10-13-2020 (City Council) Minutes ®®® Wylie City Council
CITY OF
WYLIE
Minutes
Regular Meeting
October 13,2020—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Mayor Eric Hogue called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Mayor pro tern Jeff Forrester, Councilman David R. Duke, Councilman Matthew Porter,
Councilwoman Candy Arrington, Councilman Timothy T. Wallis,and Councilman David Dahl.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Chief Anthony Henderson; Fire Chief Brandon Blythe; Public Information
Officer Craig Kelly; Finance Director Melissa Beard; Public Works Director Tim Porter; Planning Manager
Jasen Haskins; Project Engineer Wes Lawson; WEDC Executive Director Jason Greiner; Attorney Art
Rodriguez; City Secretary Stephanie Storm, and various support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Mayor Hogue led the invocation and Mayor pro tern Forrester led the Pledge of Allegiance.
PRESENTATIONS
• Wylie Way Students
Mayor Hogue presented medallions to students demonstrating "Shining the Wylie Way." Each nine weeks
one student from each WISD campus is chosen as the"Wylie Way Student."
• Proclamation-Wisecrackers Toastmaster Club
Mayor Hogue presented a proclamation proclaiming October 2020 as Toastmasters Month in Wylie, Texas.
Representatives from the Wylie Wisecrackers Toastmasters Club were present to accept the proclamation.
• Proclamation-Woman Owned Business Month
Mayor Hogue presented a proclamation proclaiming October 2020 as Woman Owned Business Month in
Wylie,Texas. Representatives from Anointed Hearts and Hands Catering,Dear Sorella Boutique and Salon,
Melissa Mancini Photography and Studio Lotus,and Mary Harris were present to accept the proclamation.
• Proclamation-Fire Prevention Week
Mayor Hogue presented a proclamation proclaiming October 4-10, 2020 as Fire Prevention Week in Wylie,
Texas. Representatives from Wylie Fire Rescue were present to accept the proclamation.
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• Wylie Police Department Promotional Badge Pinning: Corporal Tyler Johnson,Sergeant Brian
Porter,Sergeant Mark Johnson,and Lieutenant Stephen Coomer.
Police Chief Henderson administered the Law Enforcement and Texas Oaths of Honor to newly appointed
Corporal Tyler Johnson, Sergeant Brian Porter, Sergeant Mark Johnson, and Lieutenant Stephen Coomer.
Lieutenant Coomer was pinned by his wife Kandy. Sergeant Johnson was pinned by his son. Sergeant Porter
was pinned by his wife Tristian. Corporal Johnson was pinned by his girlfriend.
•
CITIZEN COMMENTS ON NON-AGENDA ITEMS
There were no citizens present wishing to address Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of September 22, 2020 Regular Meeting and
Work Session of the Wylie City Council. (S. Storm, City Secretary)
B. Consider, and act upon, Ordinance No. 2020-49 setting the time and place for all regular City
Council Meetings in the 2021 calendar year. (S. Storm, City Secretary)
C. Consider, and act upon, approval of a Final Plat for Redwood at the Lake Ph2 Addition,
establishing two lots on 30.58 acres,generally located at the southeast corner of Vinson Road and
County Line Road. (J.. Haskins, Planning Manager)
D. Consider, and act upon, Ordinance No. 2020-50 amending Ordinance No. 2020-44 (2020-2021
Budget) for proposed budget amendments for fiscal year 2020-2021; providing for repealing,
savings and severability clauses; and providing an effective date of this ordinance. (M. Beard,
Finance Director)
E. Consider, and act upon, Ordinance No. 2020-51 amending Ordinance No..2020-44 (2020-2021
Budget) for proposed budget amendments for fiscal year 2020-2021; providing for repealing,
savings and severability clauses; and providing an effective date of this ordinance. (M. Beard,
Finance Director)
F. Consider,and act upon,Resolution No.2020-57(R) authorizing the City Manager of the City of
Wylie,Texas,to execute the Agreement to Contribute Right of Way Funds(Fixed Price)between
the State of Texas through the Department of Transportation and the City of Wylie concerning
the improvements on Highway No.FM 544 at FM 1378. (T. Porter, Public Works Director)
G. Consider,and act upon,the approval of the second modification to contract#W2018-118-A Solid
Waste & Recycling Services with Community Waste Disposal L.P., adjusting the billing rates
effective October 13, 2020, and authorizing the City Manager to execute any necessary
documents. (B. Parker,Asst. City Manager)
H. Consider, and act upon, Ordinance No. 2020-52 amending Wylie's Code of Ordinances,
Ordinance No. 2005-07,as amended,Appendix C (Wylie Comprehensive Fee Schedule),Section
II (Garbage, Trash and Brush Fees), Subsection A (Residential Fee; Deposits). (B. Parker, Asst.
City Manager) . .
•
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I. Consider, and act upon,the approval of the purchase of vehicles and in the estimated amount of
$466,000.00 through an inter-local purchasing agreement with The Sheriffs'Association of Texas,
and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing
' Manager)
Councilman Porter requested Items E and F be pulled from Consent and considered individually. The
consensus of Council was to consider Items E and F individually.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Wallis, to approve the Consent
Agenda items A-D and G-I as presented.A vote was taken and motion passed 7-0.
E. Consider, and act upon, Ordinance No. 2020-51 amending Ordinance No. 2020-44 (2020-2021
Budget) for proposed budget amendments for fiscal year 2020-2021; providing for repealing,
savings and severability clauses; and providing an effective date of this ordinance. (M. Beard,
Finance Director)
Council Comments
Councilman Porter commended Library staff for obtaining a grant of$25,000 for the Library.
Council Action
A motion was made by Councilman Porter, seconded by Mayor pro tern Forrester, to approve Item E as
presented.A vote was taken and motion passed 7-0.
F. Consider, and act upon, Resolution No. 2020-57(R) authorizing the City Manager of the City of
Wylie,Texas,to execute the Agreement to Contribute Right of Way Funds(Fixed Price) between
the State of Texas through the Department of Transportation and the City of Wylie concerning
the improvements on Highway No.FM 544 at FM 1378. (T. Porter, Public Works Director)
Council Comments
Councilman Porter asked where the funding was coming from for this project. Public Works Director Porter
replied funding would come from West Thoroughfare Impact Fees.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Porter, to approve Item F as
presented.A vote was taken and motion passed 7-0.
Mayor Hogue convened the Council into Executive Session at 6:59 p.m. and invited North Texas Municipal
Water District board members Marvin Fuller and Keith Stephens to join Executive Session if they were
present.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City
Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation
with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,
hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney
for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and
purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
§551.087—Discussing certain economic development matters.
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§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec.551.071. CONSULTATION WITH ATTORNEY;CLOSED MEETING.
A governmental body may not conduct a private consultation with its attorney except:
(1) when the governmental body seeks the advice of its attorney about:
(A) pending or contemplated litigation; or
(B) a settlement offer; or
(2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
• Receive legal advice regarding PUC Docket No. 46662 pending before the Public Utility
Commission of Texas in the case styled Petition of the Cities of Garland,Mesquite,Plano, and
Richardson appealing the decision by North Texas Municipal Water District affecting wholesale
water rates.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue convened the Council into Open Session at 7:08 p.m.
REGULAR AGENDA
1. Consider,and act upon,Resolution No.2020-58(R)of the City Council of the City of Wylie,Texas,
approving a settlement agreement and any related agreements,including a first amendment to the
Regional Water Supply Facilities Amendatory Contract by and between the City of Wylie,Texas,
the North Texas Municipal Water District,and all member cities in said district in full settlement
of all pending petitions filed at the Public Utility Commission of Texas, PUCT Docket Nos.
46662,47863,and 49043;and providing an effective date. (C. Holsted, City Manager)
Council Comments
Mayor Hogue stated North Texas Municipal Water District (NTMWD) is made up of 13-member cities. A
few years back, four of the cities wanted to look at an alternate method for allocating cost for water services.
They petitioned the Public Utility Commission of Texas (PUC)wanting them to step in and PUC opined the
member cities needed to work together to come to a settlement. There have been some concessions and
agreements between the cities and District management which is resulting in the Settlement Agreement
presented.
Councilman Porter stated the proposed contract amendment states it could result in increasing charges for
water to the City.Porter asked as a result of this Settlement Agreement,how will it affect the average rate the
City pays per gallon, the projection for the future, and the City's ranking. Hoisted replied the District has
projections for the wholesale water rate over the next 10 to 20 years.The proposed changes to the contract are
contract minimums are possibly reduced by some cities. The District needs a certain amount of revenue to
operate and cover their costs;therefore, as a result, it does change the projection for the wholesale water rate
and would result in a higher cost to the City.Hoisted stated with the contract provisions, each City has more
control over their cost and the contract minimum more resembles the actual usage of the City.Porter asked if
each City will have equal cost. Holsted replied each City will pay the same wholesale rate. Porter confirmed
that the proposed Agreement does not take in to account the transmission cost depending on where the City is 111
located and where the water is coming from,and prohibits the City from any type of legal action involving the
NTMWD for 20 years.Holsted replied the 20-year provision is to refrain from any lawsuits or mechanisms to
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change this Agreement,not on other items the City may choose to take up with the District.Hoisted stated that
when the District was formed in the 1950s there was quite a bit of discussion regarding the rates and it was
decided that there is strength in unity and the member cities, regardless of location, would pay the same
' wholesale rate. Mayor pro tern Forrester confirmed the costs are being passed to all customers purchasing
water from the District,not just the member cities.Hoisted replied that is correct.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Dahl,to approve Resolution No.
2020-58(R)of the City Council of the City of Wylie,Texas,approving a Settlement Agreement and any related
agreements,including a first amendment to the Regional Water Supply Facilities Amendatory Contract by and
between the City of Wylie, Texas, the North Texas Municipal Water District, and all member cities in said
district in full settlement of all pending petitions filed at the Public Utility Commission of Texas,PUCT Docket
Nos.46662,47863, and 49043; and providing an effective date. A vote was taken and motion passed 5-2 with
Councilmen Porter and Duke voting against.
2. Hold a Public Hearing, consider, and act upon, a change of zoning from Agricultural District
(AG/30)to Planned Development(PD),amending PD 2017-31,to allow for single family residential
development on 15.88 acres, generally located on Sachse Road approximately 1700' south of
Dominion Drive. (ZC2020-10) (I Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating the applicant is requesting to rezone a 15.88-acre
property,which was recently annexed into the City,by amending the existing 355-acre Dominion of Pleasant
Valley Planned Development(PD 2017-31)and include this property in that PD.A Development Agreement,
in conformance with this zoning request,was approved by the City Council in June 2020.
Haskins reported this adds about 80 single family lots and two acres of open space.All open space lots are to
be owned by the City of Wylie and maintained by the Homeowners Association, with the exception of Lot
17X, Block A, which is an existing pond. The pond will be used as a detention area that is to be owned and
maintained by the Homeowners Association. The remainder of the conditions of PD 2017-31 are unchanged
with this requested amendment.
Haskins reported 165 notifications were mailed; with one response received in favor of the request.'The
Commission, after some discussion regarding the ownership of the open space, voted 6-0 to recommend
approval.
Applicant Comments
Ron Haines, owner and developer of Dominion of Pleasant Valley, gave a short presentation regarding the
proposed zoning change showing an aerial map, master plan, annexation tract concept plan, depiction of
homes, and sales data of Dominion of Pleasant Valley.
Public Hearing
Mayor Hogue opened the public hearing on Item 2 at 7:23 p.m. asking anyone present wishing to address
Council to come forward.
No one came forward for the public hearing.
Mayor Hogue closed the public hearing at 7:23 p.m.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Duke, to approve a change of zoning
from Agricultural District(AG/30)to Planned Development(PD), amending PD 2017-31,to allow for single
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family residential development on 15.88 acres,generally located on Sachse Road approximately 1700' south
of Dominion Drive(ZC 2020-10).A vote was taken and motion passed 7-0.
3. Hold a Public Hearing, consider, and act upon, a change of zoning from Agricultural District
(AG/30) to Agricultural District Special Use Permit (AG/30-SUP), to allow for development
conditions of an existing Waste Water Treatment Plant on 50.322 acres,generally located on the
northwest corner of Pleasant Valley Road and Elm Grove Road.(ZC2020-12)V.Haskins,Planning
Manager)
Staff Comments
Planning Manager Haskins addressed Council stating the North Texas Municipal Water District(NTMWD)is
requesting a Special Use Permit(SUP)within the current Agricultural Zoning district to allow for conditions
for the continued use and expansion of an existing Waste Water Treatment Plant. The SUP conditions allow
the NTMWD to conduct further development of the site without conducting a tree survey or mitigation on the
19.3 acres of undeveloped area, as is normally required by the zoning ordinance. The SUP conditions require
the NTMWD to continue the landscape berm that they currently have along Pleasant Valley Road. The berm
will include landscaping along the apex in addition to security fencing and these conditions will provide ample
screening of the site along the frontage of Pleasant Valley Road and the adjacent border of the Dominion of
Pleasant Valley residential development. While maintaining Agricultural Zoning, the SUP contains design
standards that match the restrictions of development within a Heavy Industrial Zoning district, being in line
with the use on the property.Lastly,the SUP allows the zoning to revert to AG/30 district should the NTMWD
cease to own the property or operate the Waste Water Treatment Plant.
Haskins reported after some discussion regarding odor control, and an endorsement of the SUP by the
developer of the adjacent Dominion of Pleasant Valley,the Commissioners voted 6-0 to recommend approval.
Applicant Comments
Tony Sosebee,representing Huitt-Zollars for NTMWD,addressed Council giving a short presentation showing
the project history, an aerial of the property,the SUP conditions, the rezoning exhibit plan, renderings of the
landscape berm and tree plantings, and noise and odor control regulations and measures of the Muddy Creek
Waste Water Treatment Facilities.
Public Hearing
Mayor Hogue opened the public hearing on Item 3 at 7:33 p.m. asking anyone present wishing to address
Council to come forward.
Ron Haines, developer for Dominion of Pleasant Valley, addressed Council requesting proper screening, tree
mitigation on top of the berm, and the planting of red cedars at the site.
Marvin Fuller, NTMWD board member, addressed Council expressing the importance to try to maximize
keeping all the existing large cedar elms that are close to the boundary and possibly move the berm back.
Mayor Hogue closed the public hearing at 7:37 p.m.
Council Comments
Mayor pro tem Forrester expressed concerns with removing the trees and constructing a six-foot berm to assist
with the noise and visual aesthetics.Forrester stated saving trees is paramount and encouraged the retention of
mature trees in the area.Councilman Wallis asked why the City is waiving the tree survey,expressed concerns
with protecting the large trees in the area, and asked what is the highest facility that could be built on the
property.Haskins stated per the SUP the applicant could not construct anything taller than 50 feet.The reason
why heavy industrial standards were used is because of the tilt wall construction and the general use they have
at the property. Staff wanted to keep the property zoned AG with a SUP in the event that the NTMWD does
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not occupy the property to prevent heavy industrial zoning,that has no limitations to it,right next to residential
zoning. Haskins stated staff looked at not conducting a tree survey because the current zoning ordinance
contains tree mitigation exceptions for buildable areas, necessary easements, and other utility areas that may
endanger public safety and welfare,which may allow NTMWD to clear many of the trees without mitigation.
Staff looked at how can the City get the maximum screening for the facility by negotiating with the applicant,
which resulted in the screening and berm in the SUP. Mayor Hogue stated the plant was there prior to
Dominion of Pleasant Valley being constructed,and the City has to ensure that they take care of sewage needs
for 55,000 residents. Hogue stated it is a great facility and NTMWD takes pride in the construction of their
facilities,and while he understands and is aware of the needs for the berm and trees,the City has to remember
why this facility is being constructed.Forrester stated his concern is the SUP is specifically for the NTMWD
and the possibility for them to vacate the property after removing trees,and expressed he would like to see tree
preservation on the property.Porter asked what is the maximum height currently on the property and what do
the future plans call for. Sosebee replied there are structures currently on the property that are about 40-45 feet
high. Porter expressed concerns with the removal of trees and the height of the berm. Hoisted asked the
applicant if there has been a preliminary site plan or layout completed for the future 19 acres. Sosebee
responded there is not a preliminary site plan or layout at this time. Hoisted confirmed there is no immediate
plan to expand into the tree area. Sosebee confirmed that is correct. Hogue asked if NTMWD is not planning
on going into the trees at this time why is this being discussed. Haskins replied that the District is trying to
obtain approval to construct a 1,600 square foot admin building for the employees that work on the site so in
order to obtain a building permit for the building, staff was setting the zoning for the entire property.Haskins
stated staff can work with the Developer to determine wording to save some of the larger trees on the property,
as well as change the six-foot berm to an eight-foot berm, and plant red cedars on the berm.Councilman Dahl
recommended a requirement be put in place that a tree mitigation plan be submitted with their proposed site
plan.
Council Action
' A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke, to table Item 3 until the
October 27 Council meeting.A vote was taken and motion passed 7-0.
4. Consider,and act upon,Ordinance No.2020-53 amending Ordinance Nos.2020-24,2020-25,2020-
26,2020-29,2020-31,2020-35,2020-38,2020-41,and 2020-48 Continuing or Renewing the Mayor's
Declaration of Local Disaster for a Public Health Emergency and establishing new orders to help
abate the COVID-19 public health crisis. (C. Hoisted, City Manager)
Staff Comments
City Manager Hoisted addressed Council stating it is Council's discretion whether to let the Declaration of
Local Disaster expire or extend it to a future meeting. Hoisted reported there are a few purchases related to
COVID pending so having this Ordinance in place is a benefit for those purchases.
Council Comments
Councilman Porter asked what the time frame for completion of the pending purchases are. Hoisted replied
they could possibly be complete in the next 30 days.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Wallis,to approve Ordinance No.
2020-53 amending Ordinance Nos. 2020-24, 2020-25, 2020-26, 2020-29, 2020-31, 2020-35, 2020-38, 2020-
41, and 2020-48 Continuing or Renewing the Mayor's Declaration of Local Disaster for a Public Health
Emergency and establishing new orders to help abate the COVID-19 public health crisis to continue until
November 17 at 11:59 p.m., direct staff to make the change, and for the Mayor to execute.A vote was taken
and motion passed 7-0.
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5. Consider, and act upon, the acceptance of the resignation of Anthony Taylor, appointment of a
board member to the Board of Ethics to fill the unexpired term of July 2020 to June 2022,and the
appointment of a new alternate to fill the unexpired term of September 2020 to June 2021. (S.
Storm, City Secretary)
Staff Comments
City Secretary Storm addressed Council stating staff is requesting the appointment of a new Board of Ethics
member to replace Anthony Taylor. Sammi Powers currently holds the position of Alternate 1 for the Board
of Ethics. Staff has reached out to Ms. Powers and she is willing to serve if appointed and is present to be
interviewed by the City Council. Staff did receive one application to fill the alternate position from Michelle
Langloys.
Council interviewed Sammi Powers regarding serving on the Board of Ethics. Michelle Langloys was not
present for an interview.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Porter,to accept the resignation of
Anthony Taylor and appointment of Sammi Powers as Board Member to the Board of Ethics to fill the
unexpired term of July 2020 to June 2022, and the appointment of Michelle Langloys as an alternate to fill the
unexpired term of September 2020 to June 2021.A vote was taken and motion passed 7-0.
6. Consider, and act upon, the acceptance of the resignation of the Zoning Board of Adjustment
board member Lisa Shields,appointment of alternate Shaun Chronister to fill the unexpired term
of September 2020 to June 2021,and the appointment of a new alternate to fill the unexpired term
• of September 2020 to June 2021. (S. Storm, City Secretary)
Staff Comments
City Secretary Storm addressed Council stating Shaun Chronister currently holds the position of Alternate for
the Zoning Board of Adjustment.Staff has reached out to Mr.Chronister and he is willing to serve if appointed.
If Mr. Chronister moves into a board position, there would be a vacancy left in the Alternate position. Staff
reached out to 2020 Board and Commission applicants who were not appointed to a board and did receive one
application from Daniel Cooper expressing interest in serving in the position.
Council Action
A motion was made by Councilman Dahl, seconded by Councilman Duke, to accept the resignation of the
Zoning Board of Adjustment board member Lisa Shields,appointment of alternate Shaun Chronister to fill the
unexpired term of September 2020 to June 2021, and the appointment of Daniel Cooper to fill the unexpired
term of September 2020 to June 2021.A vote was taken and motion passed 7-0.
Mayor Hogue convened the Council into Work Session at 8:12 p.m.
WORK SESSION
• Fire Station 4 update and funding. (M Beard, Finance Director and B. Blythe, Fire Chief)
Fire Chief Blythe addressed Council giving a brief presentation regarding Fire Station 4 reviewing the
completed project tasks, an updated timeline, and design elements. Renee French, representing BRW
Architects,reviewed the proposed building renderings,site plan, and floor plan.
Finance Director Beard addressed Council giving a brief presentation regarding Certificates of Obligation for
Fire Station 4 including:the funds needed for Fire Station 4 is$5.6 million and for a 20-year level debt service
obligation at 2.5% is approximately $360,000 year for fiscal years 2022-2041; reviewing the refunding
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opportunity for the Combination Tax and Revenue Certificates of Obligation, Series 2010 and General
Obligation Bonds,Series 2010 that could save the City about$80,000 year for fiscal years 2022-2029 resulting
in a total savings of$560,000 (net of issuance costs); and the projected schedule of events. Beard reported a
Notice of Intent Resolution will be brought back to Council at the November 17 meeting for approval for the
Publication of Certificates of Obligation.
Blythe,French,and Beard answered questions from Council.
• Financial Management Policy. (M. Beard, Finance Director)
Finance Director Beard addressed Council stating this is continuing the discussion regarding the external
auditor rotation change in the Financial Management Policy.Beard reviewed the Sarbanes-Oxley Act of 2002
that was referenced at the previous meeting, the current Financial Management Policy wording, potential
proposed Financial Management Policy wording, survey results from peer cities regarding external auditor
rotations,and GFOA best practices.Beard answered questions from Council.Beard clarified most audit firms
will not have a lot of partners who specialize in government audits to rotate but would have more managers
available to rotate.
Council direction was to set the rest period for two years for the audit partner and one contract period for the
audit manager.
RECONVENE INTO REGULAR SESSION
Mayor Hogue convened the Council into Regular Session at 8:52 p.m.
Tabled from 09-22-2020
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Porter, to remove Item 7 from
table. A vote was taken and motion passed 7-0.
7. Consider,and act upon,approving the Financial Management Policies. (M. Beard, Finance Director)
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilwoman Arrington, to approve the
Financial Management Policies with the following amendment to Section 2. Accounting, Auditing, and
Financial Reporting, Item E. External Auditor Rotation to read: The City will not require external auditor
rotation,but will circulate requests for proposal for audit services periodically,normally at five-year intervals
or less.An award of services to the same audit firm is allowable but will require rotation of the audit partner
and audit manager after five consecutive years.The rest period for the audit partner will be a minimum of two
years,and the rest period for the audit manager will be a minimum of five years.A vote was taken and motion
passed 7-0.
READING OF ORDINANCES
City Secretary Storm read the captions to Ordinance Nos.2020-49,2020-50,and 2020-51,2020-52,and
2020-53 into the official record.
1
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ADJOURNMENT
A motion was made by Councilman Porter, seconded by Councilman Wallis, to adjourn the meeting at 8:56 I
p.m. A vote was taken and motion passed 7-0.
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