12-08-2020 (City Council) Minutes ' DIN Wylie City Council
CITY OF
WYLIE
Minutes
Regular Meeting
December 8,2020—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Mayor Matthew Porter called the regular meeting to order at 6:00 p.m. The following City Council members
were present: Councilman David R. Duke, Councilman Dave Strang, Councilwoman Candy Arrington,
Councilman Timothy T. Wallis,and Councilman Garrett Mize.Mayor pro tern Jeff Forrester was absent.
Staff present included: City Manager Chris Hoisted; Assistant City Manager Brent Parker; Assistant City
Manager Renae 011ie; Police Chief Anthony Henderson; Fire Chief Brandon Blythe; Public Information
Officer Craig Kelly; Finance Director Melissa Beard; Parks and Recreation Director Rob Diaz; Planning
' Manager Jasen Haskins;Project Engineer Wes Lawson;Public Works Director Tim Porter;Fire Marshal Steve
Seddig; City Secretary Stephanie Storm,and various support staff.
INVOCATION&PLEDGE OF ALLEGIANCE
Cherie Privett, New Hope Christian Church, led the invocation and Cub Scout Pack 5150 led the Pledge of
Allegiance.
PRESENTATIONS
"In-Sync Exotics Day" Proclamation
Mayor Porter and Councilman Wallis presented a proclamation proclaiming December 9, 2020 as In-Sync
Exotics Day in Wylie,Texas. Representatives from In-Sync Exotics were present to accept the Proclamation.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Sandy DiLorenzo,resident at Mansions of Wylie,addressed Council with concerns related to the sewer charge
for senior citizens.
Justin Tubb,Property Manager at Mansions of Wylie,addressed Council requesting the City allow the property
to utilize the senior rate for sewer.
Mayor Porter requested the City Manager reach out to the Mansions regarding the sewer rate.
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Wylie City Council
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CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the
Consent Agenda and will be considered separately.
A. Consider,and act upon,approval of the Minutes of November 17,2020 Regular Meeting of the Wylie
City Council. (S. Storm, City Secretary)
B. Consider, and place on file, Animal Shelter Advisory Board report to the City Council regarding
meeting held on November 11,2020. (A. Henderson, Police Chief)
C. Consider, and act upon, the rejection of all submissions for RFP #W2020-42-A Community
Development and Work Order Software, and authorizing the City Manager to sign any and all
necessary documents. (G. Hayes, Purchasing Manager)
D. Consider, and act upon, a final plat for Fire Station#4 Addition Lot 1R Block A, being a replat of
Lots 1 and 2 Block 1 to establish one lot on 3.195 acres,located at 3200 McMillen Road. (J. Haskins,
Planning Manager)
E. Consider, and act upon, a final plat of Wylie Auto Addition, establishing two commercial lots on
4.118 acres,located at 2017 N State Highway 78. (J. Haskins, Planning Manager)
F. Consider, and act upon, a preliminary plat for Browngate Pointe, creating 39 Residential, seven
open space, and one commercial lot on 6.550 acres, generally located at the northeast corner of
Brown Street and Sanden Boulevard. (J. Haskins, Planning Manager)
G. Consider,and act upon,Ordinance No.2020-63,amending Chapter 34-Courts,by establishing the
Municipal Court in Wylie as a Municipal Court of Record. (L. Davis, Court Administrator)
H. Consider,and place on file,the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of October 31,2020. (J. Greiner, WEDC Executive Director)
I. Consider,and place on file,the City of Wylie Monthly Revenue and Expenditure Report for October
31,2020. (M. Beard, Finance Director)
J. Consider,and place on file,the City of Wylie Monthly Investment Report for October 31,2020. (M.
Beard, Finance Director)
K. Consider, and act upon, Resolution No. 2020-62(R) of the City of Wylie, Texas Suspending the
January 23,2021 effective date of CoSery Gas,Ltd.'S requested increase to permit the City time to
study the request and to establish reasonable rates; approving cooperation with other cities in the
CoSery Gas, Ltd. service area; hiring legal and consulting services to negotiate with the company
and direct any necessary litigation and appeals; authorizing intervention in Docket OS-20-00005136
at the Railroad Commission; requiring reimbursement of cities' rate case expenses;finding that the
meeting at which this Resolution is passed is open to the public as required by law; requiring notice
of this Resolution to the company and legal counsel. (C. Hoisted, City Manager)
L. Consider, and act upon, the approval of W2021-29-I for the purchase of Laserfiche Rio document
handling software and annual maintenance from MCCI in the amount of $54,579.11 through a
cooperative purchasing contract with the Texas Association of School Boards/Buy Board, and
authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager)
Mayor Porter stated staff requested Item L be pulled from Consent Agenda and considered individually.
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Wylie City Council
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Council Action
A motion was made by Councilman Duke,seconded by Councilman Mize,to approve Consent Agenda Items
111 A-K as presented. A vote was taken and motion passed 6-0 with Mayor pro tern Forrester absent.
REGULAR AGENDA
L. Consider, and act upon, the approval of W2021-29-I for the purchase of Laserfiche Rio document
handling software and annual maintenance from MCCI in the amount of $54,579.11 through a
cooperative purchasing contract with the Texas Association of School Boards/Buy Board, and
authorizing the City Manager to execute any necessary documents. (G. Hayes,Purchasing Manager)
Staff Comments
Purchasing Manager Hayes addressed Council stating a new cooperative purchasing agreement went into
effect on December 1,which resulted in a new quote of$59,114.61.
Council Action
A motion was made by Councilman Wallis,seconded by Councilman Duke,to approve Consent Agenda
Item L with the amended amount of$59,114.61. A vote was taken and motion passed 6-0 with Mayor pro
tern Forrester absent.
1. Hold a Public Hearing to consider, and act upon,amending Zoning Ordinance(2001-48)Article 2,
Section 2.5.0 Accessory Structures, as it relates to the development standards of accessory
structures and carports(ZC 2020-14). (J. Haskins,Planning Manager)
Staff Comments
' Planning Manager Haskins addressed Council stating Planning staff and the Planning and Zoning Commission
held a Work Session at the September 15, 2020 Planning and Zoning Commission meeting to discuss
recommended changes to the Zoning Ordinance related to the accessory structures and carports. After a staff
presentation and some discussion, the Commission directed staff to draft a Zoning Ordinance amendment.
Haskins reported the amendments include: recommended changes for accessory structures to reduce the
standard rear and side setbacks from five feet to three feet, to increase the allowed height from 14 feet to 15
feet on lots under one acre,and increase to a height of20 feet for lots over one acre in size.Accessory structures
with a height over 15 feet and to a maximum of 20 feet would be required to comply with the rear and side
setbacks of the primary structure. The recommended change for Carports is to reduce the rear setback for
residential properties with rear alley access from 20 feet to five feet. This setback would allow maneuvering
space for vehicles such as garbage trucks, utilities,and maintenance vehicles.
Staff supports the stated amendments as there have been numerous approved variances related to setbacks and
accessory structure heights.The Commission voted 6-0 to recommend approval.
Public Hearing
Mayor Porter opened the public hearing on Item 1 at 6:31 p.m. asking anyone present wishing to address,
Council to come forward.
No one came forward for the public hearing.
Mayor Porter closed the public hearing at 6:31 p.m.
Council Action
' A motion was made by Councilman Duke, seconded by Councilman Strang, to approve amending Zoning
Ordinance(2001-48)Article 2, Section 2.5.0 Accessory Structures, as it relates to the development standards
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Wylie City Council
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of accessory structures and carports. (ZC 2020-14). A vote was taken and motion passed 6-0 with Mayor pro
tem Forrester absent.
2. Hold a Public Hearing to consider,and act upon, amending Zoning Ordinance (2001-48)Article
5,Sections 5.1.F Land Use Charts and 5.2.F Listed Uses,as they relate to the Automotive Repair,
Minor use(ZC 2020-15). (J. Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating Planning staff and the Planning and Zoning Commission
held a Work Session at the August 18, 2020 Planning and Zoning Commission meeting to discuss
recommended changes to the Zoning Ordinance related to the Automotive Repair, Minor use. After a staff
presentation and some discussion; including data regarding the use as allowed in surrounding cities, the
Commission directed staff to draft a Zoning Ordinance amendment.Haskins reported the amendments include:
amend the Zoning Ordinance use chart to require a Special Use Permit (SUP) for the Automobile Repair,
Minor use when the use is within the Community Retail and Commercial Corridor Zoning Districts, allow the
use by right in Heavy Industrial Zoned Districts, require additional provisions in all zoning districts and not
just Neighborhood Services, and require additional provisions when the use is within the Light Industrial or
Heavy Industrial Zoning Districts by requiring a SUP when it is within 300 feet from a residentially zoned
district.The Commission voted 6-0 to recommend approval.
Public Hearing
Mayor Porter opened the public hearing on Item 2 at 6:37 p.m. asking anyone present wishing to address
Council to come forward.
No one came forward for the public hearing.
Mayor Porter closed the public hearing at 6:37 p.m.
Council Action
A motion was made by Councilman Mize, seconded by Councilman Strang, to approve amending Zoning
Ordinance (2001-48) Article 5, Sections 5.1.F Land Use Charts and 5.2.F Listed Uses, as they relate to the
Automotive Repair, Minor use (ZC 2020-15). A vote was taken and motion passed 6-0 with Mayor pro tem
Forrester absent.
3. Consider, and act upon, a preliminary plat for Wyndham Ridge Addition, to create 119 single
family lots and three open space lots on 23.5226 acres in the City of Wylie Extra Territorial
Jurisdiction, generally located on Sachse Road approximately 900' southwest of Pleasant Valley
Road. (J. Haskins, Planning Manager)
Staff Comments
Planning Manager Haskins addressed Council stating the applicant is proposing to create 119 single family
lots and three open space lots on 23.5226 acres in the City of Wylie Extra Territorial Jurisdiction (ETJ). As
the proposed subdivision is outside City limits but within the ETJ of the City,the provisions and requirements
of the City Zoning Ordinance do not apply,but the Subdivision Regulations are applicable.Haskins stated the
plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations and the
Commission voted 6-0 to recommend approval.
Council Comments
Mayor Porter stated there was research done prior to the meeting by staff regarding the entrances not meeting
the distance requirements; however, the applicant is installing sprinklers in each home and that shall be
accepted by the Council as an alternative.
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Wylie City Council
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Council Action
A motion was made by Councilman Mize, seconded by Councilwoman Arrington, to approve a preliminary
' plat for Wyndham Ridge Addition,to create 119 single family lots and three open space lots on 23.5226 acres
in the City of Wylie Extra Territorial Jurisdiction, generally located on Sachse Road approximately 900'
southwest of Pleasant Valley Road. A vote was taken and motion passed 6-0 with Mayor pro tern Forester
absent.
4. Consider,and act upon,Ordinance No.2020-64 amending Ordinance Nos.2020-24,2020-25,2020-
26, 2020-29, 2020-31, 2020-35, 2020-38, 2020-41, 2020-48, 2020-53, and 2020-62 Continuing or
Renewing the Mayor's Declaration of Local Disaster for a Public Health Emergency and
establishing new orders to help abate the COVID-19 public health crisis.(C.Hoisted, City Manager)
Staff Comments
City Manager Hoisted addressed Council stating staff is requesting the extension of the Declaration of Local
Disaster until January 26, 2021.
Council Action
A motion was made by Councilman Wallis,seconded by Councilman Strang,to approve Ordinance No.2020-
64 amending Ordinance Nos. 2020-24, 2020-25, 2020-26, 2020-29, 2020-31, 2020-35, 2020-38, 2020-41,
2020-48, 2020-53, and 2020-62 Continuing or Renewing the Mayor's Declaration of Local Disaster for a
Public Health Emergency and establishing new orders to help abate the COVID-19 public health crisis.A vote
was taken and motion passed 6-0 with Mayor pro tern Forester absent.
Mayor Porter convened the Council into a break at 6:46 p.m.
Mayor Porter reconvened the Council into Work Session at 6:51 p.m.
WORK SESSION
• Discuss a potential request for a change of zoning from Neighborhood Services District(NS) to
Multifamily District (MF) on 2.00 acres on Country Club Road approximately 1200' north of
Brown Street. (J. Haskins, Planning Manager)
Planning Manager Haskins addressed Council stating the property owner of an unplatted two-acre tract located
east of the Cox Fine Floors has requested to hold a work session to discuss the potential development of a
multi-family development. A Traffic Impact Analysis (TIA) found that the one access point and the way
vehicles move in and out would not be safe or conducive to a high density use such as multi-family. Haskins
reported the subdivision regulations require all lots to provide at least 30 feet of street frontage. The lot is
served by an existing 24-foot fire lane.The additional six feet width cannot be accomplished without affecting
the parking layout of the existing Cox Fine Floors business. Staffs recommendation, should proceeding with
rezoning be agreeable,is for one additional access point to be provided using the adjacent property to the south
and for a variance to be granted for the 24-foot street frontage. Haskins stated the purpose of this work session
is to determine if the developments current design fits the location, density and aesthetics for the area prior to
requiring the applicant to apply for variances for the aforementioned 24-foot access point and negotiation with
adjacent property owners for the second access point to the south.
Vamsidar Malgireddy,applicant,gave a short presentation showing the vicinity map,survey,drainage exhibit,
site plan,building floor plan, building elevations, street views, and renditions of the inside and outside of the
buildings.
Malgireddy and Haskins answered questions from Council.
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Wylie City Council
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Council feedback included Council members preferring a different use for this site,and Council members open
to exploring it with stated concerns regarding traffic and the access point(s).
• Discussion regarding results of the City of Wylie 2020 Pavement Management Services
Pavement Condition Report. (T. Porter, Public Works Director)
Public Works Director Porter addressed Council stating in April 2020 City staff budgeted and planned for a
professional pavement assessment to provide a proactive approach to reviewing the condition of the City's
roadway network and offer recommendations for planning annual pavement maintenance preservation project
funding.
Scott McDonald, representing DTS, addressed Council reviewing the results and giving an overview of the
Pavement Management Services Pavement Condition Report which included: Pavement Management and
Condition Assessment: prediction of life expectancy and performance, data collection technology using a
mobile asset collection van,right-of-way imaging,asphalt distress rating,concrete distress rating,surface type
distribution, and PCI score classes; Pavement Condition Results and Distresses: pavement conditions, 2020
network results,and distresses;Budget Scenarios:treatment activities,do nothing scenario,best first scenario,
worst first scenario,and alternative budget-best first scenario.
Public Works Director Porter answered questions from Council. Porter stated Council recommended the best
first scenario.
RECONVENE INTO REGULAR SESSION
Mayor Porter convened the Council into Open Session at 8:04 p.m.
READING OF ORDINANCES '
City Secretary Storm read the captions to Ordinance Nos.2020-63 and 2020-64 into the official record.
ADJOURNMENT
A motion was made by Councilman Duke, seconded by Councilman Strang, to adjourn the meeting at 8:07
p.m. A vote was taken and motion passed 6-0 with Mayor pro tem Forrester absent.
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Minutes December 8,2020
Wylie City Council
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