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11-11-2008 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, November 11, 2008 — 6:00 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:07 p.m. with the following City Council members present: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Merrill Young, Councilman Rick White and Councilman Carter Porter. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Building Director, Mike McAnnally; Library Director, Rachel Orozco; Fire Chief, Randy Corbin; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Fire Chief Corbin gave the invocation and Girl Scout Brownie Troop 3257 led the Pledge of Allegiance. Brownie members present were: Juliana Kunzman, Katherine Garrigues, Ashley Garrigues, Christiana Schmer, Micah Jo Shelton, and Nicole Cockcroft. Troop leader present was Dawn Schmer. All brownies were students from Lucas Christian Academy. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. College student Julie Lovell was present to address Council regarding the recently approved water tank expansion issue heard by the Planning and Zoning Commission. Ms. Lovell researched the issue and gave comments in support of the expansion process as part of her college homework assignment. Ms. Lovell is a student at UT Dallas. Minutes— November 11, 2008 Wylie City Council Page 1 PRESENTATIONS • Presentation and recognition of participants in the National Community Planning Month. (R. 011ie, Planning Director) Planning Director 011ie addressed Council explaining that WISD 5th and 6th grade students participated in National Community Planning Month by entering an art contest. The students depicted art work centered on the theme "Green Communities". In keeping with the theme they displayed various scenes of protecting our environment. Planning Director 011ie thanked art teachers Tina Stanfield of Draper Intermediate and Charlotte Pickett of Harrison Intermediate for assisting the students in preparing the wonderful works of art that were displayed throughout City Hall. The art was judged by City Council members, Planning and Zoning Commission and the Public Art Advisory Board members. Mayor Hogue and Planning Director 011ie announced the winners of the art contest as follows: Katie Barnes—Draper 5th Grader Alexis Hargrow—Harrison 5th Grader Samantha Redig—Harrison 6th Grader • Presentation of the "Star Tree" for the City of Wylie 2008 Reach For A Star Program. (K. England, Streets Crew Leader/Council) City employee Kevin England, representing Wylie Reach for a Star Program presented the 2008 - "Star Tree" He reported that there were over 195 families (500 children) that applied for the program this year. He explained that the program assisted needy families requesting assistance for their children for Christmas. Local businesses, schools, churches and citizens adopt the stars and provide gifts for Christmas to those in need. City Council members choose stars for adoption to kick off the 2008 program. Mayor Hogue invited all citizens and staff present to adopt a star from the tree. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the October 28, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, a Final Plat creating a single lot for Magnolia Estates Addition on 10.342 acres, Block A, Lot 1 located south of Hensley Lane and approximately 433 feet east of (Jerry Wayne Combest) Founders Park entry road. (R. 011ie, Planning Director) Council Action A motion was made by Councilman White, seconded by Mayor Pro Tern Byboth to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. Minutes—November 11, 2008 • Wylie City Council Page 2 REGULAR AGENDA General Business 1. Consider, and act upon, Ordinance No. 2008-48 prohibiting parking, stopping, or standing of a vehicle along the south side of Riverway Lane from Appalachian Drive to the Brookside Drive intersection at all times, and on Glen Lakes Court beginning at the north end of the street to a point 120 feet south during the hours of 7:00 am to 8:00 am and 2:00 pm to 3:00 pm on school days. (C. Holsted, City Engineer) Staff Comments City Engineer Holsted addressed Council stating that Groves Elementary is located on Riverway Lane just east of McCreary Road. The school has the largest enrollment of all WISD elementary schools and only a few kids ride a bus to the school. Due to the increase in traffic along Riverway, it is necessary to establish no parking, stopping, or standing along the south side of the roadway to establish a turn lane into the school driveway. He reported that Glen Lakes Court is located just south of the school and in close proximity to the crosswalk and parents have started using the street as an additional drop off and pick up area for the school. Staff met with the residents and they requested that parking, stopping, or standing be prohibited in the cul-de-sac from 7:00 - 8:00 a.m. and from 2:00 - 3:00 p.m. on school days. Citizen Comments Wylie residents Shelley Herke, Shawn Switzer, and Jane Avrit spoke against the proposed ordinance. Comments made by these citizens included the lack of safety issues at this location due to the small number of cars that used the Glen Lakes Ct. and Riverway Lane for student pick up. Rob Butler and Anita Krebs spoke in opposition to the no parking, stopping, and standing on Riverway Lane just east of McCreary Road in the southbound lane stating that this was "overkill" and not necessary, leaving parents no where to park during school events. Glen Lakes Court residents Cassandra Williams, Brian Dunlap, Jennifer Dunlap, Tracie Gaiennie, Larry Clark, Sharise Reynolds, and Melissa Salinas spoke in favor of the proposed ordinance noting that the parking and student pick up on Glen Lakes Court was a safety issue for children and was becoming increasingly worse. Karyn McGinnis spoke in regard to the ordinance passing and the additional traffic that would then overflow to Bayou Court; an adjacent block near the school. Council/Staff Discussion Mayor Hogue asked City Engineer Holsted to report the conversations he had with school officials and address the Riverway Lane issue. City Engineer Holsted reported that he had sent the recommendations to the Grooves Elementary principal and she was in favor of the proposed ordinance. He reported that she felt the flow of traffic onsite was working properly. He explained that Riverway Lane required a through traffic lane and a left turn lane to the school driveway for eastbound traffic. He explained that to accomplish this, the City must establish a turn lane which is where cars park now. If we establish the stripping and a through lane adjacent to the curb, we can not Minutes— November 11, 2008 Wylie City Council Page 3 allow cars to park there at anytime. He noted that parking in front of the school will still be allowed on the north side. Westbound traffic headed to the school will have a dedicated right turn only which will provide four lanes of traffic through the area. Councilman Young stated that he would like to see the regulations for Riverway Lane have a time frame rather than all day. Mayor Pro Tern Byboth asked if the stripping was intended primarily for drop off and pick up times for the students. City Engineer Hoisted replied that was correct. Mayor Pro Tern Byboth asked if the area could be stripped as recommended but enforced only during those pick up/drop off hours. City Engineer Hoisted replied that once the stripping was completed, if persons parked in the through lane, traffic could not get by. Councilman White asked if temporary cones could be placed during specific school times and removed after to allow the flow of traffic. Lieutenant Atkison was present and responded that directional cones could be placed in lieu of the stripping on Riverway Lane to see if this would eliminate the traffic issue. He stated that the crossing guard was on duty and could to some extent mange the direction of traffic flow and place and remove the cones. Lieutenant Atkison recommended temporarily trying the cones to determine if this process would correct the traffic issue on Riverway Lane. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to approve Ordinance No. 2008-48 prohibiting parking, stopping or standing of a vehicle on Glen Lakes Court from 30 minutes prior to the start of school until 30 minutes after the start of school and from 30 minutes prior to the end of school until 30 minutes after the end of school when Groves Elementary School is in session; and sticking all references to Riverwav Lane within the proposed ordinance. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, Ordinance No. 2008-49 amending Wylie Code of . ., Ordinances, Chapter 22, Article 1, Section 22-1 to include a definition of"Building Codes"; repealing and replacing the language found in Chapter 22, Article II to provide additional duties and restrictions on the Construction Code Board; repealing and replacing the language in Chapter 22, Article X, Section 22.211 to provide additional procedural requirements for the abatement of dangerous buildings. (M. McAnnally, Building Official) Staff Comments Building Official McAnnally addressed staff stating that staff, while working in conjunction with the City Attorney's office, has investigated other local and well tested "Dangerous Structures Abatement Programs" in our state and it has been determined that the recommended Chapters and Sections of the City of Wylie Code of Ordinances be revised to specify the City of Wylie's ability to regulate and seek abatement of Abandoned, Dangerous or Nuisance Structures through the clarification of the powers, duties and enhanced appointments to the Construction Code Board by repealing and replacing Chapter 22, Article II establishing the Construction Code Board, and repealing and replacing Section 22.211 of Article X, regulating the abatement of dangerous buildings, as provided in the attachment. He reported that the proposed ordinance would give additional approval power to the board and would require that three alternates be appointed to insure a quorum was available at all meetings. Council Action A motion was made by Councilman Porter, seconded by Mayor Pro Tem Byboth to approve Ordinance No. 2008-49 amending Wylie Code of Ordinances, Chapter 22, Article 1, Section 22- 1 to include a definition of "Building Codes"; repealing and replacing the language found in Chapter 22, Article II to provide additional duties and restrictions on the Construction Code Board; repealing and replacing the language I Chapter 22, Article X, Section 22.211 to provide Minutes— November 11, 2008 Wylie City Council Page 4 additional procedural requirements for the abatement of dangerous buildings. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, a request from Thomas S. Byrne for appropriation of funds, not to exceed $100,000.00, to begin production of shop drawings for the Wylie Municipal Complex project. Staff Comments Construction Manager Colley addressed Council stating that the City of Wylie has received a request from Thomas S. Byrne, for the appropriation of funds, not to exceed $100,000.00, to begin production of shop drawings for the Wylie Municipal Complex project. Shop drawings are detailed fabrication design documents that must be submitted and approved by the architects and engineers prior to production. Councilman Young asked Mr. Colley if this amount had been budgeted. Mr. Colley replied that the cost was included in the overall cost within the CIP budget for the Municipal Complex. Council Action A motion was made by Councilman Young, seconded by Councilman White to approve the appropriation of funds in the amount of $100,000 to begin production of shop drawings for the Wylie Municipal Complex project. A vote was taken and the motion passed 7-0. Councilman Goss asked if the motion could be reconsidered to include "not to exceed" $100,000. Consensus of the council was to reconsider Item #3. Council Action A motion was made by Councilman Goss, seconded by Councilman Young to approve the appropriation of funds, not to exceed $100,000, to begin production of shop drawings for the Wylie Municipal Complex project. A vote was taken and passed 7-0. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter, Article 111, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2008-48 and 2008-49 into the official record. WORK SESSION Mayor Hogue convened into work session at 7:55 p.m. • Presentation, update, discussion, and direction related to Construction costs and Interior Design for the new Library, Recreation Center and City Hall. (Council, Staff ARCHITEXAS, Architect/Holzman Moss, Architecture) Representatives from Holzman Moss, Architexas, and Thomas S. Byrne gave a brief presentation regarding the construction costs of the Municipal Buildings. Rick Rogers with Minutes— November 11, 2008 Wylie City Council Page 5 Thomas S. Byrne reported that twice as many invitations to bid had been received than originally anticipated. They reported that this would keep the overall cost down. He presented the sub contractor lists showing the bids that conformed to the construction document requests. He reported that the final design, maximum guaranteed cost, and final sub-contractor list could be completed by the December 9, 2008 City Council meeting for final council approval. He noted that work could begin 10 days after the final approval. Craig Melde, representing Architexas reviewed with Council the current guaranteed maximum price based on the bids received and reported that the costs were still over budget by $837,534., which is 1.99% of the total budget cost of $41,985,000. He reported the firms felt fairly confident that they could go back to the bid contractors to ask for a reduction in overall cost to compensate for some of the overage. They suggested that if the cost was not reduced completely, there were other options available in materials that could be made to reach the approved budget for the project. Doug Moss representing Holzman Moss Architecture presented the Wylie Council with the final samples for the interior of the three buildings. He explained that some items had duel options that could be decided at a later date. He called the complex one with "lots of balance" in its design and features. He reported that there would be some materials used throughout the three buildings, but each building will be unique as well. He called the interior and exterior design and materials extraordinary in many ways. RECONVENE INTO REGULAR SESSION Take any action as a result from Work Session. 4.011196 Mayor Hogue reconvened into regular session at 8:54 p.m. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to adjourn the meeting at 8:55 p.m. A vote was taken and the motion passed 7-0. cfe4-2 Eric Hogue, May r i.0of iirp ATTEST: Ca ole Ehrlich City Secretary • Minutes— November 11, 2008 Wylie City Council Page 6