 28.00' 44.01' N45° 01'41"E 39.62' C39 19° 43'49" 292.50' 100.73' N26° 47' 20"W 100.23' C59 38° 43' 50" 30.00' 20.28' N66° 04' 05"W 19.90'
C20 89° 56' 38" 28.00' 43.95' N44° 58' 19"W 39.58' C40 15° 22' 35" 292.50' 78.50' N09° 14' 08"W 78.26'
FINAL PLAT
SEVENTY8 & WESTGATE ADDITION
BEING A REPLAT OF
PART OF LOT 2, BLOCK A OF
REPLAT OF LOT 1 , BLOCK A
WESTGATE CENTER, PHASE ONE
15.7208 ACRES OUT OF THE
DUKE STRICKLAND SURVEY, ABSTRACT NO. 841 AND THE
ELLIOTT C. DAVIDSON SURVEY, ABSTRACT NO. 267
CITY OF WYLIE, COLLIN COUNTY, TEXAS
OWNER: DEVELOPER: ENGINEER: PROJECT INFORMATION 903 N. Bowser Road, Suite 240
SEVENTY8 & WESTGATE, L.P. CROSS DEVELOPMENT HP CIVIL ENGINEERING Date of Survey: 3/06/2018 i\l- Richardson,Texas 75081
4336 Marsh Ridge Road 4336 Marsh Ridge Road 5539 Alpha Road Job Number: 2090225 (972)424 7002 Voice
Carrollton, TX 75010 Carrollton, TX 75010 Suite 300 Drawn By: A.L.B. (972)633-1702 Fax
(214) 614-8252 (214) 614-8252 Dallas, TX 75240 Date of Drawing: 8/03/2020S WWW.SurveyConsultantsInc.Com
Contact: Steve Rumsey Contact: Steve Rumsey (972) 701-9636 File: 2090225 Final Plat.Dwg �Q�V7 �0 � �{ ��o TBPLS Firm No. 10139600
Contact: Josh Lincoln SHEET 2 OF 2 2J "�'D
THIS PLAT FILED BY DOCMUENT NO. DATE:
IAI
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: C
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 14,2020 Exhibits: Investment Policy,Resolution
Subject
Consider, and act upon, Resolution No. 2020-51(R) approving the current Investment Policy as required by the Texas
Government Code, Chapter 2256,Public Funds Investment Act, Subchapter A-Authorized Investments for Governmental
Entities.
Recommendation
Motion to approve Resolution No. 2020-51(R) approving the current Investment Policy.
Discussion
Texas Government Code requires that the governing body of an investing entity review its Investment Policy not less than
annually. The governing body should adopt a written instrument by rule, order, ordinance, or resolution stating that it has
reviewed the Investment Policy and that the written instrument so adopted shall record any changes made to the Investment
Policy. There is only one minor change to the policy this year. Section XIII, paragraph 6 previously required an annual
investment report and this has been changed to a monthly investment report,which is what we have been doing in practice.
Page 1 of 1
RESOLUTION NO. 2020-51(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
APPROVING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE
OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES, PROVIDING
FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF
AUTHORITY, PROVIDING INVESTMENT STRATEGIES BY POOLED FUND
GROUPS, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR OTHER
INVESTMENT GUIDELINES, PROVIDING FOR INVESTMENTS AUTHORIZED
BY PUBLIC FUNDS INVESTMENT ACT AND INVESTMENTS UNAUTHORIZED
BY THE CITY, PROVIDING FOR PORTFOLIO DIVERSIFICATION AND
MATURITY LIMITS, PROVIDING FOR SELECTION OF BROKERS/DEALERS,
PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR
SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND
REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST,
PROVIDING FOR POLICY REVISIONS; AND MAKING VARIOUS FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT.
WHEREAS,the Public Funds Investment Act, as amended, requires the City of Wylie to adopt the
investment policy by rule, order, ordinance or resolution; and
WHEREAS,the Investment Policy was originally approved December 12, 2006; and
WHEREAS, the Investment Policy complies with the Texas Government Code, Chapter 2256,
Public Funds Investment Act, Subchapter A — Authorized Investments for Governmental Entities and
Subchapter B —Miscellaneous Provisions as amended, and authorizes the investment of City funds in safe
and prudent investments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, THAT the City of Wylie has complied with the requirements of the Public Funds Investment Act
and the Investment Policy, attached hereto, is adopted as the investment policy of the City effective
September 22, 2020.
DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 22nd day
of September 2020.
Eric Hogue, Mayor
ATTESTED BY:
Stephanie Storm, City Secretary
Resolution No.2020-51(R)
Amendment of Investment Policy
City of Wylie, Texas
INVESTMENT POLICY
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
Submitted for Review September 22,2020
Table of Contents
I. INTRODUCTION 1
II. SCOPE 1
III. OBJECTIVES 1
Safety 1
Liquidity 1
Diversification 1
Yield 1
IV. INVESTMENT COMMITTEE 2
V. DELEGATION OF AUTHORITY 2
VI. INVESTMENT STRATEGY 3
Operating Funds 3
Debt Service Funds 3
Debt Service Reserve Funds 3
Special Projects and Special Purpose Funds 3
VII. STANDARD OF CARE 3
VIII. INVESTMENTS AUTHORIZED BY THE CITY 4
IX. OTHER INVESTMENT GUIDELINES 5
X. DIVERSIFICATION AND MATURITY LIMITS 5
XI. SELECTION OF BROKER/DEALERS 6
XII. SAFEKEEPING AND CUSTODY 6
XIII. RECORD KEEPING AND REPORTING 7
XIV. ETHICS AND CONFLICTS OF INTEREST 8
XV. POLICY REVISIONS 9
APPENDIX A-BROKER/DEALER QUESTIONNAIRE
APPENDIX B -CERTIFICATION BY DEALER
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
I.INTRODUCTION The City's principal investment objectives, in order of
priority,are listed below.
Chapter 2256 of Title 10 of the Local Government
Code (herein after referred to as the "Public Funds Safety. The primary objective of the City's investment
Investment Act") prescribes that each city is to adopt activity is the preservation of principal(capital) in the
written rules governing its investment practices and to overall portfolio. Each investment transaction shall
define the authority of the investment officer. The seek first to ensure that capital losses are avoided,
following Investment Policy addresses the methods, whether the loss occurs from the default of a security
procedures, and practices which must be exercised to or from erosion of market value.
ensure effective and judicious fiscal management of
the City's funds. This Policy shall not apply to the Liquidity.The City's investment portfolio will remain
selection, retention or other issues concerning the sufficiently liquid to enable the City to meet operating
depositories of the City's funds in demand deposits as requirements that might be reasonably anticipated.
provided under Chapter 105 of the Local Government Liquidity shall be achieved by matching investment
Code. maturities with forecasted cash flow requirements,by
investing in securities with active secondary markets,
II. SCOPE and by using state or local investment pools.
This Policy shall apply to the investment and Diversification. The governing body recognizes that
management of all funds of the City under its control, in a diversified portfolio, occasional measured losses
other than those expressly excluded herein or by due to market volatility are inevitable, and must be
applicable law or valid agreement. This Policy shall considered within the context of the overall portfolio's
not supersede the restrictions on investment and use return,provided that adequate diversification has been
applicable to any specific fund and,in the event of any implemented. Therefore, assets held in the common
conflict between this Policy and the requirements of investment portfolio shall be diversified to eliminate
any fund subject hereto, the specific requirement the risk of loss resulting from one concentration of
applicable to such fund shall be followed as well as all assets in a specific maturity, a specific issuer or a
other provisions of this Policy other than those in specific class of securities.
conflict. The Employees Deferred Compensation
Agency Fund is excluded from coverage under this Yield. The investment portfolio goal (benchmark)
Policy. against which the yield is compared will be established
from time to time by the Finance Director.
In order to make effective use of the City's resources, Recommendations by the Investment Committee will
all monies shall be pooled into one bank account, be considered when the performance measure is being
except for those monies required to be accounted for established. Efforts to seek higher than the above goal
in other bank accounts as stipulated by applicable must be consistent with risk limitations identified in
laws,bond covenants or contracts. The bank account this policy and prudent investment principles. The
will be maintained by pooled fund group for purposes City's investment portfolio shall be designed with the
of implementing pooled fund strategies and reporting. objective of attaining a rate of return which is
The income derived from this pooled investment consistent with the risk limitations and cash flow
account shall be distributed by fund in accordance characteristics of the City's investments.
with the City's internal procedures.
IV.INVESTMENT COMMITTEE
III. OBJECTIVES
An investment committee consisting of the City
Manager, the Director of Finance and the Assistant
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
Director of Finance will meet annually before the With written approval from the City Manager, the
beginning of a new fiscal year. The Investment Director may delegate any phase of the investment
Committee shall be authorized to invite advisors to the management program to members of the City staff
meetings as needed. Such approval shall state specifically the functions
such person is authorized to perform or that the person
The investment officer will present a brief report of is authorized to perform all activities of the Director
investment activities to the Investment Committee. under this Policy. The Director shall obtain and
The primary objectives of the committee will be to maintain, at the City's expense, fidelity bonds for
himself and each of his designees in amounts
(1) make recommendations regarding investment determined adequate by the Director (which shall not
strategies be less than five percent of the amounts subject to this
(2) approve a list of authorized brokers, dealers, Policy) for each fiscal year as shown by the approved
banks, savings and loans, credit unions, and budget. No person may engage in an investment
pools transaction except as provided under the terms of this
(3) recommend a list of authorized training Policy and the internal procedures established by the
sources for the state mandated investment Director. A current list of persons authorized to
training and transact investment business and wire funds on behalf
(4) monitor program results. of the City shall be maintained by the Director.
The committee shall include in its deliberations such At the discretion of either the City Manager or the
topics as performance reports, economic outlook, Director and in any event upon the termination or
portfolio diversification, maturity structure, potential reassignment of any member of the Director's staff
risk to the city's funds,and the target rate of return on authorized to conduct transactions for the City
the investment portfolio. pursuant to this Policy, the authority of such person
shall be revoked and such revocation of authority shall
V.DELEGATION OF AUTHORITY be immediately communicated by the Director orally
and in writing to each and every depository,
Management responsibility for the investment broker/dealer,investment advisor,custodian and other
program is delegated by the City Council to the City agency or entity with whom the City has any existing
Manager who will designate the Finance Director as or continuing relationship in the management of its
Investment Officer (hereinafter referred to as the investments.
"Director"). The Director's authority will at all times
be limited by conformance with all Federal VI.INVESTMENT STRATEGY
regulations, State of Texas statutes and other legal
requirements including the City Charter and City The City of Wylie maintains a pooled investment
Ordinances, including this Policy. portfolio. The pooled portfolio utilizes specific
investment strategies designed to address the unique
The Director shall develop and maintain written characteristics of the pooled investment portfolio. The
administrative procedures for the operation of the pooled investment portfolio includes Operating Funds,
investment program consistent with this Policy. The Debt Service Funds, Debt Service Reserve Funds,
controls shall be designed to prevent, identify and Capital Projects and Special Purpose Funds.
control losses of public funds arising from deviation Investment strategies for these different groups are
from this Policy, fraud, employee error, and detailed below.
misrepresentation by third parties, or imprudent
actions by employees and officers of the City. (1) Investment strategies for operating, debt
service,capital project,and special purpose funds have
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
as their primary objective to assure that anticipated (2) whether the investment decision was
cash outflows are matched with adequate investment consistent with the written investment policy
liquidity. The secondary objective is to create a of the City.
portfolio structure which will experience minimal
volatility during economic cycles. The Director and his staff shall recognize that the
investment activities of the City are a matter of public
(2) The investment strategy for the debt service record. Therefore, all participants in the investment
reserve funds shall have as the primary objective the process shall seek to act responsibly as custodians of
ability to generate a dependable revenue stream from the public trust. Investment officials shall avoid any
securities with a low degree of volatility. Securities transactions that might impair public confidence in the
should be of high quality, with short to intermediate City's ability to govern effectively.
term maturities. Except as may be required by a bond
ordinance, securities should be of high quality with VIII.INVESTMENTS AUTHORIZED BY THE
short to intermediate-term maturities. CITY OF WYLIE
VII. STANDARD OF CARE Authorized investments for municipal governments in
the State of Texas are set forth in the Public Funds
Investments shall be made with judgment and care, Investment Act, as amended (Section 2256.009-
under prevailing circumstances, that a person of 2256.019, Government Code). However, suitable
prudence, discretion, and intelligence would exercise investments for the City of Wylie are limited to the
in the management of the person's own affairs,not for following.
speculation, but for investment, considering the
probable safety of capital and the probable income to (1) Direct obligations of the United States or its
be derived. Investment of funds shall be governed by agents and instrumentalities with a stated maturity of
the following investment objectives, in order of 5 years or less.
priority:
(2) Certificates of deposit issued in the State of
(1) preservation and safety of principal; Texas with a maximum maturity of 2 years or less and
insured by the Federal Deposit Insurance Corporation.
(2) liquidity; and
(3) Fully collateralized direct repurchase
(3) diversification; and agreements with a defined termination date of 2 years
or less which are secured by obligations of the United
(4) yield. States or its agencies and instrumentalities and
pledged with a third party in the City's name. The
In determining whether an investment officer has agreement must be placed through a primary
exercised prudence with respect to an investment government securities dealer, as defined by the
decision, the determination shall be made taking into Federal Reserve, or by a financial institution doing
consideration: business in the State of Texas. Each issuer of
repurchase agreements shall be required to sign a
(1) the investment of all funds,or funds under the master repurchase agreement.
City's control, over which the officer had .
responsibility rather than a consideration as to (4) Approved investment pools as described in
the prudence of a single investment; and Section 2256.016 which are continuously rated no
lower than AAA,AAAm or an equivalent rating by at
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
least one nationally recognized rating agency and have It is the policy of the City to avoid concentration of
a weighted average maturity no greater than 90 days. assets in a specific maturity, a specific issue, or a
specific class of securities,with the exception of U.S.
IX. OTHER INVESTMENT GUIDELINES Treasury issues. The asset allocation in the portfolio
should, however, be flexible depending upon the
The City seeks active management of its portfolio outlook for the economy and the securities markets.
assets. In order to meet the objectives of this Policy,
the City may from time to time sell securities that it The City will not exceed the following maximum
owns in order to better position its portfolio assets. limits as a percentage of the total portfolio for each of
Sales of securities prior to maturity shall be the categories listed below:
documented and approved by the Director before such o
a transaction is consummated. Sales of securities Max. /o
yielding net proceeds less than 92%of the book value of Max.
of the securities must be approved in advance and in Investment Category Portfolio Maturity
writing by the City Manager. Three examples of Obligations of the United 100% 5 years
situations involving the sale of securities prior to States or its agencies and
maturity are instrumentalities.
(1) swap - to sell an investment to realize a Certificates of Deposit 25% 18 mon.
capital gain,
(2) To better position selected investments Repurchase Agreements 100% 2 years
due to a change in market conditions, NOT Reverse Repurchase
Agreements
(3) To react to emergency liquidity demands.
The Director shall evaluate how each security
Each investment transaction must be based upon purchased fits into the City's overall investment
competitive quotations received from at least three strategy.
broker/dealers who have been approved by the City in
accordance with Texas law. At all times the City shall maintain 10 percent of its
total investment portfolio in instruments maturing in
The purchase and sale of all securities shall be on a 90 days or less. The weighted average maturity of all
delivery versus payment or payment versus delivery securities and certificates of deposit in the City's total
basis (i.e., for securities purchases,monies will not be investment portfolio at any given time (not including
released by the City's safekeeping bank until securities cash or demand deposits) shall not exceed 2 years.
are received at the Federal Reserve Bank for further
credit to the City's safekeeping bank. In the case of XI. SELECTION OF BROKERS/DEALERS
securities sales, monies will be received by the City's
safekeeping bank via the Federal Reserve Bank as the The City shall maintain a list of broker/dealers and
securities are simultaneously released to the financial institutions which have been approved for
purchaser). In this manner the City will always have investment purposes by the investment committee.
possession of either its securities or its monies. (For the purpose of this investment policy,
Broker/dealer will be used to refer to any brokerage
X. DIVERSIFICATION AND MATURITY firm, bank, investment pool, or financial institution
LIMITS with which the City does investment business).
Securities may only be purchased from those
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
authorized institutions and firms. The authorized to both parties. An investment officer of the City may
broker/dealers will be reviewed at least annually. To not buy any securities from a person who has not
be eligible, a broker/dealer must meet at least one of delivered to the City an instrument substantially in the
the following criteria: 1) be recognized as a Primary form provided by this policy.
Dealer as defined by the New York Federal Reserve
Market Reports Division; or 2) complies with The Director shall review the quality of service and
Securities and Exchange Commission Rule 15C3-1, financial stability of each broker/dealer and financial
the Uniform Net Capital Requirement Rule. If the institution approved under this Section at least
City's depository bank also provides custodial and annually. Any approved broker/dealer or financial
safekeeping services for the City,the bank may not be institution may be removed from the list of approved
included as an authorized broker/dealer for the City. broker/dealers with the approval of the Director, if in
However, non-negotiable Certificate of Deposits are the opinion of the Director,the firm has not performed
exempt from this policy. adequately or its financial position is considered
inadequate.
Broker/dealers will be selected and recommended to
the investment committee by the Director on the basis
of their financial stability, expertise in cash XII. SAFEKEEPING AND CUSTODY
management and their ability to service the City's
account. Each broker/dealer that has been authorized Investment securities purchased for the City will be
by the City shall be required to submit and annually delivered by either book entry or physical delivery and
update a Broker/Dealer Information Request form shall be held in third-party safekeeping by a Federal
which includes the firm's most recent financial Reserve Member financial institution designated as
statements. The Director shall maintain a file which the City's safekeeping and custodian bank. The City
includes the most recent Broker/Dealer Information may designate more than one custodian bank. The
Request forms submitted by each firm approved for City shall execute a Safekeeping Agreement with each
investment purposes. A copy of the submitted bank prior to utilizing the custodian's safekeeping
Broker/Dealer Information Request forms as well as a services. Only a state or national bank located within
list of those broker/dealers approved by the City shall the State of Texas may be utilized as a custodian of
be maintained by the Director(See Appendix A). securities pledged to secure certificates of deposit.
The safekeeping agreement must provide that the
The City of Wylie will provide all approved securities safekeeping bank will immediately record and
dealers with a copy of the City's Investment Policy. A promptly issue and deliver a signed safekeeping
principal in the firm must execute a written statement receipt showing the receipt and the identification of
acknowledging receipt and review of the policy and a the security, as well as the City's interest.
statement acknowledging that reasonable procedures
and controls have been implemented to preclude The Director shall maintain a list of designated
imprudent investment activities being conducted custodian banks and a copy of the Safekeeping
between the entity and the securities firm (See Agreement executed with each custodian bank.
Appendix B).
The City must approve release of securities in writing
All approved broker/dealer firms must have a prior to their removal from the custodial account. A
completed City of Wylie broker/dealer questionnaire, telephone facsimile of a written authorization shall be
investment policy,written acknowledgment per above sufficient if the custodian orally confirms receipt of
guidelines, executed master repurchase agreement, if the transmission and an exact copy of the document is
applicable, and current financial information on file. retained in the City's files. In no event shall the
Certification language should be mutually acceptable custodial bank be an authorized depository bank,
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
issuer of repurchase agreements in which the City At least annually, the Director shall verify that all
invests or broker/dealer of securities on behalf of the securities purchased by or pledged to the City are on
City. hand in appropriate form. The City, in conjunction
with its annual financial audit, shall perform a
All securities shall be confirmed in the name of the compliance audit of management controls on
City and delivered to an approved custodial bank or investments and adherence to the City's established
carried at a Federal Reserve Bank in the name of the investment policies.
City. The Custodian shall not otherwise deposit
purchased or pledged securities. All book entry Each depository of the City's funds shall maintain
securities owned by the City shall be evidenced by a separate, accurate and complete records relating to all
safekeeping receipt issued to the City and signed by deposits of the City's funds, the securities pledged to
the appropriate officer at the custodian bank stating secure such deposits and all transactions relating to the
that the securities are held in the Federal Reserve pledged securities. Each approved custodian shall
System in a CUSTOMER ACCOUNT naming the maintain separate, accurate and complete records
City as the"customer." In addition,the custodian bank relating to all securities received on behalf of the City,
will, when requested, furnish a copy of the delivery whether pledged, purchased or subject to repurchase
advice received by the custodian bank from the agreement, as well as all transactions related to such
Federal Reserve Bank. securities. In addition, each depository shall file all
reports required by the Texas State Depository Board.
All certificated securities (those transferred by Each depository and custodian shall agree to make all
physical delivery) shall: 1) be held by an approved the records described in this paragraph available to the
custodian bank or any correspondent bank in New Director or designee and the City's auditors at any
York City approved by the Director; and 2) the reasonable time.
correspondent bank or the City's safekeeping bank
shall issue a safekeeping receipt to the City evidencing All broker/dealers, custodians, depositories and
that the securities are held by the correspondent bank investment advisors shall maintain complete records
for the City. of all transactions that they conducted on behalf of the
City and shall make those records available for
The original safekeeping receipt for each transaction inspection by the Director or other representatives
including purchased securities under a repurchase designated by the City Council or City Manager.
agreement and collateral securing deposits will be
forwarded to the Director or his designee and held in a All sales of securities for less than the book value of
secured file by the City. the security shall be approved by the Director. Sales
of securities for less than 92 percent of the book value
XIII.RECORD KEEPING AND REPORTING of the securities must be approved by both the City
Manager and the Director.
A record shall be maintained of all bids and offerings
for securities transactions in order to ensure that the A monthly investment report shall be prepared by staff
City receives competitive pricing. All transactions and signed by the Director, listing all of the
shall be documented by the person authorizing the investments held by the City, beginning and ending
transaction in a form that shows that person's name, market value for period, the current market valuation
the party instructed to execute the transaction,the date, of the investments and transaction summaries,
a description of the transaction and a brief statement including a detailed list of the gains and losses
of the reason(s) for the transaction. recognized. The market value will be determined by:
(1)written reports such as the Wall Street Journal; (2)
on-line services such as Bloomberg; or (3) through a
CITY OF WYLIE, TEXAS
INVESTMENT POLICY
primary dealer or national bank that is independent of securities or classes of securities obtained in the
the specific security being valued. The report must transaction of the City's business for personal
state the pooled fund group for each asset/security. investment decisions, shall in all respects subordinate
The report shall list the total investment return for the their personal investment transactions to those of the
month. If invested in securities, the City's audit firm City, particularly with regard to the timing of
must review the monthly reports annually and the purchases and sales and shall keep all investment
result of the review shall be reported to the City advice obtained on behalf of the City and all
Council by that auditor. transactions contemplated and completed by the City
confidential, except when disclosure is required by
Within 90 days after the end of the City's fiscal year, law.
the Director shall prepare, sign and deliver to the City
Manager and the City Council an annual report on the An investment officer of the City who has a personal
City's investment program and investment activity business relationship with an organization seeking to
which has also been signed by each officer and sell an investment to the City shall file a statement
employee of the City authorized to conduct any of the disclosing that personal business interest. An
City's investment activity. The annual report shall investment officer who is related within the second
include full year investment returns. Such annual degree by affinity or consanguinity to an individual
report shall include an analysis of the compliance with seeking to sell an investment to the City shall file a
this Policy as well as changes in the applicable laws statement disclosing that relationship. A statement
and regulations during the previous year and may required under this subsection must be filed with the
include any other items of significance related to the Texas Ethics Commission and the governing body of
investment program. The annual investment report the City.
will be reviewed as a part of the annual audit.
XV.POLICY REVISIONS
XIV.ETHICS AND CONFLICTS OF INTEREST
This Investment Policy will be reviewed at least
Officers and employees of the City involved in the annually by the City Manager,the Director of Finance
investment process shall refrain from personal and the Assistant Director of Finance and revised
business activity that involves any of the City's when necessary. All revisions shall be approved by
approved custodians, depositories, broker/dealers or the City Council.
investment advisors. Employees and officers shall not
utilize investment advice concerning specific
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: D
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 15,2020 Exhibits: Procurement Manual
Subject
Consider, and act upon, approval of the Purchasing Policies.
Recommendation
Motion to approve the Purchasing Policies.
Discussion
The purpose of the Procurement Manual is to provide the City with the requisite parameters for purchasing goods and
services. The policies are based on Texas statutory provisions as found in the Texas Government Code, Texas Local
Government Code,Texas Insurance Code,and Texas Labor Code.
The policies are intended to:
• Simplify and clarify the laws governing purchasing by the City
• Permit the continued development of purchasing policies and practices
• Provide consistency in the purchasing practices of the City
• Increase public confidence in public purchasing
• Ensure the fair and equitable treatment of all persons who participate in the purchasing process
• Provide increased economy and efficiency in purchasing activities by avoiding unnecessary, unwarranted, and
duplicative purchases
The City has not updated purchasing policies since 2007. Staff recommends approval of Purchasing Policies.
Page 1 of 1
1AI CITY OF
fit WYLIE
PROCUREMENT MANUAL
2021
OUR MISSION
To be responsible stewards of the public trust,
to strive for excellence in public service and
to enhance the quality of life for all.
OUR PLEDGE
Accept and fulfill responsibilities with integrity, professionalism and
accountability • Acknowledge and value the contributions of all •
Build on the foundation of our predecessors • Provide consistent,
cost-effective and quality service to our community • Continuously
reach for the highest level of service♦ Communicate effectively with
our citizens and employees • Care about the needs of others •
Treat everyone with courtesy, respect and understanding♦ Promote
responsible and diversified economic growth.
OUR PROCUREMENT GOALS
To promote fiscal responsibility by obtaining the right product, for the
right purpose, at the right time, for the right price ♦ To actively seek
fair competition in the procurement process* Ethical compliance with
Federal, State and local laws♦ To treat suppliers fairly and equitably
• Increase public confidence in public purchasing
ISSUED: OCTOBER 2020
PROCUREMENT POLICY
TABLE OF CONTENTS
CHAPTER 1 PURPOSE
CHAPTER 2 ETHICS
Section A Employee Standard of Conduct
Section B Employee Conflict or Substantial Interest
Section C Vendor Conduct
Section D Violations and Remedies
Section E References
CHAPTER 3 ORGANIZATIONAL RESPONSIBILITY,AUTHORITY AND ENFORCEMENT
Section A City Council
Section B City Manager
Section C Finance Director
Section D Purchasing Manager
Section E Directors
Section F Department Staff
Section G Administration of Budget
CHAPTER 4 AUTHORITY LEVELS
Section A General Procurement Authority
Section B Signature Authority
Section C Requisition Approval Authority
CHAPTER 5 PAYMENTS, INSURANCE, PUBLIC RECORDS
Section A Payments
Vendors/Contractors/ Payment of Subcontractors and Allowable
Section B Miscellaneous Expenses
Section C Criminal Penalties
Section D Insurance Requirements
Section E Public Records
PROCUREMENT THRESHOLDS: SUPPLIES, EQUIPMENT AND NON-
CHAPTER 6 PROFESSIONAL SERVICES
Section A Non-contract Purchases
Section B Contract Purchases
Section C Requisition Documentation
Purchases from Cooperative Agreement or Interlocal Purchasing
Section D Agreements
Section E Vendor On-Line Terms/Conditions
ISSUED:OCTOBER 2020 page 2
PROCUREMENT POLICY
CHAPTER 7 METHODS OF PROCUREMENT
Section A Methods of Procurement
Section B Exemptions
Section C Competitive Sealed Bids
Section D Non-Responsive/ Non-Responsible
Section E Identical Bids
Section F Department Director or Designee Responsibilities
Section G Purchasing Responsibilities
Section H City Council Agenda Items
CHAPTER 8 PUBLIC WORKS/CONSTRUCTION PROJECTS
Section A Bid Type
Section B Prevailing Wage Rates
Section C Bonding Requirements
Section D Insurance and Indemnification Requirements
CHAPTER 9 PROFESSIONAL SERVICES
Section A Definition of Professional Services
Section B Procurement of Architectural, Engineering or Land Surveying Services
Section C Pre-Qualified Various Professional and Engineering Firms
Section D All Other Professional and Personnel Services
CHAPTER 10 GRANTS, REBATES and SUBSIDIES
CHAPTER 11 CHANGE ORDERS
Section A Threshold for Change Orders
Section B General Process
Section C Approval for Change Orders
Section D Contingency Fee Policy
CHAPTER 12 CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY
Section A Policy Purpose
Section B Bid Aware Procedure
Section C Change Orders
Section D Invoice Payment Procedure
CHAPTER 13 SOLE SOURCE PURCHASES
Section A Single Source and Brand Name Clarification
Section B Written Justification
Section C Notice of Intent to Award a Sole Source Procurement
CHAPTER 14 EMERGENCY PURCHASES
Section A Emergency Disaster Declaration
Section B Emergency Purchase Process (not processed through the City's EOC)
Section C Non-Emergency
ISSUED:OCTOBER 2020 page 3
PROCUREMENT POLICY
CHAPTER 15 COOPERATIVE PURCHASES
CHAPTER 16 PROCUREMENT CARD PROGRAMS
Section A General Policies _
Section B Violations and Remedies
CHAPTER 17 GENERAL ITEMS
Section A Tax Exempt Certificates
Section B Various Other Procurement Programs
Section C Petty Cash Purchases
Section D Fiscal Year Procurement Cut Off
CHAPTER 18 BONDS, INSURANCE AND INDEMNIFICATION
Section A Bond Policy
Section B Types of Bonds
Section C Insurance and Indemnification Policy
Section D Insuring City Assets
CHAPTER 19 CONTRACTS
Section A Purchase Orders
Section B Contracts greater than $40,000
Section C Annual/Term Contracts
CHAPTER 20 CONTRACT MANAGEMENT&VENDOR PERFORMANCE
Section A General Responsibilities _
Section B Non-Performing Vendors
CHAPTER 21 ASSET AND SURPLUS DISPOSAL
Section A Transfer of Surplus Goods within the City _
Section B Disposal of Goods, Salvage or Surplus Property
CHAPTER 22 REQUISITIONS& PURCHASE ORDERS _
Section A Access to Incode
Section B Requisition Process _
Section C Purchase Orders
Section D Deletion of Purchase Orders
CHAPTER 23 RECEIPT OF GOODS&SERVICES
Section A Inspecting Goods or Services
Section B Partial Deliveries
Section C Defective or Damaged Merchandise
FORM PROCUREMENT MANUAL—ACKNOWLEDGMENT OF RECEIPT
ISSUED:OCTOBER 2020 page 4
PROCUREMENT POLICY
CHAPTER 1—Purpose
The Purchasing Department will serve as the central procurement office of the City and will determine
which method of procurement provides the best value for the City, adopt operational procedures
consistent with sound business practices and state law which govern the procurement and management
of all materials, services and construction to be procured by the City, and manage disposal of materials.
The purpose of the Procurement Policy is to provide the City with the requisite parameters for purchasing
goods and services. The policy is based on Texas statutory provisions as found in the Texas Government
Code,Texas Local Government Code,Texas Insurance Code, and Texas Labor Code, as amended.
These policies are intended to:
• Simplify and clarify the laws governing purchasing by the City;
• Permit the continued development of purchasing policies and practices;
• Provide consistency in the purchasing practices of the City;
• Increase public confidence in public purchasing;
• Ensure the fair and equitable treatment of all persons who participate in the purchasing
process;
• Provide increased economy and efficiency in purchasing activities by avoiding
unnecessary, unwarranted, and duplicative purchases
Policy:
It is the policy of the City to conduct procurement functions efficiently, effectively, and in full compliance
with all federal and state laws, City Charter, and City administration policy and procedures. The City
Council's authority to contract for all goods and services and make all sales is delegated to the City
Manager as set forth in this manual and to those employees to whom the City Manager delegates that
responsibility. The Purchasing Manager has been delegated by the City Manager to contract for the City
in accordance with this manual.
Department Directors may choose to delegate procurement responsibilities only within their full-time
staff. All such personnel are required to complete mandatory training provided by the Purchasing
Department and access to the City's financial system will be granted once that training is completed.
Unauthorized personnel who attempt to contract in the name of the City, or personnel making
unauthorized purchases outside of the scope of this manual, may be subject to disciplinary action, legal
action, and personal financial liability.
If a person fails to comply with the competitive bidding or competitive proposal procedures required by
law, that person may be convicted of a Class B misdemeanor. This includes a situation in which a
person knowingly makes or authorizes separate, sequential, or component purchases in an attempt to
avoid competitive bidding requirements.
General Enforcement:
It shall be the responsibility of the Finance Director and Purchasing Manager to enforce all
purchasing procedures. Texas Local Government Code § 252.062, 252.063 and 271.029 provide
criminal penalties for officers and employees who knowingly violate state statutes.
ISSUED:OCTOBER 2020 page 5
PROCUREMENT POLICY
CHAPTER 2—Ethics
A special responsibility is imposed on all City officers, employees, and agents (hereafter referred to as
"employees") entrusted with the allocation of City funds. In government procurement, employees are
held to the highest degree of integrity required to secure best economic results, and required to comply
with the procurement process.
It is critical that all City employees involved in procurement and procurement-related functions remain
independent, free of obligation or suspicion, and completely fair and impartial. Credibility and public
confidence are vital. A shadow of doubt can be as harmful as the conduct itself and employees should
make every effort to:
• Avoid the intent and/or appearance of unethical or compromising practice in relationships,
actions, and communications. If a situation is perceived as real, then it is in fact real in its
consequences.
• Avoid business relationships with personal friends and relatives.
• Avoid holding business meetings with suppliers outside the office. If such a meeting is
necessary, carefully choose the location so there will be no perception by others in the business
community or your peers of impropriety.
A. Employee Standards of Conduct
City Employees will:
o Promote positive vendor relations through courtesy and impartiality in all phases of the
procurement process.
o Actively strive to comply with City policies, federal and state laws regarding purchases
from HUB (Historically Underutilized Businesses)
o Handle confidential or proprietary information belonging to the City, fellow employees
or vendors with care and proper consideration of ethical and legal ramifications, and
governmental regulations.
o Never use information gained confidentially in the performance of duties for profit.
• Prohibited Conduct:
City employees shall not participate in the negotiation, selection, discussion, award or
administration of a contract or procurement supported by public funds if:
o That individual has a substantial interest in a person or entity ( Chapter 171 of the
Texas Local Government Code)that is the subject of the contract or procurement.
o A conflict of interest exists. A conflict arises when a City employee, officer or agent, or
any relative or potential relative thereof(family members), a partner or a person or an
organization that employs or may employ in the near future any of these individuals, has
a financial or other interest(directly or indirectly) in the sale to the City of any materials,
supplies or services, including any proposed or existing contract, purchase, work, sale,
or service to,for, with, or by the City.
• Personal Use:
The purchase of goods,equipment or services for personal use by a City officer, employee,agent,
or family members from City business accounts and/or contracts is strictly prohibited.
ISSUED:OCTOBER 2020 page 6
PROCUREMENT POLICY
o Employees that are involved in contract negotiations should not purchase merchandise or
services for personal use with a vendor that is currently working, seeks to work, or has
worked for the City.
o Employees shall NOT use the City of Wylie tax exemption forms for personal use, nor set
up accounts with a City tax exemption form in their personal name.
o A City officer, employee, agent, or family member may purchase merchandise or
services from a vendor doing business with the City provided that the price at which
the item is purchased is the same price charged to a designated segment of the public
regardless of place of employment, or all officers and employees of the City.
o If a City officer, employee,agent, or family member acquires merchandise or services
for the employee's personal use from a vendor doing business with the City, such
merchandise or services may not be delivered to the employee or another City employee
unless the acquisition is paid directly to the vendor by the employee. No personal
invoices are to be mailed to an employee (or another City employee for or on behalf of
the employee) at the employee's (or other employee's) place of work. Neither the
vendor nor the employee may process the purchase under the City's tax exempt status.
Employee is responsible for payment of applicable sales tax.
• Gratuities(Gift and Entertainment):
City employees shall not:
o Solicit and/or accept benefits or gifts of any kind from vendors, actual or potential.
o Provide special favors or privileges to anyone, either as payment or under any other
circumstances.
o Be in violation of any City ordinances or HR Policies regarding ethics/gifts.
B. Employee Conflict or Substantial Interest
In the event of a conflict of interest or substantial interest, as set forth above, the affected employee
must adhere to the following procedures:
• Sign a declaration of possible Conflict of Interest form;
• Abstain from participating in the procurement process, which includes, but is not limited to,
discussions, lobbying, rating, scoring, recommending, explaining or assisting in the design or
approval of the procurement process, selection of vendors, or the award of the contract:
o Where the officer, employee, agent or family member directly represents an
organization or may receive an economic benefit;
o Where the officer, employee, agent or family member may directly receive an
economic benefit;
o Where the officer, employee, agent or family member is in direct competition with a
proposal or bid which would provide a direct financial benefit;
Any deviation from this policy must be submitted in writing by the Director, providing departmental
procedures detailing how the conflict will be managed, and approved by the Purchasing Manager and
Finance Director.
ISSUED:OCTOBER 2020 page 7
PROCUREMENT POLICY
C.Vendor Conduct
Vendors, their officers, employees, agents, partners or sub-contractors, seeking to do business with the
City or contracted to do business with the City must:
• At all times be in compliance with all federal, state and local laws;
• Conduct themselves ethically and refrain from any exchange of favors, money, gifts or other
forms of favor with any City officers, agents, employees, employee family members or potential
family members;
• Maintain an accurate "Conflict of Interest Questionnaire" (Texas Ethics Commission) with the
City Secretary's office;
• Vendors, their officers, employees, agents, partners or sub-contractors, who are directly
involved with the writing of any type of specification created for the purposes of a fair and open
procurement process, may not submit an offer or response.
Violation of this policy may result in the Vendor, their officers, employees, agents, partners or sub-
contractors being barred from working with the City, or in the voiding of any contracts. Violations of
state or federal law shall be referred to the proper authority having jurisdiction over same.
D. Violations and Remedies
Violations of policy may constitute misconduct, subjecting the violator to any and all penalties
prescribed by federal and/or state law,the City's HR Manual, City Ordinance or City Charter; up to and
including termination.
Penalties, sanctions or other disciplinary actions,to the extent permitted by federal, state or local law,
rules or regulations, shall be imposed for violations of the code of conduct/conflict of interest standards,
by a City officer, employee or agent, or by persons, contractors or their agents,when the procurement
involves state or federal programs and/or funds.
Violations of state or federal law shall be referred to the proper authority having jurisdiction
over same.
E. Disclosure of Certain Relationships:
City employees and officials must become familiar with the requirements in Texas Local Government
Code Chapter 176, Disclosure of Certain Relationships with Local Government Officers; and Texas Local
Government Code Chapter 171, Regulation of Conflicts of Interest of Officers of Municipalities; and the
penalties provided therein.
ISSUED:OCTOBER 2020 page 8
PROCUREMENT POLICY
CHAPTER 3—Organizational Responsibility,Authority and Enforcement
This chapter covers the responsibility delegated to various staff, their respective approval authority,
and enforcement.
A. City Council
The City Council shall be responsible for:
• Establishing the rules and regulations for the purchase of all goods and services by means of
this manual.
• Authorizing all purchases at or exceeding the competitive requirements as stated by law.
• Authorizing all written contracts and agreements at or exceeding the competitive requirements
as stated by law.
• Considering and adopting rules for electronic receipt of bids/proposals.
• By means of this manual, delegate approval authority to the City Manager for approval of
alternative bidding methods to be used for the construction of a facility,as described by Chapter
2269 (Government Code) after determining it to be a better value than competitive bidding.
Authority includes:
• Approval of budgeted items at or greater than the competitive requirements.
• Approval of budget amendments as required.
• Approval of change orders at or greater than the competitive requirements.
• Approval of emergency expenditures at or greater than the competitive requirements.
B. City Manager
The City Manager is responsible for:
• Ensuring compliance by all departments with the policies and procedures outlined in this
manual, and promoting and protecting governmental purchasing integrity.
• By means of this manual delegate to the Purchasing Manager:
o The authority to procure goods and services, authority to approve alternative bidding
methods to be used for the construction of a facility, as described by chapter 2269
(government code) after determining it to be a better value than competitive bidding;
and
o Authority to manage disposal of materials and/or assets no longer needed, and
administer the purchasing rules and regulations as established by all federal law, state
law,and city charter and ordinance provisions.
Authority includes:
• Approval of purchases less than the competitive requirements limit.
• Approval of non-budgeted items.
• Execution of all contracts, agreements, change orders or necessary documents as approved and
authorized by City Council (see Signature Authority).
• Execution of all contracts, agreements, change orders or necessary documents where the total
amount(s) are less than the current competitive requirement.
C. Finance Director
The Finance Director and/or designee provides and oversees compliance for financial components with
regard to procurement activities.
ISSUED:OCTOBER 2020 page 9
PROCUREMENT POLICY
Authority includes:
• Ensuring the proper expenditures of funds, both budgeted and unbudgeted.
• Verifying the availability of funds for City Council recommendations and awards before
being placed on the City Council Agenda.
• Approval of all alternative financial arrangements (leases, grants, bank notes, etc.).
• Approval and authorization of access for City employees to the City's financial systems
• Approval of cardholder financial levels for the City procurement card program (p-card).
• Assignment of project codes for procurement tracking.
• Approval of the disposal of assets via donations.
D. Purchasing Manager
The Purchasing Manager performs or oversees compliance with all procurement requirements for
goods and services as prescribed in this manual. The Purchasing Manager ensures all procurement
activities are conducted with the highest level of ethical standards in a fair, open, inclusive and
transparent environment, and provides suppliers a fair opportunity to compete for City business and
protects public funds.
The Purchasing Manager is responsible for:
• Developing and administering the City's purchasing policy and procedures.
• Providing guidance and assistance for all City employees regarding the purchasing process.
• Managing the City's purchasing programs to include compliance with all statutory and
internal policies.
• Procuring goods and services budgeted at $40,000 and above in collaboration with the
requesting Department;
o Developing final specification documents and methods to ensure competition.
o Managing the bid and evaluation processes
o Facilitating recommendations for award (administrative and Council)
• Determining which method of procurement provides best value for the City; including
o Authority to approve alternative bidding methods to be used for the construction of a
facility, as described by Chapter 2269 (Government Code) after determining it to be a
better value than competitive bidding.
• Preparing all documentation required for purchases requiring approval by the City Council,
City Manager or appropriate staff.
• Monitoring the terms and conditions of purchases.
• Reviewing requisition documents and approving requisitions of$1,000 or greater.
• Managing the disposal of materials and/or assets no longer needed.
• Updating all procurement forms, templates, policies, and procedures.
• Providing training to City employees on requisitions, credit cards and various procurement
related topics.
• Administering contracts and agreements for goods and services.
• Maintaining purchasing files and records.
• Consulting with the City Attorney for review of all procurement related issues.
Authority includes:
• Determining which method of procurement provides the best value for the City and making
recommendations to the City Manager and/or the City Council, as appropriate.
ISSUED:OCTOBER 2020 page 10
PROCUREMENT POLICY
• Rejecting any and all bids, in concurrence with requesting department, when in the best
interest of the City, and making recommendation to the City Manager and/or City Council,
as appropriate. (Items over$50,000 require a formal rejection by City Council.)
• Program Administrator for the City Procurement Card Program, and other City-wide
procurement programs(Amazon, Office Depot, Home Depot, etc.)
• Executing all Interlocal or Cooperative Purchasing Agreements as have been approved by the
City Council and/or the City Manager, as appropriate.
• Purchasing budgeted goods or services from cooperative or other inter-local agreements as
have been approved by the City Council, City Manager, and/or other appropriate staff.
• Signature Authority to execute contracts and change orders up to $10,000
• Approving requisitions of$1,000 and greater(as approved by appropriate staff).
E. Directors
Directors are responsible for:
• Ensuring procurement policy compliance within their department and safe guarding against
misappropriation of City funds.
• Ensuring adequate funds are appropriated prior to the procurement process.
• Submitting budget transfer requests if funds are insufficient, prior to entering a requisition or
committing to the vendor. Expenditures not included in the budget must have approval of the
City Manager before quotes are obtained and purchase order commitment. Evidence of the
approval shall be in the form of a memo or email issued by the City Manager.
• Planning the department's annual purchase requirements to allow sufficient time to complete the
appropriate procurement process(quotes,bids or proposals).
• Determining whether a contract exists or would be beneficial to the City for the item(s) or
service(s).
• Ensuring Historically Underutilized Business (HUB) participation in accordance with the
provisions of Texas Local Government Code Chapter 252.
• Managing and reviewing department P-Card use for compliance to policies.
• Delegating authority as appropriate to prepare requisitions and specifications.
• Delegation of authority to access the City's Financial systems:
o Providing names of all departmental individuals authorized to enter or approve
requisitions and purchase orders and ensuring the approval process is maintained within
the electronic system, and
o Providing any changes in delegation of such authority
Authority includes:
• Authorization of requisitions within the current limits set by the Finance Department.
• Purchases made in accordance with the City Procurement Card Program (p-card).
• Authorization of Emergency Purchases (as defined by statute).
F. Department Staff
Staff members are responsible for:
• Obtaining proper training through Purchasing on procurement laws, basic procedures,
insurance and shipping directions, how to issue requisitions,write specifications, participation in
the City's various procurement programs, and procurement ethics.
• Managing the P-Card reconciliation in accordance with this manual and current Finance
procedures.
ISSUED:OCTOBER 2020 page 11
PROCUREMENT POLICY
• Developing the technical portion of bid specifications.
• Providing "Tier 1" contract administration for various contracts in the areas of:
o Overall vendor performance
o On-time delivery of goods or services
o Accuracy of invoicing
• Ensuring that current vendor insurance certificates which meet the City's requirements are
current and on file with the department before any work is started.
• Providing complete documentation to Purchasing of any vendor's failure to perform as
contracted.
• Maintaining any associated procurement records per retention schedule.
Authority includes:
• Input and authorization of requisitions within the current limits set by the Finance Department.
• Purchases that are made through the issuance of purchase orders in accordance with these
Policies.
• Purchases that are made in accordance with the City Procurement Card Program (p-card).
G. Administration of Budget:
All employees are responsible for the proper administration of the City's budget within the limits
delegated to their positions.
• Compliance:
o No verbal or other obligations shall be incurred or payment made except in accordance with
the adopted annual budget and these policies, and unless the City Manager or designee first
certifies that there is a sufficient unencumbered balance and that sufficient funds are or will
be available to cover the claim or meet the obligation when it becomes due and payable.
Any authorization of payment or incurring of verbal or other obligations in violation will be
void and any payment so made illegal.
o Such action shall be the cause for removal of any employee who knowingly authorized or
made such payment or incurred such obligations, and he shall also be liable to the City for
any amount so paid. However,this prohibition shall not be construed to prevent the making
or authorizing of payments or making of contracts for capital improvements to be financed
wholly or partly by the issuance of bonds, time warrants, certificates of indebtedness, or
certificates of obligation, or to prevent the making of any contract or lease providing for
payments beyond the end of the fiscal year, provided that such action is made or approved
by ordinance (Article XII, Section 10).
• Variances:
o Any variance in quantities or expenditure amount, beyond what was approved in the annual
budget will require written approval (email) from either the City Manager or an Assistant
City Manager. Such approval will be forwarded to the Purchasing Department prior to
approval of requisitions.
ISSUED:OCTOBER 2020 page 12
PROCUREMENT POLICY
CHAPTER 4—Authority Levels
A. General Procurement Authority:
• Procurement authority may be delegated by Department Directors to department staff as
deemed necessary.
• Purchases may be made by either:
o use of a City issued purchase order; or
o use of a City issued procurement card (P-card)
• Except where authorized by law, City employees do not have the authority to verbally place
orders or verbally bind the City to debt. (See Emergency Purchases)
B. Signature Authority: *
Signature authority resides solely with:
• Mayor or Mayor Pro-Tem: (City Charter/Article III/Section 5)
o The mayor is authorized to sign any and all documents, agreements and contracts related to
expenditures.
o In the absence of the mayor, the mayor pro-tem shall have all the rights conferred upon the
mayor.
• City Manager (Ordinance 2008-38)
o Signature authority for any and all documents, agreements and contracts related to
expenditures approved in the annual operating budget up to $50,000.
o Signature for any and all documents, agreements and contracts related to expenditures
approved by a lawfully held City Council meeting.
• Purchasing Manager(Adoption of these policies)
o Signature authority for any and all documents, agreements and contracts related to
expenditures approved in the annual operating budget up to $10,000.
C. Requisition Approval Authority:
The following approval levels shall be utilized within the City's financial system in all procurement related
matters.
• Temporary Delegation:
If an approver will be out of the office, their approval authority may be temporarily assigned to
another employee. Delegations may only be given "upward" within their management chain to
another manager with existing approval authority.
For audit purposes, all approvals made as a delegate must be noted in the "internal notes" box
of the requisition. ("Approving on behalf of First Name Last Name"
Amount Requisition Approval Authorities
$0-$500 Designated Staff
$501<$1000 Designated Staff Depart.Director
$1000-$7500 Designated Staff Depart.Director Purchasing Mgr. Finance Director
$7500+ Designated Staff Depart.Director Purchasing Mgr. Finance Director City Mgr.; Assist.City Mgr
*including all over-budget
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CHAPTER 5—PAYMENTS, INSURANCE& PUBLIC RECORDS
A. Payments,Texas: (Government Code,§2251.021 through 2251.030)
A payment by a governmental entity under a contract executed on or after September 1, 1987,is overdue
on the 31st day after the later of:
o the date the governmental entity receives the goods under the contract; or
o the date the performance of the service under the contract is completed; or
o the date the governmental entity receives a correct invoice for the goods or service.
• All invoices will be reviewed by the Department for receipt of goods/services, accuracy and
compliance to the issued purchase order,and processed promptly.
• If goods or services are incomplete City staff must document any issues/shortages and notify the
vendor in writing. All deliveries should be verified upon receipt.
• Payments are not made until goods and services are received and accepted.
o Pre-payments for services such as professional speakers,artists,and/or performers may
be authorized by the Purchasing department where the provisions are clearly defined in
a mutually executed agreement.
• Departments are encouraged to take advantage of prompt or early payment discounts. Notice of
prompt payments should be highlighted on the invoice and clearly marked on the front of the
purchase order submitted to Accounting for payment.
• The approved purchase order and invoice will be forwarded to Accounting for processing.
• It is the Finance Department's responsibility to monitor the prompt payment of invoices.
Goods, Services and Invoice Discrepancies:
Departments will ensure that all goods and services are correct and received on time. Should there
be a discrepancy in the invoice it is the responsibility of the department to:
• Notify the vendor immediately of any discrepancies and ask for a resolution. If the vendor is
notified by phone,the department should follow-up with a written communication summarizing
the phone call.
• If the vendor is correct,the original payment deadline still applies.
• If the discrepancy is acknowledged by the vendor:
o the department must obtain either a credit memo or a corrected invoice from the vendor.
o the payment period starts when the new invoice is received.
• If the department is unsuccessful in resolving the issues, please notify the Purchasing
Department at the earliest date possible for assistance.
B. Vendors/Contractors/Payment of Subcontractors and Allowable Miscellaneous Expenses
Vendor and contractors must pay subcontractor(s) or supplier(s) who provide goods/services for which
payment is made within ten (10) days after receipt of payment from the City. See Chapter 17 Bonds,
Insurance and Indemnification.
Vendors, contractors, and/or subcontractors are eligible for reimbursement for travel expenses when
covered by written contract. Reimbursements for travel will be in accordance with current IRS guidelines,
per diem rates as published by the U.S.General Services Administration (GSA)for the City's zip code and
County, and miscellaneous expenses are published by Purchasing.
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PROCUREMENT POLICY
C. Criminal penalties,Texas Local Government Code,§252.062
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly makes or authorizes separate, sequential, or component purchases to avoid the
competitive bidding requirements of Section 252.021. An offense under this subsection is a Class B
misdemeanor.
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly violates Section 252.021,other than by conduct described by Subsection (a). An offense
under this subsection is a Class B misdemeanor.
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly violates this chapter, other than by conduct described in Subsection (a) or (b). An
offense under this subsection is a Class C misdemeanor.
Removal/Ineligibility,Texas Local Government Code,§252.063
• The final conviction of a municipal officer or employee for an offense under Section 252.062 (a) or
(b) results in the immediate removal from office or employment of that person.
• For four years after that date of the final conviction,the removed officer or employee is ineligible:
o to be a candidate for or to be appointed or elected to a public office in this state;
o to be employed by the municipality with which the person served when the offense
occurred; and
o to receive any compensation through a contract with that municipality.
D. Insurance requirements: (Texas Labor Code,§406.096)
All contractors and subcontractors shall have insurance coverage (including worker's compensation as
required). Proof of coverage must be provided prior to any work beginning. Certificates must be
submitted to Purchasing.
Minimum Required Insurance: Workers Compensation, General Liability, and Auto Liability. Other types
of insurance may be required depending on the type of work or service requested. A "Public Works"
Building or construction is defined as:
• erecting or preparing to erect a structure, including a building, bridge, roadway, public
utility facility, or related appurtenance; or
• remodeling, extending, repairing, or demolishing a structure; or
• otherwise, improving real property or an appurtenance to real property through similar
activities.
E. Public records:
Vendors or a member of the public may request a copy of a Bid Tabulation that is compiled when bids are
opened in accordance with Chapter 552 of the Texas Government Code. The Purchasing Department is
responsible to publicly post such documents.
The City will not release copies of bid submissions or bid evaluations until after the contract has been
awarded in accordance with §552.104 of the Texas Government Code. Once awarded, all requests
submitted under the Freedom of Information Act will be processed in accordance with all applicable
laws. Department staff shall not release procurement or contact documentation (in part or in whole),
and will refer any inquiries to the Purchasing Department.
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CHAPTER 6—PROCUREMENT THRESHOLDS
SUPPLIES, EQUIPMENT AND NON-PROFESSIONAL SERVICES
The Purchasing Department will select the procurement method based upon amounts approved in the
annual operating budget or as amended during the year. (Exceptions: Chapter 12 — Emergency
Purchases)
NOTE: It is unlawful for any City employee to split purchases to circumvent the competitive
requirements. Split purchases are defined as:
• Component Purchases: purchases of the component parts of an item that in normal
purchasing practices would be purchased in one purchase.
• Separate Purchases: Purchases made separately of items that in normal purchasing
practices would be purchased in one purchase.
• Sequential Purchases: Purchases made over a period of time, of items that in normal
purchasing practices would be purchases in one purchase.
A. Non-Contract Purchases of Supplies, Equipment or Non-Professional Services:
Where no City, interlocal or cooperative contract exists.
*All purchase orders must be issued to the vendor prior to the ordering, start of, or receipt of goods or
services.
• Purchases Less Than$3000
A onetime or cumulative purchase of supplies, equipment or non-professional services may be
made with either a City issued purchasing card or by a purchase order:
o Competitive quotes are recommended, but not required
o Departments are responsible for securing the required insurance certificates from
vendors performing work on City property. Work should not be started until a
purchase order has been issued and sent to the vendor,and a copy of the insurance
verified.
• Purchases Between $3000 and$39,999
o A onetime purchase or cumulative purchase for supplies, equipment or non-
professional services requires a minimum of three (3) written quotes to ensure
competition. The quotes will include a search for HUB vendors (Historically
Underutilized Businesses) located in Collin County as required in Section 252.0215
of the Texas Local Government Code). If no HUB vendors exist for the supplies,the
department will obtain a minimum of three (3) quotes.
o Departments are responsible for securing the required insurance certificates from
vendors performing work on City property. Work should not be started until a
purchase order has been issued and sent to the vendor,and a copy of the insurance
verified.
• Purchases of$40,000 and above
o A onetime purchase or cumulative purchase for supplies, equipment or non-
professional serviceswill be processed by the Purchasing Department in conjunction
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with the department, to determine the most advantageous procurement process
and compliance with applicable federal, state and local laws.
B. Contract Purchases
All requests for annual contracts will be processed through the Purchasing Department (regardless of
amount; including interlocal purchasing agreements and cooperative agreements. The appropriate
threshold and process will be determined by reviewing the current and future requirements of the
Department.
• Annual Contracts—Cumulative Value of Less Than$3000
o Competitive written quotes are recommended, but not required
o Vendor insurance certificates are required when performing work on City property.
o Work should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Annual Contracts—Cumulative Value Between$3,000 and $39,999
o Will be processed by the Purchasing Department in conjunction with the
department, to determine the most advantageous procurement process and
compliance with applicable federal, state and local laws.
o Competitive written quotes will be solicited from an adequate number of vendors to
ensure competition, including at least two (2) Historically Underutilized Businesses
(HUBS) if available as required in Section 252.0215 of the Texas Local Government
Code.
o Purchases may be made through interlocal purchasing agreements or from
cooperative purchasing organizations.
o Vendor insurance certificates are required when performing work on City property.
Work should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Annual Contracts-Cumulative Value of$40,000 or Greater
o Unless otherwise specified by law, annual agreements and contracts valued at
$50,000 and above shall be awarded by competitive bidding, the use of interlocal
purchasing agreements or cooperative purchasing groups, or reverse auction
procedures pursuant to current state law, and shall be issued by the Purchasing
Department.
o Vendor insurance certificates are required when performing work on City property.
Work should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Software Purchases—to support responsible spending of City funds:
o Departments are required to obtain quotes in accordance with the thresholds above.
o While some software licenses may be proprietary, departments will obtain quotes
from companies that provide a product similar in function before making a final
decision.
C. Requisition Documentation
Departments are responsible for compiling and storing all documentation in support of purchases. This
information will be linked to the requisition prior to the completion of any financial approvals.
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Note: long term storage of documentation will be migrating to Laserfiche, as licenses and training are
available. See Chapter"Requisitions& Purchase Orders".
D. Purchases from Cooperative Agreements or Interlocal Purchasing Agreements
Texas Government Code, Chapter 791, and the Texas Local Government Code, Chapter 271, authorize
the use of cooperative purchasing programs, including interlocal purchasing agreements with other
governmental agencies. See Chapter"Cooperative Purchases".
E. Vendor On-line Terms/Conditions
Vendor on-line terms and conditions, "click to accept", are treated as legal documents requiring an
approved signature(per Chapter 4). Department should contact the vendor and request that the quote
be sent as an attachment.
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CHAPTER 7—METHODS OF PROCUREMENT
A. Methods of Procurement
The Purchasing Manager will determine the best method of procurement based on the purchasing
threshold and the nature of the goods or services required. The methods of procurement utilized by the
City include, but are not limited to:
• Competitive Sealed Bids(CSB) or Competitive Sealed Bid performed by a Cooperative agency
• Competitive Sealed Proposals (CSP) or Competitive Sealed proposal performed by a
Cooperative agency
• Request for Proposals (RFP)
• Request for Statement of Qualifications(RFQ)
• Request for Quotes
• Alternative Construction Methods (as defined by Gov. Code 2269)
B. Exemptions
Exemptions from the methods of procurement listed, are identified in Section 252.022 of the Texas Local
Government Code as amended. Requests for exemptions will be submitted in writing to the Purchasing
Manager for final approval.
C. Competitive Sealed Bids: ($40,000 and above)
Purchases may be made by competitive sealed bid or proposal, and shall be referred to the City Council
for award as required (See Chapter II, "Laws &Statutes Governing Purchasing").
Note: The requirement for competitive bidding may also be satisfied by purchasing through an existing
contract with another government entity or through cooperative purchasing programs,such as the State
of Texas, HGAC, U.S. Communities,TCPN,TIPS or TASB Buyboard.
D. Non Responsive/Non Responsible:
Where the bid specification is written as award to the "Lowest Responsive, Responsible Bidder", the
evaluation of all bids will include the following vendor"responsibility" requirements:
A. Have adequate financial resources, or the ability to obtain such resources as required;
B. Be able to comply with the required or proposed delivery schedule;
C. Have satisfactory record of performance;
D. Have a satisfactory record of integrity and ethics;
E. Otherwise qualified and eligible to receive an award
F. Must have a current Certificate of Filing through the Texas Secretary of State Office at the time
of bid submission (Texas Business Organization Code; Chapter 9)
If the Department evaluation concludes that the lowest bid is not responsive to the bid specifications,
the Department will provide a written explanation of the deficiencies. In the event the Department
evaluation concludes that a bidder is not "responsible", the Department will provide a written
explanation in the award recommendation which will be reviewed and acted upon by the City Council.
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E. Identical Bids:
If all factors, conditions, values and expenses relating to the bids are equal, then the award
recommendation will be made for the "local" bidder (defined as a business presence within, 1) the City
of Wylie; and 2). Collin County).
• If two or more of the bidders submitting the lowest bids are residents of the city or district, or
from out of state,the award recommendation shall be made by the casting of lots conducted by
the Purchasing Manager with at least one witness.
F. Department Director or Designee Responsibilities:
• The requesting department shall notify the Purchasing Manager. Such notification will provide
the following information:
o Items or services desired
o Budgeted amount
o Request for a pre-acquisition meeting with Purchasing
o If the item was not approved in the department's budget, written approval by the City
Manager must be secured prior to solicitation of bids.
• Once the notification has been made and the Procurement process is started, it is the
Department's responsibility to:
o Cease communications or requests for additional information from vendors who may
submit offers in response to the bid.
o Treat all City communications, documents and drafts of the bid as"confidential/not for
public information".
o Refer any and all calls for information to the Purchasing Department
• The Department is responsible for establishing the technical portion of the bid specifications.
The Purchasing Manager will assist the departments in writing clear, concise and competitive
specifications, and will make a final determination as to the specification content.
• The Department must be available during the bid process to attend pre-bid meetings, site visits,
provide responses to bid questions, attend the bid opening, and participate on any required
evaluation teams.
• The Department will make a written award recommendation based upon the evaluation method
stated in the bid specifications. The Department shall provide additional explanation for:
o Reasons as to why the item is over-budget.
o Reasons as to why the low bidder is not recommended for the award.
G. Purchasing Responsibilities:
• Determining the most appropriate bid distribution method.
• Finalizing all bid specification documents, including dates and meetings.
• Responsibility for scheduling all bid openings and for setting the time and date thereof. Bid
opening dates will be scheduled to allow for proper review and analysis of all pertinent
information prior to the request for placement on the Council agenda.
• Placing and verifying of required public advertisements.
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• Receiving of sealed bids through either physical submission or on-line submission (as allowed by
law)
• Oversight of all bid openings (as required by law).
• All bids, with the exception of some construction bids, shall be tabulated by the Purchasing
Manager with the assistance of the requesting department. Bids for construction may be
tabulated by the Purchasing Manager, City Engineer or the Engineer of Record. Upon review of
the submitted bids, a final bid tabulation will be certified by the Purchasing Department and
posted for public information.
• All original bid documents and related material must be on file in the Purchasing Department
prior to award being made.
H. City Council Agenda Items:
All procurement related agenda items will be processed by the Purchasing Department (unless
specifically authorized by the City Manager). This includes purchasing interlocal agreements,
procurement awards, change orders, resolutions and/or ratifications, and other documents as required
by statute.
• The Purchasing Department will review the submitted documents and ensure that all
information has been received and properly tabulated and generate the agenda paperwork.
• The Department Director will review and approve the agenda item prepared by Purchasing.
• Once approved,the Purchasing Department will submit all the necessary documents to the City's
Secretary's office and request that the item be placed on the next available City Council Meeting
Agenda.
• A Department representative will be present at the Council meeting to address any issues
regarding the vendor selection, pricing, or technical specifications.
• The Purchasing Manager will be present at the Council meeting to address any issues regarding
the procurement process utilized.
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CHAPTER 8—PUBLIC WORKS/CONSTRUCTION PROJECTS
Public Works projects are those projects that require the construction,repair,or renovation of a structure,
building, street, highway, bridge, park, water and wastewater distribution facility, airport runway or
taxiway, drainage project, or other improvement or addition to real property.
A. Bid Type:
Several bid processes are defined in Texas Government Code Chapter 2269. The Purchasing Manager
will work in cooperation with the Department to determine which method will provide the best value for
the City.
B. Prevailing Wage Rates:
Texas Government Code Chapter 2258 mandates the any Public Work contract awarded by the City
include the requirement to pay prevailing wage rates. The statute requires the payment of a prevailing
wage rate for laborers and mechanics and applies to both contractors and subcontractors. Wages for
workers on construction projects shall not be paid less than the schedule of general prevailing rates of
per diem wages as mandated. The prevailing wage rate or a link to the wage rates with the date shall be
included in public works projects. Rates may be accessed at: http://www.wdol.gov/dba.aspx.
C. Bonding Requirements:
Bonds shall be in accordance with Texas Government Code Chapter 2253.
• The bond must be executed by a corporate surety in accordance with the policies of and on forms
approved City form.
• The corporate surety must be licensed by the State of Texas to issue surety bonds and appear on
the U.S.Treasury List of acceptable sureties.
• A Power of Attorney must be included.
• Bonding shall be verified by the Purchasing Manager prior to the start of any project.
D. Insurance and Indemnification Requirements:
• The minimum insurance required will be specified by the Purchasing Department.
• For construction-related projects, all contractors and sub-contractors, including those
delivering equipment or materials or performing a service shall provide workers' compensation
for all employees. General contractors are responsible for ensuring that sub-contractors carry
the same or higher insurance amounts as those required.
• All contractors shall provide proof of coverage which meets the requirements published by the
Purchasing Department. Contractors shall post required signs at job site(s)informing all workers
of their right to workers' compensation coverage.Texas Labor Code §406.096
• Workers Compensation coverage is required by Texas Labor Code Texas Labor Code 406 for all
Public Works contracts.
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CHAPTER 9—PROFESSIONAL SERVICES
The following policies are designed to assist the City's staff in the selection of individuals or firms to
perform professional services. The desire is to establish fairness and consistency in the selection process
while obtaining the best value (quality services at a reasonable price) for the City in accordance with
applicable legal requirements.
A. Definition of Professional Services:
Professional services generally refer to those services performed by an individual or group of
individuals where education, degrees, certification, license, and/or registration are required for
qualification to perform the service. The term "professional services" includes labor and skill that is
predominantly mental or intellectual, rather than physical or manual in nature. (See Texas Attorney
General Opinion No. JM-940, at p. 3 (1988)).
Certain professions are specifically named in the Professional Services Procurement Act (ACT), Texas
Government Code Chapter 2254, Subchapter A. This includes services within the scope of the practice,
as defined by state law(and amended), of:
1. Accounting
2. Architecture
3. Landscape Architecture
4. Land Surveying
5. Medicine
6. Optometry
7. Professional Engineering
8. Real Estate Appraising
9. Professional Nursing
10. Interior Design Services
If a department is not sure if a service is a "professional service," the department should contact the
Purchasing Manager before securing such services.
B. Procurement of Architectural, Engineering, or Land Surveying Services:
When procuring architectural, engineering or land surveying services, the City shall use a two-step
selection process (see Texas Government Code § 2254.004).
General Procedure:
• First, the City shall select, through the RFQ process, the most highly qualified provider of those
services on the basis of demonstrated competence and qualifications; and
• Second, attempt to negotiate with that provider a contract at a fair and reasonable price.
Negotiations will be facilitated by Purchasing as lead for a team of stakeholders.
• If the City is unable to negotiate a satisfactory contract with the most highly qualified
provider of architectural, engineering or land surveying services:
o First,the City shall formally end negotiations with that provider;
o Second, select the next most highly qualified provider;
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o Third, attempt to negotiate a contract with that provider at a fair and reasonable price.
The City must continue this process until a contract is entered into.
• A purchase order must be issued upon award of contract.
C. Pre-Qualified Various Professional and Engineering Firms:
The Purchasing Department maintains a list of pre-qualified professional and engineering firms.
Departments are encouraged to:
• Contact the Purchasing Department for guidelines, assistance and appropriate forms.
• Review the list of firms for the appropriate category,and rank the firms from most qualified
to least for the specific project.
• Request a proposal from the firm most qualified for the project,and enter into negotiations.
Note that firms must utilize the City's proposal form under this process.
• If the Department is unable to complete a successful negotiation that firm is notified in
writing that they are permanently set aside. The Department may repeat the process with
the next most qualified pre-qualified firm.
• All projects and resulting contracts which meet or exceed the competitive bid limit will
require approval and award by the City Council (see Chapter 7).
• If the Department does not make a final selection from the list of pre-qualified firms, a
request for a new RFQ/RFP will be submitted to the Purchasing Department.
• A signed contract and purchase order is required before work can begin.
D. All Other Professional and Personal Service Agreements:
The Department will contact the Purchasing Department to determine the most advantageous method.
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CHAPTER 10—GRANTS, REBATES and SUBSIDIES
Grants, rebates, and subsidies may be available to off-set the City's purchase expense or to provide other
forms of assistance. Departments applying for grants, rebates or subsidies must notify the Finance and
Purchasing Department prior to submission of any required paperwork.
Finance Responsibilities:
• Determining the source of the funds. Various sources may have different audit requirements
• Determining the appropriate accounting codes to record/receive revenues.
Purchasing Department Responsibilities:
• Review the documents for purchasing and disposal requirements
• May be restriction on sole source or brand name purchases
• EDGAR(Education Department General Administrative Regulations) requirements
Department is the Grant Administrator
• Reporting requirements
• Asset tracking
• Repurposing or disposal requirements
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CHAPTER 11—CHANGE ORDERS
A change order is the written documentation and approval process that must be performed when changes
(increases or decreases) in the scope of a project are proposed after the performance of a contract has
begun. Such changes may include a significant change in the quantity of work to be performed,the cost
of work to be performed, or of the materials, equipment, or supplies to be furnished. A change order is
usually written for a construction contract but may be necessary in other types of contracts.
A. Threshold for Change Orders:
A "threshold" is defined as a financial limit on the amount of expenditures which can be authorized by
the City Manager on a construction project before requiring City Council approval. See Texas Local
Government Code Chapters 252 and 271.
• Cumulative Change Orders Greater than $50,000— If the change order is greater than $50,000
it must be approved by the City Council.
• Cumulative Change Orders Less than$50,000—If the change order is less than$50,000 it may be
approved by the City Manager or designee.
B. General Process:
• All change orders and or contract modification will be processed by the Purchasing Department
and must be submitted in writing for execution by all parties.
• Change orders shall not exceed 25% of the original contract amount, or decrease the original
contract price by more than 25%, without consent of the contractor (except for exempt
purchases as defined).
• The scope of work addressed by the contract change cannot be started prior to either City
Council approval or execution of the written change; with the exception of contracts complying
with the "Construction Contracts Contingency Fee Policy").
• Purchase orders will be updated by the Purchasing Department.
C. Approval for Change Orders:
If a change order is greater than $50,000 and is extremely time sensitive and qualifies as an
emergency,the City Manager may approve such a change order prior to City Council approval; however,
such change order still must be processed through the Purchasing Department as soon as possible for
City Council approval as a ratification. Emergency conditions are defined in Chapter 12.
D. Contingency Fee Policy:
The City Council may establish a contingency fund for a construction project at the time of award of a bid
to be used during the course of a project. A contingency fund may be established as recommended by
staff and processed by the Purchasing Department in the form of a City Council agenda item at an amount
not to exceed 25% of the original bid price. SEE CHAPTER 11 — CONSTRUCTION CONTRACTS
CONTINGENCY FEE POLICY.
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CHAPTER 12—CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY
This Purchasing Policy applies to all public works and construction bids awarded (as required by law) by
the City of Wylie.
A. Policy Purpose:
To facilitate the timely completion of changes in plans or specifications after the performance of the
contract is begun, or if it is necessary to decrease or increase the quantity of work performed or of
materials, equipment or supplies to be furnished. The City may choose to include a portion (by
percentage) of the maximum 25% increase ("Contingency Fee") of the original bid price in the award of
the contract.
B. Bid Award Procedure:
• The Department director will evaluate the submitted bids, and make an award recommendation
to the Purchasing Department. The award recommendation will include the name of the
contractor, the portion of the work awarded, and the amount bid for the portion of work
identified in the bid specification.
• Based on the complexity of the scope of work, the Department director may elect to include a
portion (by percentage) of the maximum 25% increase allowable by law. The dollar amount of
the "Contingency Fee" will be listed separately in the memo, and included in the total award.
• The Purchasing department will determine if the award of the bid requires City of Wylie Council
approval based on the total (bid + "Contingency Fee"), and applicability of bond requirements.
C. Change Orders:
• All change orders shall be documented and submitted in writing to the Purchasing Department.
• Purchasing Department will obtain the required signatures and distribute as required.
• The value of each change order shall be documented and applied against any pre-awarded
"Contingency Fee".
• Change orders which exceed the "Contingency Fee" in part or in whole will be processed
according to Section 252.048 of the Local Government Code.
D. Invoice Payment Procedure:
• A purchase order will be issued, keeping the original bid/contract amount separate from the
"Contingency Fee" amount.
• All original scope of work shall be invoiced and paid against the original contract amount.
• All change orders will be invoiced against the "Contingency Fee".
Gov Code: 2269 (Contracting & Delivery Procedures for Construction Projects)
Gov Code: 2253 (Bonds)
Local Gov Code: 252.044 (Contractor's Bond)
Local Gov Code: 252.048 (Change Orders)
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CHAPTER 13—SOLE SOURCE PURCHASES
Sole source purchases are allowed by statute (Texas Local Government Code§252.022.a.7), as a "General
Exemption"to the competitive bid laws for the following specific situations:
A) Items that are available from only one source because of patents, copyrights, secret processes
or natural monopolies.
B) Films, Manuscripts or Books
C) Gas, Water and other Utility Services
D) Captive replacement parts or components or equipment
E) Books, papers, and other library materials for a public library that are available only from the
persons holding exclusive distribution rights to the materials.
F) Management services provided by a non-profit organization to a municipal museum, park, zoo
or other facility to which the organization has provided significant financial or other benefits.
A. Single Source and Brand Name Clarification:
Single source or brand name requirements do not automatically fall in to the sole source exemption
category, specifically when other products may exist that meet the needs of the department. Final
determination on the procurement process will be made by the Purchasing Manager.
• Sole source purchases are not the same as a "single source". A single source usually involves
restricted or assigned sales territories for authorized dealers or distributors of a manufacturer;
where dealers are not allowed to cross over into another's territory.
• A"brand name" requirement may or may not be a sole source purchase depending on the nature
of the purchase and the method of sales or distribution.
B. Written Justification:
The City is responsible for obtaining and retaining documentation from the vendor that clearly states the
reasons the purchase must be made on a "sole source" basis.
• All sole source purchases require written justification in the form of an affidavit which must be
completed by the vendor and notarized. This form is available from the Purchasing Department
and must be submitted and approved by the Purchasing Manager prior to the purchase being
made.
C. Notice of Intent to Award a Sole Source Procurement
All purchases in excess of$40,000 will be processed by the Purchasing Department and require City Council
approval prior to the ordering of goods and services,or start of work.
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CHAPTER 14—EMERGENCY PURCHASES
Emergency Purchases are allowed by statute (Texas Local Government Code §252.022.a), as a "General
Exemption"to the competitive bid laws for the following specific situations:
1) A procurement made because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of the
municipality;
2) A procurement necessary to preserve or protect the public health or safety of the municipality's
residents
3) A procurement necessary because of unforeseen damage to public machinery, equipment, or
other property.
An emergency condition creates an immediate and serious need for materials, services, or construction
that cannot be met through normal procurement methods and that seriously threatens the functioning of
the City or the protection of property or the health or safety of any person.
A. Emergency Disaster Declaration:
In an event involving a disaster, an emergency declaration will be made by the Mayor. All purchases must
be documented through proper state&federal forms and authorized by the Emergency Operations Center
Resource Manager or designee. Purchasing for declared disaster situations will be handled as dictated
by the Code of Federal Regulations 2CFR200, and current FEMA publication(s), or any other relevant
or subsequent law or policy.
B. Emergency Purchase Process: (Texas Local Government Code Chapter 252)
Departments are encouraged to contact the Purchasing Manager to discuss available options, and are
authorized to proceed with an emergency purchase as defined by statute.
• Emergency Expenditure between$3,000 and $39,999
The Department may contact a vendor to initiate repair services, or purchase or order materials as
needed. Immediately or as soon as feasible, notify Purchasing of the situation and enter the
required requisition to facilitate payment noting in the PO Description Box "Emergency
Purchase".
• Emergency expenditure of$40,000 or Above
The Department may contact a vendor to initiate repair services, or purchase or order materials as
needed. Immediately or as soon asfeasible,the Department must submit a memo of explanation,
including any vendor documentation, and the associated budget codes to the Purchasing
Department. Purchasing will create the required agenda resolution to ratify the expense and
place it on the next available City Council Meeting Agenda.
C. Non-Emergency:
An emergency created through a lack of planning or neglect will not be processed as an emergency. Typical
examples of such neglect are:
• Depletion of stock due to lack of planning.
• Building or equipment needing repairs for some time,suddenly becoming an emergency overnight.
• Orders of materials for projects most of which must be planned weeks or months ahead of time,
and requested just before desired use.
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CHAPTER 15—COOPERATIVE PURCHASES
Texas Government Code, Chapter 791, and Texas Local Government Code, Chapter 271, authorize the
use of cooperative purchases through programs established with another governmental agency (piggy-
backing) or an established cooperative agency.
These chapters grant the City authorization to utilize contracts that have completed a bid process and
been awarded where:
• The bid is for the same goods and/or services; and
• The bid was completed in accordance with procurement laws that would govern the City's
purchase; and
• An Interlocal Purchasing Agreement has been approved by both governing bodies.
It is the policy of the Purchasing Department to utilize cooperative agencies and interlocal purchasing
agreements where a clear and definitive benefit exists. The City must be a member of the cooperative
agency which may require Council approval prior to placing an initial order.
Interlocal Purchasing Agreements are normally restricted to other governmental agencies located within
the Dallas/Fort Worth Metroplex. Purchasing interlocal agreements will not be executed to merely
avoid the competitive bid process. Departments should contact the Purchasing Department for
assistance with cooperative purchases and any reporting requirements.
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CHAPTER 16—PROCUREMENT CARD PROGRAMS
The procurement card programs are a payment mechanism designed to reduce the administrative costs
associated with processing small purchases generally less than $1,000. The programs are not intended to
avoid or bypass appropriate purchasing or payment procedures; but are intended to complement the
existing purchasing processes. The procurement card program administrator is the Purchasing Manager.
A. General Policies
• Program Eligibility:
o Must be a full time City employee
o Individual must complete purchasing training prior to issuance of the card
• Obtaining Procurement Cards:
The request must be submitted in writing by the Department Director and sent to the Purchasing
Manager. Cards and access to the City's financial system will be issued for eligible full time
employees once the cardholder has:
o Received the appropriate level of training from the Program Administrator; and
o Signed the Cardholder Agreement for the appropriate program,confirming receipt of the
card,understanding of the program,and acknowledgement that improper use of the card
may result in disciplinary action up to and including termination of employment.
• Cardholder Limits and Commodity Restrictions:
The Program Administrator, in coordination with the Finance Director, will assign authorization
levels to each card.
Monthly dollar limits and commodity restrictions will be assigned to all City cards. Some
restrictions will apply to the entire program, such as cash advances, alcohol, cigar/tobacco
products, casinos/gambling facilities, and international travel or businesses. If a purchase is
declined due to an exclusion, contact the Program Administrator.
• Program Administrator Responsibilities: (Purchasing Manager)
o Serving as the official City liaison with the credit card processing company
o Determining appropriate merchandise category exclusions to minimize risk to the City
o Maintaining the online card system
o Issuing cards and related program information
o Replacement of lost, stolen or compromised cards
o Assisting departments with appropriate transactions which may exceed their card limits
• Department Director Responsibilities:
o Approving cardholder requests
o Reviewing and approving monthly statements and purchase orders for adherence to
policies prior to submission for payment.
o End of employment- Prior to an employee's final work day, the Department Director or
manager will collect any issued cards and return it to the Program Administrator for
cancellation.
ISSUED:OCTOBER 2020 page 31
PROCUREMENT POLICY
• Cardholder Responsibilities:
While the cardholder's name is printed on the card, cards are issued to the City and will have no
impact of the cardholder's personal credit. City funds are committed each time the card is used
and each individual cardholder is responsible for all charges made to their card. Therefore, by
participating in any card program, all cardholders are responsible for:
o Compliance with the City of Wylie Credit Card Program Cardholder Agreement and User's
Guide.
o Cards will be assigned to individual cardholders and are issued within the parameters of
a specific fund and department.
o Purchases are limited to those within the cardholder's assigned budget, and may not be
used to purchase goods or services outside of those the cardholder has access to within
the City's financial system.
o Cards should not be loaned or given to other employees.
o Determining if the transaction is an acceptable use of the card, and if the total
expenditure, including delivery or freight charges, is within the cardholder's spending
limit
o Ensuring that the card is utilized for legitimate City business only; the card is not for
personal use
o Ensuring that transactions are not split to circumvent the limits assigned to the card, or
to circumvent other procurement policies.
o Ensuring that the City is not charged sales tax; informing the merchant of the City's tax
exempt status prior to placing the order. If sales tax is charged, it is the cardholder's
responsibility to contact the vendor and obtain the credit.
o Ensuring that transactions that are processed through PayPal (or other 3rd party payment
processes) are supported with detailed documentation as to what the purchase is and
what it is used for.
o Resolving any disputes or billing errors directly with the merchant. Cardholders may
notify the Program Administrator if the disputes cannot be resolved.
o Submitting the required statement and receipts for payment processing within the
required deadlines.
o Immediately contacting either the Program Administrator or the bank (using the phone
number on the back of the card) of a lost or stolen card, or fraudulent charges.
B. Amazon Procurement Program
The City participates in the Amazon Procurement Program, and accounts are assigned and managed by
the Purchasing Department as the Program Administrator. Department accounts have been assigned to
a specific cardholder to make purchases within the financial limits of the named cardholder. Amazon
purchases made from accounts or credit cards other than those authorized by the Program Manager are
prohibited.
C. Violations and Remedies:
Violations to the card program may result in disciplinary action, up to and including termination. At a
minimum,violations to the card program will result in the following remedies:
o First Offense: Written warning of the infraction will be send to the cardholder
o Second Offense: Written warning of the infraction will be sent to the cardholder and the
department director.
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PROCUREMENT POLICY
o Third Offense: Card privileges will be suspended for 30 days, and the cardholder will
surrender the card to the Program Administrator for the duration of the suspension
period.
o Fourth Offense: Card privileges will be suspended permanently and the cardholder will
surrender the card to the Program Administrator
ISSUED:OCTOBER 2020 page 33
PROCUREMENT POLICY
CHAPTER 17—GENERAL ITEMS
A. Tax Exempt Certificates:
Department will contact the Purchasing Department via email (purchasing@wylietexas.gov) to request
tax exempt certificates. To enable Purchasing to provide the best procurement solution, the request
must include:
• Vendor Name,Address
• Products or services to be purchased
• Amount of money budgeted, and the vendor's quote (if available)
• Is this a one-time purchase, or will it be repetitive
Departments should allow sufficient time for the request to be completed, and forms will be emailed
back to the Department unless otherwise requested.
B. Various Other Procurement Programs:
The Purchasing Department is responsible for setting up various other procurement programs such as:
• Copiers
• Office Supplies
• Sam's memberships
• Amazon Business Account (personal accounts may not be used for City purchases)
• Home Depot Account
• City issued credit cards (see Chapter 15)
• Fuel Programs
Department requests for access to these programs should be sent via email through the Department
Director to Purchasing. Once completed,the Department staff will be notified.
C. Petty Cash Purchases
If the department maintains a petty cash fund, purchases are usually for items which are not maintained
in stock, and are $25.00 or less in value. Departments should note that items purchased through petty
cash may be more expensive due to the payment of sales tax;therefore,the use of petty cash should be
limited.A City Purchasing Card should be used for most small transactions.
When a vendor will allow employees to make a tax exempt purchase, the vendor may require a Tax
Exemption Form. Contact the Purchasing Department or Accounts Payable for copies of this exemption
certification.
D. Fiscal Year Procurement Cut Off:
Departments will complete all budgeted purchases no later than August 31" of each fiscal year. Only
contracted recurring monthly expenses, break-fix/maintenance, or emergency requisitions will be
approved. All exceptions must be pre-approved in writing by the City Manager and submitted to the
Purchasing Department.
ISSUED:OCTOBER 2020 page 34
PROCUREMENT POLICY
CHAPTER 18—BONDS, INSURANCE AND INDEMNIFICATION
A. Bond Policy:
Bidders may be required (at the statutory limit or less) to provide certain bonds for Public
Works/Construction Contracts. This ensures that if the bidder attempts to withdraw after the bid is
accepted, the City will not suffer loss. The City will only accept corporate sureties duly qualified and
authorized. Personal sureties will not be accepted. All required bonds must be approved by the
Purchasing Manager prior to contractors or vendors commencing work.
The City may require bonding on other projects to mitigate risk.
The City requires payment, performance, and maintenance bonding to be provided on City approved
forms in accordance with statute.
B. Types of Bonds:
Bid Bonds—The Bid Bond minimum limit is five percent (5%) of the total amount bid and would typically
apply to construction contracts. It is the City's option whether or not to require bidders to provide a
Bid Bond. Certified or cashier's checks will NOT be accepted in lieu of a Bid Bond. Bid Bonds are provided
on surety forms. Bid Bonds will be returned to the issuing vendor upon request. Bond must be
requested within ten days of award.
Payment Bonds are required for Public Works Contracts in excess of fifty thousand dollars($50,000)
and must be written for one hundred percent(100%) of the total bid price. The Payment Bond is for the
protection of those performing work as subcontractors or suppliers for the prime vendor/contractor.
See Texas Government Code § 2253.021
Performance Bonds are required for all Public Works Contracts when the vendor's bid exceeds one
hundred thousand ($100,000), and they must be written for one hundred percent (100%) of the total
bid price. These bonds are solely for the protection of the City in the event of a contractor/vendor
default under Contract terms and conditions. See Texas Government Code §
2253.021
Maintenance Bonds can be written for a term relevant to the project. The coverage provided by a
Maintenance Bond is to guarantee against defective workmanship and materials.
C. Insurance and Indemnification Policy:
The Purchasing Department maintains the City's insurance requirements. Contractors performing work
on City property or public right-of-way shall provide indemnification and certificates of insurance or a
copy of their insurance policy(s) including a copy of the endorsements necessary to meet contract
requirements, and hold harmless and defense clauses. The required language is inserted in solicitation
documents by the Purchasing division or owner of the specifications.
Contractual agreements must contain a provision that transfers the risk of the project from the City to the
contractor. Because the contractor may not have the financial resources to handle the risks that are
ISSUED:OCTOBER 2020 page 35
PROCUREMENT POLICY
transferred in the contract, the City requires that insurance be purchased and maintained by the
contractor for financial security.
• Workers' Compensation Insurance — Per statute, contractors, and subcontractors hired for
building and construction projects must provide Workers' Compensation Insurance for their
employees regardless of the project's cost. See Texas Labor Code, §406.096.
• Purchasing will verify and approve all insurance documents prior to the contract, purchase order,
or commencement of work to be performed.
*NOTE:
These documents may vary based on the perceived exposure, and are constantly updated. City
employees should not maintain copies of the insurance requirements for distribution purposes; but
should obtain the most current documents from Purchasing on an as needed basis.
D. Insuring City Assets:
The Purchasing Department is responsible for maintaining insurance coverage for the City's assets
including vehicles, mobile equipment, buildings, building contents, playgrounds, parks, water delivery
structures, etc. Inventories will be reviewed and confirmed on an annual basis, to allow for adequate
coverage and accurate billing.
Departments are responsible for maintaining their detail inventory lists and notifying Purchasing of any
deletions, additions or changes that would impact the insurance coverages. Examples would include
bringing a new water storage tank on-line or removal of an old tank; upgrading of playground equipment
located at a park; adding additional lights or parking lot at a park; acquiring new vehicles, heavy
equipment or mobile equipment.
ISSUED:OCTOBER 2020 page 36
PROCUREMENT POLICY
CHAPTER 19—CONTRACTS
A contract is a written, legally binding document or obligation to do or abstain from doing an act.
The contractor must perform and meet the requirements of the contract. All guidance provided to a
contractor must be within the scope of the contract.
A. Purchase Orders:
A Purchase Order is a legal contract. Purchase orders are generated and approved before goods or
services are ordered and received. This ensures purchases are approved and within budget. A Purchase
Order or Contract is required when insurance and indemnification is required. See Chapter"Requisitions
and Purchase Orders".
B. Contracts Greater than $40,000:
All purchases greater than$40,000 may require a written contract, insurance,and/or bonds. City Council
approval is required at $50,000 and Legal review of the contract may be required. All contracts will be
processed by Purchasing.
C. Annual/Term Contracts:
The City may use an annual/term fixed price contract to obtain required goods or services from a
chosen vendor for a specified time period. These contracts eliminate the necessity of bidding
commodities and performing HUB searches each time they are needed. Annual contracts require a bid
solicitation (or use of a cooperative contract), award process, and purchase order.
• Purchases of items or services that may be readily quantified (such as a fixed hourly rate or a
fixed price per linear foot) will be awarded on a competitive sealed bid or competitive sealed
proposal (CSP) basis and approved according to expenditure authority.
• Requested items should be detailed by description and unit cost on the P.O. or an attached
document, with the remarks section stating that the items are under contract to the specified
vendor. Releases will then be reconciled with invoices.
Note: Items or a service purchased from a source other than the vendor awarded the work is a direct
violation of purchasing policy unless such purchase is an emergency purchase. If there are issues with a
vendor's performance, contact the Purchasing department. (An emergency is defined in Chapter
"Emergency Purchases".)
ISSUED:OCTOBER 2020 page 37
PROCUREMENT POLICY
CHAPTER 20—CONTRACT MANAGEMENT&VENDOR PERFORMANCE
A. General Responsibilities:
Purchasing will be responsible for all contract documents that are issued through the Purchasing
Department. These documents will include:
D. Bid related documents
E. Insurance certificates
F. Bonds
G. Any written contract
H. Change Orders
I. Relevant correspondence; including copies of "Notice to Proceed" documents issued by the
department
J. Tier 2 Contract Administration (habitual or unresolved contract issues)
a. Vendor performance issues (department will be required to submit written documentation)
b. Legal issues, including notice to terminate (which may include City Council action)
City Staff will be responsible for:
• Issuing the purchase order
• Issuing a written "Notice to Proceed", and copying the assigned Purchasing staff
• Tier 1 Contract Administration
o Monitoring contract compliance; including meeting minutes/notes
o Accurate and timely deliveries and invoicing
• Submitting change orders to Purchasing for processing
• Requests for payments
• Inspection and Testing
• Documentation or reporting as required by local, state or Federal grants
• Acceptance of goods, work or services performed
Vendors play a crucial role in the City's day-to-day operations. As such, maintaining communication
during the vendor obligation period is important. Both City staff and the vendor should provide open
communication on project status, current issues, and potential issues.
B. Non-Performing Vendors:
When a vendor fails to perform according to the Agreement(Purchase Order,Annual Agreement,Contract,
and/or Specification),the Department Director(or designee) and Purchasing will:
• Document the issues in writing to the vendor.
• Schedule a meeting to discuss the issues.
• Document a mutually agreed upon resolution in writing and signed by the department and the
vendor. A copy will be forwarded to the Purchasing Department for the bid file.
If a vendor's performance remains non-compliant or otherwise unsatisfactory,the department will notify
the Purchasing Manager who will attempt to facilitate a resolution. If Purchasing cannot resolve the
issues, the Purchasing Manager and the Department Director will make a joint determination to cancel
the contract per its terms and conditions. Purchasing will then work with the department to obtain a
substitute vendor or issue a new solicitation in accordance with purchasing policy.
ISSUED:OCTOBER 2020 page 38
PROCUREMENT POLICY
CHAPTER 21—ASSET AND SURPLUS DISPOSAL
Surplus property is property owned by the City that is no longer needed. There are multiple formats for
the disposal process such as auction,trade-in, recycling,and destruction. All methods require written
approval.
• Departments must contact the Purchasing Manager or designee prior to the relocation or disposal
of property so that accounting records are accurately maintained. This is particularly important
when the item was originally purchased as a capital asset to be depreciated
• Disposition forms/Capital Asset Forms are available from Finance or Purchasing.
• After approval by the Purchasing Department,equipment should be stored by the department
until the property can be removed for auction.
A. Transfer of Surplus Goods Within The City
• Equipment (vehicles,trailers, etc.)
Directors may request that an item be transferred between departments. Such requests should
be indicated on the Purchasing Disposal Form and sent to Purchasing requesting a transfer of
all desired equipment. If the transfer of equipment is approved,the Purchasing Division shall
notify Accounting for updates to the Fixed Asset List, and make other inventory, billing and
insurance changes as necessary.
B. Disposal of Goods, Salvage or Surplus Property
The Purchasing Manager or designee shall be responsible for the disposal of City owned real property
and salvage/surplus personal property (excluding property or evidence in possession of the City of
Wylie Police Department which is governed by court order). Neither employees of the City,their family
members nor the general public may acquire City owned property outside of one of the following
methods.
• Personal property that has been deemed salvage or surplus may be disposed of by one the
following methods, as deemed appropriate by the Purchasing Manager:
o sold at a public auction
o sold by soliciting competitive bids
o sold or donated to a political subdivision of this state, a state agency of this state, or an
entity of the federal government
o traded-in on new property of the same type during the purchasing process
o Library sponsored used book sales or donations to the Friends of the Library
o destroyed, if such property has a value of less than $500
• Real Property(all land, structures,firmly attached and integrated equipment) shall be disposed
of in accordance with Texas Local Gov. Code 253 and 272, including:
o Requirements for public notification,
o Notice of intent to sell at public auction or
o Notice of intent to sell by soliciting competitive bids.
C. Donations
Contact the Purchasing Department prior to making donations outside agencies or organizations.-
ISSUED:OCTOBER 2020 page 39
PROCUREMENT POLICY
CHAPTER 22-REQUISITIONS& PURCHASE ORDERS
A.Access to Incode: For full time employees of the City of Wylie
Request for access will be submitted by the Department Director to the Purchasing Manager. Upon
approval, the Purchasing Manager will notify the employee to schedule a date/time to complete the
mandatory Purchasing Training. When the training has been completed the Purchasing Manager shall
forward the access request to the Assistant Finance Director for access to the City's financial system.
B. Requisition Process:
The requisition is the first step in the creation of a legal binding contract with the vendor. The resulting
purchase order must contain sufficient information to allow the vendor to fulfill the order. Departments
must not rely upon verbal conversations to ensure that the goods or services ordered are correct.
Upon receipt of the appropriate documentation (quotes, bids, contracts, etc.), the authorized
Department representative will:
• Review the documentation to ensure compliance with contract requirements, shipping terms,
payment terms, insurance requirements, etc.
• Review Incode Vendor file to see if vendor is listed and active. Be sure to verify address (some
vendors have several addresses).
• If vendor name and address is not listed, contact the vendor for a W9 and complete the New
Vendor forward. Forward those forms to the Purchasing Department
(purchasing@wylietexas.gov).
• Compile and store all supporting documentation in accordance with Chapter 6 "Procurement
Thresholds". Note: Long term storage of documentation will be migrating to Laserfiche, as
licenses and training are available.
• Requisition information must be detailed and goods and/or services should generally be itemized.
Where there is insufficient field space to include a complete description, departments should
utilize the "P.O. Description" box for additional information, or reference an attached quote.
• The "P.O. Description" box must also include such items as:
o Dates of services or term coverage (example: June 1, 20XX—May 31, 20XX)
o Contract numbers
o Delivery instructions
o Insurance Requirements
• Complete the requisition process and print the purchase order.
C. Purchase Orders:
As stated in Chapter 18 (Contracts), purchase orders are legal binding documents. For the terms of the
contract to be fulfilled, the purchase order must be printed and sent to the vendor (emailing is
acceptable). Verbal orders are not acceptable, and in many cases may expose the City to unnecessary
insurance and financial risks.
D. Deletion of Purchase Orders:
For deletion of a purchase order prior to any payments, the department must contact Purchasing to
request the deletion.
Contact A/P for the exceptions:
ISSUED:OCTOBER 2020 page 40
PROCUREMENT POLICY
• Closing out of un-used funds of an existing purchase order (where payments have already been
made).
• Year-end closing.
ISSUED:OCTOBER 2020 page 41
PROCUREMENT POLICY
CHAPTER 23—RECEIPT OF GOODS/SERVICES
A. Inspecting Goods or Services:
It is the responsibility of the using department to inspect all equipment and supplies and to initiate the
payment process.
• All deliveries should be inspected promptly, and whenever possible, in the presence of the
vendor or shipper. The individual inspecting the merchandise or service performed should pay
particular attention to the following:
o The quantity shipped is consistent with the quantity ordered.
o Note any damaged or defective merchandise on both the receipt(loading)ticket and/or
the Purchase Order.
o Verify that merchandise received meets the specifications defined on the purchase order
specifications or annual contract agreement. Verify that the scope of services detailed
on the purchase order has been performed to the department's satisfaction.
• After verifying that the materials received are accurate and in good condition, or that services
have been performed,the using department shall sign a copy of the Purchase Order, attach the
invoice and forward to Accounts Payable within 3-5 days.
B. Partial Deliveries:
When partial deliveries are made,the Department shall indicate a partial delivery on the Purchase Order
receiving copy, noting the items and quantities received.
• Departments should attach a copy of the Purchase Order to the receiving documents, clearly
mark that it is a "partial payment" and submit to Accounts Payable within 5 days of receipt of
merchandise. Using departments may not hold any paperwork pending delivery of back-
ordered merchandise. The department should contact Purchasing if there are any questions.
• Accounting will process payment for quantities delivered.
• Payment for back-ordered items will be processed after receipt of forms indicating that delivery
is complete.
• Upon delivery of all back-ordered merchandise, the using department should note on the
receiving copy of the purchase order the items to be paid for and that the delivery is complete.
C. Defective or Damaged Merchandise:
When an item is defective, damaged, or does not meet specifications, the department will notified the
vendor in writing within 2 days (unless otherwise noted) of discovery of the discrepancy to discuss
remedies and invoices.
• Any merchandise in need of return that was ordered by Purchasing will be handled by the
Purchasing Division.
• Returns for orders placed by the using departments will be the responsibility of the department.
ISSUED:OCTOBER 2020 page 42
PROCUREMENT POLICY
IA/ CITY OF
Vli WYLIE
PROCUREMENT MANUAL
ACKNOWLEDGMENT OF RECEIPT
The undersigned employee acknowledges that they have received the City of Wylie
Purchasing Manual and that they understand the provisions therein and, in consideration of
their employment or continued employment, acknowledge and agree that:
1. The policies in the manual are not contractual in nature.
2. Failure or refusal to sign this acknowledgement may result in termination
of your participation in procurement activities and access to the City's
procurement financial system.
3. The City can unilaterally rescind, modify or add to the policies in the
manual at any time without notice.
4. You have read and understand the policies contained in this manual,
including those related to purchasing card usage (and its associated
documents).
5. No rule contained herein or adopted pursuant hereto guarantees any
employee of the City a right to continued employment. The City always
retains the right to exercise discretion in amending these rules and in
interpreting them reasonably.
6. Any agreement(s) or assurance(s) concerning the terms, conditions or
duration of any individual's employment are not binding unless they are in
writing and signed by the appropriate official (City Manager).
Accepted this day of , 20 , by:
Employee Name (print) Department (print)
Signature
ISSUED:OCTOBER 2020 page 43
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: E
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 15,2020 Exhibits: Debt Management Policy
Subject
Consider, and act upon, approving the Debt Management Policy.
Recommendation
Motion to approve the Debt Management Policy.
Discussion
The purpose of a Debt Management Policy is to establish parameters and provide guidance governing the issuance,
management, continuous evaluation of and reporting on all debt obligations issued by the City. A formal approval by
Council will also provide for the preparation and implementation necessary to ensure compliance and conformity with the
policy.
Advantages of a debt policy are:
• Enhances the quality of decision by imposing order and discipline
• Promotes consistency and continuity in decision making
• Identifies objectives for staff to implement
• Demonstrates a commitment to long term financial planning objectives
• Regarded positively by the rating agencies
The City of Wylie has not previously had a separate Debt Management Policy, only a small mention in the Financial
Management Policies without any specific benchmarks of measure.
Staff recommends approval of the Debt Management Policy.
Page 1 of 1
City of Wylie, Texas
Debt Management Policy
I. Purpose
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuous evaluation of and reporting on all debt obligations issued by
the City of Wylie, and to provide for the preparation and implementation necessary to ensure
compliance and conformity with this policy.Advantages of a debt policy are as follows:
• Enhances the quality of decisions by imposing order and discipline
• Promotes consistency and continuity in decision making
• Identifies objectives for staff to implement
• Demonstrates a commitment to long term financial planning objectives
II. Policy Statement
Under the governance and guidance of Federal and State laws and the City's Charter, ordinances
and resolutions,the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets; or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City's desire and direction to
ensure that such debt obligations are issued and administered in such fashion as to obtain the
best long-term financial advantage to the City and its residents,while making every effort to
maintain and improve the City's bond ratings.
The City shall not issue debt obligations or utilize debt proceeds to finance current operations of
City Government.
III. General Debt Governing Policies
The City establishes the following policies concerning the issuance and management of debt:
• The City will not issue debt obligations or use debt proceeds to finance current
operations or normal maintenance.
• Debt financing includes general obligation bonds, certificates of obligation, revenue
bonds, lease/purchase agreements and other obligations permitted to be issued under
Texas law.
• The City shall review its outstanding debt annually for the purpose of determining if the
financial marketplace will afford the City the opportunity to refund an issue and lessen
its debt service costs. As a general rule,the present value savings of a particular
refunding should exceed four percent (4%) of the refunded maturities, unless a
restructuring or bond convent revision is necessary in order to facilitate the ability to
provide services or issue additional debt in accordance with established debt policies.
• The City will utilize debt obligations only for acquisition, construction, reconstruction or
renovation of capital improvement projects that cannot be funded from current
revenue sources or in such cases where it is more equitable to the users of the project
to finance the project over its useful life.
• The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on a single year,five,ten, and twenty year periods.This
analysis will consider debt service maturities and payment patterns.
• The City will seek the advice and services of the Financial Advisor in performing the
bond issuance process. The City will also seek the advice of Bond Counsel as to the
legality and tax-exempt status of any obligations.
• The City shall use a competitive bidding process in the sale of debt unless the nature of
the issue warrants a negotiated sale.The City shall attempt to award the bonds based
on a true interest cost (TIC) basis. However,the City may award bonds based on a net
interest cost (NIC) basis as long as the Financial Advisor agrees that the NIC basis can
satisfactorily determine the lowest and best bid.
• Credit enhancements are mechanisms which guarantee principal and interest payments.
They include bond insurance and a line or letter of credit. A credit enhancement,while
costly, will usually bring a lower interest rate on debt and a higher rating from the rating
agencies,thus lowering overall costs. During debt issuance planning the Financial
Advisor will advise the City whether or not a credit enhancement is cost effective.
• The bond proceeds will be invested in accordance with the City's investment policy.
Interest earnings received on the investment of bond proceeds shall be used to assist in
paying the costs associated with the capital project.
• The City is committed to continued disclosure of financial and pertinent credit
information relevant to the City's outstanding securities and will abide by the provisions
of Securities and Exchange Commission (SEC) Rule 15c2-12 concerning primary and
secondary market disclosure.
IV. Debt Limit
• The State of Texas statutes do not prescribe a legal debt limit on the amount of
outstanding bonds.
• The charter for the City of Wylie,Texas does not provide a debt limit.
V. Specific Debt Ratios and Measurement
This section of the debt management policy establishes the target debt ratios and measurements for the
City.
As the City periodically addresses its ongoing needs,the City Manager and the City Council must ensure
that future elected officials will have the flexibility to meet the capital need of the City. Since neither
State law nor the City Charter provides any limits on the amount of debt which may be incurred,this
policy establishes targets which should provide future flexibility.
Purposes of Issuance-The City will issue debt obligations for acquiring, constructing,
reconstructing or renovating Capital Improvements or for refinancing existing debt obligations.
Projects must be designed as public purpose projects by the City Council prior to funding.
Maximum Maturity-All debt obligations shall have a maximum maturity of the earlier of: a)
the estimated useful life of the Capital Improvements being financed; or b)twenty years; or c) in
the event they are being issued to refinance outstanding debt obligations, the final maturity of
the debt obligations being refinanced, unless a longer term is recommended by the Financial
Advisor.
Net Debt Per Capita - Is the amount of general bonded debt outstanding for each citizen of a
jurisdiction. Net direct debt is the sum of all general obligation bonds outstanding less the year-
end balance of the debt service fund.The City shall strive to maintain the current Net Direct
Debt Per Capita at or below$2,000.00.
Net Debt to Assessed Value-Assessed valuation shows the fiscal capacity of the tax base.The
City shall strive to maintain a ratio of Net Direct Debt to Assessed Value of properties in the City
at or below four percent (4%).
Bond Covenants and Laws-The City shall comply with all covenants and requirements of the
bond resolutions,the State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: F
Department: Fire Account Code:
Prepared By: Fire Chief Brandon Blythe Budgeted Amount:
Interlocal Agreement,
Date Prepared: August 13,2020 Exhibits: Resolution
Subject
Consider, and act upon, Resolution No. 2020-52(R) authorizing the City Manager to execute an Interlocal Cooperation
Agreement with the City of Parker for Fire and Emergency Medical Dispatch Services in accordance with City of Parker
Resolution#20-639.
Recommendation
Motion to approve Resolution No. 2020-52(R) authorizing the City Manager to execute an Interlocal Cooperation
Agreement with the City of Parker for Fire and Emergency Medical Dispatch Services in accordance with City of Parker
Resolution#20-639.
Discussion
Wylie has current agreements in place between the Town of Fairview and the City of Lucas for Fire and Emergency
Medical Dispatch Services. The City of Parker wishes to join the other area cities in utilizing and benefiting from a
regional dispatch center. The City of Parker currently utilizes the City of Plano,but has been planning a change to Wylie
for a couple of years.
The interlocal agreement is for one-year and can be renewed for five successive one-year periods. Wylie and St. Paul
have agreed to updated terms and will be reimbursed at a rate equal to the annual cost per call rate for fiscal year(total
FD budget/total calls).
In exchange for Wylie's agreement to provide services to the City of Parker,Parker agrees to pay an amount equal to the
cost of one full time dispatcher and a 10%administrative fee. Parker,out of current revenues available to it, shall pay to
Wylie the amount of$78,454.31 as compensation for Wylie's provision of the services during the Primary Term and each
Renewal Term of this Agreement, except as otherwise provided in this Section. Such amount is based upon the costs
incurred by Wylie in order to fulfill Wylie's obligations. For any Renewal Term, the compensation amount shall be
adjusted to an amount equal to the sum of Wylie's annual costs to cover:
(i) the base pay rate for an entry-level dispatcher increased by any costs of living and/or average merit pay
increases that are budgeted for the upcoming fiscal year;
(ii) such dispatcher's expected overtime pay; and
(iii) employee benefits normally provided to such a dispatcher position by Wylie that are separate and apart from
pay rate and overtime pay.
During each Renewal Term, Parker shall pay to Wylie an annual fee, in addition to the compensation amount, for
administrative services in the amount of 10%of the compensation amount.The formula for determining the compensation
Page 1 of 1
Page 2 of 2
amount shall be reviewed by Wylie and Parker during each Renewal Term of this Agreement for possible adjustments,
but Wylie shall have the final determination as to the compensation amount for each successive term of this Agreement.
RESOLUTION NO. 2020-52(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, HEREBY AUTHORIZING THE CITY MANAGER OF THE CITY
OF WYLIE, TEXAS, TO EXECUTE AN INTERLOCAL AGREEMENT BY
AND BETWEEN THE CITY OF PARKER, TEXAS AND THE CITY OF
WYLIE FOR FIRE AND EMERGENCY MEDICAL DISPATCH SERVICES
WHEREAS, Wylie has determined that it is in the best interests of the public to share its
communication facility, equipment and personnel capabilities with cities,towns, fire departments,
emergency medical care providers and other governmental entities in order to facilitate more
effective and efficient use of the Communications Center; and
WHEREAS, Parker has requested that Wylie provide communications and dispatch
services to Parker, and Wylie has agreed to provide such services under the terms and conditions
of this Agreement and pursuant to the provisions of Chapter 791 of the Texas Government Code
(otherwise known as the Interlocal Cooperation Act) and specifically Section 791.006(a) of the
Texas Government Code, as amended; and
WHEREAS,Wylie and Parker deem it to be in the best interest of both parties to enter into
this Agreement; and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS:
SECTION 1: The City Manager of the City of Wylie, Texas, is hereby authorized to
execute, on behalf of the City Council of the City of Wylie, Texas, an Interlocal Agreement by
and between the City of Parker and the City of Wylie, Texas for Fire and Emergency Medical
Dispatch Services.
SECTION 2: This Resolution shall take effect on October 1,2020 and ends September 30,
2021 (the "Initial Term"). Upon the completion of the Initial Term, this Agreement shall
automatically renew for five (5) successive one (1) year periods (each a"Renewal Term"), unless
terminated earlier by either party in accordance with Section V., Termination,below.
RESOLVED THIS THE 22nd day of September 2020.
Eric Hogue, Mayor
ATTEST TO:
Stephanie Storm, City Secretary
Resolution No.2020-52(R)—Interlocal Agreement for Fire and Emergency Medical Dispatch Services—Dispatch
City of Parker&City of Wylie Page 1 of 2
EXHIBIT "A"
INTERLOCAL AGREEMENT
Resolution No.2020-52(R)—Interlocal Agreement for Fire and Emergency Medical Dispatch Services—Dispatch
City of Parker&City of Wylie Page 2 of 2
RESOLUTION NO.2020-639
(Fire and Emergency Medical Dispatch Services)
A RESOLUTION OF THE CITY OF PARKER,COLLIN COUNTY,TEXAS,
PROVIDING FOR THE EXECUTION OF AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF PARKER AND THE CITY OF WYLIE FOR FIRE
AND EMERGENCY MEDICAL DISPATCH SERVICES.
WHEREAS,the City of Parker is authorized by state law to execute an Interlocal Agreement
("ILA")for Fire and Emergency Medical Dispatch Services; and
WHEREAS,the City Council for the City of Parker finds it in the best interest of the citizens
of Parker to execute an ILA for fire and emergency medical dispatch services with the City of Wylie
as presented in Exhibit"A"attached hereto and incorporated fully herein by reference
WHEREAS,The City of Parker has budgeted sufficient funds to make the required payments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PARKER,
COLLIN COUNTY,TEXAS:
SECTION 1. The Parker City Council does authorize the Mayor to execute Exhibit "A"
attached hereto for the provision of fire and emergency medical dispatch services.
SECTION 2. This resolution shall be effective upon its execution by the Mayor.
APPROVED AND ADOPTED this 18th day of August ,2020.
Gam :' ..-1) S._(...... .z.: 7P.L.L.L.Le____)
V� ��
Lee ttle, Mayor
ATTEST: O:: : Q
r
aauN'�.\aceiz? ( ,,‘ �'
P tti Scott Grey, City Secre
APPROVED TO FORM:
(S-
Brandon Shelby, City Atto ey
RESOLUTION NO.2020-639
(2020-2021 Fire and Emergency Medical Dispatch Services)
INTERLOCAL AGREEMENT FOR
COMMUNICATIONS CENTER AND DISPATCH SERVICES
This Interlocal Agreement for Communications Center and Dispatch Services
("Agreement") is entered into by and between the City of Wylie, Texas, a home-rule
municipality ("Wylie") and the City of Parker, Texas, a Type-A, general law municipality
("Parker").Wylie and Parker are at times each referred to herein as a"party"or collectively as the
"parties."
WHEREAS, Wylie has established a comprehensive regional public safety and public
service communications and dispatch center("Communications Center"): and
WHEREAS, Wylie's Communications Center is equipped with radio, telephone and data
equipment and is designated as a 911 emergency communications Public Safety Answering Point
("PSAP"): and
WHEREAS, Wylie currently has equipment and operator capacity above and beyond the
immediate needs of Wylie and has offered to make such equipment and operators available to
address the regional communications/dispatch needs for the purpose of local government/agency
communications; and
WHEREAS, Wylie has determined that it is in the best interests of the public to share its
communication facility,equipment and personnel capabilities with cities,towns,fire departments,
emergency medical care providers and other governmental entities in order to facilitate more
effective and efficient use of the Communications Center; and
WHEREAS, Parker has requested that Wylie provide communications and dispatch
services to Parker, and Wylie has agreed to provide such services under the terms and conditions
of this Agreement and pursuant to the provisions of Chapter 791 of the Texas Government Code
(otherwise known as the Interlocal Cooperation Act) and specifically Section 791.006(a) of the
Texas Government Code, as amended; and
WHEREAS, the provision of communications and dispatch services is a governmental
function that serves the public health and welfare and is of mutual concern to the parties; and
WHEREAS, Wylie and Parker deem it to be in the best interest of both parties to enter
into this Agreement; and
WHEREAS, each party paying for the performance of governmental functions or services
is making those payments from current revenues available to the paying party and all payments
are in an amount that fairly compensates the performing party for the services or functions
performed under this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, Wylie
and Parker hereby agree as follows:
Interlocal Agreement for Communications Center and Dispatch Services
Page 1
2462394
1. Performance ofServices.
a. Wylie shall provide to Parker, on a non-exclusive basis, communication and
dispatch services through its Communications Center for the following
emergencies: fire, medical, weather, hazardous materials and other general civil
emergencies (collectively, "Services"). In order to facilitate the Services, Parker
shall provide to Wylie's communications personnel, on a continuing basis, all
necessary street, apparatus and response information, as well as all necessary
dispatching information unique to Parker's operations.
b. Without waiving any governmental immunity to which it is entitled, Wylie agrees
to and accepts full responsibility for the acts, negligence and/or omissions of all
Wylie employees and agents in connection with the performance of the Services.
c. Without waiving any governmental immunity to which it is entitled, Parker agrees
to and accepts full responsibility for the acts, negligence and/or omissions of all
Parker employees and agents. It is also the responsibility of Parker to ensure that
its use of the Communications Center conforms to all Federal Communications
Commission rules and regulations.
d. On an ongoing basis, Wylie and Parker agree to provide complete and adequate
training to personnel selected by Parker and/or Wylie in the use of the
Communications Center.
e. It is specifically agreed and understood by the parties hereto that this Agreement
is permissive only and no property rights are grantedhereunder.
f. In the event Parker or Wylie should fail to fulfill any of its obligations hereunder
or shall violate any municipal, county, state or federal law, the other party shall
have the option of terminating this Agreement by giving written notice of such
violation and intent to terminate thirty (30) days in advance of the effective date
of the termination.
g. Correspondence,comments,requests,and complaints regarding Services rendered
under this Agreement shall be reduced to writing and forwarded to the persons
designated below. Failure to properly forward comments, requests, demands,and
complaints may be considered as sufficient cause to terminate this Agreement
under Section 1(f)above.
h. The Services shall not arbitrarily be withheld, but it is understood by the parties
that unforeseen circumstances may arise which prevent Wylie from providing
Services at a particular time. It is recognized that Wylie has the duty and
responsibility of rendering Services to citizens of both Wylie and Parker. In the
performance of the Services, Wylie shall have the sole responsibility and
discretion to determine priorities in the dispatching and use of equipment and
Interlocal Agreement for Communications Center and Dispatch Services
Page 2
2462394
personnel. In the event that Wylie determines that it cannot provide continuous
and uninterrupted Services to Parker during the Primary Term of this Agreement
(and any Renewal Term),Wylie shall use its best efforts to promptly notify Parker
of the interruption in provision of the Services and the estimated time until
Services will be resumed.
The term of this Agreement shall commence on October 1, 2020 and shall terminate one
(1)year after the Effective Date("Primary Term").unless terminated earlier in accordance
with this Agreement. Upon the completion of the Primary Term, this Agreement shall
automatically renew for five (5) successive one (1) year periods ("Renewal Terms").
unless terminated earlier by either party in accordance with this Agreement.
3. Termination.
This Agreement may be terminated on the occurrence of either of the following:
a. Either party may terminate the Agreement by providing the other party written notice
of termination at least ninety(90)days prior to the anticipated date of termination; or
b. Mutual agreement of termination of the Agreement, executed in writing by both
parties, without the requisite ninety (90) days priorwritten notice.
c. For cause, according to Section 1(f), herein.
In the event of a termination(except for cause under 1(f) and 3(c), herein),Wylie shall be
compensated on a pro-rata basis for all Services performed to the termination date. In the
event of termination, should Wylie be over-compensated on a pro-rata basis for all
Services performed to the termination date, Parker shall be reimbursed on a pro-rata basis
for all such over-compensation. Receipt of payment and/or reimbursement shall not
constitute a waiver of any claim that may otherwise arise out of this Agreement. At the
sole discretion of Wylie, this Agreement may be terminated or renegotiated in the event
Parker annexes additional territory into its corporate limits and/or increases the area that
Parker serves. Immediately upon the completion of any annexation proceedings, Parker
shall notify Wylie ofthe annexation,in writing, and provide Wylie with a legal description
of the annexed area.
4. Compensation.
Parker, out of current revenues available to it, shall pay to Wylie the amount of seventy-
eight thousand four hundred fifty-four and 31/100 dollars ($78,454.31) as compensation
for Wylie's provision of the Services during the Primary Term and each Renewal Term of
this Agreement, except as otherwise provided in this Section. Such amount is based upon
the costs incurred by Wylie in order to fulfill Wylie's obligations
Interlocal Agreement for Communications Center and Dispatch Services
Page3
2462394
under this Agreement ("Compensation Amount"). Parker shall pay the Compensation
Amount to Wylie net 30 days of date on the invoice during the Primary Term and each
Renewal Term of this Agreement.
For any Renewal Term, the Compensation Amount shall be adjusted to an amount equal
to the sum of Wylie's annual costs to cover: (i) the base pay rate for an entry-level
dispatcher increased by any costs of living and/or average merit pay increases that are
budgeted for the upcoming fiscal year; (ii) such dispatcher's expected overtime pay; and
(iii) employee benefits normally provided to such a dispatcher position by Wylie that are
separate and apart from pay rate and overtime pay. During each Renewal Term, Parker
shall pay to Wylie an annual fee, in addition to the Compensation Amount, for
administrative services in the amount of ten percent(10%) of the Compensation Amount.
The formula for determining the Compensation Amount shall be reviewed by Wylie and
Parker during each Renewal Term of this Agreement for possible adjustments, but Wylie
shall have the final determination as to the Compensation Amount for each successive
term of this Agreement.
So that Wylie and all entities or agencies participating in the Communications Center may
have projected cost estimates in advance of the normal municipal budgeting cycle, Wylie
shall evaluate and determine the estimated cost for participation for the next fiscal year
with this estimate to include the annual service fees and rate increases,based on this annual
review, to be determined by Wylie prior to April 1st of each year and shall be effective
for Services received after October 1st, the beginning of a new fiscal year for Wylie of
each year. Wylie shall notify Parker of any rate increases for Services performed or in the
annual service fee by certified mail, mailed to the person designated in this Agreement to
receive such notices,on or before April 1st of each year. To the extent that the total amount
of any such increases communicated by Wylie, including both the Compensation Amount
and the ten percent (10%) fee for administrative services, would be in excess of fifteen
percent(15%)of the full amount of Parker's payment due for the then-current term,Parker
may, at its discretion, elect to terminate this Agreement by providing Wylie written notice
of termination at least ninety (90) days before the start of the successive Renewal Term.
In such an event, this Agreement shall be deemed to terminate immediately before said
Renewal Term would have commenced and the parties shall have no further obligations
under this Agreement.
The Compensation Amount due for any term of this Agreement shall be prorated in the
event a party elects to terminate this Agreement in accordance with the terms of this
Agreement prior to the expiration of the then-current term.
Notwithstanding anything to the contrary in this Agreement and in addition to the
Compensation Amount and any other fees required under this Agreement, Parker shall
pay all expenses for operation and maintenance of any equipment of facilities installed
and operated at the Communications Center for the use of Parker. Radio equipment
transmitting on frequencies used by Parker or its service area is an example of the types
of equipment or facilities that fall into this category for determination of costs.
Interlocal Agreement for Communications Center and Dispatch Services
Page4
2462394
5. Miscellaneous Provisions.
a. Consideration.
This Agreement contains the entire agreement of the parties with respect to the
matters contained herein and may not be modified or terminated except upon the
provisions hereof or by the mutual written agreement of the parties hereto.
b. Indemnity.
PARKER SHALL DEFEND,RELEASE,INDEMNIFY AND HOLD HARMLESS WYLIE,ITS OFFICERS,
AGENTS,SERVANTS,REPRESENTATIVES AND/OR EMPLOYEES OF AND FROM ANY AND ALL
CLAIMS, SUITS, ACTIONS, LEGAL PROCEEDINGS, DEMANDS, DAMAGES OR
JUDGMENTS, INCLUDING ALL EXPENSES, ATI'ORNEY FEES, WITNESS FEES, COSTS, AND
COSTS AND EXPENSES OF APPEALS THEREFROM,ARISING OUT OF PARKER'S PERFORMANCE
OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, THE
INTENTIONAL OR NEGLIGENT ACTS AND/OR OMISSIONS OF PARKER,ITS OFFICERS,AGENTS,
SERVANTS,REPRESENTATIVES AND/OR EMPLOYEES,AND REGARDLESS OF THE JOINT OR
CONCURRENT NEGLIGENCE OF WYLIE, ITS OFFICERS, AGENTS, SERVANTS,
REPRESENTATIVES AND/OR EMPLOYEES,THIS PARAGRAPH SHALL SURVIVE TERMINATION
OF THIS AGREEMENT.
c. Notice.
Any notice provided or permitted to be given under this Agreement must be in
writing and may be served by depositing same in the United States mail, addressed
to the party to be notified, postage pre-paid and registered or certified with return
receipt requested, or be delivered the same in person to such party via a hand-
delivery service, Federal Express or any courier service that provides a return
receipt showing the date of actual delivery of same to the addressee thereof. Notice
given in accordance herewith shall be effective upon receipt at the address of the
addressee. For purposes of notification, the addresses of the parties shall be as
follows:
If to Parker, Parker Fire Department
to: Attn: Mike Sheff, Fire Chief
5700 E Parker Rd,
Parker, Texas 75002
City of Wylie
If to Wylie, Attn: Brandon Blythe, Fire Chief
to: 300 Country Club Road
Wylie, Texas 75098
Interlocal Agreement for Communications Center and Dispatch Services
Page 5
2462394
d. Entire Agreement.
This Agreement represents the entire and integrated agreement between the parties
hereto and supersedes all prior negotiations, representations and/or agreements,
either written or oral. This Agreement may be amended only by a written
instrument signed by both parties.
e. Venue and Governing Law.
This Agreement and any of its terms or provisions, as well as the rights and duties
of the parties hereto, shall be governed by the laws of the State of Texas, and both
parties agree that venue shall be in Collin County,Texas.
f. Binding Effect.
This Agreement shall be binding on and inure to the benefit of the Parties and their
respective heirs, executors, administrators, legal representatives, successors, and
assigns when permitted by this Agreement.
g. Authority to Execute.
The individuals executing this Agreement on behalf of the respective parties below
represent to each other and to others that all appropriate and necessary action has
been taken to authorize the individual who is executing this Agreement to do so
for and on behalf of the party for which his or her signature appears, that there are
no other parties or entities required to execute this Agreement in order for the same
to be an authorized and binding agreement on the party for whom the individual is
signing this Agreement and that each individual affixing his or her signature hereto
is authorized to do so, and such authorization is valid and effective on the date
hereof.
h. Severability.
The provisions of this Agreement are severable. In the event that any paragraph,
section, subdivision, sentence, clause or phrase of this Agreement shall be found
to be contrary to the law, or contrary to any rule or regulation having the force and
effect of the law, such decisions shall not affect the remaining portions of this
Agreement. However, upon the occurrence of such event, either party may
terminate this Agreement by giving the other party fifteen(15) days written notice
of its intent to terminate.
i. Amendments.
Wylie and Parker may amend this Agreement only by an instrument in writing
signed by both parties.
Interlocal Agreement for Communications Center and Dispatch Services
Page6
2462394
j. Multiple Counterparts.
This Agreement may be executed in a number of identical counterparts, each of
which shall be deemed an original for all purposes. An electronic mail and/or
facsimile signature will also be deemed to constitute an original if properly
executed and delivered to the other party.
k. Assignment.
This Agreement is not assignable.
Immunity.
It is expressly understood and agreed that, in the execution and performance of
this Agreement, the parties have not waived, nor shall be deemed hereby to have
waived, any immunity, governmental, sovereign and/or official, or defense that
would otherwise be available to them against claims arising in the exercise of
governmental powers and functions. By entering into this Agreement, theparties
do not create any obligations, express or implied,other than those set forth herein.
m. Representations.
Each signatory represents that this Agreement has been read by the party for which
this Agreement is executed, and that each party has had an opportunity to confer
with counsel, on the matters contained herein.
n. Drafting Provisions.
This Agreement shall be deemed to have been drafted equally by all parties hereto.
The language of all parts of this Agreement shall be constructed as a whole
according to its fair and common meaning, and any presumption or principle that
the language herein is to be construed against any party shall not apply. Headings
in this Agreement are for the convenience of the parties and are not intended to be
used in construing this Agreement.
o. Independent Contractor.
Except as otherwise expressly provided herein, Parker and Wylie agree and
acknowledge that each entity is not an agent of the other entity and that each entity
is responsible for its own acts, forbearance, negligence and deeds, and for those
of its agents or employees in conjunction with the performance of work covered
under this Agreement.
Interlocal Agreement for Communications Center and Dispatch Services
Page7
2462394
r r
p. No Third Party Beneficiaries.
Nothing in this Agreement shall be construed to create any right in any third party
not a signatory to this Agreement, and the parties do not intend to create any third-
party beneficiaries by entering into this Agreement.
q. Records.
By entering into this Agreement, neither party is provided with any contractual
right of access to any records or information created, received, or maintained by
the other party unless expressly stated herein. Each party is independently
responsible for compliance with any requests received pursuant to the Texas
Public Information Act, and any third party seeking information generated or
maintained by a party to this Agreement should submit requests for such
information directly to that party.
IN WITNESS WHEREOF, the parties have executed this Agreement and caused this
Agreement to be effective when all the parties have signed it. The date this Agreement is signed
by the last party to sign it (as indicated by the date associated with that party's signature below)
will be deemed the effective date of this Agreement("Effective Date"),
CITY OF PARKER,TEXAS CITY OF WYLIE, TEXAS
Z
Lee Pettle, Mayor Chris Hoisted, City Manager
Date: August 18, 2020 Date:
ATTEST: ATTEST:
Patti Scott Grey, City Secr ry Stephanie Storm, City Secretary
APPROVED AS TO FORM: APPROVED AS TO FORM:
City Attorney Abernathy Roeder Boyd&Hullett,P.C.
Ryan D. Pittman, City Attorneys
Interlocal Agreement for Communications Center and Dispatch Services
Page8
2462394
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: G
Department: City Secretary (City Secretary's Use Only)
Prepared By: City Secretary Account Code:
Date Prepared: September 14,2020 Exhibits: Resolution
Subject
Consider, and act upon,Resolution No. 2020-53(R) of the City Council of the City of Wylie, Collin,Dallas and Rockwall
Counties, Texas,Amending Resolution Nos. 2020-35(R),2020-22(R), and 2020-06(R), which Ordered a General Election
for the purpose of electing the positions of Mayor and two Council Members (Place 5 and Place 6) of the Wylie City
Council,to hold office for a period of three years; amending the locations of Polling Places;providing a repealing clause.
Recommendation
A motion to approve, Resolution No. 2020-53(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall
Counties,Texas,Amending Resolution Nos. 2020-35(R), 2020-22(R), and 2020-06(R),which Ordered a General Election
for the purpose of electing the positions of Mayor and two Council Members (Place 5 and Place 6) of the Wylie City
Council,to hold office for a period of three years; amending the locations of Polling Places;providing a repealing clause.
Discussion
The City Council adopted Resolution No. 2020-35(R), amending its prior orders with updated information regarding,
among other things,the locations of polling places, dates and hours for the General Election.
Resolution Nos. 2020-35(R),2020-22(R) and 2020-06(R), are being amended to amend the Polling Places as follows:
• Collin County voters — add Southfork Mobile Home Park, 216 Southfork Boulevard, Wylie, Texas 75098 as a
Wylie polling place on Election Day
• Rockwall County voters—change the Election Day polling place to Cullins Lake Pointe Elementary, 5701 Scenic
Dr.,Rowlett,Texas 75088.
Page 1 of 1
RESOLUTION NO. 2020-53(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
COLLIN, DALLAS AND ROCKWALL COUNTIES, TEXAS,
AMENDING RESOLUTION NOS. 2020-35(R), 2020-22(R) AND 2020-
06(R), WHICH ORDERED A GENERAL ELECTION FOR THE
PURPOSE OF ELECTING THE POSITIONS OF MAYOR AND TWO
COUNCIL MEMBERS (PLACE 5 AND PLACE 6) OF THE WYLIE
CITY COUNCIL, TO HOLD OFFICE FOR A PERIOD OF THREE
YEARS; AMENDING THE LOCATIONS OF POLLING PLACES;
PROVIDING A REPEALING CLAUSE.
WHEREAS, in accordance with the general laws and Constitution of the State of Texas
and the Charter of the City of Wylie,Texas, and pursuant to Resolution No. 2020-06(R), a General
Election was ordered to be held on May 2, 2020, for the purpose of electing persons to the offices
of Mayor and Council Members for Places 5 and 6; and
WHEREAS,on March 18,2020,the Governor of the State of Texas issued a proclamation
allowing all local political subdivisions such as the City of Wylie that would otherwise hold
elections on May 2, 2020, to move their elections to the November 3, 2020,uniform election date
without otherwise adjusting the terms of office; and
WHEREAS, pursuant to the Governor's proclamation authorizing the City of Wylie to
postpone the May 2, 2020 date, the City Council adopted Resolution No. 2020-22(R), exercising
its authority to move to November 3, 2020, the General Election previously ordered for May 2,
2020, for the purpose of electing persons to the offices of Mayor and Council Members for Places
5 and 6;
WHEREAS, the City Council adopted Resolution No. 2020-35(R), amending its prior
orders with updated information regarding, among other things, the locations of polling places,
dates and hours for the General Election;
WHEREAS, the City Council finds that it is necessary to amend Resolution Nos. 2020-
35(R), 2020-22(R) and 2020-06(R), as set forth herein.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, THAT:
SECTION 1: Section 2 of Resolution No. 2020-35(R) is hereby amended as follows:
"A general election shall be held on Tuesday, November 3, 2020, for the purpose
of electing Mayor and two Council Members to fill the following expiring terms on
the Wylie City Council, Place 5 and Place 6. The entire City shall constitute one
election precinct for this election. The election shall be administered by the
elections administrators of Collin, Dallas and Rockwall Counties. The election
officers and maximum number of clerks for said polling place shall be determined
Resolution No.2020-53(R) Page 1 of 2
Amending Orders for November 3,2020 General Election
and appointed in accordance with the provisions of the contracts for election
administration services. The designated polling places are as follows:
Wylie Election Day locations for Collin County voters are Collin College Wylie
Campus, 391 Country Club Road, Wylie, Texas 75098; Wylie Senior Recreation
Center, 800 Thomas Street #100, Wylie, Texas 75098; Seis Lagos Community
Services Association, 222 Seis Lagos Trail, Wylie, Texas 75098; and Southfork
Mobile Home Park, 216 Southfork Boulevard, Wylie, Texas 75098. Collin County
voters may vote at any of the additional voting locations open under full contract
services with the Collin County Elections Administration.
Closest Election Day locations for Dallas County voters are Chase Oaks Church-
Woodbridge, 2709 3rd Street, Sachse, Texas 75048; Sachse Senior Center, 3815
Sachse Road, Building A, Sachse, Texas 75048; and BG Hudson Middle School,
4405 Hudson Drive, Sachse, Texas 75048. Dallas County voters may vote at any
of the additional voting locations open under full contract services with the Dallas
County Elections Administration.
Election Day location for Rockwall County voters is Cullins Lake Pointe
Elementary, 5701 Scenic Dr., Rowlett, Texas 75088.
Polls shall be open from 7:00 a.m. until 7:00 p.m. on Election Day."
SECTION 2: Resolution Nos. 2020-35(R), 2020-22(R) and 2020-06(R) shall remain in
full force and effect, save and except as amended by this or any other ordinance. All provisions
of any resolution in conflict with this Resolution are hereby repealed to the extent they are in
conflict. Any remaining portions of said resolutions shall remain in full force and effect.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin,
Dallas, and Rockwall Counties, Texas, on this the 22nd day of September, 2020.
Eric Hogue, Mayor
ATTEST:
Stephanie Storm, City Secretary
Resolution No.2020-53(R) Page 2 of 2
Amending Orders for November 3,2020 General Election
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: H
Department: City Secretary (City Secretary's Use Only)
Prepared By: City Secretary Account Code:
Date Prepared: September 14,2020 Exhibits: Resolution
Subject
Consider, and act upon,Resolution No. 2020-54(R) of the City Council of the City of Wylie, Collin,Dallas and Rockwall
counties, Texas, amending Resolution Nos. 2020-36(R), 2020-22(R), and 2020-10(R), which ordered a Special Election
for the purpose of filling a vacancy in the office of City Council, Place No. 2, resulting from the resignation of council
member Matthew Porter, amending the locations of polling places;providing a repealing clause.
Recommendation
A motion to approve, Resolution No. 2020-54(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall
counties, Texas, amending Resolution Nos. 2020-36(R), 2020-22(R), and 2020-10(R), which ordered a Special Election
for the purpose of filling a vacancy in the office of City Council, Place No. 2, resulting from the resignation of council
member Matthew Porter, amending the locations of polling places;providing a repealing clause.
Discussion
The City Council adopted Resolution No. 2020-36(R), amending its prior orders with updated information regarding,
among other things,the locations of polling places, dates and hours for the General Election.
Resolution Nos. 2020-36(R),2020-22(R) and 2020-10(R), are being amended to amend the Polling Places as follows:
• Collin County voters — add Southfork Mobile Home Park, 216 Southfork Boulevard, Wylie, Texas 75098 as a
Wylie polling place on Election Day
• Rockwall County voters—change the Election Day polling place to Cullins Lake Pointe Elementary, 5701 Scenic
Dr.,Rowlett,Texas 75088.
Page 1 of 1
RESOLUTION NO. 2020-54(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
COLLIN, DALLAS AND ROCKWALL COUNTIES, TEXAS,
AMENDING RESOLUTION NOS. 2020-36(R), 2020-22(R) AND 2020-
10(R), WHICH ORDERED A SPECIAL ELECTION FOR THE
PURPOSE OF FILLING A VACANCY IN THE OFFICE OF CITY
COUNCIL, PLACE NO. 2, RESULTING FROM THE RESIGNATION
OF COUNCIL MEMBER MATTHEW PORTER; AMENDING THE
LOCATIONS OF POLLING PLACES; PROVIDING A REPEALING
CLAUSE.
WHEREAS, in accordance with the general laws and Constitution of the State of Texas
and the Charter of the City of Wylie, Texas, and pursuant to Resolution No. 2020-10(R), a Special
Election was ordered to be held on May 2, 2020, for the purpose of electing a person to the office
of Council Member for the remaining term for Place 2; and
WHEREAS,on March 18,2020,the Governor of the State of Texas issued a proclamation
allowing all local political subdivisions such as the City of Wylie that would otherwise hold
elections on May 2, 2020, to move their elections to the November 3, 2020,uniform election date
without otherwise adjusting the terms of office; and
WHEREAS, pursuant to the Governor's proclamation authorizing the City of Wylie to
postpone the May 2, 2020 date, the City Council adopted Resolution No. 2020-22(R), exercising
its authority to move to November 3, 2020, the Special Election previously ordered for May 2,
2020, for the purpose of electing a person to the office of Council Member for the remaining term
for Place 2;
WHEREAS, the City Council adopted Resolution No. 2020-36(R), amending its prior
orders with updated information regarding, among other things, the locations of polling places,
dates and hours for the Special Election;
WHEREAS, the City Council finds that it is necessary to amend Resolution Nos. 2020-
36(R), 2020-22(R) and 2020-10(R), as set forth herein.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, THAT:
SECTION 1: Section 2 of Resolution No. 2020-36(R) is hereby amended as follows:
"A special election shall be held on Tuesday, November 3, 2020, for the purpose
of electing one Council Member to fill the remaining term of office for City
Council, Place No. 2. The entire City shall constitute one election precinct for this
election. The election shall be administered by the election's administrators of
Collin,Dallas and Rockwall Counties. The election officers and maximum number
of clerks for said polling place shall be determined and appointed in accordance
Resolution No.2020-54(R) Page 1 of 2
Amending Orders for November 3,2020 Special Election
with the provisions of the contracts for election administration services. The
designated polling places are as follows:
Wylie Election Day locations for Collin County voters are Collin College Wylie
Campus, 391 Country Club Road, Wylie, Texas 75098; Wylie Senior Recreation
Center, 800 Thomas Street #100, Wylie, Texas 75098; Seis Lagos Community
Services Association, 222 Seis Lagos Trail, Wylie, Texas 75098; and Southfork
Mobile Home Park, 216 Southfork Boulevard, Wylie, Texas 75098. Collin County
voters may vote at any of the additional voting locations open under full contract
services with the Collin County Elections Administration.
Closest Election Day locations for Dallas County voters are Chase Oaks Church-
Woodbridge, 2709 3rd Street, Sachse, Texas 75048; Sachse Senior Center, 3815
Sachse Road, Building A, Sachse, Texas 75048; and BG Hudson Middle School,
4405 Hudson Drive, Sachse, Texas 75048. Dallas County voters may vote at any
of the additional voting locations open under full contract services with the Dallas
County Elections Administration.
Election Day location for Rockwall County voters is Cullins Lake Pointe
Elementary, 5701 Scenic Dr., Rowlett, Texas 75088.
Polls shall be open from 7:00 a.m. until 7:00 p.m. on Election Day."
SECTION 2: Resolution Nos. 2020-36(R), 2020-22(R) and 2020-10(R) shall remain in
full force and effect, save and except as amended by this or any other ordinance. All provisions
of any resolution in conflict with this Resolution are hereby repealed to the extent they are in
conflict. Any remaining portions of said resolutions shall remain in full force and effect.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin,
Dallas, and Rockwall Counties, Texas, on this the 22nd day of September, 2020.
Eric Hogue, Mayor
ATTEST:
Stephanie Storm, City Secretary
Resolution No.2020-54(R) Page 2 of 2
Amending Orders for November 3,2020 Special Election
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: I
Department: City Secretary (City Secretary's Use Only)
Prepared By: City Secretary Account Code:
Date Prepared: September 14,2020 Exhibits: Resolution
Subject
Consider, and act upon,Resolution No. 2020-55(R) of the City Council of the City of Wylie, Collin,Dallas and Rockwall
counties, Texas, amending Resolution No. 2020-37(R),which ordered a Special Election to be held on November 3,2020,
for the purpose of submitting to the qualified voters of the City of Wylie certain proposed amendments to the existing
Home Rule Charter of the City of Wylie, in conjunction with the City of Wylie General Election and Special Election to
fill a vacancy on November 3, 2020, and administered by the Collin, Rockwall and Dallas County Elections
Administrators; amending the locations of Polling Places;providing a repealing clause.
Recommendation
A motion to approve, Resolution No. 2020-55(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall
counties, Texas, amending Resolution No. 2020-37(R),which ordered a Special Election to be held on November 3,2020,
for the purpose of submitting to the qualified voters of the City of Wylie certain proposed amendments to the existing
Home Rule Charter of the City of Wylie, in conjunction with the City of Wylie General Election and Special Election to
fill a vacancy on November 3, 2020, and administered by the Collin, Rockwall and Dallas County Elections
Administrators; amending the locations of Polling Places;providing a repealing clause.
Discussion
The City Council adopted Resolution No. 2020-37(R), ordering a Special Election to be held on November 3, 2020, for
the purpose of submitting to the qualified voters of the City of Wylie certain proposed amendments to the existing Home
Rule Charter of the City of Wylie, in conjunction with the City of Wylie General Election and Special Election to fill a
vacancy on November 3,2020.
Resolution No. 2020-37(R)is being amended to amend the Polling Places as follows:
• Collin County voters — add Southfork Mobile Home Park, 216 Southfork Boulevard, Wylie, Texas 75098 as a
Wylie polling place on Election Day
• Rockwall County voters—change the Election Day polling place to Cullins Lake Pointe Elementary, 5701 Scenic
Dr.,Rowlett,Texas 75088.
Page 1 of 1
RESOLUTION NO. 2020-55(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN,
DALLAS AND ROCKWALL COUNTIES, TEXAS, AMENDING RESOLUTION
NO. 2020-37(R), WHICH ORDERED A SPECIAL ELECTION TO BE HELD ON
NOVEMBER 3, 2020, FOR THE PURPOSE OF SUBMITTING TO THE
QUALIFIED VOTERS OF THE CITY OF WYLIE CERTAIN PROPOSED
AMENDMENTS TO THE EXISTING HOME RULE CHARTER OF THE CITY
OF WYLIE, IN CONJUNCTION WITH THE CITY OF WYLIE GENERAL
ELECTION AND SPECIAL ELECTION TO FILL A VACANCY ON NOVEMBER
3, 2020, AND ADMINISTERED BY THE COLLIN, ROCKWALL AND DALLAS
COUNTY ELECTIONS ADMINISTRATORS; AMENDING THE LOCATIONS
OF POLLING PLACES; PROVIDING A REPEALING CLAUSE.
WHEREAS, the City Council of the City of Wylie, Texas adopted Resolution No. 2020-37(R),
ordering a special election to be held within the City of Wylie, Texas, on November 3, 2020, for the
purpose of submitting to the qualified voters of Wylie certain proposed amendments to the existing Home
Rule Charter of Wylie,pursuant to and in accordance with Section 9.004 of the Texas Local Government
Code and Article XI, Section 26 of the City Charter; and
WHEREAS, the City Council finds that it is necessary to amend Resolution Nos. 2020-37(R), as
set forth herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Section 6 of Resolution No. 2020-37(R) is hereby amended as follows:
"Election Day Voting. The entire City shall constitute one election precinct for this
Election. The election officers and maximum number of clerks for said polling place shall
be determined and appointed in accordance with the provisions of the contracts for election
administration services. The designated polling places are as follows:
Wylie Election Day locations for Collin County voters are Collin College Wylie Campus,
391 Country Club Road, Wylie, Texas 75098; Wylie Senior Recreation Center, 800
Thomas Street #100, Wylie, Texas 75098; Seis Lagos Community Services Association,
222 Seis Lagos Trail, Wylie, Texas 75098; and Southfork Mobile Home Park, 216
Southfork Boulevard, Wylie, Texas 75098. Collin County voters may vote at any of the
additional voting locations open under full contract services with the Collin County
Elections Administration.
Closest Election Day locations for Dallas County voters are Chase Oaks Church-
Woodbridge, 2709 3rd Street, Sachse, Texas 75048; Sachse Senior Center, 3815 Sachse
Road, Building A, Sachse, Texas 75048; and BG Hudson Middle School, 4405 Hudson
Drive, Sachse,Texas 75048. Dallas County voters may vote at any of the additional voting
locations open under full contract services with the Dallas County Elections
Resolution No.2020-55(R) Page 1
Amending Order for November 3,2020 Special Election on Proposed Charter Amendments
Administration.
Election Day location for Rockwall County voters is Cullins Lake Pointe Elementary, 5701
Scenic Dr., Rowlett, Texas 75088.
Polls shall be open from 7:00 a.m. until 7:00 p.m. on the Election Day."
SECTION 2: Resolution No. 2020-37(R) shall remain in full force and effect, save and except as
amended by this or any other ordinance. All provisions of any resolution in conflict with this Resolution
are hereby repealed to the extent they are in conflict. Any remaining portions of said resolutions shall
remain in full force and effect.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin,Dallas, and
Rockwall Counties, Texas, on this the 22nd day of September, 2020.
Eric Hogue, Mayor
ATTEST:
Stephanie Storm, City Secretary
Resolution No.2020-55(R) Page 2
Amending Order for November 3,2020 Special Election on Proposed Charter Amendments
IAI
!TN Wylie City Council
CITY Y OF
VIIYLI E AGENDA REPORT
Meeting Date: September 22,2020 Item Number: J
Department: WEDC (City Secretary's Use Only)
Prepared By: Jason Greiner Account Code:
Exhibits:
Subject
Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development
Corporation as of August 31,2020.
Recommendation
Motion to approve the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as
of August 31,2020.
Discussion
The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials on
September 16,2020.
Page 1 of 1
Wylie Economic Development Corporation
MONTHLY FINANCIAL REPORT
August 31,2020
ANNUAL CURRENT PRIOR YEAR PO YTD
YTD ACTUAL BUDGET BALANCE "/OF BUDGET
BUDGET MONTH ADJUST. ENCUMBRANCE
ACCOUNT DESCRIPTION FY 2019-2020 FY 2019-2020 FY 2019-2020 FY 2019-2020
REVENUE SUMMARY
CLAIM ON CASH/Bal Sheet $ 286,072.00 $ 2,764,452.12
SALES TAX $ 2,948,400.00 $ 325,104.34 $ - $ 2,389,923.60 $ - $ 558,476.40 81.06% A
ALLOCATED INTEREST EARNING: $ 6,000.00 $ 111.47 $ - $ 3,853.79 $ - $ 2,146.21 64.23%
RENTAL INCOME $ 155,040.00 $ 15,435.00 $ - $ 142,897.00 $ - $ 12,143.00 92.17%
GAIN/LOSS-SALE OF PROPERTY $ 1,782,226.00 $ - $ - $ 511,725.00 $ - $ 1,270,501.00 28.71%
BANK NOTE PROCEEDS $ 996,500.00 $ - $ - $ 996,500.47 $ - $ (0.47) 100.00% B
REVENUES $5,888,166.00 $ 340,650.81 $ - $4,044,899.86 $ - $ 1,843,266.14 68.70%
EXPENDITURE SUMMARY
PERSONNEL $ 440,285.00 $ 22,509.19 $ - $ 462,483.52 $ - $ (22,198.52) 105.04%
OPERATING EXPENSES $ 73,509.00 $ 3,301.50 $ - $ 60,921.52 $ 257.30 $ 12,330.18 83.23% C
INCENTIVES $ 551,291.00 $ 32,000.00 $ - $ 437,212.10 $ - $ 114,078.90 79.31% D
SPECIAL SERVICES $ 212,871.00 $ 11,909.26 $ - $ 147,042.38 $ 7,942.62 $ 57,886.00 72.81%
ADVERTISING $ 77,600.00 $ 2,805.94 $ - $ 44,605.21 $ 3,766.50 $ 29,228.29 62.33%
COMMUNITY DEVELOPMENT $ 43,350.00 $ - $ - $ 32,787.78 $ 2,001.83 $ 8,560.39 80.25%
TRAVEL&TRAINING $ 31,317.00 $ 29.96 $ - $ 14,703.23 $ 4,397.11 $ 12,216.66 60.99%
DUES&SUBSCRIPTIONS $ 19,567.00 $ 573.42 $ - $ 14,804.14 $ 85.00 $ 4,677.86 76.09%
AUDIT&LEGAL $ 23,000.00 $ - $ - $ 20,047.52 $ 1,533.00 $ 1,419.48 93.83%
ENGINEERING&ARCHITECTURAL $ 35,000.00 $ - $ - $ 31,416.60 $ - $ 3,583.40 89.76%
DEBT SERVICE $ 2,267,432.00 $ 1,409,273.53 $ - $ 1,993,464.51 $ - $ 273,967.49 87.92% E
LAND $ 1,456,906.00 $ - $ - $ 1,315,858.03 $ - $ 141,047.97 90.32% B
INFRASTRUCTURE PROJECTS $ 573,000.00 $ - $ - $ 124.00 $ - $ 572,876.00 0.02%
COMPUTER $ - $ - $ - $ 887.96 $ - $ (887.96) 0.00%
FURNITURE&FIXTURES $ 500.00 $ - $ - $ - $ - $ 500.00 0.00%
CONTRA CAPITAL $ - $ - $ - $ (1,315,881.36) $ - $ 1,315,881.36 0.00%
TOTAL EXPENDITURES $5,805,628.00 $ 1,482,402.80 $ - $3,260,477.14 $ 19,983.36 $ 2,525,167.50 56.50%
REV OVER/(UNDER) EXPEN $ 82,538.00 $(1,141,751.99) $ - $ 784,422.72 $ (19,983.36) $ (681,901.36)
A. SLSTX Rev earned in June,allocated in Aug,was$325,104.34,an increase of 14.63%over the same period in 2019.
Sales Tax received for 9 months of FY due to 2 month accrual to prior FY.
B. Property Acquistions near Hwy 78 and Brown:City ROW,Collin County Properties,TxDOT pending
Remaining funds drawn on ANB loan 88193982 approved in FY 18-19 to fund Hwy 78&Brown properties.
C. Operating Expenses include Supplies,Maint Materials,Rental,Communication,Insurance and Utilities.
D. Incentives paid this month include Cardinal Strategies
E. Debt Service/Principal Reduction
Wylie Economic Development Corporation
Statement of Net Position
As of August 31, 2020
Assets
Cash and cash equivalents $ 1,622,104.11
Receivables $ 70,000.00 Note 1
Inventories $ 12,088,145.50
Prepaid Items $ -
Total Assets $ 13,780,249.61
Deferred Outflows of Resources
Pensions $ 134,955.55
Total deferred outflows of resources $ 134,955.55 $ 13,915,205.16
Liabilities
Accounts Payable and other current liabilities $ 9,063.94
Unearned Revenue $ 40,200.00 Note 2
Non current liabilities:
Due within one year $ 137,770.71 Note 3
Due in more than one year $ 5,527,237.07
Total Liabilities $ 5,714,271.72
Deferred Inflows of Resources
Pensions $ (1,490.41)
Total deferred inflows of resources $ (1,490.41)
Net Position
Net investment in capital assets $ -
Unrestricted $ 8,202,423.85
Total Net Position $ 8,202,423.85 $ 13,915,205.16
Note 1: Includes incentives in the form of forgivable loans for$70,000
Note 2: Exco amortization;deposits from rental property
Note 3: Liabilities due within one year includes compensated absences of$93,673
9-09-2020 03:38 PM CITY OF WYLIE PAGE: 1
BALANCE SHEET
AS OF: AUGUST 31ST, 2020
111-WYLIE ECONOMIC DEVEL CORP
ACCOUNT# TITLE
ASSETS
1000-10110 CLAIM ON CASH AND CASH EQUIV. 1,620,104.11
1000-10115 CASH - WEDC - INWOOD 0.00
1000-10135 ESCROW 0.00
1000-10180 DEPOSITS 2,000.00
1000-10198 OTHER - MISC CLEARING 0.00
1000-10341 TEXPOOL 0.00
1000-10343 LOGIC 0.00
1000-10481 INTEREST RECEIVABLE 0.00
1000-11511 ACCTS REC - MISC 0.00
1000-11517 ACCTS REC - SALES TAX 0.00
1000-12810 LEASE PAYMENTS RECEIVABLE 0.00
1000-12950 LOAN PROCEEDS RECEIVABLE 0.00
1000-12996 LOAN RECEIVABLE 0.00
1000-12997 ACCTS REC - JTM TECH 0.00
1000-12998 ACCTS REC - FORGIVEABLE LOANS 70,000.00
1000-14112 INVENTORY - MATERIAL/ SUPPLY 0.00
1000-14116 INVENTORY - LAND & BUILDINGS 12,088,145.50
1000-14118 INVENTORY - BAYCO/ SANDEN BLVD 0.00
1000-14310 PREPAID EXPENSES - MISC 0.00
1000-14410 DEFERRED OUTFLOWS 831,600.00
14,611,849.61
TOTAL ASSETS 14,611,849.61
LIABILITIES
2000-20110 FEDERAL INCOME TAX PAYABLE 0.00
2000-20111 MEDICARE PAYABLE 0.00
2000-20112 CHILD SUPPORT PAYABLE 0.00
2000-20113 CREDIT UNION PAYABLE 0.00
2000-20114 IRS LEVY PAYABLE 0.00
2000-20115 NATIONWIDE DEFERRED COMP 0.00
2000-20116 HEALTH INSUR PAY-EMPLOYEE 1.66
2000-20117 TMRS PAYABLE 1,597.54
2000-20118 ROTH IRA PAYABLE 0.00
2000-20119 WORKERS COMP PAYABLE 0.00
2000-20120 FICA PAYABLE 0.00
2000-20121 TEC PAYABLE 0.00
2000-20122 STUDENT LOAN LEVY PAYABLE 0.00
2000-20123 ALIMONY PAYABLE 0.00
2000-20124 BANKRUPTCY PAYABLE 0.00
2000-20125 VALIC DEFERRED COMP 0.00
2000-20126 ICMA PAYABLE 0.00
2000-20127 EMP. LEGAL SERVICES PAYABLE 0.00
2000-20130 FLEXIBLE SPENDING ACCOUNT 6,341.54
2000-20131 EDWARD JONES DEFERRED COMP 0.00
2000-20132 EMP CARE FLITE 12.00
2000-20151 ACCRUED WAGES PAYABLE 0.00
2000-20180 ADDIT EMPLOYEE INSUR PAY 48.00
2000-20199 MISC PAYROLL PAYABLE 0.00
9-09-2020 03:38 PM CITY OF WYLIE PAGE: 2
BALANCE SHEET
AS OF: AUGUST 31ST, 2020
111-WYLIE ECONOMIC DEVEL CORP
ACCOUNT# TITLE
2000-20201 AP PENDING 1,063.20
2000-20210 ACCOUNTS PAYABLE 0.00
2000-20530 PROPERTY TAXES PAYABLE 0.00
2000-20540 NOTES PAYABLE 831,600.00
2000-20810 DUE TO GENERAL FUND 0.00
2000-22270 DEFERRED INFLOW 39,000.00
2000-22275 DEF INFLOW - LEASE PRINCIPAL 0.00
2000-22280 DEFERRED INFLOW - LEASE INT 0.00
2000-22915 RENTAL DEPOSITS 1,200.00
TOTAL LIABILITIES 880,863.94
EQUITY
3000-34110 FUND BALANCE - RESERVED 0.00
3000-34590 FUND BALANCE-UNRESERV/UNDESIG 12,946,562.95
TOTAL BEGINNING EQUITY 12,946,562.95
TOTAL REVENUE 4,044,899.86
TOTAL EXPENSES 3,260,477.14
REVENUE OVER/(UNDER) EXPENSES 784,422.72
TOTAL EQUITY & OVER/(UNDER) 13,730,985.67
TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 14,611,849.61
9-09-2020 03:38 PM CITY OF WYLIE PAGE: 1
BALANCE SHEET
AS OF: AUGUST 31ST, 2020
922-GEN LONG TERM DEBT (WEDC)
ACCOUNT# TITLE
ASSETS
1000-10312 GOVERNMENT NOTES 0.00
1000-18110 LOAN - WEDC 0.00
1000-18120 LOAN - BIRMINGHAM 0.00
1000-18210 AMOUNT TO BE PROVIDED 0.00
1000-18220 BIRMINGHAM LOAN 0.00
1000-19050 DEF OUTFLOW TMRS CONTRIBUTIONS 37,244.29
1000-19051 DEF OUTFLOW SDBF CONTRIBUTIONS 472.00
1000-19075 DEF OUTFLOW - INVESTMENT EXP 37,954.48
1000-19100 DEF OUTFLOW - ACT EXP/ASSUMP 59,284.78
1000-19125 (GAIN)/LOSS ON ASSUMPTION CHG( 725.41)
1000-19126 DEF INFLOW SDBF CONTRIBUTIONS( 765.00)
133,465.14
TOTAL ASSETS 133,465.14
LIABILITIES
2000-20310 COMPENSATED ABSENCES PAYABLE 11,530.82
2000-20311 COMP ABSENCES PAYABLE-CURRENT 93,673.00
2000-21410 ACCRUED INTEREST PAYABLE 11,478.21
2000-28205 WEDC LOANS/CURRENT 32,619.50
2000-28220 BIRMINGHAM LOAN 0.00
2000-28230 INWOOD LOAN 0.00
2000-28232 ANB LOAN/EDGE 0.00
2000-28233 ANB LOAN/PEDDICORD WHITE 0.00
2000-28234 ANB LOAN/RANDACK HUGHES 0.00
2000-28235 ANB LOAN 0.00
2000-28236 ANB CONSTRUCTION LOAN 0.00
2000-28237 ANB LOAN/ WOODBRIDGE PARKWAY 96,900.47
2000-28238 ANB LOAN/BUCHANAN 0.00
2000-28239 ANB LOAN/JONES:HOBART PAYOFF 0.00
2000-28240 HUGHES LOAN 0.00
2000-28242 ANB LOAN/HWY 78:5TH ST REDEV 4,095,819.31
2000-28245 ANB LOAN/DALLAS WHIRLPOOL 850,740.21
2000-28247 JARRARD LOAN 202,935.09
2000-28250 CITY OF WYLIE LOAN 0.00
2000-28260 PRIME KUTS LOAN 0.00
2000-28270 BOWLAND/ANDERSON LOAN 0.00
2000-28280 CAPITAL ONE CAZAD LOAN 0.00
2000-28290 HOBART/COMMERCE LOAN 0.00
2000-29150 NET PENSION LIABILITY 262,947.17
2000-29151 SDBF LIABILITY 6,364.00
TOTAL LIABILITIES 5,665,007.78
9-09-2020 03:38 PM CITY OF WYLIE PAGE: 2
BALANCE SHEET
AS OF: AUGUST 31ST, 2020
922-GEN LONG TERM DEBT (WEDC)
ACCOUNT# TITLE
EQUITY
3000-34590 FUND BALANCE-UNRESERV/UNDESIG( 6,117,522.11)
3000-35900 UNRESTRICTED NET POSITION ( 120,264.00)
TOTAL BEGINNING EQUITY ( 6,237,786.11)
TOTAL REVENUE ( 996,500.47)
TOTAL EXPENSES ( 1,702,743.94)
REVENUE OVER/(UNDER) EXPENSES 706,243.47
TOTAL EQUITY & OVER/(UNDER) ( 5,531,542.64)
TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 133,465.14
Wylie Economic Development Corporation
SALES TAX REPORT
August 31, 2020
BUDGETED YEAR
DIFF % DIFF
MONTH FY 2017 FY 2018 FY 2019 FY 2020 19 vs. 20 19 vs. 20
DECEMBER $ 197,807.79 $ 184,848.59 $ 214,867.15 $ 226,663.94 $ 11,796.79 5.49%
JANUARY $ 196,347.26 $ 191,895.71 $ 223,749.61 $ 218,520.22 $ (5,229.39) -2.34%
FEBRUARY $ 276,697.76 $ 275,667.83 $ 307,366.66 $ 362,129.18 $ 54,762.52 17.82%
MARCH $ 191,647.73 $ 182,852.50 $ 208,222.32 $ 228,091.34 $ 19,869.03 9.54%
APRIL $ 168,844.20 $ 163,484.89 $ 182,499.53 $ 203,895.57 $ 21,396.05 11.72%
MAY $ 244,816.19 $ 203,707.17 $ 274,299.18 $ 289,224.35 $ 14,925.18 5.44%
JUNE $ 191,732.46 $ 199,412.29 $ 234,173.88 $ 239,340.35 $ 5,166.47 2.21%
JULY $ 223,570.59 $ 213,976.64 $ 215,107.94 $ 296,954.00 $ 81,846.06 38.05%
AUGUST $ 261,573.00 $ 249,589.63 $ 283,602.93 $ 325,104.34 $ 41,501.40 14.63%
SEPTEMBER $ 210,974.00 $ 213,425.79 $ 243,048.40 $ - $ - $ -
OCTOBER $ 195,549.11 $ 210,701.71 $ 224,875.38 $ - $ - $ -
NOVEMBER $ 267,816.13 $ 273,196.62 $ 308,324.41 $ - $ - $ -
Sub-Total $ 2,627,376.22 $ 2,562,759.35 $ 2,920,137.37 $ 2,389,923.30 $ 246,034.11 11.40%
Total $ 2,627,376.22 $ 2,562,759.35 $ 2,920,137.37 $ 2,389,923.30 $ 246,034.11 11.40%
WEDC Sales Tax Analysis
$400,000
$350,000
$300,000
$250,000
$200,000
2019
$150,000 ■2020
$100,000
$50,000
$0
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IAI
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: K
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Revenue and Expenditure
Date Prepared: September 14,2020 Exhibits: Monthly Report
Subject
Consider, and place on file,the City of Wylie Monthly Revenue and Expenditure Report for August 31,2020.
Recommendation
Motion to accept, and place on file,the City of Wylie Monthly Revenue and Expenditure Report for August 31,2020.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2020
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2019-2020 2019-2020 2019-2020 OF BUDGET
GENERAL FUND REVENUE SUMMARY
TAXES 31,772,141 664,923 30,578,900 96.24% A
FRANCHISE FEES 2,768,000 130,912 2,509,488 90.66%
LICENSES AND PERMITS 1,020,990 102,583 930,313 91.12% B
INTERGOVERNMENTAL REV. 1,824,729 26,505 1,073,912 58.85% C
SERVICE FEES 3,613,704 338,943 3,399,815 94.08% D
FINES AND FORFEITURES 397,500 17,543 204,072 51.34% E
INTEREST INCOME 209,000 1,280 74,743 35.76% F
MISCELLANEOUS INCOME 191,229 70,990 183,310 95.86%
OTHER FINANCING SOURCES 2,730,030 464,555 3,276,297 120.01% G
REVENUES 44,527,323 1,818,234 42,230,850 94.84%
USE OF FUND BALANCE 2,900,000 2,900,000 2,900,000 100.00% H
USE OF CARRY-FORWARD FUNDS 115,271 NA NA NA
TOTAL REVENUES 47,542,594 4,718,234 45,130,850 94.93%
GENERAL FUND EXPENDITURE SUMMARY
CITY COUNCIL 92,331 3,122 52,974 57.37%
CITY MANAGER 1,193,778 72,137 1,021,015 85.53%
CITY SECRETARY 382,921 27,384 289,613 75.63%
CITY ATTORNEY 170,000 14,716 111,093 65.35%
FINANCE 1,208,300 60,051 1,019,830 84.40%
FACILITIES 916,637 38,104 571,335 62.33%
MUNICIPAL COURT 562,090 31,692 369,630 65.76%
HUMAN RESOURCES 669,684 40,731 511,303 76.35%
PURCHASING 192,611 12,061 161,950 84.08%
INFORMATION TECHNOLOGY 2,023,633 59,172 1,397,499 69.06%
POLICE 10,817,411 647,154 9,136,960 84.47%
FIRE 8,797,391 694,159 7,527,144 85.56%
EMERGENCY COMMUNICATIONS 1,897,821 98,456 1,570,275 82.74%
ANIMAL CONTROL 631,694 59,067 488,864 77.39%
PLANNING 314,136 19,484 260,224 82.84%
BUILDING INSPECTION 557,834 38,703 473,925 84.96%
CODE ENFORCEMENT 258,856 16,158 196,469 75.90%
STREETS 3,868,066 439,744 2,625,948 67.89%
PARKS 2,596,775 236,018 2,008,530 77.35%
LIBRARY 2,157,053 150,522 1,799,177 83.41%
COMBINED SERVICES 7,750,603 621,093 6,872,121 88.67%
TOTAL EXPENDITURES 47,059,625 3,379,728 38,465,879 81.74%
REVENUES OVER/(UNDER)EXPENDITURES 482,969 1,338,506 6,664,971 13.19%
A.Property Tax Collections for FY19-20 as of August 31,2020 are 99.73%,in comparison to FY18-19 for the same time period of over 100%. Sales tax is on a 2
month lag. Sales Tax is up 11.5% from YTD FY 2019.
B. New Dwelling Permits are 11%lower than August 2019 YTD.
C.Intergovernmental Rev: The majority of intergovernmental revenues come from WISD reimbursements and Fire Services which are billed quarterly. Lucas and
Fairview paid in full FY 2020 dispatcher reimbursement of$159k. Have not received 2nd quarter payment from Inspiration for Fire Services. SRO reimbursement is
lower than expected.
D.Service Fees:Trash fees billed in October are applicable towards FY 2018-19 revenue with the remaining fees coming from other seasonal fees. Development
Fees are up 10%from August 2019 YTD due to Collin College fees.
E. Fines and Forfeitures are down 28%from August 2019 which is a continuation of the decreasing trend in fines.
F. The Interest rate has gone from 2.39%in July 2019 when budget was prepared to.1705%for August 2020.
G.Insurance Recoveries of$464,554 from the Hail Storm.
H.Use of Fund Balance:$1.2 million transfer to PSB Renovation/Expansion Fund and$1.7 million transfer to Fire Station Construction Fund.
I.Carry Forward items: MCCi Consulting Services$42,271,Library Projects$43,000,3/4 Ton Pickup$30,000.
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
August 31,2020
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67%
ACCOUNT DESCRIPTION 2019-2020 2019-2020 2019-2020 OF BUDGET
UTILITY FUND REVENUES SUMMARY
SERVICE FEES 20,707,808 2,470,538 18,210,891 87.94% J
INTEREST INCOME 72,000 802 33,714 46.82%
MISCELLANEOUS INCOME 33,000 1,830 21,001 63.64%
OTHER FINANCING SOURCES 0 44,039 44,029 0.00%
REVENUES 20,812,808 2,517,209 18,309,635 87.97%
USE OF FUND BALANCE 1,251,150 NA 1,251,150 100.00% K
USE OF CARRY-FORWARD FUNDS 540,580 NA NA NA L
TOTAL REVENUES 22,604,538 NA 19,560,785 86.53%
UTILITY FUND EXPENDITURE SUMMARY
UTILITY ADMINISTRATION 1,246,849 47,058 809,931 64.96%
UTILITIES-WATER 2,945,773 132,409 1,311,895 44.53% M
UTILITIES-SEWER 1,432,669 65,333 770,051 53.75% N
UTILITY BILLING 1,107,033 84,059 857,646 77.47%
COMBINED SERVICES 15,543,488 1,114,036 13,659,149 87.88% 0
TOTAL EXPENDITURES 22,275,812 1,442,895 17,408,672 78.15%
REVENUES OVER/(UNDER)EXPENDITURES 328,726 1,074,314 2,152,113 8.39%
J.Most Utility Fund Revenue billed in October was applicable to FY 2018-19.
K.Use of Fund Balance:For Replacement/New Fleet&Equipment.
L.Carry Forward Items: Water Line Replacements$386,900,Rush Creek Odor Control$76,224,Utility Billing Bullet Proof Glass$60,000,Misc Engineering Design
$17,456.
M.Approximately$775K will be carried forward to FY 2021 to complete projects. The largest is the pump station power generators at$601 K.
N.$100K will be carried forward to FY 2021 for wastewater plant decommissioning design.
O.Annual transfer to the General Fund of$2.3 million. Other expenses are payments to NTMWD for water minimum and sewer treatment.
IAI
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: L
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 14,2020 Exhibits: Report
Subject
Consider,and place on file,the City of Wylie Monthly Investment Report for August 31,2020.
Recommendation
Motion to accept, and place on file,the City of Wylie Monthly Investment Report for August 31, 2020.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Page 1 of 1
City Of Wylie
2019-2020 Investment Report
August 31, 2020
Money Market Accounts: MMA
Certificates of Deposit: CCD
Treasury Bills: T-Bills
Treasury Notes: T-Notes
Government Agency Notes: AN
Invest. Principal Type Of Interest Purchase Maturity
Number Amount Security Rate Issuer Date Date
1 $15,391,554.86 MMA 0.1768% Texpool 12/31/2006 NA
2 $15,940,478.69 MMA 0.1645% TexStar 3/15/2011 NA
$31,332,033.55
Total
Weighted Average Coupon: 0.1705% Money Markets: $31,332,033.55
Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00
$31,332,033.55
Weighted Average Coupon
3.00%
•
2.00%
1.00%
7 • •
0.00%
Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb 2020 March 2020 April 2020 May 2020 Jun 2020 Jul 2020 Aug 2020
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22, 2020 Item Number: M
Department: Purchasing Account Code: 460-5460-58830
Prepared By: Glenna Hayes Budgeted Amount: $950,000.00
Date Prepared: September 10,2020 Exhibits:
Subject
Consider, and act upon, the approval of the purchase of interior furnishings and installation for the Wylie Public Safety
Building from Plano Office Supply in the estimated amount of$300,867 through a cooperative purchasing contract with
Collin County Governmental Purchasing Forum (CCGPF), and authorizing the City Manager to execute any necessary
documents.
Recommendation
A motion to approve the purchase of interior furnishings and installation for the Wylie Public Safety Building from Plano
Office Supply in the estimated amount of $300,867 through a cooperative purchasing contract with Collin County
Governmental Purchasing Forum(CCGPF), and authorizing the City Manager to execute any necessary documents.
Discussion
Plano Office Supply was the selected vendor for the Wylie Municipal Complex to provide furniture, cubicle materials
and installation services. To provide continuity,staff selected the same vendor for the Public Safety Building Renovation
project.
Staff recommends the purchase of interior furnishings and installation services for the Wylie Public Safety Building
Renovation from Plano Office Supply in the amount of$300,867 from a cooperative contract with the Collin County
Governmental Purchasing Forum(CCGPF-Collin County Contract#2020-256). The amount of$950,000 was approved
for furniture, fixtures, and equipment in the overall project budget.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local
cooperative organization pursuant to Chapter 791 of the Texas Government Code and Section 271 Subchapter F of the
Local Government Code; and by doing so satisfies any State Law requiring local governments to seek competitive bids
for items.
Page 1 of 1
IAI
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: N
Department: City Manager (City Secretary's Use Only)
Prepared By: Chris Hoisted Account Code: N/A
Date Prepared: September 8,2020 Exhibits: Resolution,Presentation
Subject
Consider,and act upon,Resolution No.2020-56(R)of the City Council of the City of Wylie,Texas,approving the Rockwall
Central Appraisal District's proposed building addition to the property located at 841 Justin Road,Rockwall,Texas.
Recommendation
Motion to approve Resolution No. 2020-56(R) of the City Council of the City of Wylie, Texas, approving the Rockwall
Central Appraisal District's proposed building addition to the property located at 841 Justin Road, Rockwall,Texas.
Discussion
The Rockwall Central Appraisal District wishes to renovate and expand their existing offices. The Tax Code requires that
this action be approved by three-fourths of the taxing units that are entitled to vote on the appointment of board members
for the District. The proposed expansion and renovation of the existing building will not exceed$3,350,000.
Page 1 of 1
RESOLUTION NO. 2020-56(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, APPROVING THE ROCKWALL CENTRAL APPRAISAL
DISTRICT'S PROPOSAL TO EXPAND THE PROPERTY SITUATED AT
841 JUSTIN ROAD,ROCKWALL, TEXAS.
WHEREAS, Section 6.051, Texas Tax Code authorizes the Board of Directors of an
appraisal district to construct or renovate a building or other improvements as necessary to
establish and operate the appraisal office.
WHEREAS, the Board of Directors of the Rockwall Central Appraisal District has
delivered a copy of Resolution#2020-Rockwall Central Appraisal District setting forth the desire
to renovate and expand the property situated at 841 Justin Road, Rockwall, Texas.
WHEREAS, the Board of Directors of the Rockwall Central Appraisal District has
delivered information showing the cost of the proposed improvements to the property located at
841 Justin Road, Rockwall, Texas.
WHEREAS, Section 6.051, Texas Tax Code requires that an appraisal district's
construction or renovation of such real property and improvements must be approved by three-
fourths of the taxing units entitled to vote on the appointment of the board members.
WHEREAS, the referenced provisions of the Texas Property Tax Code authorize the
following action:
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS:
SECTION 1: The Rockwall Central Appraisal District's proposal to renovate the property
located at 841 Justin Road, Rockwall, Texas is hereby approved.
SECTION 2: This Resolution shall take effect immediately upon its passage.
RESOLVED THIS THE 22"a day of September, 2020.
ERIC HOGUE, Mayor
ATTEST TO:
STEPHANIE STORM, City Secretary
Resolution No.2020-56(R)-Rockwall CAD Building expansion
State of Texas §
County of Rockwall §
RESOLUTION#2020-ROCKWALL CENTRAL APPRAISAL DISTRICT
WHEREAS, § 6.051, TEX. TAX CODE authorizes the Board of Directors of an appraisal district to purchase or
lease real property, construct or renovate a building or other improvements as necessary to establish and operate the
appraisal office,with the approval of its taxing units.
AND WHEREAS,the Board of Directors of Rockwall Central Appraisal District has determined that renovating and
constructing new improvements at the site of the current appraisal office located at 841 Justin Road,Rockwall,Texas,
is the best choice for the taxpayers and taxing units of Rockwall County.No suitable building(s)are available for rent
or sale, and the cost associated with purchasing land and building a new appraisal office is too high compared to
renovating and expanding the current office.
NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of the Rockwall Central Appraisal District
proposes to construct an addition of approximately 15,100 square feet to the appraisal office and to renovate the
present appraisal office.The plan's costs will not exceed$3,350,000 and consists of
o Building addition
o Update of existing space
o Extension of current parking lot
The chief appraiser shall deliver a copy of this resolution,along with information showing the costs of other available
alternatives to this proposal, to the presiding officer of each taxing unit entitled to vote on the appointment of board
members to the appraisal district.The taxing units are asked to pass a resolution approving this resolution on or before
the 30t'' day following delivery of this resolution and accompanying documentation, and to file its resolution of
approval no later than the 40th day following delivery of this resolution and accompanying documentation.
fn
ADOPTED this�ri day of �L i ,2020.
h irman, Bo.re of Directors
Attest:
/7/—
Secretary Dir ors
Executive Summary
The Rockwall Central Appraisal District (RCAD) office building has stood in its
existing location for 23 years. In that time the population of Rockwall County has
grown from 36,500 to an estimated 106,340 as of January 1, 2020 (291%
increase). Our parcel count has also grown in that time from 22,263 to 48,002 as
of July 21, 2020 (216% increase). Both the population and parcel count will
continue to grow at a steady pace.
When the current facility was built in 1997 there was adequate space to house all
employees needed to facilitate the day to day operations of the appraisal district.
The growth of the county in the past 23 years has demanded additional staff to be
added for both the appraisal and collection departments. Currently we have a
total of 21 employees. Three staff appraisers are located at an offsite facility, one
staff appraiser offices in a storage area in our current building and one appraisal
support staff employee is set up in our collections area due to lack of adequate
space. The file cabinets and storage shelves that were once in the storage area
now line our hallways due to no space to put them. When we created our 2021
appraisal layer, the July 21st parcel count previously mentioned immediately
began to grow. Just recently we received multiple plats for new subdivisions with
well over 1,500 parcels. These plats as well as others that will be filed throughout
the year will only continue to increase the total parcel count. As the population
and parcel count of Rockwall County continue to increase there will be a need for
additional staff. Our current building does not have the space to house all our
current employees much less the additional staff that will be needed soon.
The Texas Property Tax Code authorizes the Board of Directors of an appraisal
district, with the approval of its taxing units, to purchase, lease or renovate a
building as necessary to operate the appraisal office. A search of existing
properties for sale or lease within Rockwall County has been conducted and no
suitable facility was found. All properties either lacked the appropriate space and
parking or were far too costly to renovate.
The board of directors has determined that the most logical and fiscally
responsible approach to address our immediate needs and prepare for the future
is to build an expansion to our current facility. The planned 15,100 square foot
two story addition, expanded parking lot and updates to the current building will
not exceed $3,350,000. The estimated annual allocation for each entity is
included in this packet.
The additional space and redesign will greatly enlarge and enhance the comfort in
the public areas. The parking area will triple and with one-way flow of traffic, will
accommodate all visitors and make access to the building safer. It will allow for
the hiring of additional employees as the county continues to grow in the future.
This project will also provide the opportunity to better serve the citizens of
Rockwall County now and for many years to come.
ROCKWALL CENTRAL
APPRAISAL DISTRICT
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lliLE3,10-TO: RCAD Rockwall Texas
Ili.1:EMO-FROM: Carroll.Architects
DATE: February 11, 2020 Revised
RE: RCAD Remodel and New Building Addition
Construction Budget:
Remo-del for Existing Building and Addition of New 15,110.0 SF two story Building.
Remodel for Existing 11-ililaiinE- 5159,100.W
A_ Provide new Drive—Thru Canopy frProp Box
B. Fire Sprinkler system I Brealcroona.1 Offices
C_ Providing new Office and Corridor to new Building
New(Two Story) 15,100 SF Brrilding Addition.lg.$220_00/ SF: S3:322:CK10.013
A) Site Work, Utilities,Paving
13) Building Shell and Interiors
F_ F_F._ Fixtures,Furuitme and Equipment: $23,1:4X143.0{1.
A)First Floor: everything needed ($6,50.0_00 x. 18)
2)Second Floor: (equal to first floor)
A&E. City Fees Soft Cost: S213:500.043
TOTAL OILMEALL BUDGET: $3,9S8,61:10.00
END OF MEMO
7 5 0 lnterstit 3 0
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Rockall."[. 75087
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1K 6� Tom: ROAD 1?ockwall,Texas
ME 611G F1RID3.M: Carroll Architects
DATE: February- 11, 2020 P .riled
RE: RCA_EN New B7rldir.j3 Addition Options
onsl ietion BoAlget Coprti,oas:
New (Two Story> 15,104) SF Building S220. r SF: $3,32 00'a.00
A) Site Work_ LTtiliti s Pan.-ing
315 Bainding Shell and Interiors
New (Two Story) 15,1. 0 SF Buii(ding:: (1 5.5 L) '$i2�793. .0 0
A) First Floor Interiors mIy
New (Dann Stury> 7,762 SF B7nldirig $174_00/SF: (40.5 .) $1,350,588.44
First Floor: ems.-gar thimo ne ded
B> No Second Floor in the future
END OF NEEMCI.
ENTITY 2019 LEVY AMOUNTS %OF TOTAL LEVY ANNUAL TOTAL OF MONTHLY PAYMENTS FOR ANNUAL TOTAL MULTIPLIED BY%TOTAL OF QUARTERLY BREAKDOWN FOR EACH
CAD LEVY ENTITY
ROCKWALL COUNTY $ 40,531,744.00 15.31% $ 305,103.60 $ 46,721.68 $ 11,680.42
ROCKWALL ISD $ 138,889,898.00 52.47% $ 305,103.60 $ 160,100.92 $ 40,025.23
ROYSE CITY ISD $ 35,829,308.00 13.54% $ 305,103.60 $ 41,301.10 $ 10,325.27
CITY OF DALLAS $ 85,220.00 0.03% $ 305,103.60 $ 98.23 $ 24.56
CITY OF FATE $ 3,813,949.00 1.44% $ 305,103.60 $ 4,396.41 $ 1,099.10
CITY OF HEATH $ 6,991,084.00 2.64% $ 305,103.60 $ 8,058.75 $ 2,014.69
CITY OF MCLENDON-CHISHOLM $ 721,891.00 0.27% $ 305,103.60 $ 832.14 $ 208.03
CITY OF ROCKWALL $ 23,137,163.00 8.74% $ 305,103.60 $ 26,670.63 $ 6,667.66
CITY OF ROWLETT $ 5,013,808.00 1.89% $ 305,103.60 $ 5,779.51 $ 1,444.88
CITY OF ROYSE CITY $ 6,214,332.00 2.35% $ 305,103.60 $ 7,163.37 $ 1,790.84
CITY OF WYLIE $ 517,485.00 0.20% $ 305,103.60 $ 596.51 $ 149.13
MUD 1 $ 1,590,772.00 0.60% $ 305,103.60 $ 1,833.71 $ 458.43
MUD 6 $ 963,416.00 0.36% $ 305,103.60 $ 1,110.55 $ 277.64
MUD 7 $ 136,411.00 0.05% $ 305,103.60 $ 157.24 $ 39.31
MUD 8 $ 13,883.00 0.01% $ 305,103.60 $ 16.00 $ 4.00
MUD 9 $ 231,483.00 0.09% $ 305,103.60 $ 266.83 $ 66.71
TOTAL $ 264,681,847.00 100.00% $ 305,103.60 $ 76,275.90
LOAN DETAILS BUILDING DETAILS
$4,000,000 Loan 15,100 2 Story Addition
10 YEAR FIXED Remodel Existing Building
4.49%INTEREST FFE for New Building
20 YEAR AMORTIZED Site Work,Utilities,Paving
ENTITY 2019 LEVY AMOUNTS %OF TOTAL LEVY ANNUAL TOTAL OF MONTHLY ANNUAL TOTAL MULTIPLIED BY% QUARTERLY BREAKDOWN FOR
PAYMENTS FOR CAD TOTAL OF LEVY EACH ENTITY
ROCKWALL COUNTY $ 40,531,744.00 15.31% $255,548.16 $ 39,133.07 $ 9,783.27
ROCKWALL ISD $ 138,889,898.00 52.47% $255,548.16 $ 134,097.06 $ 33,524.27
ROYSE CITY ISD $ 35,829,308.00 13.54% $255,548.16 $ 34,592.90 $ 8,648.23
CITY OF DALLAS $ 85,220.00 0.03% $255,548.16 $ 82.28 $ 20.57
CITY OF FATE $ 3,813,949.00 1.44% $255,548.16 $ 3,682.34 $ 920.58
CITY OF HEATH $ 6,991,084.00 2.64% $255,548.16 $ 6,749.83 $ 1,687.46
CITY OF MCLENDON-CHISHOLM $ 721,891.00 0.27% $255,548.16 $ 696.98 $ 174.24
CITY OF ROCKWALL $ 23,137,163.00 8.74% $255,548.16 $ 22,338.74 $ 5,584.69
CITY OFROWLETT $ 5,013,808.00 1.89% $255,548.16 $ 4,840.79 $ 1,210.20
CITY OF ROYSE CITY $ 6,214,332.00 2.35% $255,548.16 $ 5,999.89 $ 1,499.97
CITY OF WYLIE $ 517,485.00 0.20% $255,548.16 $ 499.63 $ 124.91
MUD 1 $ 1,590,772.00 0.60% $255,548.16 $ 1,535.88 $ 383.97
MUD 6 $ 963,416.00 0.36% $255,548.16 $ 930.17 $ 232.54
MUD 7 $ 136,411.00 0.05% $255,548.16 $ 131.70 $ 32.93
MUD 8 $ 13,883.00 0.01% $255,548.16 $ 13.40 $ 3.35
MUD 9 $ 231,483.00 0.09% $255,548.16 $ 223.49 $ 55.87
TOTAL $ 264,681,847.00 100.00% $ 255,548.16 $ 63,887.04
BUILDING DETAILS
LOAN DETAILS
$3,350,000 Loan 15,100 2 Story Addtn./First Floor Finish
10 YEAR FIXED Remodel Existing Building
4.49%INTEREST FFE for New Building(1st Floor)
20 YEAR AMORTIZED Site Work,Utilities,Paving
ENTITY 2019 LEVY AMOUNTS %OF TOTAL LEVY ANNUAL TOTAL OF MONTHLY ANNUAL TOTAL MULTIPLIED BY% QUARTERLY BREAKDOWN FOR
PAYMENTS FOR CAD TOTAL OF LEVY EACH ENTITY
ROCKWALL COUNTY $ 40,531,744.00 15.31% $144,937.80 $ 22,194.88 $ 5,548.72
ROCKWALL ISD $ 138,889,898.00 52.47% $144,937.80 $ 76,055.07 $ 19,013.77
ROYSE CITY ISD $ 35,829,308.00 13.54% $144,937.80 $ 19,619.86 $ 4,904.97
CITY OF DALLAS $ 85,220.00 0.03% $144,937.80 $ 46.67 $ 11.67
CITY OF FATE $ 3,813,949.00 1.44% $144,937.80 $ 2,088.49 $ 522.12
CITY OF HEATH $ 6,991,084.00 2.64% $144,937.80 $ 3,828.27 $ 957.07
CITY OF MCLENDON-CHISHOLM $ 721,891.00 0.27% $144,937.80 $ 395.30 $ 98.83
CITY OF ROCKWALL $ 23,137,163.00 8.74% $144,937.80 $ 12,669.74 $ 3,167.43
CITY OFROWLETT $ 5,013,808.00 1.89% $144,937.80 $ 2,745.52 $ 686.38
CITY OF ROYSE CITY $ 6,214,332.00 2.35% $144,937.80 $ 3,402.92 $ 850.73
CITY OF WYLIE $ 517,485.00 0.20% $144,937.80 $ 283.37 $ 70.84
MUD 1 $ 1,590,772.00 0.60% $144,937.80 $ 871.09 $ 217.77
MUD 6 $ 963,416.00 0.36% $144,937.80 $ 527.56 $ 131.89
MUD 7 $ 136,411.00 0.05% $144,937.80 $ 74.70 $ 18.67
MUD 8 $ 13,883.00 0.01% $144,937.80 $ 7.60 $ 1.90
MUD 9 $ 231,483.00 0.09% $144,937.80 $ 126.76 $ 31.69
TOTAL $ 264,681,847.00 100.00% $ 144,937.80 $ 36,234.45
LOAN DETAILS BUILDING DETAILS
$1,900,000 Loan 7,762 SF Building
10 YEAR FIXED Remodel Existing Building
4.49%INTEREST FFE for New Building
20 YEAR AMORTIZED Site Work,Utilities,Paving
2010 Poulation 2018 Estimate 2019 Estimate Percent Change *2020 Estimate *2025 Estimate *2030 Estimate
Rockwall County 78,337 97,990 101,020 3.10% 104,051 120,623 139,835
Fate 6,434 13,240 14,940 12.80%
Heath 6,921 8,180 8,530 4.30%
McLendon-Chisolm 1,373 3,270 3,470 6.10%
Rockwall 37,490 43,750 44,110 0.08%
Royse City 9,349 12,060 12,400 2.80%
Split Cities Adjustment 6,775 4,740 4,490
Remainder of County 9,995 12,750 13,080 2.60%
Above information from the North Central Texas Council of Governments
*All county population estimates after 2019 use an estimated 3%annual growth rate
Year Parcel Count CAD *%Increase **Appraisers Needed
2014 39,877 10
2015 39,948 1.00% 10
2016 40,658 2.00% 10
2017 42,553 5.00% 11
2018 44,075 4.00% 11
2019 45,800 4.00% 11
2020 47,266 3.20% 12
2021 48,779 3.20% 12
2022 50,340 3.20% 12
2023 51,951 3.20% 13
2024 53,613 3.20% 13
2025 55,329 3.20% 13
2026 57,100 3.20% 14
2027 58,927 3.20% 14
2028 60,813 3.20% 15
2029 62,759 3.20% 15
2030 64,676 3.20% 16
*%Increase based on 5-year average from 2014-2019
**Appraisers needed projected using 4,000 parcels per appraiser as
recommended by IAAO Property Appraisal and Assessment Administration
With these projections and a 3%yearly population growth
we will be left with no offices in the one-story addition by 2030
IAI
vrf Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: 0
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: September 8,2020 Exhibits: 1
Subject
Consider, and act upon, approval of a vendor application from Wylie East High School Theater Department fundraiser
event at Community Park on October 12,2020.
Recommendation
Motion to recommend approval of a vendor application from Wylie East High School Theater Department fundraiser
event at Community Park on October 12,2020.
Discussion
The Wylie East High School Theater group would like to have outdoor performances at Community Park on Monday,
October 12, 2020. The group will be having this event on a Monday due to a school holiday. Students from Wylie East
High School will perform two shows of Shakespeare's "Midsummer Night's Dream" and also provide a venue for
fundraising for their group. The group is requesting to sell concessions, theater group merchandise, and provide a food
truck for the event.All funds raised will go to support the theater booster club.
In order to meet the current COVID-19 restrictions of no more than 10 persons in a group,the theater group has requested
a waiver from the Mayor and provided a safety plan to Wylie Fire-Rescue. The Mayor has approved the waiver and the
safety plan has been reviewed and accepted by Wylie Fire-Rescue staff.
Representatives from the group will attend the September 14,2020 meeting to answer any questions the Board might have
on this new event.
The Parks and Recreation Board approved the vendor application at the September 14, 2020 meeting.
Page 1 of 1
PARKS AND RECREATION DEPARTMENT
949 Hensley Lane, Building 200,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758/Email: parks@wylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with
Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of
event. Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Organization's Website:
Wylie East High School Theatre I www.wylieeasttheatre.com
Organization's Primary Contact Person (name only): Organization's Non-Profit Exemption Number/501c3(if
applicable):
I Bekka Glaze I 147-5344808
Event Information
Event Name/Title: _
IShakespeare in the Park"Midsummer Night's Dream"
Event Type(fundraiser,etc.): Purpose of Event:
Play production To safely perform outdoors for Covid safety
Event Location: Proposed Event Date: Alternative Date:
Community Park October 12,2020 I
Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup):
2 10:OOa 10:OOp
Anticipated Event Attendance: Event Target Audience:
50 per show,with a 2p show and a 7p show Parents and students from Wylie East HS
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
-We would like to use a basketball court to use as our stage.We will have moveable set pieces and pipe and drape to hide the actors.
We would need electricity for lights and sound equipment.
-We have reserved the pavilion with Janet so we have a covered area for selling concessions,Wylie East Theatre merchandise,and
for our student performers and technicians to eat meals.Socially distanced of course. We would be providing them with a lunch.A
local restaurant usually offers to provide food to support our program.
-We would like to have a food truck"Jayne Dough" present during the day to sell concessions.
-Attached I have added Wylie East Theatre's expectations for students regarding safety for Covid.Our performers will stay masked
when not performing,technicians,teachers,and volunteers will stay masked throughout the show,and audience members will be
expected to follow laws mandated by state and local laws regarding social distancing and face coverings.
-We would like to perform shows at 2p and 7p.
-We would stay setup all day.
-Our audience would be spread out,with only families sitting next to each other.They will be encouraged to bring blankets of towel
to sit on and discouraged from using lawn chairs.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order
to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event.It is possible that a health inspector must examine food preparation and storage equipment to assure the
health and safety of customers.Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585.The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits,candies,goods,wares or
merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,
or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.1-7-20
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: 1
Department: Finance (City Secretary's Use Only)
Prepared By: Melissa Beard Account Code:
Date Prepared: September 14,2020 Exhibits: Financial Management Policies
Subject
Consider and act upon approving the Financial Management Policies.
Recommendation
Motion to approve the Financial Management Policies.
Discussion
The purpose of the Financial Management Policies is to formalize financial guidelines for the City. They will assist City
staff in planning and directing the City's financial affairs and provide a document that codifies these policies in one place.
The overriding goal of the Financial Management Policies is to enable the City to achieve a long-term stable and positive
financial condition while conducting its operations consistent with the Council-Manager form of government established in
the City Charter. The basis for the City's Financial Management Policies includes integrity,prudent stewardship,planning,
accountability, and full disclosure.
The scope of the policies span accounting, auditing, financial reporting, internal controls, operating and capital budgeting,
revenue management and expenditure control.
The Financial Management Policies were previously approved on September 24, 2019 and two changes have been made
for FY 2020-2021:
1) VII G previously had contract signature authority for contracts equal to or less than $1,000 delegated by the City
Manager to the purchasing agent. This has been updated to $10,000 to the Purchasing Manager.
2) X A-D was deleted with a note that debt management is now addressed by a separate Debt Management Policy.
Section II-E addresses external auditor rotation if council would like to address any specific changes.
Staff recommends approval of the Financial Management Policies.
Page 1 of 1
FY2020-21
City of Wylie
Financial Management Policies
I. PURPOSE STATEMENT
The overriding goal of the Financial Management Policies is to enable the city to achieve a long-term stable
and positive financial condition while conducting its operations consistent with the Council-Manager form
of government established in the City Charter.The watchwords of the city's financial management include
integrity, prudent stewardship, planning, accountability, and full disclosure.
The purpose of the Financial Management Policies is to provide guidelines for the financial management
staff in planning and directing the city's day-to-day financial affairs and in developing recommendations
to the City Manager.
The scope of the policies spans accounting, auditing, financial reporting internal controls, operating and
capital budgeting, revenue management,cash management,expenditure control and debt management.
II. ACCOUNTING,AUDITING,AND FINANCIAL REPORTING
A.ACCOUNTING-The city's Assistant Finance Director is responsible for establishing the chart of
accounts, and for properly recording financial transactions.
B. FUNDS - Self-balancing groups of accounts are used to account for city financial transactions
in accordance with generally accepted accounting principles. Each fund is created for a specific
purpose except for the General Fund, which is used to account for all transactions not accounted
for in other funds. Funds are created and fund names are changed by City Council.
C. EXTERNAL AUDITING -The city will be audited annually by outside independent auditors.The
auditors must be a CPA firm of national reputation, and must demonstrate that they have the
breadth and depth of staff to conduct the city's audit in accordance with generally accepted
auditing standards, generally accepted government auditing standards, and contractual
requirements. The auditors' report on the city's financial statements including any federal grant
single audits will be completed within 120 days of the city's fiscal year end, and the auditors'
management letter will be presented to the city staff within 150 days after the city's fiscal year
end. An interim management letter will be issued prior to this date if any materially significant
internal control weaknesses are discovered. The city staff and auditors will jointly review the
management letter with the City Council within 60 days of its receipt by the staff.
D. EXTERNAL AUDITORS RESPONSIBLE TO CITY COUNCIL—The external auditors are accountable
to the City Council and will have access to direct communication with the City Council if the city
staff is unresponsive to auditor recommendations or if the auditors consider such communication
necessary to fulfill their legal and professional responsibilities.
E. EXTERNAL AUDITOR ROTATION - The city will not require external auditor rotation, but will
circulate requests for proposal for audit services periodically, normally at five-year intervals or
less.
F. EXTERNAL FINANCIAL REPORTING -The city will prepare and publish a Comprehensive Annual
Financial Report (CAFR). The CAFR will be prepared in accordance with generally accepted
accounting principles, and will be presented annually to the Government Finance Officers
Association (GFOA) for evaluation and possibly awarding of the Certification of Achievement for
Excellence in Financial Reporting. The CAFR will be published and presented to the City Council
within 120 days after the end of the fiscal year. City staffing limitations may preclude such timely
reporting. In such case, the Finance Director will inform the City Manager and the City Manager
will inform the City Council of the delay and the reasons therefore.
III. INTERNAL CONTROLS
A. WRITTEN PROCEDURES-The Finance Director is responsible for developing city-wide written
guidelines on accounting, cash handling, and other financial matters which will be approved by
the City Manager.
The Finance Department will assist department managers as needed in tailoring these guidelines
into detailed written procedures to fit each department's requirements.
B. INTERNAL AUDIT - The Finance Department may conduct reviews of the departments to
determine if the departments are following the written guidelines as they apply to the
departments. Finance will also review the written guidelines on accounting, cash handling and
other financial matters. Based on these reviews Finance will recommend internal control
improvements as needed.
C. DEPARTMENT MANAGERS RESPONSIBLE-Each department manager is responsible to the City
Manager to ensure that good internal controls are followed throughout his or her department,
that all guidelines on accounting and internal controls are implemented, and that all independent
and internal auditor internal control recommendations are addressed.
IV. OPERATING BUDGET
A. PREPARATION - The city's "operating budget" is the city's annual financial operating plan. It
consists of governmental and proprietary funds, including the general obligation Debt Service
Fund, but excluding capital projects funds. The budget is prepared by the City Manager with the
assistance of the Finance Department and cooperation of all city departments.The City Manager
transmits the document to the City Council. The budget should be presented to the City Council
no later than August 5 or a date to be determined by the City Council, and should be enacted by
the City Council prior to fiscal year end. The operating budget will be submitted to the GFOA
annually for evaluation and possible awarding of the Award for Distinguished Budget
Presentation.
B. BALANCED BUDGETS-An Operating budget will be balanced, with current revenues, exclusive
of beginning resources, greater than or equal to current expenditures/expenses.
C. PLANNING - The budget process will be coordinated so as to identify major policy issues for
City Council.
D. BUDGETED DRAWDOWN OF RESERVES - One-time purchases may be requested by the City
Manager through the budget process, subject to the Fund Balance Policy in section IX of the
Policies.
E. REPORTING - Periodic financial reports will be prepared to enable the department managers
to manage their budgets and to enable the Budget Manager to monitor and control the budget
as approved by the City Council. Monthly financial reports will be presented to the City Council.
Such reports will include current year revenue and expenditures.
F. CONTROL-Operating Expenditure Control is addressed in Section VII of the Policies.
G. PERFORMANCE MEASURES AND PRODUCTIVITY INDICATORS — Where appropriate,
performance measures and productivity indicators will be used as guidelines and reviewed for
efficiency and effectiveness.This information will be included in the annual budgeting process.
V. CAPITAL BUDGET AND PROGRAM
A. PREPARATION -The city's capital budget will include all capital projects funds and all capital
resources.The budget will be prepared annually on a fiscal year basis and adopted by ordinance.
The capital budget will be prepared by the City Manager with assistance from the Finance
Department and involvement of all required city departments.
B.CONTROL-All capital project expenditures must be appropriated in the capital budget. Finance
must certify the availability of resources so an appropriation can be made before a capital project
contract is presented by the City Manager to the City Council for approval.
C. PROGRAM PLANNING - The capital budget will include capital improvements program for
future years. The planning time frame should normally be five years. The replacement and
maintenance for capital items should also be projected for the next five years at a minimum.
Future maintenance and operations will be fully costed, so that these costs can be considered in
the operating budget.
D. ALTERNATE RESOURCES - Where applicable, assessments, impact fees, or other user-based
fees should be used to fund capital projects which have a primary benefit to certain property
owners.
E. DEBT FINANCING - Recognizing that debt is usually a more expensive financing method,
alternative financing sources will be explored before debt is issued. When debt is issued, it will be
used to acquire major assets with expected lives that equal or exceed the average life of the debt
issue. The exceptions to this requirement are the traditional costs of marketing and issuing the
debt,capitalized labor for design and construction of capital projects, and small component parts
which are attached to major equipment purchases.
F.STREET MAINTENANCE-The city recognizes that deferred street maintenance increases future
capital costs by an estimated 5 to 10 times. Therefore, the City's goal is to allocate a portion of
the General Fund budget each year to maintain the quality of streets. The amount will be
established annually so that repairs will be made amounting to a designated percentage of the
value of the streets.
G.WATER/WASTEWATER MAIN REHABILITATION AND REPLACEMENT-The city recognizes that
deferred water/wastewater main rehabilitation and replacement increases future costs due to
loss of potable water from water mains and inflow and infiltration into wastewater mains.
Therefore, to ensure that the rehabilitation and replacement program is adequately funded, the
City's goal will be to dedicate an amount equal to at least 1 % of the undepreciated value of
infrastructure annually to provide for a water and wastewater main repair and replacement
program.
H. REPORTING - Periodic financial reports will be prepared to enable the department managers
to manage their capital budgets and to enable the finance department to monitor the capital
budget as authorized by the City Manager.
VI. REVENUE MANAGEMENT
A. SIMPLICITY - The city will strive to keep the revenue system simple which will result in a
decrease of compliance costs for the taxpayer or service recipient and a corresponding decrease
in avoidance to pay.The city will avoid nuisance taxes,fees, or charges as revenue sources.
B. CERTAINTY - An understanding of the revenue source increases the reliability of the revenue
system.The city will try to understand its revenue sources,and enact consistent collection policies
so that assurances can be provided that the revenue base will materialize according to budgets
and plans.
C. EQUITY-The city will strive to maintain equity in the revenue system structure.That is,the city
will seek to minimize or eliminate all forms of subsidization between entities, funds, services,
utilities and customers. However, it is recognized that public policy decisions may lead to subsidies
in certain circumstances, e.g., senior citizen property tax exemptions or partial property tax
abatement.
D.ADMINISTRATION-The benefits of revenue will exceed the cost of producing the revenue.The
cost of collection will be reviewed annually for cost effectiveness as a part of the indirect cost,
and cost of services analysis.
E. REVENUE ADEQUACY-The city will require that there be a balance in the revenue system.That
is, the revenue base will have the characteristic of fairness and neutrality as it applies to cost of
service,willingness to pay, and ability to pay.
F. COST/BENEFIT OF ABATEMENT-The city will use due caution in the analysis of any tax,fee, or
water and wastewater incentives that are used to encourage development. A cost/benefit (fiscal
impact) analysis will be performed as a part of such analysis and presented to the appropriate
entity considering using such incentive.
G. DIVERSIFICATION AND STABILITY - In order to protect the government from fluctuations in
revenue source due to fluctuations in the economy,and variations in weather(in the case of water
and wastewater), a diversified revenue system will be maintained.
H. NON-RECURRING REVENUES - One-time revenues will not be used for ongoing operations.
Non-recurring revenues will be used only for non-recurring expenditures. Care will be taken not
to use these revenues for budget balancing purposes.
I. PROPERTY TAX REVENUES - Property shall be assessed at 100% of the fair market value as
appraised by the Collin County Central Appraisal District. Reappraisal and reassessment shall be
done regularly as required by State law. A 100% collection rate will serve as a minimum for tax
collection.
All delinquent taxes will be aggressively pursued, with delinquents greater than 150 days being
turned over to the City Attorney or a private attorney, and a penalty assessed to compensate the
attorney as allowed by State law, and in accordance with the attorney's contract. Annual
performance criteria will be developed for the attorney regarding the collection of delinquent
taxes.
J. PARKS AND RECREATION 4B SALES TAX REVENUE- Parks and Recreation 4B sales tax revenue
shall supplement but not supplant the funding for the Parks and Recreation System in the General
Fund and the Recreation Center Department of the Parks and Recreation 4B Sales Tax Revenue
Fund.
K. USER-BASED FEES - For services associated with a user fee or charge, the direct and indirect
costs of that service will be offset by a fee where possible.There will be an annual review of fees
and charges to ensure that fees provide adequate coverage of costs and services. User charges
may be classed as "full cost recover," "partial costs recover," and "minimal cost recovery," based
upon City Council policy.
L. IMPACT FEES - Impact fees will be imposed for water, wastewater, and transportation in
accordance with the requirements of State law. The staff working with the particular impact fee
shall prepare a semi-annual report on the capital improvement plans and fees. Additionally, the
impact fees will be re-evaluated at least every three years as required by law.
M. GENERAL AND ADMINISTRATIVE CHARGES - A method will be maintained whereby the
General Fund can impose a charge to the enterprise funds for general and administrative services
(indirect costs) performed on the enterprise funds' behalf.The calculation will be based upon the
percentage of personnel time and other resources attributed to the Enterprise Fund by each
department of the General Fund. The details will be documented and said information will be
maintained in the Finance Department for review.
N. UTILITY RATES-The city will review utility rates annually and, if necessary, adopt new rates to
generate revenues required to fully cover operating expenditures, meet the legal restrictions of
all applicable bond covenants, and provide for an adequate level of working capital needs. This
policy does not preclude drawing down cash balances to finance current operations. However, it
is best that any extra cash balance be used instead to finance capital projects.
O. PARKS AND RECREATION 4B FUND BALANCE-The Parks and Recreation 4B Fund Balance shall
be established to protect property tax payers from excessive volatility caused by the fluctuations
in the Parks and Recreation 4B sales tax revenue. It will be funded with revenues of the Parks and
Recreation 4B Fund. The city's goal will be to maintain the Fund Balance at 25% of the annual
Parks and Recreation 4B sales tax budgeted revenue.
P. UTILITY FUND BALANCE-The Utility Fund shall maintain a Fund Balance to protect ratepayers
from excessive utility rate volatility. It may not be used for any other purpose. It will be funded
with surplus revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund
Balance at 90 days of budgeted expenditures.
Q. INTEREST INCOME - Interest earned from investment of available monies, whether pooled or
not, will be distributed to the funds in accordance with the operating and capital budgets which,
wherever possible, will be in accordance with the equity balance of the fund from which monies
were provided to be invested.
R. REVENUE MONITORING - Revenues actually received will be regularly compared to budgeted
revenues and variances will be investigated. This process will be summarized in the appropriate
budget report.
VII. EXPENDITURE CONTROL
A. APPROPRIATIONS - The level of budgetary control is the department level budget in the
General Fund,and the fund level in all other funds.When budget adjustments(i.e.,amendments),
among departments and/or funds are necessary these must be approved by the City Council.
Budget appropriation amendments at lower levels of control shall be made in accordance with
the applicable administrative procedures.
B. CONTINGENCY ACCOUNT EXPENDITURES - The General Fund Contingency Account will be
budgeted and approved by the City Council as a part of the budget process. The City Manager
must approve all contingency account expenditures.
C. VACANCY FUNDS—Savings from position vacancies will be reviewed as a part of the midyear
budget amendments and savings will be either allocated to other accounts by Council approval or
become unbudgeted funds to add to the ending fund balance.
D. CENTRAL CONTROL - Significant vacancy (salary) and capital budgetary savings in any
department will be centrally controlled by the City Manager.
E. PURCHASING -All purchases shall be made in accordance with the city's purchasing policies as
defined in the Purchasing Manual.Authorization levels for appropriations previously approved by
the City Council in the Operating Budget are as follows: Below Directors$500.00,for Directors up
to $1,000, for Purchasing Agent up to $3000.00, for Finance Director up to $7,500.00. The City
Manager can authorize expenditures over$7,500.00 with any purchases exceeding$50,000.00 to
be approved by the City Council.
F. PROFESSIONAL SERVICES - Professional services contracts will be coordinated through the
purchasing agent in compliance with statutory regulations.
G. CONTRACT AUTHORITY— By statute, contracts greater than or equal to $50,000.00 must be
approved by Council, after which either the Mayor or the City Manager may then sign any
necessary documents. By ordinance,contracts less than$50,000.00 may be authorized and signed
by the City Manager, provided there is an appropriation for such contract. Signature authority for
contracts equal to or less than$10,000 has been delegated by the City Manager to the Purchasing
Manager.
H. PROMPT PAYMENT-All invoices will be paid within 30 days of receipt in accordance with the
prompt payment requirements of State law. Procedures will be used to take advantage of all
purchase discounts where considered cost effective. However, payments will also be reasonably
delayed in order to maximize the city's investable cash, where such delay does not violate the
agreed upon terms.
I. INFORMATION TECHNOLOGY - Certain information technology acquisitions will be centrally
funded from the Information Technology Division. Acquisitions from this division may include all
related professional services costs for researching and/or implementing an information
technology project.Annual funding for replacements and for new technology will be budgeted in
the IS department with the exception of the Utility Fund. Additional funding above the base
amount may be provided for major projects with available one-time sources including debt
proceeds and/or grants.
J. PREPAID EXPENDITURES—Final determination of expenditure coding in the General Ledger will
be assigned to the Finance Department. Expenditure coding must remain consistent. Purchased
items must fit the description of the line item they are being charged to. Amounts of$10,000 or
more paid in advance or across budget years will be coded as prepaid items and charged to the
next budget year. Department Directors are responsible for budgeting and paying these items
accordingly.
VIII. ASSET MANAGEMENT
A. INVESTMENTS-The city's investment practices will be conducted in accordance with the City
Council approved Investment Policies.
B. CASH MANAGEMENT-The city's cash flow will be managed to maximize the cash available to
invest.
C. INVESTMENT PERFORMANCE-A monthly report on investment performance will be provided
by the Finance Director to the City Manager for presentation to the City Council.
D. FIXED ASSETS AND INVENTORY - These assets will be reasonably safeguarded, properly
accounted for, and prudently insured.
IX. FINANCIAL CONDITION AND RESERVES
A. NO OPERATING DEFICITS-Current expenditures will be paid with current revenues. Deferrals,
short-term loans, or one-time sources will be avoided as budget balancing techniques. Reserves
will be used only for emergencies on non-recurring expenditures, except when balances can be
reduced because their levels exceed guideline minimums.
B. INTERFUND LOANS - Non-routine interfund loans shall be made only in emergencies where
other temporary sources of working capital are not available and with the approval of the City
Council.At the time an interfund loan is considered, a plan to repay it prior to fiscal year end shall
also be considered. A fund will only lend money that it will not need to spend for the next 365
days. A loan may be made from a fund only if the fund has ending resources in excess of the
minimum requirement for the fund. Loans will not be made from the city's enterprise funds
(Water/Wastewater, etc.), except for projects related to the purpose of the fund.Total interfund
loans outstanding from a fund shall not exceed 15%of the target fund balance for the fund. If any
interfund loan is to be repaid from the proceeds of a future debt issue, a proper reimbursement
resolution will be approved at the time the loan is authorized.
C. FUND BALANCE POLICY
1. Committed Fund Balance — The City Council is the City's highest level of decision-
making authority and the formal action that is required to be taken to establish, modify,
or rescind a fund balance commitment is a resolution approved by the Council at the City's
Council meeting. The resolution must either be approved or rescinded, as applicable,
prior to the last day of the fiscal year for which the commitment is made. The amount
subject to the constraint may be determined in the subsequent period.
2. Assigned Fund Balance — The City Council has authorized the City Manager as the
official authorized to assign fund balance to a specific purpose as approved by this fund
balance policy.
3. Order of Expenditure of Funds — When multiple categories of fund balance are
available for expenditure, the City will start with the most restricted category and spend
those funds first before moving down to the next category with available funds.
4. Minimum General Fund Unassigned Fund Balance—It is the goal of the City to achieve
and maintain an unassigned fund balance in the general fund equal to 25% of
expenditures. The City considers a balance of less than 20% to be cause for concern,
barring unusual or deliberate circumstances. If unassigned fund balance falls below the
goal or has a deficiency,the City will appropriate funds in future budgets to replenish the
fund balance based on a time table deemed adequate by the City Council.
5. Minimum Utility Fund Balance — The Utility Fund shall maintain a Fund Balance to
protect ratepayers from excessive utility rate volatility. It will be funded with surplus
revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund ending
Fund Balance at 90 days of budgeted expenditures.
6. Minimum Parks and Recreation 4B Fund Balance—The Parks and Recreation 4B Fund
Balance shall be established to protect property tax payers from excessive volatility
caused by the fluctuations in the Parks and Recreation 4B sales tax revenue. It will be
funded with revenues of the Parks and Recreation 4B Fund. The City's goal will be to
maintain the Parks and Recreation 4B Fund ending Fund Balance at 25% of budgeted 4B
sales tax revenues.
D.RISK MANAGEMENT PROGRAM-The city will aggressively pursue every opportunity to provide
for the public's and city employees' safety and to manage its risks.
E. ENTEPRISE FUND SELF-SUFFICIENCY-The city's enterprise funds' resources will be sufficient to
fund operating and capital expenditures. The enterprise funds will pay (where applicable) their
fair share of general and administrative expenses, in-lieu-of-property taxes and/or franchise fees.
If an enterprise fund is temporarily unable to pay all expenses,then the City
Council may waive general and administrative expenses, in-lieu-of-property taxes and/or
franchise fees until the fund is able to pay them.The City Council may pay out-of-pocket expenses
that a fund is temporarily unable to pay with interfund loans,to be repaid at a future date.
X. DEBT MANAGEMENT
Debt Management is addressed in a separate Debt Management Policy.
XI. STAFFING AND TRAINING
A. ADEQUATE STAFFING - Staffing levels will be adequate for the fiscal functions of the city to
function effectively. Overtime shall be used only to address temporary or seasonal demands that
require excessive hours. Workload scheduling alternatives will be explored before adding staff.
B.TRAINING -The city will support the continuing education efforts of all financial staff including
the investment in time and materials for maintaining a current perspective concerning financial
issues. Staff will be held accountable for communicating, teaching, and sharing with other staff
members all information and training materials acquired from seminars,conferences,and related
education efforts.
XII. GRANTS FINANCIAL MANAGEMENT
A. GRANT SOLICITATION - The City Manager will be informed about available grants by the
departments and will have final approval over which grants are applied for.The grants should be
cost beneficial and meet the city's objectives.
B. RESPONSIBILITY- Departments will oversee the day to day operations of grant programs, will
monitor performance and compliance,and will also keep the Finance Department and Purchasing
informed of significant grant-related plans and activities. Departments will also report re-
estimated annual revenues and expenses to the Finance Department as needed. Finance
Department staff members will serve as liaisons with grantor financial management personnel,
will prepare invoices, and will keep the books of account for all grants. All goods and services
obtained through grants are subject to City purchasing policies and must be coordinated with the
purchasing agent.
XIII. ANNUAL REVIEW AND REPORTING
A.These Policies will be reviewed administratively by the City Manager at least annually, and will
be presented to the City Council by the Finance Department for confirmation of any significant
changes.
B.The Finance Director will report annually to the City Manager on compliance with these policies.
IAI
fv1 Wylie City Council
CITY OF
WYLIE AGENDA REPORT
Meeting Date: September 22,2020 Item Number: 2
Department: City Manager (City Secretary's Use Only)
Prepared By: Chris Hoisted Account Code: N/A
Date Prepared: September 8,2020 Exhibits: Ballot
Subject
Consider, and act upon,the submission of an Official Ballot for the Texas Municipal League Intergovernmental Risk Pool
Board of Trustees Election.
Recommendation
Motion to cast the City's ballot for the election to the TML Intergovernmental Risk Pool Board of Trustees to
for Place 1, for Place 2, for Place 3, and for Place 4.
Discussion
The City of Wylie is a member of the Texas Municipal League Intergovernmental Risk Pool. The TMLIRP defends the
City in cases of workers compensation,property,and liability litigation. The members serve a six-year term and the attached
ballot has additional information regarding each candidate.
Page 1 of 1
t' Have, ;been 'rio
ers&OSA: i
ace on the Boar
o:later
at trios
Rabert T. Herrera (7 c
Terrera served as Gity'N
La Porte fra�rn 1:98b to
positions with the cities;
a Boardrrieml er cif the T
and Vice Chatr ofthe`Bo
Committee and -the Unc
bent. , City Manager, t
ager o f Hondo,; Texas
M02. Ho has °served o
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C,lntergovernmenta
also,serve
PVr1t1ng
Risk Poo
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om 2000 to 2012 as
aet' Texas cities, iT1C 1.1 mg m
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since 199
errera
as serve as Ch
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Intergovernmental Ri
ages:
-ement
has li4o2
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ssociation
ity� Commissioner for tlic it ofHitchcock�(Region l°) a r Arrr a o:
ee]�riology, Tran portation, acili ies, aid Operatio is for the; IT tchcoc.
ool'> istrict. He series; ;on .the Hitchcock. E cation -: oundation .an
er:ofCoinrii°e ce° Ile i the resi ent.c fine Hitcl cock Little=l ea Baset a
coached several teams Mr . Arinacort has been awarded the; Hifch oc
llen (1�?cumbent = M yor oft ie�City of Henderson since;.2,019=and°,from
on l5). Mr llen.also: served as aCommissioner of the Henderson
ci rri Q`1.1 to; 019'and is= no e =nff c .o or%same:, He currently serves' of
;;Street. Board` 2004 resent ` Her Berson vic Center°.Board 2003=
aderso i ETIVIC Tospital�`D ab tes Board; (2009=pre en ).. °He: has, l een �a
e;T L Tnter overnmenta Risk fool since 2010, dur�n hich time Vie°
PLAC
eorge"Hyde: ' City'Attorney for the=.City. o
e.law firm Russell Rodriquez Hyde Biilloc]
1l olds Merit Certif cation i
Vahiaga .(Region 8 r ; l Ir , Hyde;is a partner in
jLP,.located in: Georgetown; He is a member
cipal;Law'mfrothe ;Texas City Attorneys Associati n..
is ,served as City Attorney for ten other cities across: Texas,, since 2003. He has also:
served 1.i call governments:in=variouspublic.,safe TOO* with n ire.I epartments, Parks
tY:l?.
Departments, andpolice Departments. Duringhis tenureas=apeace'o cer IVIr. Hyde received
e Texas.Commission onLaw Enforcement EducationalAchievement Award.for. exceeding
normal; expectations r j oli'performance
Roy E. ayor. City
has, heel' an eected o
Systems Speciahstfor
He: is also part=owlet
children.`
ldermau,, Position ]3; for the City t
cial o Went' :Coliirnbia since:.20
alienSafety,Services and a member of
cif Grit Fitness in West Columbia, He'ai
effrey-Snyder':'(Tiicirrilierlt} City
reviously served as the Assistant C
iiu: Mr; Snyder'graduate
!unlit, dministration from T
tlanagement Associatio
Institute tY]
has been,a
the Uiiivers
oard member" of
ous..committees with TM]
anagenient Association:
ager, for°
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om Vest.Texas
exas.Tech ;Univers.
>MA),and .TC
City: of Plainvie
ainview and'as, tr
University an{
Hers ,a member o
e ,is, a.graduate of
'e as and is a credentialed \manager;throi
L Intergovernmentallltisk Pool since201 &an
and as::past president; ofthe Pan
e
ratio
xecutive
ert<S Hauck I aci,rnbent} City Manager or the City of Tcimhall (Region,l4 aposition
has e career: iii' public service with the Los . =
;eles Police Department in 1988 Tn 2008,°Mr Hauckietired friiYn.the°LAPI7° and joined
ity oas served as olice Assistant C ty;Manag
Manager. Mr Haucl holds aBachelor ofArts degree in Business ministratiorl;
�ter�of Science; degree n Maname t : He° has been a Board :member ofth Tl!1L
rgovernmental xisk Poolsince.2019 Mr Hauck and his wife Kathleen have three children
Goren= Coin er and Madeline
ee. , ne prevzous�y ::served on> Vine: umnie rsoara or:
reasu er;ofthe Baard of. rectors fc r l e.Har is County Hoast°
fills a Ma iagi g Director° ifl la sh McLennan Co p nies Tric
inagemeriPreviously ;�1 e� ork d for�awo 8 g Fo r"
erhouseCootiers. l;l;P and Ernst & Youiia LEI'. ;
outn°1
es sett
tanage
government `aclministratiii Auj
various°public` aril private organizations
City °of Lamesa;snce`Marcli 2020 ` Pr
d as the Economic Development=Director
at the vote cast above"has.:been cast 7n accordance
e pubicentity named below.
IA/,
CITY OF
WYLIE
Wylie City Council
AGENDA REPORT
Meeting Date: September 22, 2020 Item Number: Work Session 1
Department: City Manager (City Secretary's Use Only)
Prepared By: Account Code: N/A
Date Prepared: September 16, 2020 Exhibits:
Subject
Discuss the remaining 2020 City events and the impact of COVID-19.
Recommendation
Discussion
Page 1 of 1
IA/,
CITY OF
WYLIE
Wylie City Council
AGENDA REPORT
Meeting Date: September 22, 2020 Item Number: Work Session 2
Department: City Manager (City Secretary's Use Only)
Prepared By: Brent Parker Account Code: N/A
Date Prepared: September 4, 2020 Exhibits:
Subject
Annual CWD report and discussion of potential solutions for bulk/brush service and contract extension.
Recommendation
Discussion
CWD provides a report annually to the Council. The 2019 report was delayed due to COVID. In addition to the annual
report, staff would like to discuss possible solutions to the bulk/brush service. The current bulk/brush service requires
citizens to call -in and schedule a pick-up.
Staff recently met with CWD to identify possible solutions to enhance the bulk/brush service. CWD identified two possible
solutions. The first solution is to provide monthly pick-up service without citizens having to call and schedule. The option
would divide the City into four quadrants and with one quadrant serviced each week. Some benefits include a quarter of the
City would be free of bulk three weeks out of the month, Code Enforcement would be able to enforce compliance on a
routine basis, and the overall appearance of the City would be enhanced. This service would cost $0.97/month. The second
solution is to stage two rear load trucks at the Service Center on Hensley Lane from 8-12 each Saturday to allow citizens to
drop-off bulk and brush. Some benefits of this option include citizens being able to dispose of bulk/brush without having to
call -in or when it is not their week for pick-up, provides Code Enforcement an option during enforcement, covenant for
citizens, and enhances the overall appearance of the City. The cost for this service is $0.47/month.
Staff looked at several different options to fund the above listed options.
CWD Monthly Brush and Bulk Options
$0.97 — Once a month no call -in bulk and brush pickup
$0.46 — Bulk and brush drop off every Saturday from 8-12
Current Customer Rate
$13.16 — weekly trash and recycle service, call -in bulk/brush service
CWD Monthly Rate
$11.33 — for both
$10.87 — for once a month no call -in bulk
Page 1 of 1
Page 2 of 2
$10.36 — Saturday brush and bulk drop off
City absorbs half the monthly cost
$13.88 - $0.72 rate increase for both
$495,812 Revenue
$138,049 Revenue reduction
$13.65 - $0.49 Once a month no call -in bulk pickup
$540,532 Revenue
$93,329 Revenue reduction
$13.39 - $0.23 rate increase for Saturday drop off
$589,141 Revenue
$44,720 Revenue reduction
City absorbs Saturday drop off
Saturday brush and bulk drop off
$544,421 Revenue
$89,440 Revenue reduction
$14.13 - $0.97 rate increase for once a month no call -in pickup
City passes monthly cost to customer
$14.59 - $1.43 rate increase for both
$14.13 - $0.97 rate increase for once a month no call -in pickup
$13.62 - $0.46 rate increase for Saturday drop off
l
Partners Since 20M
Council Meeting Presentation
September 22, 2020
Greg Roemer
President
Robert Medigovich
Municipal Coordinator JAJ'
WYLIE
Good evening, I am here with Robert Medigovich
2
WYLIE Partners Since 20M
City of Wylie
CWD 2019 Annual Review
WYLI
Y
CWD has been servicing the residents of Wylie for one decade. This was originally
scheduled for March 241h, but was postponed due to Covid -19.
We started in September 2008 with 12,600 homes and now the community has grown to
over 16,507homes, this is an 31% increase in homes, We are not just another contractor
for the City, we are a partner to the residents and business community
3
Residential Services
Trash Service Partners Since2008
I
iil +I
i
95-gallon grey cart provided for trash pickup once a week.,,,
We have all Compressed Natural Gas(CNG),and GVW-compliant WYLI
vehicles running the streets of Wylie five days a week.
All residents receive once a week trash and recycling —this a resident in Wylie on Paul
Wilson. We have all CNG Vehicles running the streets of Wylie. CWD runs 5 residential
trucks on Monday, Tuesday, Wednesday, they do trash first, then recycling, on Thursday and
Friday we run 4 trucks. We added a new route in Spring of 2019.
4
Residential Services
Single Stream Recycling Service Partners Since2008
,J
JAI
gyp, ,
� I
95-gallon blue recycle cart provided for trash pickup once a week. WYLI
You can see that recycling in Wylie is loved by the residents with all the Blue Carts out for
service — Here we are on Ann servicing the recycling. Wylie residents are recycling at one
of the highest rates in Texas and this program has been recognized by local and state
environmental organizations in Texas.
5
Wylie Multifamily Recycling
Partners Since 2008
it
Ve
�.
WYLI
Wylie apartments have Single Stream Recycling Containers.
City of Wylie mandated apartment recycling in the new contract. This is recycling at Creek
Side Apartments, there is one 8 yard Single Steam Recycling Container, per 150 Units and
they are serviced once a week. This program diverted 45 tons of recyclables from the
wastestream.
6
Residential Services
Bulk & Loose Brush On-call Service Partners Since20M
I
Ifi
i rt
� i1P�w�55�i1 Rm
imw�w�wiuiou»mu m„fi'NuY� / , �i
icy
A
mi WYLI
Residents place a call to CWD for pickup Wednesday—Saturday
Residents call in for Monthly service —they call in by Tuesday, and we service Wednesday—
Saturday.
In 2019 —we averaged 1,515 calls a month —for 18,137, residents may place up to 6 cubic
yards per set out— 24 cubic yards per year. This is on Winding Road and Flagstone. We
collected 2,016.31 tons of bulk and brush or an average of 222 pounds per stop.
7
Commercial Recycling
Recycling Program Partners Since2008
0
i
i F �
Uhl, I{
rig
��it li'���I�illii iris irrlV� �
WYLI
CWD has 25 accounts and 41 containers—serviced once a week.
CWD provided OCC recycling service to many restaurants and business in Wylie. This
servicing Josephine's Rest on with a Blue Single Stream Cart and Service King with an OCC
container. We are diverting 195 tons annually.
8
Wylie ISD Recycling Program CVD
All Wylie Campuses Have Single Stream Partners Since2008
�� Rya° to rii �III rm��cle ,
JAI
Campus staff may place all fiber materials in containers
which are serviced once a week. a��=
WYLI
We have worked Jennifer Dupre and Marica Cooker and implemented a school recycling
program that is diverting an average of 10.5 tons per month.
Here we are at Bush Elementary.
9
Residential Recycled Materials
Tons Per Year Partners Since 2008
6,000
5,371 5,408
5,000 ...., ...., ...., 4 892 ;836-
4,171'
4,000 3803 3 913
3,478 3 446
,3 5
3,000
2,000
1,000
0
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
b.:....,. '..
Wylie residents recycled 4,836 tons of material in 2019. r.11),()F
WYLI
In 2018 Wylie residents Avg. 52 lbs. per home per month. In 2019 — 50 per home per
month. This reduction of 1.!4% is due to less fiber every year in the recycling waste stream.
10
Customer Service Inquiries
Per 1,000 Service Opportunities Partners Since2008
1.2
1.0
Ind ustryAverage
0.8
0.6 0.58
0.4 0 36 0.39
0.4 U.31
0 34
0.27 0.2 T� iiiiiiii�.,, 0.29
0.19
0.2
0
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
2,199,011 yearly service opportunities;644 inquiries
WYLI
In 2018 we 829 Call or 69 Per Month—in 2019 we had 644 calls or 54 Per Month. This is
reduction of 22% in customers complaints.
This is due to CWD drivers knowledge of Wylie our drivers have over 60 years of experience
in Wylie.
11
COVID-19 Challenges CVD
Trash/Brush and Bulk Partners Since2008
April-July
2200
2099
2000
1836
1800
1600
1400
1200
1000 �.: ..
2019 2020
WYLI
CWD staff has been working hard during the Covid 19. We have picked up 13% more
trash/bulk and only our CSI have stayed constant.
12
Residential Driver Incident CD
Per 100,000 Service Opportunities Partners Since2008
1)I n inch dor ivchicb iccdoni, ipi-podycl an,icc cssdivinj it ic—ndi ct m!
4.50
4.14
4.00
�4
3.50
3.00
2.55
2.50
2.00j 190 1.89
�7T
1.50
j
1.00
0.50
0.00 b.:....,. '..
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
2,199,011 yearly service opportunities;39 incidents
WYLI
We has 46 in 2018 and 39 in 2019 —this is a reduction of 15%
13
X-treme Green Events
X-treme Green events are Wylie's one-stop place to Partners Since20M
dispose of household hazardous and electronic waste.
,
Used
HHW Electronics Tires(No Rims) Appliances Shredding
air
.-
t
"'
fN
Wylie residents diverted 27,035 pounds of HHW, 1f [
used electronics,tires,scrap metal and paper shredding in 2019.
14
X-treme Green Events
Partners Since 2008
X-treme Green Events are held at 929 Hensley twice a
year.They were held on March 2 and November 16
from 8:00 am—4:00 pm. WYLI
CWD staff meets with Wylie Staff before the event to train. Here are collecting HHW and
shredding paper.
15
X-treme Green Events
Partners Since 2008
i✓ A
The event is held from 8:00 am—4:00 pm. WYLI
In 2020 we did one Feb. 29t" and the Fall event is scheduled on Nov. 14tn
Here collecting Used Electronics, Scrap Metal, Shred paper and Tires.
CWD does more HHW events than any other private or public organization in
the state of Texas.
This was held on March 2nd, before the Word changed due to Covid -19.The
next will be held on November 16t", and CWD will practice proper Covid — 19
guidelines.
16
X-treme Green Events
COVID-19 Guidelines Partners Since2008
i��✓�( � i�JJ)myiluiyymiyiu uuuuuiuii iuuyyu y i
dy uu'
r, i irP, I a
i
YLI
CWD workers will wear face mask and residents will stay in there car. No
contact with workers, here is CWD staff at City of Azle and Town of Little Elm.
X-Treme Green event held the past 60 days, all practicing State and local
safety protocols.
17
Community Partnership
Paint Reuse Program Partners Since 20M
PAINT
PINTURA
PAINT C Aw,
11��IM I URA r.............
MIN r972.392.9300Illllllllllllllllllllllllll
dl I s c a r d e d-c a I I e a t e d-r a m ii x e d-r e d i a t r i b u t a
CWD's Paint Reuse Program is an environmentally friendly way to
make use of old paint.Latex and oil-based paint is available in
one-gallon and five-gallon cans,in various shades of beige. WYLIE
In 2019, CWD distributed 3,343 gallons of paint.
18
Community Partnership
Paint Reuse Program Partners Since2008
a �
PAINT DISTRIIB(MON
JAI
fN
Municipalities have the option to make the paint continuously r 11),()F
available at a public place,such as at your City Hall, WYLIE
where residents can easily pick up a gallon or several.
19
Community Partnership
Sponsorship — Green Events Partners Since2008
111 � �� r � ��j�'�� � mYq tllaldR.tlns lP,mmtl�%bll kmirta¢+
tlr
�1R
" 11%iaoi
wr n�lulml�t4nPcN 1'ornz Wanp�wrx
tk n,G tart,+ Itmmflta'n I .:.
Wylie ISD—Boots and BBQ Event WYLIE
This was the fifth year we sponsored
Feb. 17tth at South Fork Ranch —we made this a Green Event
20
Community Partnership
Sponsorship — Green Events Partners Since2008
r,
V/�
G
%.:. '..
WYLIE
Bluegrass on Ballard
This was the sixth year we have sponsored this event.
CWD made the City of Wylie Bluegrass on Ballard a "Green Event".This was held on Historic
Downtown Wylie from 10:00 am —9:00 pm -
The attendees got to listen to bluegrass, and see over 200 vintage cars and over 100 arts
and crafts booths. This was held on June 29 2019 .
21
Community Partnership
Wylie Resident Visit Partners Since2008
!"0
WYLI
CWD Driver—Making a Difference
This sweet little Wylie resident eagerly awaits the arrival of his CWD trash truck and driver
every Tuesday! His mom, Tiffany, emailed us to let us know and their driver, Antonio
Howard, stopped by to say a special hello on July 2, 2019!
22
Community Partnership \ /
Sponsorship — Green Events Partners Since_
! > \ �
? g E
National Night Out
This was held on Thursday, Oct. 3and we worked with City of W/@ staff and made it
Green Event.
23
Community Partnership
Sponsorship — Green Events Partners Since2008
IAI
I'
Wylie Art Event WYLIE
This is the sixth year CWD has sponsored this event.
This was held on Saturday, Dec. 7 1 h from 8:00 am — Noon at the First Baptist Church of
Wylie.
24
Community Partnership
Wylie Resident Visit Partners Since2008
I
r
WYLI
Christmas Surprise in a Trash Truck
A resident named Austin Moody at 1731 Mableleaf contacted Robert. Stating his 3 year-
old twins are absolutely OBSESSED with the CWD trash and recycle trucks.
We arranged an early Christmas surprise on Thursday, December 191h. The twins got to
drive with their Dad around the block in a CWD truck. We did this on a route day, and never
charge and welcome the opportunity to be part of the community.
25
Community Partnership
Award Winning Partners Since 2008
"I' 11
WYLI
Wylie ISD was honored by State of Texas Alliance for Recycling
for their environmental sustainable programs
Here is Robert presenting this environmental accolade to Marcia Cooker and the Green
Team of Wylie ISD,
26
Community Partnership
CWD Award Winning Partners Since 2008
rrrrrrrrai�rrr��� �r, ,� �1 MPS
r "s
f INAHMIMA
PO IJ d C CA,f I 4f M,4,,,,4
CWD awarded by the NAHMMA for WYLIE
our Household Hazardous Waste program.
CWD won the national — North American Hazardous Material Management Association —
Outstanding Industry Partner for
CWD's X-treme Green Events and curbside HHW program. CWD holds more HHW events
than any other private or public organization in the State of Texas.
27
Community Partnership
Award Winning Partners Since 2008
ni(�y o
«j
J
I.:.. '..
YLI
crrmreawacxsaa
ep
aaveams
City of Wylie was recognized by the State of Texas North Texas Chapter for the
environmental excellence programs. No Awards ceremony this year, above is Brent Parker
and Robert Medigovich,
the awards we done in a virtual format this year.
City of Wylie has won numerous environmental awards from local and state organizations
during the past decade with the partnership of CWD. Keep Texas Beautiful recognized City
of Wylie for their environmental achievements, and Mayor Eric Hogue won Green Elected
Official of the Year in 2018.
This is testament of an awarding winning partnership.
28
Additional Services
The CWD
is HERE!
GVVD Mobile lets Vm
easily manage your trash
and recychng
Easily manage trash and recycling accounts via our mobile app! WYLIE
Mobile App launched June 20l9.
Available from Guug|e Play and Apple AppStune.
As of January 2020, there have been 336 Apple downloads and 181 Google downloads (517
tute|\.
Asuf August 2020, there have been 593 Apple downloads and 350Guug|e downloads /943
tute|\. /nnvvb
29
Saved Resources
Partners Since 20M
The City of Wylie
Recycled 5,161 Tons in 2019
SAVING:
70,189 Trees
1,589,160 Gallons of Oil
29,274,200 Gallons of Water
13,8 Yards of Landfill Space
17,147,200 Kilowatt Hours of Electricity IAI
WYLI
5161 is based on Residential Recycling 4,836, Apt. 45, Wylie ISD 85, Commercial 195,
30
Greening a Generation \ /
Thank You for Another Successful Year Partners Since_
\�qg\\�i�/\ \
}
\ \ƒ
Your new Artisan char are made from WYLIE
1 OSrecycled materials.
31
32